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HomeMy WebLinkAboutPZ 07-11-1989 MINUTES OF THE PLANNING AND ZONING BOARD MEETING HELD ON TUESDAY, JULY 11, 1989 CALL TO ORDER: 7:30 p.m. PRESENT: Chairman Swickerath; Vice Chairman Linebarier; Board members Switzer, Weeks, Sims, and Shiver; Alternate Board member Carroll; Director of Planning Behrens; and Deputy Clerk Resnik. ABSENT: Board member Bond and Alternate Board member Breeze. Chairman Swickerath explained to the Board that Pat Bello had resigned and Mickey Shiver was appointed to replace her. Chairman Swickerath welcomed Board member Shiver as well as Alternate Board member Carroll as it was the first meeting for both. Chairman Swickerath explained that Board member Carroll would fill the seat of Board member Bond in her absence this evening. APPROVAL OF MINUTES Board member Switzer moved to approve the minutes of June 13, 1989, Board member Weeks seconded, and approval was unanimous. NEW BUSINESS %kw The Groves (West Hampton) - Preliminary Plan Director of Planning Behrens read the staff report. Director Behrens indicated that there were some issues that had been discussed by the Development Review Committee but they were issues that would be addressed at final engineering. Chairman Swickerath asked Director Behrens what constitutes Preliminary Plan approval. He stated that the project was to be staged in four phases and also raised the issue of connecting this subdivision with the Plantation Grove West subdivision to provide for emergency access until a second access was completed in the phasing process. Chairman Swickerath asked whether vehicular access would be provided in Phase I to Plantation Grove West and Director Behrens was not sure. Tom Page representing Arvida explained that the general intent on phasing was to get the main spine road in place and to improve Roberson Road from the subdivision entrance to Maguire Road. As far as the individual roads within the subdivision, Mr. Page said his company would be willing to work with the City and to put the emergency access road in even though it may not lead anywhere if Plantation Grove West does not develop first. Chairman Swickerath asked why the issue of Street "0" being of a sufficient level of service as to provide emergency vehicles access was not brought up in staff review. Director Behrens said staff did not believe that Plantation Grove West would necessarily get Page 2 Planning and Zoning Board Meeting July 11, 1989 built first since they were considering selling the property. Chairman Swickerath questioned why staff did not discuss this since the Planning and Zoning Board had placed a great emphasis on emergency access in the past. Chairman Swickerath restated that he was upset that the Development Review Committee had not discussed Street "0" and the phasing issue but was glad to hear that the developer was willing to cooperate. Director of Planning Behrens stated that the Development Review Committee did not see a need for the emergency access. Board member Switzer said he was concerned with the entrances onto Maguire Road and asked what the distance would be between them. Ray Bradick of Bowyer- Singleton said they were approximately 1,000 to 1,100 feet apart, enough to accommodate deceleration and turn lanes. Director of Planning Behrens said the City's consulting engineering firm, Professional Engineering Consultants, was conducting a study of Maguire Road that was slated to be completed within 90 days at a cost of $24,000. Vice Chairman Linebarier asked if the access out of the subdivision �Irr would be two lanes and Mr. Bradick said there would be two lanes out and one lane in at both intersections with Maguire Road. Vice Chairman Linebarier asked what the radius was on the cul -de -sacs and it was stated that they would meet City requirements and this would be indicated on the Plans at Final Engineering. It was explained that there would be a total of 460 homes and that Phase I would contain 116. Board member Shiver asked what the average price of the homes would be and Mr. Page estimated that depending on lot size and other factors, the homes would probably range from $150,000 - $200,000. Vice Chairman Linebarier asked what would be included in Tract T where it mentioned an active park. Mr. Page said there would probably be a swimming pool, tennis courts, basketball, and an open pavilion but the plans had not been finalized. Director of Planning Behrens said this would be private recreation facilities for the homeowners in that subdivision. Chairman Swickerath asked whether this recreational area was part of the overall Plantation Grove PUD. Mr. Bradick said this subdivision was not part of the Plantation Grove PUD. R.P. Mohnacky, 1820 Prairie Lake Boulevard, asked why Roberson Road would not be paved until Phase IV. Mr. Bradick explained that Roberson Road would be paved and improved east to Maguire Road in the Phase I of development and that Roberson Road west of the Page 3 fir► Planning and Zoning Board Meeting July 11, 1989 entrance to the subdivision would be paved during Phase IV. Mr. Page explained that the reasoning for this was to keep down costs of Phase I development because the developer was already fronting $600,000 for sewer and water lines. Vice Chairman Linebarier moved to approve the Preliminary Plan for The Groves subdivision. Chairman Swickerath asked if the motion would include the provision that the approval was subject to the development of a secondary emergency access during Phase I construction that would make Street "0" a stabilized access. Vice Chairman Linebarier agreed to include that in the motion and Board member Switzer seconded. Approval was unanimous. Annexation, Rezoning, and Comprehensive Plan Applications Submitted for First Phase of 1989 Director of Planning Behrens said the material had been given to the Board ahead of time in order to give the members adequate time to review the applications and that they would be formally discussed at the Special Session on Tuesday, July 25, at 7:30 p.m. Chairman Swickerath thanked staff for getting the material out to the Board in advance. tkow OLD BUSINESS Public Participation Procedures for the Comprehensive Plan Director Behrens requested that this item be held until the other agenda items were addressed and that he would address it last. Chairman Swickerath polled the Board members and the request was granted. Proposed Bylaws Ordinance (with latest revisions) Director of Planning Behrens indicated that he had revised the ordinance to incorporate the changes discussed at the last meeting and wanted the Board to be able to give the ordinance one last look before the Workshop with the City Commission on July 18. Chairman Swickerath asked Board member Sims if the change in Section 2, Number 3, adequately reflected what he suggested at the last meeting. Board member Sims suggested that the words "without cause and without prior notice and approval of a majority of the Board members" be struck and the Board agreed. It was also suggested to take out the sentence "The presence of four or more members will constitute a quorum of the Board." in Section 2, Number 5, since it was already stated previously. Board member Weeks pointed out a typographical error in the first paragraph of Section 2. The word "and" after the word "architect" should read "an ". Page 4 Planning and Zoning Board Meeting July 11, 1989 Vice Chairman Linebarier suggested that the words "and alternate members" be added to the first sentence of Section 2, Number 3, to make it clear that the alternate Board members were also expected to regularly attend meetings. The sentence was amended to read "If any permanent or alternate board member fails. . . ". Director Behrens said staff would make the above revisions and Chairman Swickerath directed that staff include the ordinance in the City Commissioners' packets so they would have a chance to review it before their joint meeting on July 18. Director Behrens said he would bring copies of the final draft to the joint meeting for the Planning and Zoning Board members. RECESS: 8:30 p.m. CALL TO ORDER: 8:35 p.m. OTHER BUSINESS Review of Public Hearing Procedures Director of Planning Behrens said this item had been put on the agenda to try to clear up the confusion about when public hearings were necessary and when they were not. Chairman Swickerath said for a typical subdivision, the Planning and Zoning Board does not hold a public hearing. Chairman Swickerath asked Director Behrens what was meant by "if required" in Section 13.4 in the paragraph that dealt with the Planning and Zoning Commission approval procedures for PUDs. Director Behrens said he was not sure what that meant but that it was taken verbatim from the Code Book. Board member Sims said he believed all PUDs needed a public hearing at the Planning and Zoning Board level as well as the City Commission level. Board member Weeks asked if that wording might refer to subsequent meetings discussing the same PUD, for example, if a public hearing was held the first time a PUD was to be discussed and then subsequently, further discussion was needed on that PUD and it was placed on another agenda. Chairman Swickerath directed Director Behrens to research the "if required" and if there was no exception, the Code should be amended to delete the "if required ". Vice Chairman Linebarier requested that the Development Review Committee reports be included as part of the Planning and Zoning Board packets in the future when a subdivision was to be discussed as it indicated under "STANDARD SUBDIVISIONS ". Chairman Swickerath pointed out that the paragraph stated the Development Review Committee reports were to go to the City Commission not the Page 5 Planning and Zoning Board Meeting July 11, 1989 Planning and Zoning Board. Director Behrens said he had no problem with including the DRC reports in the Planning and Zoning Board packets if they desired and said he would include them in the future when subdivisions were addressed. Chairman Swickerath suggested that the Planning and Zoning Board should see a conceptual plan before the Development Review Committee did a technical review of a Preliminary Plan. Board member Sims disagreed and said that the Planning Department represented the Planning and Zoning Board at the staff development review level in respect to looking at such issues as zoning, lot sizes, and amount of recreational space. Vice Chairman Linebarier said it would save time if the Planning and Zoning Board members received a copy of the Development Review Committee report so they would not have to ask so many questions about what had been discussed at the staff level. Board member Sims said if the Planning and Zoning Board was going to review both Preliminary and Final Engineering Plans, the members would need the DRC report or else the developers would get frustrated with having to restate things for the Board's account that were already worked i6 out or discussed at the DRC level. Board member Sims said currently the Board had virtually no idea of what was discussed at the DRC meetings. After discussion it was decided that the Board should receive all DRC reports but did not have to get copies of the DRC meeting minutes. Board member Sims stated that after thinking about possible exceptions when a public hearing would not be needed for a PUD that he did not believe there were any exceptions. Chairman Swickerath agreed and said that public hearings were required at both the Planning and Zoning Board level and the City Commission level by state statute. Director of Planning Behrens said he would ask the City Attorney to research the matter further and then determine if the ordinance needs to be amended. Discussion of Cul -de -sacs or Bulbs Director of Planning Behrens said this item was placed on the agenda at the request of the Board. Board member Sims said he had done further research on the topic. He said the "bulb ", as the Planning and Zoning Board referred to it at the last meeting, was actually called an "eyebrow" if the radius extended into the street and if not, then it was termed a "cul -de- sac ". Board member Sims said he spoke with several transportation engineers who without exception said eyebrows should not be constructed on collector streets. He said the only proper place for eyebrows was on internal streets within a subdivision. Page 6 Planning and Zoning Board July 11, 1989 Vice Chairman Linebarier told the Board that he had attended the last City Commission meeting and that the Commission had agreed with the Planning and Zoning Board on the issue of the eyebrow on the Burnden Park Preliminary Plan but that the Commission voted against the Planning and Zoning Board's recommendation that the subdivision needed a secondary emergency access between Lot 4 and Lot 5. Chairman Swickerath moved to recommend that the City Commission amend the subdivision regulations to prohibit eyebrows on any street that was classified as a collector or more (arterial), Board member Sims seconded, and approval was unanimous. Chairman Swickerath asked Director of Planning Behrens to place this item on an upcoming City Commission agenda for their discussion. Director of Planning Behrens told the Board about the Tricor Shopping Center project. He said this was one of the types of projects that the Planning and Zoning Board currently did not review but that he wanted them to know about its existence. Director Behrens explained that the shopping center would be at the southwest corner of Bluford and Silver Star and that it would r contain one larger establishment and several other stores. Director Behrens said his major concern with this project was that the City currently had no concept on the architectural design and he felt this was an important aspect, especially in the downtown area. Chairman Swickerath said he did not like the proposed curb cuts. There was also discussion about the widening of Silver Star Road. Chairman Swickerath reminded the Board that if the proposed bylaws were adopted by the City Commission, the Planning and Zoning Board would see these types of projects in the future. Discussion of Joint Workshop with the City Commission on Tuesday, July 18, 1989 - 6:30 p.m. Chairman Swickerath said the joint Workshop was requested by the Planning and Zoning Board to clarify the role of the Board and its relationship with staff (not just the Planning Department). Chairman Swickerath said that although Pat Bello had resigned from the Board, he had asked her to attend the joint meeting and a follow up meeting if there was one and she said she would attend. Chairman Swickerath urged all Board members to try their hardest to attend. He said he did not think that an hour would be sufficient and felt there would probably be a follow up session. Chairman Swickerath said he was concerned and wanted to discuss Developer Agreements with the City Commission. Page 7 r Planning and Zoning Board Meeting July 11, 1989 Director of Planning Behrens said the City Manager needed to meet with the Planning and Zoning Board to discuss the capital improvements budget before August 1. Director Behrens said City Manager Shapiro indicated it would be about a two hour meeting. After some discussion it was decided to hold the meeting on Thursday, July 27, at 7:30 p.m.. Chairman Swickerath asked Director Behrens to convey his displeasure with City Manager Shapiro in not notifying the Board earlier of this. Chairman Swickerath also reminded staff to get packets to the Board as early as possible. Director of Planning Behrens handed out a map of the property that West Orange Hospital had decided on. Director Behrens said the hospital would be requesting annexation of the property and rezoning to C -2. Director Behrens said the hospital chose from four possible sites and based its decision on drainage provisions, transportation issues, and accessibility among other things. Director of Planning Behrens said staff has had discussions with the County on annexing the property and how the project would affect Blackwood and California Avenues. Director Behrens said he would keep the Board updated. Public Participation Procedures for the Comprehensive Plan Director of Planning Behrens said the Public Participation Procedures were originally submitted to the Planning and Zoning Board in February. Director Behrens said as part of the public participation, the elements that have been completed are now available to the public for review at City Hall. Director Behrens indicated that the Planning and Zoning Board needed to decide how many subcommittees would be established for the public participation part of the Comprehensive Plan and how many people would be on each subcommittee. Director Behrens said meeting schedules would have to be devised and this needed to be done rather quickly. Chairman Swickerath suggested that this item be tenatively set for discussion at the Special Session to be held on Thursday, July 27. If for some reason the capital improvement budget discussion goes beyond the two hours, then the public participation item would be held for the regular August Planning and Zoning meeting. Director of Planning Behrens said he was working on a Planning Department newsletter that will be sent to all residents three or four times a year to keep the public informed of planning issues and to alert them to upcoming meetings, etc. Director Behrens said the Planning Department was trying to come %re up with ways to generate public interest and public support and that the staff was extremely busy with a number of different Page 8 '`rr, Planning and Zoning Board Meeting July 11, 1989 projects with the new annexation and rezoning petitions and the Comprehensive Plan due in 18 months. He also mentioned that the City had received some newspaper publicity in the recent past with a nice article on growth in Ocoee. Director Behrens said his staff was working hard and suggested the Board to consider the fact that the City of Orlando's Planning Department has 121 people and Ocoee's has five. Director Behrens said the City had recently hired a consultant for $2,500 to review the Comprehensive Plan elements to make sure they are in compliance with 9J -5. He said that fifty percent (50 %) of the elements being sent to DCA are rejected for non - compliance. There being no further comments, Board member Switzer moved to adjourn, Board member Weeks seconded, and approval was unanimous. ADJOURNMENT: 9:45 p.m. otior j C (All _ HA RMAN SW CKERATH ATTEST: r f 6J;Atil ' 'UTY CLERK RESNIK