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HomeMy WebLinkAboutPZ 07-27-1989 MINUTES OF THE PLANNING AND ZONING BOARD MEETING HELD ON THURSDAY, JULY 27, 1989 Chairman Swickerath called the meeting to order at 7:10 p.m. PRESENT: Chairman Swickerath; Vice Chairman Linebarier; Board members Weeks, Switzer, Sims, Shiver, and Alternate Carroll; City Manager Shapiro; Director of Planning Behrens; and Deputy Clerk Resnik. ABSENT: Board member Bond and Alternate member Breeze. Chairman Swickerath said for the record that he wanted to publicly apologize to Vice Chairman Linebarier for cutting him short when Vice Chairman Linebarier was trying to speak at the last meeting. Chairman Swickerath said he had already personally apologized to Vice Chairman Linebarier. Chairman Swickerath also said he was upset at the volume of the material sent to the members for this meeting and at the short amount of time the Board was given to review it but after sitting down to look it over, he found it well put together and was impressed with staff's effort. City Manager Shapiro apologized for the short notice but said because staff needed to get the Capital Improvement Plan to the City Commission by August 1, he needed to call this special meeting so that he could have the Planning and Zoning Board's input on the material when it went to the Commission. City Manager Shapiro explained that there were four numbers that the Board needed to keep in mind when going through the Capital Improvement Plan document, looking at each item and prioritizing them. He said a "0" priority meant that that item was already in progress and already being funded. City Manager Shapiro said there were not many of those "0" priorities. He said a "1" priority meant the item had the utmost urgency and it was definitely needed in the year that it was proposed for. A "2" priority indicates the item is needed, but may not be afforded, and a "3" priority is one that although it is probably needed, it will only be fulfilled if money becomes available at some time in the five -year period. City Manager Shapiro pointed out that the document already contained each department head's numbers as well as a column on how the City Manager prioritized them. City Manager Shapiro said copies of the road improvements items were handed out this evening because they had been accidentally deleted in the revising of the document. He said these items were important because there would be a lot of activity to do with Clark Road included in next year's budget. rte, Page 2 Special Session Planning and Zoning Board Meeting July 27, 1989 City Manager Shapiro explained that the improvements would be paid for in several ways including ad valorem taxes, service fees, and impact fees as well as block grants, revenue bonds, state aid, and other loans. Chairman Swickerath asked City Manager Shapiro if the Planning and Zoning Board as the Local Planning Agency should be concerned with everything in the document, or whether they should just discuss those items that related to planning and zoning. City Manager Shapiro asked the Board to comment on all items so that the document would not have any blanks in it when it gets forwarded to the Commission. He said he realized some items would not be as important to this Board as others, but he would appreciate a rating on each item. Chairman Swickerath said he personally felt out of touch with what Finance Director Ivan Poston did, for example, and what that department needed, and in what priority, for its operation. City Manager Shapiro said he would be happy to explain what each department was requesting and why it was requesting each item so that the Board could come to a consensus of how they perceived the priority of that item. Alternate Board member Carroll said he would especially like to discuss the items that were prioritized differently by the department heads and the City Manager. Board member Shiver asked whether City Manager Shapiro had spent any time with the department heads to get their reasonings behind their prioritizing schemes before he came up with his figures. City Manager Shapiro said he had spoken with each department head and they all were in basic agreement but that there were certain circumstances where people had too many high priorities and not enough money. In those cases, City Manager Shapiro determined his ratings after having discussions with department heads. City Manager Shapiro began by directing the Board to Page 2, General Government items that referred to the Finance Department. He explained that the City needed to become more computerized and that the additional computer equipment listed as Project No. 1 would enable networking capabilities. He said the old computer system would be transferred from City Hall to the Police Department. City Manager Shapiro said the new equipment was fairly high - powered (for NCR) and it had room to expand. He said the staff planned on computerizing its building permits, occupational licensing information, code enforcement, and other information. Page 3 Special Session Planning and Zoning Board Meeting July 27, 1989 Board member Shiver asked how many people in City Hall currently utilize the computer system. City Manager Shapiro said it is used extensively by the Finance Department, Personnel, and Utility Billing. Board member Shiver asked if the price covered the cost of software and City Manager Shapiro said it did. Vice Chairman Linebarier asked if the system would be bought outright or if it would be financed and City Manager Shapiro said it would be financed over four years. Chairman Swickerath asked why all the City departments could not be hooked up to the same system. City Manager Shapiro said the Police Department required 24 hours use of its computer system and he did not want other information to be obtainable 24 hours a day. City Manager Shapiro said Project No. 2, the additional City Hall building, would be an extension of the current building utilizing the parking lot area. He said the City would save $1 million by adding to the current site rather than building elsewhere. City Manager Shapiro said an additional 40,000- 50,000 square feet would be added. He said the estimate was based on a contractor's Irr estimate for most of the work but that City staff would do the finished walls in order to save money. Chairman Swickerath said that $38 per square foot for the shell was not realistic and that the figure was not adequate. He also said that staff was not qualified and should not be doing any work, but rather it should be sent out to bid. City Manager Shapiro stressed that staff would only be putting up internal walls. Chairman Swickerath said as an architect, $38 per square foot was not realistic and that the overall square footage for the amount of money estimated would probably be closer to 25,000- 30,000. Board member Sims agreed and said he felt it would probably be close to 25,000 square feet. City Manager Shapiro asked if the Board would agree to increase the amount 20 -30 %. Chairman Swickerath said either to increase the estimated cost or to decrease the amount of square footage. City Manager Shapiro said he would have to double check on the square footage and that he may have the figure wrong. City Manager Shapiro said this amount was based on one estimate. Chairman Swickerath said that plans were needed in order to get a realistic bid. Vice Chairman Linebarier asked how much square footage they would get from the parking lot area. City Manager Shapiro said 15,000 square foot for each floor, less the unused space. He said this would not take up the entire parking area. Vice Chairman Linebarier asked why the City did not build the first floor and then sometime in the future build the second floor. City Manager Shapiro said it is more expensive to build that way. He said the 'fir Page 4 Special Session Planning and Zoning Board Meeting July 27, 1989 reason the project was listed for 1993 -94 was because although it probably was needed sooner, there were other things such as sidewalks that were needed first. City Manager Shapiro said they were going to need the 40,000- 50,000 square footage and asked if the Board wanted to increase the line item to $1,800,000. This would take into account the additional expense per square foot as well as the 5% cost of living increase for each year between now and when the project is anticipated to occur. Board member Sims asked how the figures could be used if they were not reduced to the current year. City Manager Shapiro said the figures included financing costs as well as cost of living increases. Board member Sims asked if the costs were closer to future costs and City Manager Shapiro said yes. Board member Sims said it was a different approach than he was used to. City Manager Shapiro explained Project No. 3 was to replace the current copier. Board member Shiver asked why the City bought its copier rather than leasing it. City Manager Shapiro said he would rather lease it but buying it is less expensive. Board member Sims *itire agreed that the City ought to rent it and trade it in. The Board asked to make note to lease the machine when it came time to get the new copier. City Manager Shapiro explained Project No. 4 would enable the utility bills to be mailed in envelopes rather than as they are now. He said the current method where the billing information is on a self - mailer violates customer courtesy. Chairman Swickerath asked if it would be less expensive to hire someone and City Manager Shapiro said no. City Manager Shapiro said Project No. 5, the last item under the Finance Department, was to upgrade the current City Hall to better utilize the existing space. He said more counter space would be built as well as better utilization of space to allow for more desks. The money included expenses for walls, offices, counters, carpet, air conditioning, and filing cabinets. There was some discussion on safe storage areas for computer disks and what system the City had for power outages. Board member Shiver moved to accept the City Manager's priority rating with the exception of the copier which the Board wanted to be shown as a #3 priority in its column, Alternate Board member Carroll seconded, and approval was unanimous. Page 5 Special Session Planning and Zoning Board Meeting July 27, 1989 City Manager Shapiro said Page 3 contained the two projects that the Planning Department had requested. He said the department was looking to purchase a disk drive for an existing computer terminal and a file cabinet. Board member Shiver moved that the Board recommend the same priority ratings as the City Manager, Board member Sims seconded, and approval was unanimous. City Manager Shapiro explained that Pages 4, 5, and 6 related to the Public Works Department. Board member Switzer said that he had noticed many new City vehicles when he visited City Hall on occasion. City Manager Shapiro said there were several replacement vehicles that were needed for the Public Works departments but that with the exception of one, they were not given a #1 priority. City Manager Shapiro explained that the City vehicles for those employees who did not require a truck would be phased out and that those employees would receive a car allowance instead. He said the gas, insurance, and maintenance were too costly on City vehicles and that a $400 per month car allowance for employees would still save the City money. City Manager Shapiro said the maintenance cost alone for City vehicles averages about $2,000 per year per r vehicle. He said only those people who really use a vehicle during their everyday work will actually get City vehicles. He said the automobiles that would be available once the car allowances go into effect would go to those employees who really need cars who are now for the most part using cars that are older and require constant maintenance. City Manager Shapiro said the two -way radio listed as Project No. 3 on Page 4 was needed in order to communicate with people out in the field rather than having to page the person and have them have to get to a telephone. He gave the cellular phone (Project No. 4) the lowest rating because he felt it was not necessary. Project No. 5 and Project No. 6 were given a lower priority because the department does not currently have a secretary. Board member Sims commented that he did not agree with the City Manager's philosophy with regard to City vehicles. Board member Sims said he felt it was important for the City's image to not only provide vehicles to its employees who may need them, but to ensure that those vehicles are well maintained and that they carry the insignia of the City so that the City's image will reflect this well- maintained fleet. He said they should be the same model and same color to be easily recognizable. Board member Sims thought as the third largest city in Orange County, the vehicles could easily be substantiated. Page 6 Special Session Planning and Zoning Board Meeting July 27, 1989 City Manager Shapiro said he disagreed because using himself as an example, he was issued a City vehicle and it basically sat in the parking lot eight hours a day while the Code Enforcement Officer's vehicle was breaking down almost daily. He said the City does not have the money to issue all new cars so this is the best answer. Chairman Swickerath said the City Manager ought to be commended for giving up his own vehicle. There was discussion on the insurance employees would have to carry if they were to drive their own cars for company business. City Manager Shapiro said that court cases have shown that the City may be liable for worker's compensation, but that he did not know of any cases where it had been established that a municipality was liable unless a vehicle was unsafe and the City should have known about it. Board member Sims said the City would have to require the employee to carry more insurance. City Manager Shapiro said that would be required. Vice Chairman Linebarier said his company required him to carry a certain amount of liability insurance because he drove his vehicle for business purposes. Board member Sims said although it may not be financially possible, err he still believed in the philosophy he had stated. City Manager Shapiro said the City was trying to accomplish some of what Board member Sims was saying, by having a nicer looking fleet, but because of financial reasons, the City could no longer justify providing vehicles for people who did not require them. He said the abuse of the amount of gasoline consumed, the cost of insurance, and the abuse of the maintenance provided necessitated the change to car allowances. Board member Shiver asked what this would do to employee morale. City Manager Shapiro said it would improve morale because for the employees who now will get a car allowance it will provide an Internal Revenue Service write off as well as allowing them to also use their vehicles for personal use, and for the other employees who really need a good City vehicle, it will mean a better vehicle for them. Board member Shiver asked how many of these vehicles would be handed down and City Manager Shapiro said 10 -20. Board member Shiver asked what management - level employees would keep their vehicles and City Manager Shapiro said none. He said he had already discussed this with them and that they did not mind getting a car allowance instead. Vice Chairman Linebarier moved to recommend that the Board's priority ratings be the same as those made by the City Manager, Board member Shiver seconded, and approval was unanimous. City Manager Shapiro said Page 5 dealt mainly with building maintenance. He explained that the City planned to expand the Page 7 Planning and Zoning Board Meeting July 27, 1989 Community Center and that the stereo system listed as Project No. 5 was both for music as well as a better sound system for the City Commission meetings. Board member Sims said he felt the City had not budgeted enough money to do Project Nos. 6 and 7. City Manager Shapiro said they did not plan to repave the lots but rather just reseal and restripe. Vice Chairman Linebarier asked why the Community Center addition was planned for 1989 -90. City Manager Shapiro agreed that this was not as big a priority as some of the other items and that is why he gave it a #2 priority rather than the #1 that the department head gave it. Vice Chairman Linebarier moved that the Board give a #3 priority rating to the Community Center addition, Board member Carroll seconded, and approval was unanimous. (Board member Sims was out of the room and did not vote.) Board member Carroll moved to prioritize the items on Page 5 as well as the recorder item on Page 6 with the same ratings that the City Manager had given them with the exception of the Community Center addition which they had already voted on, Board member Switzer seconded, and approval was unanimous. City Manager Shapiro said the radio system listed as Project No. 1 on Page 7 had already been authorized by the City Commission and was therefore given a "0" priority. City Manager Shapiro said there would be an antenae on the top of the Colony Plaza for blackout purposes. Board member Shiver asked how this radio tied in to the other system that is requested for later on. City Manager Shapiro said the two systems can not tie in but the City can not afford the other system at this time. Board member Shiver recommended that the City share its radio system with other municipalities. City Manager Shapiro said this was already being discussed with Apopka, Windermere, and other cities but because of the urgency of the need for a system, Project No. 1 had already been authorized. City Manager Shapiro said the Pace Data System (Project No. 2) would add more memory to the existing system but because it would still not be adequate, he planned to give the Police Department the system from City Hall after the new City Hall system was purchased and as a result, the Pace Data System was given a #3 priority by the City Manager. He said City Hall's system would provide the Police Department with more capabilities than its present system offered. r Page 8 Special Session Planning and Zoning Board Meeting July 27, 1989 City Manager Shapiro said the patrol vehicles listed as Project No. 3 were replacement vehicles for the 1982 and 1984 models and also to increase the fleet. He said the electronic sirens, the mobile radios, and the light /sound bars were all crucial and he gave them #1 priorities. City Manager Shapiro said the Police Department also needed a new building or more space but that because of the expense, he gave it a #2 priority. Chairman Swickerath brought up the fact that the Police Department had requested a mobile office unit but that the City Commission turned it down because of the Code. City Manager Shapiro said he realized that they were in desperate need of more space but that they had no way to afford it so he felt he had to give it a #2 priority. He said they needed more space for classrooms, a larger patrol room, and more office space but he said, to be truthful, he was not sure that they would be able to fund it even in 1991. City Manager Shapiro said the furnishings for the new building were also given a #2 priority by him since they would not need them until the new building was built. He said Project No. 9, the Smartnet System, had already been turned down by the City *law Commission and was therefore given a #3 priority by both the department and the City Manager. City Manager Shapiro said the pistols in Project No. 10 were either replacements or for new officers that the department would be getting. He said the camcorder had a #3 priority because the City already had one and he felt there really was no need for a second. City Manager Shapiro said the swivel tilt chairs were for the dispatchers and the cost included three. He said the desk and the paper shredder were not needed because City Hall had both these items and had given them to the Police Department. The microfilm machine was given a lower priority by the City Manager because he wanted to assess the situation and get enough equipment for several departments to utilize such machines. On Page 8, the City Manager said the K -9 container the City currently had would suffice and that the K -9 lifeguard alarm was not seen as a #1 priority either since the City had done well without one. City Manager Shapiro said he gave the work center a #2 priority because he felt the department could make do with tables the City already had and he gave the typewriters a #3 priority because he wanted to stress the use of word processors instead. Page 9 Special Session Planning and Zoning Board Meeting July 27, 1989 City Manager Shapiro said the K -9 dog was a #1 priority but the portable prep system, the patrol unit cages, and the camera were not high priority items. Board member Shiver asked if the cages from the old patrol vehicles could be put into the new vehicles and City Manager Shapiro said they were sometimes able to reuse them. City Manager Shapiro said the last two items on Page 8, the instant playback recorder and the megabyte modules, were given a low priority because they already have one recorder and the modules they will not need with City Hall's computer system that the Police Department will inherit when City Hall gets its new system. Board member Shiver said the recorder they are requesting probably has a 30 second playback rather than a 10 minute playback and that this is a very important machine that could save lives. City Manager Shapiro said his position was that if the machine was only $500 and it was that important, the City would have gotten one long ago, and the fact that the department was not requesting it until 1990 -91 made him believe it was not something so urgent. He said he had spoken to Police Chief Boyd about this item and the Chief did not argue the point to any great extent. `11r Board member Shiver moved to give the same priority rating to the items on Pages 7 and 8 as the City Manager's, Board member Switzer seconded, and approval was unanimous. RECESS: 8:30 p.m. CALL TO ORDER: 8:45 p.m. City Manager Shapiro said the Fire Department capital improvement requests were contained on Pages 9, 10, 11, and 12. The fire hose was given a high priority because the hose was more than 20 years old. He said the department was also in dire need of hose packs and nozzles. City Manager Shapiro said he gave the chemical suits a #2 priority because they currently have two or three suits which he felt was adequate for the time being and because there was not enough money in next year's budget to carry the costs of these additional suits. He said these suits would be discussed during next year's budget discussions because Fire Chief Strosnider is so adamant about getting them. City Manager Shapiro said the Hazmat suits listed as Project No. 5 were given a #1 priority for 1990 -91 and the heat detection units would be purchased over the next two years. The air bottles were also given a #1 priority for 1990 -91 but the cam recorder was %o given a #3 priority by the City Manager because the City already 1�. Page 10 Special Session Planning and Zoning Board Meeting July 27, 1989 had one and just as he thought the Police Department did not need an additional one, neither did he think the Fire Department could justify an additional one. City Manager Shapiro said the float pump was given a #1 priority because the City did not currently have one. He said the Homelite saws were also given a #1 priority but would be purchased over the next three years. City Manager Shapiro said the department was also requesting a new Dodge Ram Charger because the one the Lieutenant was driving was a "lemon" but City Manager Shapiro said he gave it a #2 priority because he felt it could be put off. He said he gave the other vehicle request a #2 priority also but the replacement for Engine 2 and the rebuilding of Rescue 4 were given #1 priorities. He said he also wanted to get the department an Advance Life Support (ALS) rating and to do that they really needed to have a top quality ambulance. City Manager Shapiro said the Ocoee Fire Department was now classified as Basic Life Support (BLS) but an ALS would allow the qualified personnel to treat as well as transport people. %air Board member Shiver agreed that the department needed to get the ALS rating because people have died because our personnel were unauthorized to give necessary treatment. There was some discussion about the City working with West Orange Hospital in this regard and Board member Shiver asked if the hospital could house its ambulance in the Ocoee station. He said about 15% of the people that the Ocoee Fire Department responds to are ALS cases but even though it seems a small percentage, if treatment is not given within four to six minutes, the chance of survival drops 70 %. City Manager Shapiro said he thought the relationship with the hospital would become more positive with its move to the City but that the ALS was needed now so he did not want to wait. Board member Carroll asked why City Manager Shapiro felt the relationship with the hospital would change and City Manager Shapiro said he thought the hospital's reputation was not as good as it could be and that the City had thought of the hospital as "Winter Garden's hospital" but that the hospital's new facilities in Ocoee would change that. He said the hospital's relationship with the City was very positive at the moment because the City has welcomed the move here. Board member Carroll said the location of the hospital's ambulances would not change as of now and that the ambulance services were contracted out. ftsv Page 11 Special Session Planning and Zoning Board Meeting July 27, 1989 Board member Weeks asked how the City would plan for the possibility of a fire in a multi -story building such as the new hospital would have. City Manager Shapiro said a fire such as that could not be fought from the outside very well and that usually the internal fire protection such as sprinkler systems was the basic tool for high rise buildings. City Manager Shapiro moved on to Project No. 15 and said he did not feel that the department needed additional computer equipment right now. Board member Shiver asked about the lifepack difibulator on Page 10 and City Manager Shapiro said the City ultimately wanted to have two units that would be ALS equipped. He said the Fire Station #3 item was to put aside money to build the station but that the land had already been donated. Project No. 27, an additional rescue ambulance, would be needed at the same time as the new station so that it could be equipped. Because of these necessities, City Manager Shapiro said he gave a #2 rating to the aerial pumper. %ow City Manager Shapiro said the Fire Department did an excellent job on its five -year capital improvements plan. He said they needed to justify the need for a fire impact fee and thought they had done well. City Manager Shapiro commented on Project No. 38 which would set aside an acre of land for Station No. 4 and said this would be one of the items that would be paid for out of impact fees. He also told the Planning and Zoning Board that they would see the Fire Impact Fee Ordinance before it went to the City Commission. City Manager Shapiro asked if there were any other questions on the Fire Department section. Board member Shiver pointed out that Project No. 36 should read "Mast Suits" not Mask Suits ". Vice Chairman Linebarier asked if the Rescue Truck mentioned as Project No. 45 was in addition to the other one previously mentioned and City Manager Shapiro said yes because in the fifth year (1993 -94) they would need three rescue trucks, two in regular operation and one to serve as a back up. Board member Shiver moved to have the Board give the same priority ratings as the City Manager, Board member Switzer seconded, and approval was unanimous. City Manager Shapiro said the Building Department items were next. He said the automobiles were given a lower priority because they will most likely get two automobiles from the detectives who will *o, begin getting car allowances. He said he gave the PC and printer, Page 12 Special Session Planning and Zoning Board Meeting July 27, 1989 the software program, and the mobile radio all #1 priorities because it is important to get the building permits and fees categorized and on the computer. City Manager Shapiro explained that the radio was for an additional inspector position that was needed because the City expected to go from 40 building permits per month to 120 permits per month. He said the increase in building fees collected will be used to cover the additional inspector's salary. Board member Linebarier moved to have the Board give the same priority ratings as the City Manager, Board member Shiver seconded, and approval was unanimous. City Manager Shapiro said Page 14 referred to items for the cemetery. He said the purchase of land may not be necessary because someone may develop a cemetery nearby. City Manager Shapiro said the City can not afford the fence because all monies collected from the cemetery will be put into a sinking fund for perpetual care. He said once all the graves are purchased and money is no longer coming in, this money set aside will have to be fir used for upkeep of the facility. Board member Sims moved to have the Board give the same priority ratings as the City Manager, Board member Switzer seconded, and approval was unanimous. City Manager Shapiro told the Board that the Street Department Building on Kissimmee Avenue had been torn down and that the City was selling the land. He said the Public Works Department needed to be all in the same place and that the new offices would be in the City Garage for now. City Manager Shapiro said eventually the City Garage will be turned into a recreational facility and the Public Works Department would move elsewhere. City Manager Shapiro said the $39,000 for 1/2 ton pick up was really for three vehicle replacements that would be needed over the next five years. The street paving projects (Project Nos. 3 -14) were scheduled to take place over the next two years and had been given a recommended time to be paved by Street Department Supervisor Elmore. City Manager Shapiro said the other items were for equipment. City Manager Shapiro said Page 17 was a list of proposed sidewalks and that an average of $15,000 per year would be set aside for these jobs. 11 Page 13 Special Session Planning and Zoning Board Meeting July 27, 1989 Board member Shiver said he was disappointed that the intersection of Bluford Avenue and Orlando Avenue was not on the list of improvements on Pages 18 and 18A. City Manager Shapiro said those pages included improvements that would be made with the money from the Bowness Road project and Clark Road bond issue. He said there would be about $2.6 million left after both those projects are complete and that this money could be used for these projects. Chairman Swickerath cautioned that the money committed to Clark Road by the bond issue should be kept for Clark Road because the road would only be two lanes initially but there would be costs involved with obtaining the necessary right -of -way to four -lane the road and then to pay for those additional lanes. He said once the developers paid their shares they would not pay for additional work later on. City Manager Shapiro said it is a decision for the Board and the City Commission to make whether they would rather use the money to finish Clark Road or whether they feel other roads need to be improved before more money is spent on widening Clark Road. Board member Switzer asked whether Marshall Farms Road would be repaved from Maguire Road to State Road 50. City Manager Shapiro ,.. said there would be a 1" asphalt top put down. Board member Switzer asked if that would be sufficient since the Plantation Sysco trucks would be traveling that route. City Manager Shapiro said that was all they could do unless they wanted to reconstruct the base and he did not think that the City could afford to do that. He said this money also included some paving of dirt roads. City Manager Shapiro said this was a political issue and that the only policy he wanted to establish was that a program be set up. He said it was up to the Board and ultimately the City Commission which roads were done. City Manager Shapiro said any repairs which are not a result of growth will be paid for out of the gasoline tax. Chairman Swickerath asked why the City needed a backhoe and City Manager Shapiro explained it was to replace the front end loader that is 15 years old and it will be used to clean out the ditches. There was discussion about rebricking Lakeshore Drive and City Manager Shapiro said he thought that was requested for drainage purposes due to the asphalt washing into the lake and also thought it might have to do with an image concern. Vice Chairman Linebarier moved to have the Board give a #2 priority to Project No. 52, the rebricking of Lakeshore Drive. City Manager Shapiro said he would rather replace it with another road improvement and keep it at a #1 priority because for the bond issue the City needs to say these will all be done to spend the remaining money. % Page 14 Special Session Planning and Zoning Board Meeting July 27, 1989 Board member Swickerath asked if these items were in order of importance and City Manager Shapiro said they were not. He said Project Nos. 48 through 52 were using the Clark Road bond and the others were from the money remaining from the Bowness Road project. He added that the Geneva /Bluford improvements were not included in either monies because those improvements would be funded through the state and the Lyle Street improvements would be financed through a block grant as would Security Circle. City Manager Shapiro explained that the City did not need to prioritize the items to be funded through the Clark Road bond because all the City needed to do was to say that the money will be spent until it is gone. He said if a #1 priority rating was given to Clark Road and a #2 to all the other projects that would be funded out of that bond money, then the state would consider the other projects to not be a high priority for the City and the City may not get the funds it needs. Board member Shiver restated that he was still disappointed that the Bluford and Orlando Avenues intersection was not one of the ``y improvements slated to be made. City Manager Shapiro said the Board could take the Lakeshore Drive rebricking and replace it with the Bluford /Orlando Avenue intersection. Board member Weeks asked if there could also be a traffic light put at the intersection. City Manager Shapiro said DOT had included the Ocoee - Apopka Road and Palm Drive intersection signalization in its plans and assumed it would look at other intersections as well. Vice Chairman Linebarier moved to replace the rebricking of Lakeshore Drive with the Bluford and Orlando Avenues intersection improvements to include drainage and signalization provisions, Board member Carroll seconded, and approval was unanimous. Board member Switzer moved to give the remaining items the same priority ratings as the City Manager, Vice Chairman Linebarier seconded, and approval was unanimous. City Manager Shapiro said Page 19 had items pertaining to the Shop (City Garage). He said there were no items scheduled for the 1989 -90 fiscal year but that there would be some additional fuel tanks needed in 1993 -94. City Manager Shapiro said the computerized diagnostic testing machine was not a high priority because the City already had a machine that could perform similar functions and the Shop staff needed to be trained how to use it. +s, Page 15 Special Session Planning and Zoning Board Meeting July 27, 1989 Vice Chairman Linebarier asked what would happen to the Shop staff in the next few years. City Manager Shapiro said the department would be reduced by one employee and there would be some changes in the operation of the department. Board member Sims asked if the fuel tanks the City currently had were in compliance with regulations and City Manager Shapiro said they were. He said they may have to replace the tanks before 1993 -94 but that it was put in that year because that was the year for mandatory replacement. Board member Carroll moved to have the Board give the same priority ratings as the City Manager, Board member Shiver seconded, and approval was unanimous. City Manager Shapiro said the Recreation Department's requests were listed on Pages 20, 21, and 22. He said he gave the entrance signs a #2 priority because he felt they were too expensive and he thought it was more important to get more recreational equipment. He also said the sprinkler system was needed but was also given a 'fir #2 priority because he did not think the City could afford it. Board member Shiver said he was bothered by the City Manager's #2 priority on the new fencing. City Manager Shapiro said the City had a higher priority to fix some of the recreational equipment that was unsafe. Chairman Swickerath said if the City had any unsafe playground equipment it should fix it immediately or get rid of it. City Manager Shapiro said it would be fixed and that money was budgeted for each year so that equipment could be repaired but that the City would not be able to afford anything new. Board member Carroll asked why the City bought the house that was listed as Project No. 9. City Manager Shapiro said it was purchased so that the City could provide shelter at the park and have a summer youth program there as well. City Manager Shapiro said the picnic pavilion listed as Project No. 11 on Page 21 was given a #2 priority by him because the department had too many other priorities and would not have the funds for it next year. He said the renovations and expansion of the Youth Center would be paid for out of the recreational impact fees and would include a new roof, air conditioning, etc. Board member Shiver said he felt strongly about the fencing and that the fence currently in place was old and had been patched in places. He said the fence was needed because police could not constantly patrol the area. Page 16 Special Session Planning and Zoning Board Meeting July 27, 1989 Board member Shiver moved that the Board's priority rating on the new fencing be a #1, Board member Switzer seconded, and approval was unanimous. Board member Shiver moved that the remaining items under the Recreational Department be given the same priority ratings as the City Manager, Board member Switzer seconded, and approval was unanimous. City Manager Shapiro said staff recommended a $12 million loan for program for water and sewer. He said the money would include high service wells for water storage and that the priorities could be determined by looking at which years the different jobs were scheduled for. City Manager Shapiro explained that the City's consulting engineer, Professional Engineering Consultants (PEC), had worked on each of these figures. City Manager Shapiro said the "1/2" backhoe was listed as such because the expense would be divided between the Water and Wastewater Departments. He said the other equipment was given `of mostly #2 priorities because of the funding constraints. (Board member Linebarier left the meeting at 10:15 p.m.) Board member Sims said that Project No. 13 on Page 24 must include more than a new well since wells are in the range of $40,000. City Manager Shapiro said the item included a whole new well field and pumps. City Manager Shapiro said he would telephone Board member Sims to let him know exactly what it involved because he could not recall the specifics of the PEC Report. City Manager Shapiro said the south plant had been put off and was not even contained in the five -year plan because of funding. He said most likely this project would take place in 1994 -95. Board member Sims moved to give the same priority ratings as the City Manager for the list of Water Department items, Board member Shiver seconded, and approval was unanimous. City Manager Shapiro said the Sanitation Department items were listed on Page 26. He said the packers listed as Project No.8 were listed to show that the trucks had already been purchased and that there would be an ongoing payment through 1993 -94. He said the truck and trailers would be funded out of the recycling program's county grant. err • `, Page 17 Special Session Planning and Zoning Board Meeting July 27, 1989 City Manager Shapiro explained that his recommendation to the City Commission was that the City get out of the commercial business and that the residential rate be reduced by about $1 per month. He said the City had done things backwards and had based the rates on commercial but that since most of the businesses used private haulers, the residential customers were paying higher fees to compensate. City Manager Shapiro said he would like for the City Commission to look at this issue and would propose that the new structure take effect in January. Board member Switzer moved to give the Sanitation items the same priority ratings as the City Manager, Board member Sims seconded, and approval was unanimous. City Manager Shapiro said the City Engineer /Utilities Director requested a computer with the necessary accessories and he agreed with the need but gave the mobile phone a #3 as he did with the one requested by the Public Works Director. Board member Switzer moved to give the Utility Administration items �✓ the same priority ratings as the City Manager, Board member Sims seconded, and approval was unanimous. City Manager Shapiro said the Wastewater Department items were the final projects to discuss. He said the rehabilitation to Lift Station 1 would include work on pumps, pipe, etc. He said the hand rails for Plant 1 were an OSHA requirement and the irrigation system was required by the St. Johns Water River Management District. City Manager Shapiro said most of the items listed were mandatory on Pages 28 -31. Board member Sims agreed and said they were required by either demand created by growth or Department of Environmental Regulation. Chairman Swickerath asked City Manager Shapiro if he was comfortable with the timetables presented and City Manager Shapiro said he was. Chairman Swickerath asked why Project Nos. 21 and 22 could be put off until later in the plan and Board member Sims said because the rooftops would not be there until then. City Manager Shapiro explained that the items on Pages 31 -33 were given a #1 priority rating only if they had something to do with safety or expansion, otherwise there were no funds. Board member Sims moved to give the Wastewater Department items the same priority ratings as the City Manager, Board member Shiver seconded, and approval was unanimous. • ice, Page 18 Special Session Planning and Zoning Board Meeting July 27, 1989 City Manager Shapiro thanked the Board for its time and input. Chairman Swickerath and Board member Switzer thanked the City Manager for doing such a good job. Board member Shiver moved to ajourn, Board member Sims seconded, and approval was unanimous. AJOURNMENT: 10:45 p.m. ( i) 1 4 Ye CHAIRMAN SWICKERATH D ATTEST: Lit \ Q-C)4 , 1 6 --b I•UTY CLERK RESNIK 'fir,