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HomeMy WebLinkAboutPZ 01-08-1991 MINUTES OF THE PLANNING AND ZONING COMMISSION MEETING HELD ON TUESDAY, JANUARY 8, 1991 CALL TO ORDER: 7:35 p.m. PRESENT: Chairman Sims; Vice Chairman Linebarier; Planning and Zoning Commission members Swickerath, Switzer, Shiver, and Weeks; Alternate member Carroll; City Attorney Rosenthal; Senior Planner Harper; and Deputy Clerk Resnik. ABSENT: Planning and Zoning Commission member Bond and Alternate member Rhodus. APPROVAL OF MINUTES Vice Chairman Linebarier moved to approve the minutes of the December 11, 1990 Planning and Zoning Commission meeting, Commission member Switzer seconded, and approval was unanimous. Chairman Sims and Commission member Swickerath abstained from voting because they did not attend the meeting. Chairman Sims asked the Commission members if they would mind moving things around on the agenda to discuss the subdivisions first and then have the presentation. It was decided to move the presentation down under "Other Business ". Chairman Sims also announced that the Commission needed to hold its annual elections for Chairman and Vice Chairman and that they would do that before the presentation. NEW BUSINESS Milton Subdivision - Preliminary and Final Engineering Subdivision Plans Senior Planner Harper explained the project and outlined the contents of the staff report. Chairman Sims asked why the Preliminary and Final Engineering phases had been combined and Senior Planner Harper said it was a relatively small project and not very complicated (only six lots). Commission member Shiver asked if this subdivision would have a wall. Senior Planner Harper said a wall was not required, given the size of the project and the nature of Bluford Avenue (there are no other walls along that street). Planner Harper said instead, staff opted for a 20 foot landscape buffer to keep with the character of the roadway. Page 2 Planning and Zoning Commission Meeting January 8, 1991 Commission member Shiver asked if the retention area was a requirement or a necessity. Senior Planner Harper said it is required by City ordinance and that a development must be able to hold a 25 year storm on the property (as required by St. Johns River Water Management District). Chairman Sims said he had trouble figuring the stormwater outfall but trusted that the City Engineer had looked at it. He said he wished the City Engineer was in attendance at this meeting as this plan represented both Preliminary and Final Engineering and it would be beneficial to have these questions answered before having to vote on the project. He said he did not want to vote to deny the approval but thought maybe they should table the item until the owner /developer and City Engineer could attend the meeting. Commission member Swickerath asked about Lot 6 and Senior Planner Harper said it could not be built on until such time as Cumberland Avenue is approved. Commission member Swickerath also asked about Lot 5, where there is an existing house and Senior Planner Harper said the developer intends to demolish the existing building and rebuild it after the people who are living there currently move out. Commission member Swickerath asked if access to that lot would still be from Bluford Avenue and Senior Planner Harper said it would. Commission member Swickerath said he did not have a problem with the existing residence coming out onto Bluford Avenue but felt that the developer should make provisions in the subdivision plan for this lot to access from Cumberland in the future. Chairman Sims agreed and said this is another point he would have liked to have the City Engineer here to answer. Vice Chairman Linebarier asked if the developer would be required to put a sidewalk along Cumberland Avenue. Senior Planner Harper said the plans showed a sidewalk along Delaware and Bluford, but did not denote one along Cumberland and he would have to check on that. Chairman Sims said although this is a small subdivision, the Commission still needs all these questions answered since it would be voting to give Final Engineering approval. He said if it were only a Preliminary Plan they could vote to approve it subject to these issues being handled at the Final Engineering stage but that was not the case here. Commission member Weeks said he did not think that one home having a driveway onto Bluford Avenue would cause any problems. He said he was much more concerned with the school entrances when they had events held there. Page 4 Planning and Zoning Commission Meeting January 8, 1991 In concluding, City Attorney Rosenthal said that the objective of doing all this was to get the full picture on the revised documents so that it would no longer be necessary to go through the entire file when trying to ascertain the status of the project. He said everything anyone would need to know about the project was now contained in either the Land Use Plan, the "Conditions of Approval ", or the Developer's Agreement. City Attorney Rosenthal noted a few of the conditions on the project: 1. Before issuing any building permits for this PUD, the developer must first have begun construction on Clark Road. 2. No Certificates of Occupancy will be given for anything within the PUD until Clark Road is finished. Vice Chairman Linebarier asked about the status of Hackney- Prairie Road as it relates to this project. City Attorney Rosenthal said the developer is willing to do its portion of Hackney- Prairie Road right now and the City would approve, but the County does not want Hackney- Prairie Road paved until Clark Road is underway. 3. City Attorney Rosenthal pointed out that one of the conditions was that Clark Road construction by this developer must be started within five (5) years. R.P. Mohnacky, 1820 Prairie Lake Boulevard, asked about the flood plain area within this PUD and whether the developer had obtained any variances to allow building within the flood plain area. City Attorney Rosenthal said the City has not issued any variance for any of the stormwater requirements for this project. Attorney Rosenthal said the developer - based on preliminary studies - feels that development is possible with the densities shown on the Land Use Plan but that the City will require study data at the Development Plan level to assure that this is the case. City Attorney Rosenthal said the densities on the Land Use Plan are only there to denote the maximum density that would be allowed in that area and does not necessarily mean that they will be able to build accordingly, unless they are able to meet all applicable City and other agency regulations. Commission member Switzer asked if these were the same densities that the Planning and Zoning Commission had approved back in October and City Attorney Rosenthal said that there was actually an overall reduction in the density from the prior plan. Page 5 ‘lior► Planning and Zoning Commission Meeting January 8, 1991 Vice Chairman Linebarier asked if there was any schedule for development of the different tracts of land and the developer's representative, Warren Williams, said that had not yet been determined. City Attorney Rosenthal asked the Commission to use the language on the second page of his "Conditions of Approval" memorandum for their motion to recommend approval, if they opted to vote to approve the Land Use Plan. Commission member Swickerath moved to recommend approval of the Land Use Plan (Master Plan Amendment), dated August 5, 1985, as revised through October 25, 1990 and prepared by Glatting, Lopez, Kercher, Anglin under Project No. 3492.01, and the Conditions of Approval (Land Use Plan Amendment Development Conditions), as revised through November 14, 1990 and approved by the Development Review Committee at its meeting of December 13, 1990, such approvals being subject to the execution of a Developer's Agreement acceptable to the City, Commission member Switzer seconded, and approval was unanimous. r1w OTHER BUSINESS Chairman Sims asked Senior Planner Harper to convey to Director of Planning Behrens that the Planning and Zoning Commission would like to see separate Preliminary then Final Plans for subdivisions - regardless of the size of the subdivision - rather than combining the two as the developer of the Milton subdivision did. Senior Planner Harper said he would relay the message to Director Behrens but that under the current Code, a developer has the option, under his or her own risk, to combine Preliminary and Final Engineering Plans into one. Planner Harper said in the case of the Milton subdivision, there was a long history to the project and that the City staff was trying to work with Mr. Milton to give him a timely review because the project had suffered some major delays in processing a couple of years ago when there was a lot of staff turnover. Elections for Chairman and Vice Chairman of the Planning and Zoning Commission for 1991 Chairman Sims explained that this being the first meeting of the 1991 calendar, they needed to hold elections for the offices of Chairman and Vice Chairman. He said he would entertain motions from the floor for Chairman first, and then Vice Chairman. Commission member Swickerath moved to nominate Chairman Sims for Page 6 Planning and Zoning Commission Meeting January 8, 1991 another term as Chairman, Commission member Weeks seconded, and approval was unanimous. Alternate member Carroll moved to nominate Mickey Shiver as Vice Chairman, Commission member Swickerath seconded, and approval was unanimous. Presentation by Florida Growth Management Conflict Resolution Consortium Rafael Montalvo, Coordinator for the Central Florida Office of the Florida Growth Management Conflict Resolution Consortium talked briefly about the agency and explained that it was funded by the legislature and available to either public or private groups to aid in the area of growth management conflicts, particularly at the local level. Mr. Montalvo said the goal is to have the parties reach a settlement or agreement out of court and the Consortium helps do this by offering mediators to help run meetings and prepare the various parties in consensus building. Mr. Montalvo said the Consortium only has a staff of three so that they work with professional mediators on a consultant -type basis. `,,. He explained that any of the work done directly by the Consortium is free to municipalities and private groups but that the outside consultants (mediators who are trained both in conflict resolution and growth management issues) charge their own fees, most of the time at a reduced rate from their regular fees. Mr. Montalvo said the success rate for the conflict resolution cases they have handled is about 70 -80 percent. Commission member Swickerath asked Senior Planner Harper to ask City Manager Shapiro about requests for proposals for the landscaping along the Clark Road corridor. Commission member Swickerath said he had been contacted by a few people he knew who said their firms had been approached by the City and asked to prepare a proposal for the landscaping work. Commission member Swickerath said the reason he was interested in finding out about this was that these firms were asked to outline how much they could provide while still keeping under the Competitive Negotiations Act and he felt that was the wrong way for the City to approach the matter. Chairman Sims said he had to meet with City Manager Shapiro on another matter and would talk to him about this issue at that time and report back to Commission member Swickerath and the other Commission members. Page 7 Planning and Zoning Commission Meeting 1rr January 8, 1991 Commission member Switzer moved to adjourn the meeting, Commission member Shiver seconded, and approval was unanimous. ADJOURNMENT: 9 p.m. 4/ ,,;(fizid4,..... , CHAIRMAN SIMS ATTEST: � UTY CLERK RESNIK