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HomeMy WebLinkAboutPZ 06-11-1991 MINUTES OF THE PLANNING AND ZONING COMMISSION MEETING HELD ON TUESDAY, JUNE 11, 1991 CALL TO ORDER: 7:40 p.m. PRESENT: Chairman Sims; Planning and Zoning Commission members Switzer, Linebarier, and Weeks; Alternate member Carroll; City Manager Shapiro, Director of Planning Behrens, Administrative Services Director Beamer, Accountant Gianitsis, Finance Supervisor Batts, and Deputy Clerk Resnik. ABSENT: Vice Chairman Shiver; Planning and Zoning Commission members Bond and Swickerath; and Alternate member Rhodus. CONSENT AGENDA Planning and Zoning Commission Meeting Minutes of May 14, 1991 Planning and Zoning Commission member Switzer moved to approve the \r. Planning and Zoning Commission meeting minutes of May 14, 1991, Alternate member Carroll seconded, and the minutes were approved 4 -0 with Commission member Linebarier abstaining because he was not present at the May meeting. NEW BUSINESS Chairman Sims asked the Board if there was anyone who objected to moving Item IIIC (Amber Ridge) ahead of the budget discussion so that the developer would not have to sit through a lengthy discussion. There being no objections, Chairman Sims asked Director of Planning Behrens to proceed. Amber Ridge Subdivision - Preliminary and Final Engineering Plans Director of Planning Behrens read the staff report in its entirety. He explained that the City was working with the developer to process the Preliminary and Final Plans at the same time in order to save the developer some money. Director Behrens said the City was willing to do this because this would be an "affordable housing" subdivision. Gary Russell, 608 E. Central Boulevard, Orlando, the developer, commended staff for all their help with the project and said he was there to answer any questions. Mr. Russell said the development was originally called Mosely Estates and had been designed by another developer but never actually developed. Page 2 ‘ilmf Planning and Zoning Commission Meeting Minutes June 11, 1991 Mr. Russell said he was also the developer of Sawmill subdivision. He stressed that they were looking to develop a model affordable housing development and although they had asked for waivers such as the requirement for a wall, the City had asked them in return to guarantee saving a certain amount of trees. Mr. Russell said the subdivision would meet or exceed all of the City requirements and that it would have a strong homeowners' association to promote pride of ownership. Mr. Russell said the homes would range in price from $65,000- $72,000 and would be 1,000 -1,200 square feet with two -car garages. Director of Planning Behrens said staff had worked with the developer on this project for about a year and a half. He said there would be sidewalks on both sides of the road and cul -de -sac widths would be standard per the City regulations. Director Behrens said he felt the subdivision would be a showcase for "affordable housing" and was looking forward to seeing it developed. It was explained that there would be a 15 foot conservation easement along Clarcona -Ocoee Road rather than a wall. 1 1111. City Manager Shapiro said Orange County Chairman Chapin and Mayor Dabbs would be doing some public relations for this development because of the affordable housing issue and the fact that it is going to be such a model development. R.P. Mohnacky, 1820 Prairie Lake Boulevard, asked if the subdivision would have any recreational facilities on the site. City Manager Shapiro pointed out that the subdivision would be right next door to Vignetti Park so there would be no recreational facilities on the subdivision's property but that the developer would still be required to pay the recreational impact fee at time of building permit. Mr. Mohnacky also asked if the lots would be big enough to allow for building on to the existing houses if people wanted to do that. Mr. Russell said the lots would be big enough to build additions if people wanted to. Director of Planning Behrens said that there were a few waivers requested and granted by the City that had been incorporated into the Plans and he wanted the Planning and Zoning Commission members to be aware of them before they voted. He said the internal streets would be 22 feet wide rather than the standard 24 feet. He said there had also been some changes made to the stormwater system but that City staff and the consulting engineers had approved the design. Page 3 %we Planning and Zoning Commission Meeting Minutes June 11, 1991 There being no further comments from staff, the developer, the public, or the Board, Chairman Sims asked for a motion. Alternate member Carroll moved to recommend approval of the Preliminary and Final Engineering Plans for Amber Ridge subdivision, Commission member Switzer seconded, and approval was unanimous. Five Year Capital Improvement Projections City Manager Shapiro explained that before he went through the Capital Improvement Program booklet, he wanted to note that there were some items that were not included in the booklet because they were projects that were already approved. He did say they would be included in the final Capital Improvement Plan. The items he noted were the Maguire House which received a $115,000 grant from the State, M &M Utilities which received a $225,000 block grant, and the Clark Road project and the City Hall /Police Department project both of which would be financed through bond money. City Manager Shapiro also said the Police and Fire Departments would be getting a CAD (Computer Aided Dispatch) System that would be leased. He said that Fire Station #4 (in the Northeast section of the City) would need to be built before Station #3 and that the City would be using Fire Impact Fee monies to buy property for the %we station which they estimated would probably cost about $100,000. City Manager Shapiro also explained that the City would be creating a stormwater utility which would be a monthly fee to property owners whose land was developed. He said the monies collected would first go towards funding a study and secondly to fix several problems thoughout the City. He said the study would probably cost about $80,000 and that another $40,000 would be needed for capital equipment. City Manager Shapiro said the fee would most likely start October 1 and would probably run about $2.50 -$3.50 per month. City Manager Shapiro said lastly that the City may enter a contract with Tri- County Transit for a mini -bus system for West Orange County. He explained that the City would run it at the County's expense. City Manager Shapiro then explained that the numbering system in the Capital Improvements booklet was as follows: A #1 is a "Must Have" A #2 represents something staff would like to have but probably can not afford A #3 represents something the City can not afford, and r A "0" is something the City is already doing or financing. Page 4 Planning and Zoning Commission Meeting Minutes June 11, 1991 Planning and Zoning Commission member Switzer asked if the City really needed all the computer equipment he saw throughout the booklet. City Manager Shapiro said he had added up all the computer equipment and that it was over $200,000. He said he has asked Administrative Services Director Beamer to study the matter and come up with a system that would tie all the computers together and make a recommendation as to what is necessary and what is not. City Manager Shapiro then went over the Five Year Capital Improvements Program. Under the City Manager's Department, he explained that the computer and software was for his secretary. The software will be used to track citizen complaints. Under the City Clerk's Department, City Manager Shapiro said he had given the Sony recorder a #2 because a recording system will be built into the Commission Chambers in the new City Hall and therefore he did not recommend spending the money for this recorder in the meantime. City Manager Shapiro explained that a lot of the other requests were due to the fact that the department would be expanding by two or three people in the next few years. 1r. Under the Finance Department, City Manager Shapiro explained that the validator (Item #10) was to allow an additional place to take payments. He also reminded the Board that all of the computer equipment being requested would be reviewed by Administrative Services Director Beamer in her review of the overall system. City Manager Shapiro reviewed the Purchasing, Personnel, Planning and Zoning, General Government, and Public Works Administration Departments requests but nothing in particular was commented on other than to explain what items were or why they were needed. The Board members were all in agreement with the City Manager's recommendations. Under the Building Maintenance Department, there was some discussion about Item #49, the restroom facilities at the Starke Lake boat dock. Commission member Linebarier moved to recommend that the Planning and Zoning Commission give this item a #1 priority, Commission member Switzer seconded, and the motion passed with a 3 -2 vote with Alternate member Carroll and Commission member Weeks opposed. Under the Law Enforcement Department, City Manager Shapiro explained that Item #26, Law Enforcement Television Network, was a program to allow officers to complete educational requirements by watching the material on a television set at the Police Department. • Page 5 % how Planning and Zoning Commission Meeting Minutes June 11, 1991 Under the Fire Department, City Manager Shapiro explained several items but there was no lengthy discussions on any particular item. He did note, however, that Item #44, Land Purchase for Fire Station 4, was slated to cost $100,000 rather than the originally anticipated $25,000 and that they hoped to purchase the land soon so that it would not end up increasing even more. There was no particular discussions on the Protective Inspection Department items or the Cemetery items. City Manager Shapiro did explain that they wanted to make the cemetery a perpetual care facility in order to ensure the upkeep of the area and to provide funding for the cemetery. Under the Parks, Parkways, Trees and Drainage Department, City Manager Shapiro explained that Item #3, Fence at Goodman's Pond, was to fulfill a requirement in a Developer's Agreement that was approved four or five years ago. He said Items #5 and #6 were to allow the department to have its own sign shop. City Manager Shapiro said making our own signs will save the City about 40 %. City Manager Shapiro also explained that the resurfacing program items that were postponed under the current budget had been re- ,, established and placed in the appropriate years. City Manager Shapiro also said that Items #116 -125 were to provide landscaping for the various parks after the irrigation systems were installed. There were no comments raised on items under the Maintenance Garage Department. City Manager Shapiro explained several of the items under the Recreation Department but there were no particular comments or questions raised on any of the items. RECESS: 9 p.m. CALL TO ORDER: 9:10 p.m. City Manager Shapiro continued with the Capital Improvements Program discussion with the Water Administration section. He briefly explained some of the items but there were no particular questions raised. Under the Water Operating section, City Manager Shapiro explained that Item #26, Capital Projects Management, was one -half the cost of equipment needed for the new Deputy Director position who would report to the City Engineer /Utilities Director. There were no particular comments or questions raised on the Solid `r► Waste section. City Manager Shapiro explained that the Wastewater Administration section was basically the funding mechanism for the Page 6 Planning and Zoning Commission Meeting Minutes June 11, 1991 other half of what the Water Administration section was requesting. There were no questions or comments on the final section, Wastewater Operating. Planning and Zoning Commission member Linebarier moved to recommend approval of the Capital Improvements Program with the priority ratings recommended by City Manager Shapiro with the exception of the restroom facilities at the Starke Lake boat dock (under the Building Maintenance Department) which City Manager Shapiro had given a #2 priority but the Planning and Zoning Commission recommended a #i priority, Commission member Weeks seconded, and approval was unanimous. Four Cities Planning Map City Manager Shapiro explained that the four cities of Apopka, Ocoee, Winter Garden, and Windermere had decided to enter into an agreement because they were concerned about growth in the areas designated as County in the West Orange County area that would end up affecting the cities' concurrency issues. He cited, for an example, the mall at Hiawassee and S.R. 50 that the County had approved without asking for comments from the cities it would affect. City Manager Shapiro said the cities had agreed on planning areas so that there would no longer be unincorporated areas in the West Orange County area. He said the agreement had been discussed with representatives of the County and the County's response was that they would have to study it. City Manager Shapiro and Director of Planning Behrens showed the Planning and Zoning Commission the map outlining the four cities' planning areas and specifically what would be included in Ocoee's planning area. He said this area was not necessarily land that would be annexed into the City but that the City would have a right to comment on any development that would occur within the planning area. The agreement would also cover agreements between the County and a city or between two or more cities to provide services or utilities to different areas. City Manager Shapiro said the County representatives said they would study the agreement. He said the four cities still plan to continue with the planning they have done to this point and think that an agreement between four cities will make the County more likely to listen and react. City Manager Shapiro said even if the County does not approve of the agreement, it would still be in the best interest of the four cities to agree to work on things together. He said they believe the County will ultimately agree to talk to the cities about this and that the four cities would allow the County to be a party to the agreement. City Manager Shapiro said regardless of the County's position, the four cities can still work together. Page 7 Illow Planning and Zoning Commission Meeting Minutes June 11, 1991 Director of Planning Behrens reminded the Planning and Zoning Commission members about the special Joint Workshop with the City Commission to be held on Tuesday, June 18, at 5:30 p.m. in the Community Center. Chairman Sims stressed to all the Board members the importance of this meeting. Alternate member Carroll moved to adjourn the meeting, Commission member Weeks seconded, and approval was unanimous. ADJOURNMENT: 9:40 p.m. L / .. / / mac. CHA • • SIMS ATTEST: 1 , Ilr PU Y CLERK RESNIK