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Item #05 Approval of Most Valuable Partnership Grants
��G;,uter of Good Liv ` ro�L .Al(-jtx O AGENDA ITEM COVER SHEET Meeting Date: February 1, 2011 Item # 5 Reviewed By: Contact Name: Joy P. Wright Department Director: faAbioN._.. Contact Number: 407 - 905 -3100 x9 -1530 City Manager: Roberti. Fr- f ' Subject: Most Valuable Partnership Grant — Cycle 2010 -11 Background Summary: The Most Valuable Partnership Grants Program has been in operation for several years. The grant program assists Ocoee neighborhoods and organizations with projects that will enhance property values and improve the quality of life in Ocoee. The MVP grant program is a matching grant program held once each year. The maximum matching grant award is $2,000. Funding is not given up front, but is reimbursed at the completion of the organization's project. Applicants fund their improvement projects and then get a portion back, up to a maximum of $2,000. Seven applications were received for this year's cycle. The total amount of grant monies requested is $13,500. There is $10,000 funded for this year's MVP grant program. The following is the 7 applicants: Admiral Pointe Homeowner's Association; Richfield Community; Rotary Club of Ocoee; Silver Glenn Homeowner's Association; Sleepy Harbour Homeowner's Association; Villages of West Oaks and Woman's Club of Ocoee. Four organizations were recommended to receive grants in the amount of $6,615. Three organizations did not receive a recommendation for grant funding: Admiral Pointe HOA, Rotary Club of Ocoee and Woman's Club of Ocoee. Staff is requesting the City Commission discuss and make a decision. Issue: Should the Mayor and Commissioners approve the funding recommendations made by staff? Recommendations Staff respectfully requests that the Mayor and City Commission approve staff's recommendations for funding $6,615. Staff also requests that the Mayor and City Commission discuss the three MVP applications to make a decision on whether they meet the grant criteria. Attachments: Most Valuable Partnership grant criteria Applications: Admiral Pointe, Rotary Club of Ocoee, Woman's Club of Ocoee Financial Impact: $10,000 funding is available. However, the total amount of grant funds requested is $13,500. Below are the 8 organizations that staff recommends receive an MVP Grant: 1. Richfield HOA Replace decaying fence on southside of Richfield community. Amount requested: $2,000 Staff recommendation: $2,000 2. Silver Glenn HOA Entrance beautification, replace dying plants, plant xeriscape plants Amount requested: $2,000 Staff recommendation: $2,000 3. Sleepy Harbour HOA Add deck to community pavilion and entrance beautification, replace dead palms and plants Amount requested: $2,000 Staff recommendation: $1,865 4. Villages of West Oaks Powerwash walls facing White and Clarke Road, put up lighting on entrance wall Amount requested: $2,000 Staff recommendation: $750 TOTAL: $6,615 Staff did not make recommendations on the organizations below, deferring to the City Commission: 1. Admiral Pointe HOA Install high -tech security cameras to monitor cars coming and going from Admiral Pointe. Cameras would monitor license plates and make -model of vehicles. Three cameras would be mounted on a decorative pole. Amount requested: $2,000 Staff recommendation: None Do the security cameras meet the criteria for "improving the quality of life in Ocoee" or "creating programs which benefit our citizens." Concern of potential legal issues. (See MVP grant criteria) 2. Rotary Club of Ocoee Give graduating seniors at Ocoee High School scholarship monies to help offset their college expenses. Amount requested: $1,500 Staff recommendation: None Does the scholarship program meet the criteria for "improving the quality of life in Ocoee" or "creating programs which benefit our citizens." Would the MVP grant money be given to "students who live in Ocoee ?" (See MVP grant criteria) 3. Woman's Club of Ocoee Grant scholarships to Westside Technical School. The scholarship monies would be awarded to women re- entering the workforce. Amount requested: $2,000 Staff recommendation: None Does the scholarship program meet the criteria for "improving the quality of life in Ocoee" or "creating programs which benefit our citizens." Would the MVP grant money be given to "women who live in Ocoee ?" (See MVP grant criteria) 2 Type of Item: (please mark with an "x") Public Hearing For Clerk's Dept Use: Ordinance First Reading Consent Agenda Ordinance Second Reading Public Hearing Resolution Regular Agenda Commission Approval Discussion & Direction Original Document/Contract Attached for Execution by City Clerk Original Document/Contract Held by Department for Execution Reviewed by City Attorney N/A Reviewed by Finance Dept. \ N/A Reviewed by N/A 3 Program Description The basic premise of the MVP Awards is to improve the quality of life in Ocoee by assisting Ocoee residents and organizations in making improvements to their neighborhoods or creating programs which benefit our citizens. Who is Eligible? Neighborhoods, civic clubs, religious groups and other organizations may apply as long as they can demonstrate that their project provides a benefit to the community. These groups should be located in Ocoee and serve the Ocoee community. Additional Required Documents Each organization must have its organizational structure vote on and approve a motion to participate in the MVP program. Minutes reflecting the vote must be attached to the application. Each organization must have a Tax Identification Number (TIN) or Employer Identification Number (EIN) on file with the City of Ocoee. You may obtain an application (form SS -4) for an EIN by contacting the IRS at (770) 455 -2360 or visiting their website at www.irs.gov. Applicants will be required to submit a W -9 with their application. Please plan ahead; this could take up to 4 weeks. For those applicants who don't have a formal organizational structure, the application must contain a petition (as outlined in the application) in place of the meeting minutes. Those applicants will use the City's purchasing system so they do not need to submit a TIN, EIN or W -9. Eligible Projects Projects should benefit a certain segment of the population in Ocoee whether it be a neighborhood or other group. Neighborhood residents or organization members should be directly involved in all phases. Projects should be able to be completed in six to nine months. Grant funds may not be used to supplement regular operating budgets. A Final Report must be submitted to receive grant monies. * *Fin Report is due by August 1, 2011 * *. Application Process The Community Relations Division on must receive all applications no later than S:OOpm on November 30, 2010. No late applications will be accepted. REMOVE THIS INSTRUCTION PAGE BEFORE SUBMITTING YOUR APPLICATION 2 • City of Ocoee Most Valuable Partnerships (MVP) Awards Ocoee's Neighborhood Matching Grants Program PLEASE PRINT OR TYPE Name of Neighborhood or Organization: t t �Z Q 1 N Project Leader: �` 2� J M ► "r l't Address for Project Leader: G <c:A ) / Phone Nos. for Proj ect Leader (Day) 118 .7Z '(Evening) 3 H Email Address: C7 3S MT t•t 5 7 (a A ©t Describe the neighborhood or project boundaries using streets & landmarks. The boundaries must be within the City of Ocoee. If the project serves a population without specific physical boundaries, please describe the population served: Ce r a►Z_ t SLP- 0 1 1 - 1 ABM ► tiA -- Pb P 4 4 - re . N 0 r G 0 I,a,2 1 A A To t < w `� FOR NEIGHBORHOOD GROUPS, PLEASE ANSWER THE NEXT SECTION ON FORMAL AND INFORMAL HOMEOWNERS' GROUPS. FOR COMMUNITY ORGANIZATIONS, PLEASE ANSWER THE SECTION FOLLOWING THAT. Does your neighborhood have an official homeowners' association (legal entity)? " e S If Yes: (If No, skip to section on the next page.) When was it formed? Vick 2 How many members are in the association? S Are the members all homeowners in the neighborhood? 1 5 What is the official homeowners' association's organizational structure? (President, V.P., Committees, etc.): i2..gs ► 6 • : V , ,a.v e(S) s � 4 How does the association elect its leadership? When and how often are elections held? L u ,.+ s [ _2G 14 J o iU C2 A y c36+ A- 00 aZ Ar.lu v #L LT okis N1 e e G . 4 -1 J � 4, c:-.-GTe) j3 )I 1 ,.. - 1 - Zo ' -t. Aire4,10frtly i -S N\er 3e s . If No: Do you have an active neighborhood group? When was it organized? How many members are in the group? How many homes are in your neighborhood? What is your group's organizational structure? (President, Vice- President, Committees, etc.) How does your neighborhood group elect its leadership? When and how often are elections held? For community organizations which are not "neighborhoods ", please answer the following questions: What is the name of your organization? Is your organization a formal "non- profit ", an informal civic group, or other (please explain): How many people are members or clients of your organization? Are all members or clients of your organization either businesses or residents of the City of Ocoee? If not, how many (either by number or percentage) are? 5 All Applicants Should Complete the Remainder of the Application: Please list the activities and projects your neighborhood or organization has accomplished in the past two years. ' 7 \ - - ( 1 . 0 . - r : M u f c Lu r t iLD u 'R- ∎-► na ',s c z - ) Z e< - A w 1 2 . a r r . a l 4 2 6 1 0 M 1 l P 6 fly -•1. M /1- 1.) ,) I ttZ-+ ?W se'- r 2.4Doct Nt . AC-T•• -r, S • ,N co-JAG AN NJa� �C _A'.Tr 4 46S Mo.)ie ,J / ti� �� � a Q r ! I��A,'ti. L•.( Cot 1 J u , 7 ? A r -441 CGS A4 +-l. . 1 1 !",' gL ; , w! (� ,5 4 Svc.) aL .+ J�G-'+4ss1 C.G /VTI a .r C' t CeS lm, i42 CCua{,..s ('. Please describe how your homeowners' association/neighborhood group is funded. (Mandatory dues, volunteer contributions, etc.) What is the percentage of homeowners in the neighborhood who contribute to the neighborhood group's funds? 1V1 A. ILI U 5 LoA. 7 c, .� s 10 •i ftv e- s J Deu TS What is the name of the proposed project? W,i H J'1, .t'-1 Sec-" 2 11- IJ /A - , e c Q.olegc What is the dollar amount being requested? (Remember, all dollar amounts must be matched by the neighborhood /organization and any partners. The maximum grant award is $2,000.) 2 0 00 e3-11 Briefly describe the proposed project: ? ( - 471 "C - 6 t~t r © A. 6 H' 'T1 - t4 S�c� CAMrn.A� ' Tb 1 1 C,4'ZS Ca►t,+a.6 * GCO/+•L -e2.0'rf ►� H, 4L � Oi +1TE , • C, - a-leq, -5 /ioN, 70 a_ L i PCA- E •t N�a k_t-- H0 CL c> F \/ E y e c��s . 5ccv -, � pita NAVE E2A j e" •� bee_ Oe2Ari'l€ P:›Le. List the project goals: [, (1) - j-00 z6 Je a.i C += t? G 5e.c. Q12.1 T `t t -61-t , l ?at&►-c e Rus (2) beTEi- �O a ttAt- C.Rf+'t (3) e 'FOR O•\tlE2 Co flu crlaS i d ca E 6 List a minimum of four homeowners' association/neighborhood group /community organization members who will serve as the MVP Awards Project Team. Only one signature per household. A Telephone number or email address must be provided for each person. POSITION NAME ADDRESS Volunteer SIGNATURE Hours Pledged Project Leader G P -`1 t3 4 1 * t 1. CI 21_ K , - -,-oa, ...„42:e ,,,,L.,._, cio -7 - lt}s -Ig . / s A --d- ;. `1 Ti4 .LJ. Historian Uc� C'pv�ti �' �GLil1 C��v (Photographer) � � T u rvtc, <''� � 8 y go Z is"2S iS 6iSC. oval 1 Q.1414041 . c_v•.■ Quarterly & E J i.o a.2 J / D g / CO.AS7 AC-- C IQ < Final Report C310 � e /oviV0 Y6i•,r dot / al Coordinator Lion _t, Z; - t 0 )2 Partner / C `( 2- LPt� Le -NX. �, 1 rL Volunteer - 2■0 - 3 1 8 , : t r Coordinator 012. i-t p - 10)., h Do2' r M9 -, C 0 ` / u�v 0,1T L. z CJA41 r1 ��TS e6/0 IJIZ. CYL e . , t-__,,,„ 3 V,,,/ jL`( TL � nI y g c (�L . I2tL, Cof 1 Voi_.,•.,-rtek_ 40 - 2"V . 3333 f\ L 0 C 0 t e 'at N 1 (LP ,. 7 i >c, 1 )4„--1 ..-. t'S i +. "c > -3 S 7 How will the neighborhood residents /community organization members be involved with the project? Please be specific. /uoQc T 1-k 12 G l.A' 1 Lam- A Co 4.4 .�. „ ,� `1 e c- P ) • £i 9411.41 S I C o-► -I ¢ R...a ■;/ A 5°C - H6 go45 W eq. a 7 T/Lexv � 01-1 What is the location of the proposed project'? If the project is not physical in nature, please provide a description of whom it will serve in what general area. 1-3L,44-1 a Ca 'ij ,4 (, i k ro ja)+ - J 0) r- C 1y,,rt 4 Z L yle —r C A 0 P 1 5 L s 4 A 5 c ,- If the proposed project is a physical improvement (landscaping, sign, gazebo, etc.), please define the exact site location(s). Use street names and measurements from the curb, including measurements from sidewalks, if applicable. Also provide measurements of the project (height, width, length) and attach a drawing. (Please be specific with the details of physical improvements.) Exact Location: (show on attached drawing) Measurements of the Proposed Improvement: (show on attached drawing) If the proposed project is a physical improvement, will it be located on: Public Right -of -Way: bi 0 Private Property: a O Common Area Owned by the Homeowners' Association: \ / 61 3 (You will need to include written permission from the appropriate government agency for the public right -of -way or the owner of the private property or common area.) 8 Please complete the Project Plan and Timeline, the Volunteer Hours Pledge Sheet(s), the Project Budget, and Partner's Letter(s) of Intent. Instructions for completing these forms are listed on the page after each form. You must attach the meeting minutes reflecting the membership vote of approval for the proposed grant project. (See below if you don't have a formal association.) We certify that our membership voted and approved this 2010/2011 MVP Awards application on / / / 9 / 2 v i v (date), and attached are the minutes reflecting this vote. G .--)M 1 A.4 0 ao0 y Print name of person preparing application Print Name of Neighborhood/Organization President Signature of person preparing application Signature of Neighborhood/Organization President Date: ` 2.4 t o Date: I la-A I V Completed MVP Awards applications must be received by 5 p.m. on November 30, 2010. Deliver in person or mail to: Joy P. Wright, Community Relations, 150 North Lakeshore Drive, Ocoee, Florida 34761. Please call Joy P. Wright at (407) 905 -3100 if you have any questions. CITY STAFF USE ONLY YES NO Has the applicant left any questions unanswered? Has the association listed the Project Team names, their full addresses and phone numbers? (7 minimum) Are all the Partner Letters of Intent attached? Have all the association's cash and in -kind donations been documented? Did the association attach the completed Plan and Timeline? Did the association attach the completed Volunteer Hours Pledge Sheets? Did the association attach the completed Budget? lithe project is a physical improvement, has a description and drawing been provided? • lithe project is a physical improvement, is the written permission from the property owner attached? Has the application been approved by the members and are minutes attached reflecting the vote? Is the application signed by the person preparing the application and the association president? 9 1- L �1 (L 7 i hi 1 c/1 } 9 rU ^ 1 V C ` f W4 < tt fi cl.63 J E 0 c.), / ‘1 t v dpt w o C tj 1 I1 N. Z Z C . k d 7 a � L ' c y t. , et cu 004,03od ki L 1 5 ,r) .5 1 c.) a - A ,, ..s. P H w 0 C H 0 A 1g a r <C N 0 _ —_ ). ,� 0;) W y c �J i\) d = z ` , M ro Wza A o l') < b \L. 14- It O !.) 4 Z — �Or' .. 4 — N O Q — O CU ® 2 , 1.0 \II . 14_ m . -) d 1 4 ( V 4- ). • H () � t o q 1- 1 N N N SL S . ..c t ) :) , z) ,..,.. = . vi. -F5 s 1_ vi a i ,.1 0 ,, .., ... ,„, , 0 3t<4 - 3 A MOST VALUABLE PARTNERSHIP (MVP) AWARDS The City of Ocoee's Neighborhood Matching Grants Program 2010/2011 Proposed MVP Awards Project Budget Neighborhood/Organization: R ► 2AL_ ---- ► ,,.► r Project Name: - F E ►.iZ ►1=1/4 cu"LA M�1ZA, I �4l PROJECT REVENUES: Cash from the City: . $ 2, cD° O Cash from the Neighborhood/Organization: $ 2 ) 0 d D Cash from wts (List of Partners and Cash Contributions): \ $ •• ��� P c.k 'F12_0.1 . �1 Hi DIAL ?0 $ 1 1`I TOTAL CASH REVENUES: iZ eS /-�tc 'r $ S S p 1 . Z7 AoT Cp Rt 0 rr G R.A.µ'T PROJECT EXPENSES: (List all expenses separately. Any expense over $1,000 must be supported by two written quotes. Please attach the written quotes to this project budget) W E?) WP.D.. iu.) 1 So siNia ILA- 6 ;•-% 1211 C i $ $ $ $ $ $ $ _ TOTAL OF PROJECT EXPENSES: $ S .S b1. 2-1 ** Total Cash Revenues should be equal to or greater than total project expenses. ** In -Kind Contributions: Estimated Value $ $ Volunteer Labor 'S Hours x $10/hr $ 13 Admiral Pointe 2011 MVP Grant Re: MVP Grant Budget Page * Attached Talking with Joy Wright on our volunteer hours vs. match funds, she asked us to write out a brief explanation. Our total amount for this project is $5,507.27 we are only referencing $2,000.00 from the city and $2,000.00 matching from Admiral Pointe as part of the MVP grant application. The additional $1,507.27 will come from our Reserve account to make up this difference and not be a part of the MVP grant. Volunteer hours were calculated based on our budgeted match and within the 25% requirement. Admiral Pointe only budgets $2,000.00 for the MVP grant each year and this project was a high priority request at our annual meeting. So when taking into consideration the volunteer hours they are reflected against the $2,000.00 Admiral Pointe budget and the $2,000.00 requested city match. While we understand the limited funds available from the city this project would probably be a first for any community within Ocoee and help to minimize potential crime within our community as well as others. Thank you for your consideration. Admiral Pointe Board of Directors • 'rinted: 11/8/2010 5:32:47 PM Store: 1 Quote / Sales Order #310188 Ordered: 11/6/2010 Associate: DW Page 1 .? eb'3rriar,® Inc. SURVEILLANCE TECHNOLOGIES WebWarrior, Inc. 67 South Dillard Street Winter Garden, FL 34787 Ph 407-877-8177 Fax 407 - 650 -2801 www.webwarrior.com Bill To: Admiral Pointe HOA Eddie Quinn 1081 CostalCir. Ocoee, Fl 34761 • 321 - 395 -1005 cell Order Status: Open Order Item Name ' Item Description MSRP Our Price Ext Price 1 DVR- K4120VM 4- Channel Mini DVR, H.264, Internet, Cellphone, VGA, composite, & $799.00 $495.00 $495.00 spot, Loaded with features, hexaplex, 4 -ch audio, 120fps CIF, 131 720X480 super hi -res, 500GB HD, IE remote view, PDA or Symbian, I- Phone, Droid, Microsoft, & Blackberry cell phone viewing, email alerts, USB backup, PTZ control, alarm i/o 2 CBX- 5200YNV -AVF Sony J -3 Super Hi -Res Ultra Nightvision Varifocal 8 -40mm $355.63 $249.95 $499.90 113" Sony Super -HADII CCD 550TVL 0.1LUX, 200pcs hi- output IR LEDs 80m IR distance, DC12V 3 CON-PWRF Connector Female Power Pigtail Barrel Con 2.1mm X 5.5mm $2.95 $2.00 $6.00 Standard 2.1 mm x 5.5mm male power connector to hook up camera to power cable IE Siamese cable z CON -BNC59 -CMPG Connector BNC Compression for RG -59 Gold Plated Quad Shield $5.99 $2.99 $8.97 Weatherproof, colored marker bands, gold tip, for use with RG -59 single or Quad shield cable 3 CON -SURG1 Lightning Protector 1 $27.61 $18.95 $56.85 A must for every camera line going outside, protects DVR and the rest of the cameras from lightning strike, use one per outside camera. 1 PWR-UPS-600 Uninteruptable Power Supply 600VA Battery Backup w/ Surge $119.99 $89.95 $89.95 3- portected outlets and 3- battery backup outlets, a must for every CCTV system. 1 RFE- CT350 -4G Single EVDO Cellular GAteway uses Sprint Aircard $595.00 $395.00 $395.00 1 PW R- 12V -X4D Power Supply 4Port ECO 12VDC w/ PTC 4amp $59.99 $39.95 $39.95 4 -port distributed power supply for cameras, with independent circuit breakers. 1 ENC- NEMA18188 Weatherproof NEMA Enclosure $888.00 $495.00 $495.00 Heat and cooling system, sunshield, locking 1 MISC Decorative Fiberglass uitility pole 16' $0.00 $0.00 8 Installation Labor Installation Labor Configure, Install, Align, Test, Network, Train $145.00 $90.00 $720.00 3 Installation Labor Dig conduit install pole $145.00 $90.00 $270.00 1 MISC Sprint Card 79.95 per month recurring charge $79.95 $79.95 1 MISC Misc- c•nduit, ele plates ect. $80.00 $80.00 1 CSX- LPRX100 itrense Plate Camera Xtreme $2,833.60 $1,995.00 $1,995.00 Percent Unfilled: 100 Subtotal: $5,231.57 6.5% Sales Tax 6.5 % Tax: + $275.70 TOTAL: $5,507.27 Deposit Balance: $0.00 Balance Due: $5,507.27 Thank you for the opportunity to quote your surveillance requirements. All quotes are good for 30 -days. S i I N'1 ��E? TheSecurityCam.com Internet Surveillance Cameras and Internet Services Proposal / Contract Form Date:11 /9/10 To: Admiral Pointe HOA Location: Entry Contact: Ed Quinn We are pleased to offer the following proposal for security cameras. These internet cameras may be viewed from any location that has internet access. The system will also record and store video on a standard windows computer {included }. Please visit www.TheSecurit.Cam.com for live demos. System Features 1. The only system that records media files in 15min segments. 2. Direct video file download to Board Member's or Law Enforcement's computer. {no burning discs} 3. 24hr access to live video camera feed {password protected user level and administrator level} 4. 5. Video storage of 30days or more {then the computer will start writing over oldest files} 6. Easy to use just click Play Back button and select camera and date. Front Gate System 3 fixed focus, low light cameras with night vision .003 lux enclosed in vandal resistant steel housings. Cameras will be located on center island in landscape rock covers. 2 Entry tag , 1 Outbound 1 IP base station with camera monitoring software and hard drive located in our water tight box. Warranty 1 year on all equipment. Warranty does NOT include; Damage from Lightning, Vandalism, Theft. 1 signs "NOTICE VIDEO RECORDING" Total $ 2,600.00 Labor may be done by association with our supervision at no cost or add $1,000.00 for installation by us. This includes wiring, trenching, cementing in camera mounts and box mounts Terms: 50% deposit due with order. Work will begin within 7 days of receipt of Deposit. II Balance of contract amount is due on completion of installation. Make check payable to Andrew Sang DBA TheSecurityCam.com. Support. & maintenance {not included in above amount }$29.95 /month to be billed in 12 mo intervals one time per year. This includes monthly on -site checking of all cameras and equipment. Owner is to provide: Broadband internet service at wall with wireless router from provider. 110v Power to our box at our recording box in center island Not in Contract additional Items. Reviewing of customers video $25.00/hr. Disclaimer TheSecurityCam.com is in no way responsible for video capture on customer's equipment. Customer agrees that no action may be brought against TheSecurityCam.com for failure to capture any video event. Insurance TheSecurityCam.com will provide customer with LLC Workman's compensation exemption certificate. TheSecurityCam.com will not provide construction liability insurance as we will not do any 110 volt wiring or other construction services. We install cameras computer equipment and low voltage data wire to connecting them. Andy Sang TheSecurityCam.com a division of PSeeTv.com 5327 Hansel Ave. Unit E22 Orlando, FL 32809 407.383.7305 email: Andy@TheSecurityCam.com Accepted By Customer Date: / / CJ l-410:7 i \ 1 . ; 5 - C -l-'r e= P C 2 /34 CDLi P°0- U S s 0 � "61 4 . - - r 0.0 , ��,� ; .T 14,4V - 1 - » 4 ) T CA-P 6 L► ews WA-7 A- CS T A q0-). CA. AA e a A s Act e,- ,A L. S c7 c 6'a 7 To VA,.t� , 5 Cam, cg..A 5 A. (Ix ,4L3Z t 1.-03 r &� 1��s °L .7,o OTt4 'L COH 9 Montgomery Ave. Admiral Pointe Subdivision Community Security Project S Front Entrance E ± W 4 \ \ \Er-li N —0— sidewalk wall 1 Keaton O Pkwy Red brick borders U r" G wall 0 6 Center 0 0 median 0 wall sidewallk Q 0 ..-. 0 o 2 0 CI) . o 0 0 O 0 3 „, p wall Wall ....../°:------- --------- \\ Security camera location will be approx 20 -30 ft from tall oak tree and approx. 8 -10 feet from road. Location will be on the west side of in coming — median. 3 cameras will be mounted on a decorative 12 -15 ft pole. wall C:::: median wall rP ` I • f { r Ar! t �prb'!►' fi t. 0 s . - . r ,� z t k Y • . 4 .� 1. 25 y _ , ��� 11,1,,i • iL. 2Oi0 • , I yi V ` , . • `4 .fir " ,..' 11) s >�- 4 ��yy, ..1_ -x • • ,� 0 , t, b • . J K r` 11... J } �,'1 ° F 4,„' e t: 1 t w_• �. i . r 1 . . , t ' .: E it 1 j �' Y P A • � �. 5.:. .... — y „ ` . y , z Wt s, are` °, ,. • '* <. sr,Y S � 1`, . ♦ .. 4.... © L Q C P.-1 1 o ► CL- —7i+ ► Z\J G I �-, u ( -. Pot. L 1,.) l -C v A - 3 C P* PA € 'LA S 1 1 ID. AMMEMMEME SONY J OHNNY'B VAR1 -FOCAL ULTRA NIGHT - VISION SYSTEM ow . Key Features t: ' . SONY Super Hi -Res 550TVL Color .( ' • Super HAD 11 1/3" Chipset � ' - f "" J Il Extended Va ri c a l Range 8 to 40mm r ` Extended Night up to 80m - ~ t t Tough 1lVeatherproof ip65 a lu minJrn housing SONY if / Sun included S cHi P sEr l o . Va n d a 1 Resista nt wire thru m cunt CBX- 5200YNV °AVF • Ideal for use in parking lots or top of buildings where close -up views are desired day or night. • Long range tele -photo 40mm lens brings the action in close watching access points! Tough weatherproof aluminum housing with sun - sheild for harsh environments. ♦ Jumbo Infra RED LEDS =200 micro infra -RED LEDS provide invisible light and long distance • night- vision views up to 80m. Model CBX- 5200YNV -AVF ,I SI: Signal System PAL /NTCS „ FRA VARI - FOCAL — HT i ' LENS • Im age Sensor 1 /3 " SONY CCD Horizontal Resolution PAL: 752 (H)X582(V);NTSC:768(H)X49 Horizontal Resolution 550 TV L. Dimensini+tunit ; mm} Lens Var. Foc.,, 8 to 40 , - 1 ._ to ;:" Min.11lumination 0.5Lux/F1.2(LED OFF) ; OLux( LED ON) r I" :::';` <. \-- . • -- S/N Ratio More than 52dB " � ,,t r - - Y�' IR distance 50-70 Meter - k,- I or wave length 200 unit 850Nm Infrared LED I. 10000hrs,warran IIfe:6000hrs ' IR LED life tY ff I I waterproof criterion 1P65 I L C_ Video Output Composite Video Output(1 Vp -p 75OTerm inated) Operation Temperature -20 °C to +50 °C Supplied Power DC 12V/800mA( +/ -10 %) '1 Conte ct yo ur Loc al authorized dm �Ir. r. K eep en Eye en your business! 4 i . . ''' 67 South Dillard Street 4.4 ' WeltWarrior Winter Garden, Florida 34787 USA Ph. 407 - 877 -8177 Fax: 407 650-2801 Surveillance Systems www.webwarrior.com www.weebwarrioreom =■200- ..eboAaarnY inc a cats r -se . =J °S.-151'3 0 Fa'A oN.F.I.:: ' • k "p" SERIES D igital Surveillance Recorders S y s t e r Features )r r • •i. !t f - --~i ii ow { ` Specifications Display shod 7 -30 FPS per camera NTSC 7-30FPS PAL Cbject Tracking YES (vviOpt) Recording Speed 7 -30 FPS per camera adjustable Cbject Search YES (wlOpt) Total Recording Speed 30 - 480 FPS by model Individual Camera Control Brightness, Hue, Contrast, Recording Method Motion, Schedule, Sensor, Continuous EMAP YES (WOO) Detect Motion Area 5 user selectable zones per camera Video Stamps Datenlme/Camera Name CODEC H.323 Motion JPEG 1Abb- Server YES view cameras in web browser (IE) Resolution 640X480, 320X240, 160X120 selectable Image Verification Watermark Screen Division 1,4,6,9,10,13,16,33,36 divisions Still Photos From recording as JPEG u BMP Camera Inputs 4 Ch, 8Ch, 16Ch, 32Ch NTSC & PAL R'inting Direct Print from Server or Client Sensor Inputs 4,8,16 (Optional) iAttchdog YES (Wept alarm cad) Control Outputs 4,8,16 (Optional) Simultaneous Playback 1 to 32 Channels Remote Transmission LAN/PSTN,ISDN/XDSL/Cable/Leased Circuit Rernote Playback 1 to 32 Charnels Sinxrttanea.s PGA CellphoneMarking live Password Security 3levels Playback while Recording YES Sirri.ilteons local or remote Mdeo Export AVI,MPEG- 4,JPEG,BMP Zoom Yes an playback a LIVE with zoom camera Activity Log Yes secure Audio In 1 Ch PAN / T1LT RS-422/RS-485 Audio Out 1 Ch FTZ Protocols supported ntist popular including Pelco "D ",32 VOIP 2 Way Voice over IP Resets and Tours YES up to 10 Mdeo Outputs RGB x1, Composite x2, DM xl, Mdeo Loss Alert YES by alarm and by email up to 50 Simultaneous Operation Penta'lex (recad/play /transmit/back- uplive) Alerts YES by alarm and by entail up to 50 Rernote Management YES Complete control over all settings POS Video Only (opt) Remote Client Software YES, Win2K/XP Options Alarm Card, aid sta.. - P06 ...... ---- - -- y rf' = nunwauut * H ardware Fe atures t j Case e 19' 4u Industrial Rack Mount DVD- Recorder YES 16X L. 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R[ MTIM[ "Knighl r Series Digital Video Recorders WebWarrior's KNIGHT - SERIES 8- CHANNEL DVR(Digital Video Recorder) REALTIME 240FPS (30- Frames Per Sec Per Camera) w /750 Gigabyte Storage provides up to 60 days record time, includes 4- channels audio in, mouse, and remote control. The DVR provides Composite, Spot and VGA outputs letting you hookup with any kind of monitor or TV. 750 Gigabytes of storage gives you from 1 to 3 months of recording time. CAN also RECORD at DI Broadcast quality Video 720X480 Super -Hi Resolution! The KNIGHT SERIES adopts high performance video processing chips and embedded Linux. It utilizes the most advanced technologies, such as standard H.264 with low bit rate, SATA interface, VGA, mouse control, full remote control via IE browser, mobile surveillance (by cell phones), etc.. It has all the powerful functions and is of high stability. View on I- PHONE, Android, • 4X speed seamless playback at max. 4 channels simultaneously Symbian, Microsoft, • Support VGA output, display resolution adjustable up to 1280 *1024. & Blackberry • Supports mobile live view on iPhone, Android (Google Phone), Windows Mobile, Cell phones Symbian Smartphone and Blackberry (OS version 4.6.0 and above) Support full mouse control via USB mouse • Support 1 x SATA HDD up to 2TB; Easy USB Backup, or Remote PC Backup via Internet Age • Support third party software to play recorded files i Support multi -level user management -4 J - Manufactured By: Your Local authorized dealer: t om. COMMIT NT 6 et arrior 4e • 1 Surveillance Systems 67 South Dillard Street Winter Garden, Florida 34787 USA Ph. 407-877-8177 www webwarrior.com (C)2010 WebWarrior, Inc. all rights reserved Rev9061 „„..' .!, ',':;-,:,--, .„ .-.,.,,,J",, R[ALIIM[ 'Knight” Series .... - • ss. ...., ••• Digital Video Recorders to • l ____._ 4010 /MO DVR- K8240VE ) Iii I F .. , . , :.=..7,.., P y • X. 8- CAMERA DVR FEATURE COMPARISON CHART OURS THEIRS D1 Broadcast Quality Video 720 X480 resolution not just CIF (320 X240) YES ? H.264 Baseline Profile True Hardware Video Encoding for the Clearest Video YES ? 30FPS (frame per second) REALTIME VIDEO (CIF mode D1 7FPS) YES ? Three Video Outputs VGA (up to 1280 X 1024) , Composite Video, and Spot YES ? NO Client Software Required to view over the Net just use Internet Explorer YES ? CMS (Central Monitoring Station) Software included free (Multiple DVRs) YES ? Easy Playback of all cameras simultaneously not just one at a time YES ? Easy backup of all cameras simultaneously local or remote YES ? ALL 4 Control Types: Front Panel, Mouse, Remote Control, & Internet Control YES ? 750 Gigabyte Storage for 2- months average motion recording YES ? Support Pan -Tilt -Zoom cameras and integration with alarm system YES ? 2 -Year Warranty on DVR YES ? Lifetime Product Support YES ? Local Installation with 1 -year on -site bumper to bumper warranty YES ? Standard 12VDC power for all devices can be used mobile and marine YES ? LIGHTNING PROTECTION recommended for each outdoor camera YES ? Supports all major Cell Phones Symbian, I- Phone, Microsoft, Droid, Blackberry YES ? Trade -up anytime for years, 100% credit for the first 90 -days YES ? • Standard H.264 format; CIF Realtime display, realtime recording • Pentaplex mode: simultanously record, watch live, playback, setup, backup, remote monitor, and mobile phone surveillance • Sophisticated Network Functions: remote surveillance, remote playback, remote recording, remote control DVR, remote menu setup, remote recording backup • Various recording mode: timer, motion detection, alarm, and watermark • Recording picture quality, resolution & recording frame rate configurable • CIF Realtime recording 30 FPS /Ch; D1 recording 7.5 FPS /Ch. • Flexible Display mode : Auto Switch, Full Screen, Quad /9/16, etc. • Multi- method searching: Time, Event(Alarm, Motion Detection), File Archives • Support IE browser, remote menu setup • Support dual stream: recording and network bit rates are adjustable to fit user's bandwidth without affecting recording picture quality and frame rate. • Support 1, 4 or 8 CH simultaneous playback and remote playback via internet V Manufactured By: Your Local authorized dealer: r A li COMMIT, NT W ebWarrior® Vox Surveillance Systems 67 South Dillard Street Winter Garden, Florida 34787 USA Ph. 407. 8774177 www.webwarrior.com (C)2010 Web Warrior, Inc. all rights reserved Rev9061 • • ADMIRAL POINTE HOMEOWNERS ASSOCIATION, INC. Board of Directors Meeting Minutes Tuesday November 9, 2010 at 7:OOpm pm Location: Ison Conference Room at 1701 Adair Street, Ocoee, FL 34761 Minutes Call to Order Don Covey called the meeting to order at 7:OOpm. II. Certify Quorum Quorum was established with 4 Board members. Board members in attendance: Don Covey, Steve Labadie, Eddie Quinn and Gary Smith. Bernie Dickson represented Sentry Management. III. Proof of Notice of Meeting Don Covey certified the meeting was noticed in advance in accordance with the Association Documents and the Florida Statutes. IV. Approval of Previous Meeting Minutes Board reviewed the October 12, 2010 meeting minutes. Eddie Quinn made a motion to approve the minutes. Motion seconded by Don Covey. All in favor. Motion carried. V. Financial Summary Board reviewed the financials for October 2010. Board would like to have a line item for A/R under the expenses on the financial summary page each month. Gary Smith moved that the October 2010 financial be approved. Don Covey seconded the motion. All in favor. Motion carried. VI. Manager's Report a. 843 Keaton Pkwy: Management was advised to send an ARB form to owners. Board will not consider homeowner request to keep recently replaced sod without a completed ARB. b. 727 Keaton Pkwy: Owner was present and stated he has made changes to his proposed plans as a result of the disapproval letter from ARB. Owner will resubmit. c. 687 Statenville Ct: Management was requested to review a similar letter concerning height of shrubs sent to lot 71. VII. Committee Reports a. ARB: No report at this time. b. Social: Social Committee plans to meet on November 11 to discuss upcoming events. Board would like to move unspent amount budgeted for social committee (COA 8321) into the contingency reserve to be spent sometime in 2011. c. Beautification: Eddie Quinn will meet with vendors to work on a design for the front entrance. d. Ocoee Police Report: Eddie Quinn distributed copies of October police report. VIII. Business a. Florida- Friendly Landscaping: Management provided literature for Board. Board would like to explore whether they and/or ARB can adopt specific guidelines. b. RLC Irrigation Invoice: Don Covey made a motion to approve invoice # 12851. Gary Smith seconded the motion. All in favor. Motion carried. c. Larsen & Associates Invoices: Don Covey made a motion to approve invoice # 53171, 53172, 53173 and 53174. Steve Labadie seconded the motion. All in favor. Motion carried. d. Attorney Update: Management e- mailed attorney updates prior to meeting. Case Summary Report was included in Board packet. Management to check status of 1026 and 1176 Coastal Circle. e. Violations: Management provided a copy of most recent Property Notebook. IX. Open Forum Eddie Quinn discussed the installation of security cameras at the front entrance that can capture vehicles entering and exiting the community for the MVP Grant Program. After discussion Don Covey made a motion to approve the security cameras for the up coming MVP Grant application, Gary Smith second motion, all in favor of approving the MVP Grant Project. Management was asked to get an estimate to install 2 motion lights on the gazebo in the park area. X. Next Meeting/Schedule The next Board Meeting will be held on Tuesday, December 14, 2010 at 7:OOpm. XI. Adjournment Don Covey moved that the meeting be adjourned at 8:30pm. Motion seconded by Gary Smith. All in favor. Motion carried. City of Ocoee Most Valuable Partnerships (MVP) Awards Ocoee's Neighborhood Matching Grants Program PLEASE PRINT OR TYPE Name of Neighborhood or Organization: ROTARY CLUB OF OCOEE Project Leader: BILL GLOVER Address for Project Leader: 2855 CARDASSI DRIVE, OCOEE FL 34761 Phone Nos. for Project Leader (Day) 3 21 2 7 7 - 9 6 2 4(Evening) Email Address: WGLOVER @AOL . COM Describe the neighborhood or project boundaries using streets & landmarks. The boundaries must be within the City of Ocoee. If the project serves a population without specific physical boundaries, please describe the population served: PROJECT WILL BENEFIT GRADUATING STUDENTS AT OCOEE HIGH SCHOOL FOR NEIGHBORHOOD GROUPS, PLEASE ANSWER THE NEXT SECTION ON FORMAL AND INFORMAL HOMEOWNERS' GROUPS. FOR COMMUNITY ORGANIZATIONS, PLEASE ANSWER THE SECTION FOLLOWING THAT. Does your neighborhood have an official homeowners' association (legal entity)? NO If Yes: (If No, skip to section on the next page.) When was it formed? How many members are in the association? Are the members all homeowners in the neighborhood? What is the official homeowners' association's organizational structure? (President, V.P., Committees, etc.): 4 How does the association elect its leadership? When and how often are elections held? If No: Do you have an active neighborhood group? When was it organized? How many members are in the group? How many homes are in your neighborhood? What is your group's organizational structure? (President, Vice - President, Committees, etc.) How does your neighborhood group elect its leadership? When and how often are elections held? For community organizations which are not "neighborhoods ", please answer the following questions: What is the name of your organization? Is your organization a formal "non- profit ", an informal civic group, or other (please explain): How many people are members or clients of your organization? Are all members or clients of your organization either businesses or residents of the City of Ocoee? If not, how many (either by number or percentage) are? 5 All Applicants Should Complete the Remainder of the Application: Please list the activities and projects your neighborhood or organization has accomplished in the past two years. THE CLUB ASSISTED WITH FOUNDERS DAY ACTIVITIES, SPRING FLING, WALK A CHILD TO SCHOOL, OCOEE NATIONAL NIGHT OUT, OCOEE HIGH SCHOOL SCHOLARSHIP, SEND OCOEE HIGH SCHOOL STUDENTS TO LEADERSHIP SEMINARS SPONSOR OCOEE LITTLE LEAGUE BASEBALL Please describe how your homeowners' association/neighborhood group is funded. (Mandatory dues, volunteer contributions, etc.) What is the percentage of homeowners in the neighborhood who contribute to the neighborhood group's funds? THE CLUB IS FUNDED THROUGH MEMBERSHIP DUES, FUNDRAISERS, GRANTS AND DONATIONS What is the naive of the proposed project? OCOEE HIGH SCHOOL SENIOR SCHOLARSHIP What is the dollar amount being requested? (Remember, all dollar amounts must be matched by the neighborhood /organization and any partners. The maximum grant award is $2,000.) $1,500.00 Briefly describe the proposed project: THE CLUB WILL GRANT GRADUATING SENIORS AT OCOEE HIGH SCHOOL SCHOLARSHIP MONEYS TO HELP OFFSET THEIR COLLEGE EXPENSES List the project goals: (l) ENCOURAGE STUDENTS TO ENROLL IN COLLEGES AND UNIVERSITIES (2) FINANCIAL ASSISTANCE TO OCOEE HIGH STUDENTS (3) COMMUNITY INVOLVEMENT / FULFILLMENT OF THE CLUB 6 List a minimum of four homeowners' association/neighborhood group /community organization members who will serve as the MVP Awards Project Team. Only one signature per household. A Telephone number or email address must be provided for each person. POSITION NAME ADDRESS Volunteer SIGNATURE Hours Pledged 1 BILL GLOVER 2855 CARDASSI DRIVE ■ Project Leader OCOEE, FL 34761 / N 12 PA M BOZKURT 118 W. McKey Street Historian Ocoee, FL 34761 12 $ f l (Photographer) ' _ 0 ■ M�&R I AM / .7 7 5 e 0 e l,n / 11 Quarterly & eV e c� ,) �c (2- e__, Final Report BADERIAN S 10 Coordinator CO r - 3 .e / t Ai 20 ,`? 7 P 1L 4 P v / >, LOU FORGES 130 CLOWSON COURT 1 Partner/ OCOEE FL 34761 Volunteer Coordinator VOLUNTEER STEVE MARBAIS 1207 N. Lakewood Ave. 5 Ocoee, FL 34761 -1715 Viii— VOLUNTEER ERIC HOBBEL Ligon gGc,O t Cr - 5 f / vaiNl .6 h' --1:7-gk„ ii / j 1\4Pr L k-\ m-- 01,, O«k G uti PRIiu y 5 1 U OL „kveP 6 rc t/1, ©cow: . I ,9/76/ JS MIKE SCHROLL 13 0(A'01.cs Li440.9 t 5 ti 3(17'57 7 How will the neighborhood residents /community organization members be involved with the project? Please be specific. CORRESPONDING WITH SCHOOL OFFICIALS CONDUCT INTERVIEWS WITH STUDENTS ATTEND CITY OF OCOEE COMMISSION MEETING MEETING PERTAINING TO GRANT CONDUCT MONTHLY MEETINGS What is the location of the proposed project? If the project is not physical in nature, please provide a description of whom it will serve in what general area. OCOEE HIGH SCHOOL If the proposed project is a physical improvement (landscaping, sign, gazebo, etc.), please define the exact site location(s). Use street names and measurements from the curb, including measurements from sidewalks, if applicable. Also provide measurements of the project (height, width, length) and attach a drawing. (Please be specific with the details of physical improvements.) Exact Location: (show on attached drawing) Measurements of the Proposed Improvement: (show on attached drawing) If the proposed project is a physical improvement, will it be located on: Public Right -of -Way: Private Property: Common Area Owned by the Homeowners' Association: (You will need to include written permission from the appropriate government agency for the public right -of -way or the owner of the private property or common area.) 8 Please complete the Project Plan and Timeline, the Volunteer Hours Pledge Sheet(s), the Project Budget, and Partner's Letter(s) of Intent. Instructions for completing these forms are listed on the page after each form. You must attach the meeting minutes reflecting the membership vote of approval for the proposed grant project. (See below if you don't have a formal association.) We certify that our membership voted and approved this 2010/2011 MVP Awards application on (date), and attached are the minutes reflecting this vote. LOU FORGES DR. WILLIAM GLOVER III Print name of person preparing application Print Name of Neighborhood/Organization President Signature of person preparing application Signature of Neighborhood/Organization President Date: 11/17/2010 Date: 11/17/2010 Completed MVP Awards applications must be received by 5 p.m. on November 30, 2010. Deliver in person or mail to: Joy P. Wright, Community Relations, 150 North Lakeshore Drive, Ocoee, Florida 34761. Please call Joy P. Wright at (407) 905 -3100 if you have any questions. CITY STAFF USE ONLY YES NO Has the applicant left any questions unanswered? Has the association listed the Project Team names, their full addresses and phone numbers? (7 minimum) Are all the Partner Letters of Intent attached? Have all the association's cash and in -kind donations been documented? Did the association attach the completed Plan and Timeline? Did the association attach the completed Volunteer Hours Pledge Sheets? Did the association attach the completed Budget? If the project is a physical improvement, has a description and drawing been provided? _ If the project is a physical improvement, is the written permission from the property owner attached? Has the application been approved by the members and are minutes attached reflecting the vote? Is the application signed by the person preparing the application and the association president? 9 MOST VALUABLE PARTNERSHIPS (MVP) AWARDS The City of Ocoee's Neighborhood Matching Grants Program 2010/2011 Project Plan and Timeline Project Name: OCOEE HIGH SCHOOL SHOLARSHIP Neighborhood/Organization: ROTARY CLUB OF OCOEE TASK START DATE COMPLETION DATE PERSON RESPONSIBLE 10 Instructions for Completing Project Plan and Timeline The purpose of this form is to identify the tasks and resources necessary to successfully complete the MVP Awards project. Please list the primary tasks needed to implement and manage your project. When completed, the Project Plan and Timeline serves as a guide for your project and a tool for monitoring project progress. The project team will be able to use this Project Plan and Timeline to delegate tasks and to use its resources, while monitoring the progress of the project. The Task column refers to primary tasks, which need to be completed. Some examples could include contacting a business who is providing in -kind services, or prepping a sign for painting, or scheduling a workday to install playground equipment. The Start Date column refers to the date when the task needs to begin in order to finish the project on time. The Completion Date column refers to the date the task is expected to be completed. The Person Responsible column refers to the person or group charged with carrying out a specific task or activity. The Resources column refers to the cash, type of in -kind services, and/or volunteers needed to accomplish the task. For example, the dollar amount, value of donated space, professional services, materials, plants, computer software, volunteer hours, etc. Please make additional copies of this form, if necessary. REMOVE THIS INSTRUCTION PAGE BEFORE SUBMITTING YOUR APPLICATION 11 Instructions for Completing Volunteer Hours Pledge Sheet Please list the name, complete address, and telephone number of each volunteer, along with the number of hours pledged and the task the volunteer will perform. The hours should reflect all volunteer hours including planning stages and project implementation. Some projects such as neighborhood entrance beautification will require on -going maintenance. Please include these additional hours. Volunteer hours must total a minimum of 25 % of the total neighborhood match, but cannot exceed 50% of the total of the neighborhood match amount. The 25% minimum total of the volunteer hours must be from residents or homeowners of the neighborhood. Additional hours can be derived from other organizations or individuals that do not reside within the neighborhood. Volunteer labor does not include in -kind services or goods that businesses donate. Please make additional copies of this form, if necessary. REMOVE THIS INSTRUCTION PAGE BEFORE SUBMITTING YOUR APPLICATION 12 MOST VALUABLE PARTNERSHIP (MVP) AWARDS The City of Ocoee's Neighborhood Matching Grants Program 2010/2011 Proposed MVP Awards Project Budget Neighborhood/Organization: ROTARY CLUB OF OCOEE Project Name: OCOEE HIGH SCHOOL SCHOLARSHIP PROJECT REVENUES: Cash from the City: $ 1,500.00 Cash from the Neighborhood/Organization: $ 1,500.00 Cash from Partners (List of Partners and Cash Contributions): $ 0.00 $ TOTAL CASH REVENUES: $ 3,000.00 PROJECT EXPENSES: (List all expenses separately. Any expense over $1,000 must be supported by two written quotes. Please attach the written quotes to this project budget) $ $ $ $ $ $ TOTAL OF PROJECT EXPENSES: $ ** Total Cash Revenues should be equal to or greater than total project expenses. ** In -Kind Contributions: Estimated Value $ $ $ $ Volunteer Labor 55 Hours x 10 /hr 550.00 13 Instructions for Completing Project Budget Cash from the City is the amount requested by the applicant. The organization must match this amount. Cash from the Neighborhood /Organization is the amount of money the neighborhood /organization will be contributing toward the project. Cash from Partners is the amount of money others outside the neighborhood/organization will be contributing toward the project. Examples of partners who may be interested in contributing are: 1. The developer or builder who developed the subdivision or built the homes there. 2. A nearby business, church, or other who may benefit from the project as well. 3. Someone who may have rental property in the neighborhood who would benefit from the project. 4. Someone or a business who has a connection to someone who lives in the neighborhood. **Volunteer Labor is the amount of time people will donate towards accomplishing the project. Volunteer hours must total a minimum of 25% of the total neighborhood/organization match, but cannot exceed 50% of the total match. Take the total number of volunteer hours from your pledge sheet(s) and multiply it by $10 per hour. In -Kind Contributions are donations of any type from people outside the neighborhood/organization or special contributions made by members of the neighborhood/organization. A letter from the organization stating the in -kind service they are providing must be submitted with the Final Report. To illustrate examples of in -kind contributions, suppose a neighborhood is submitting a grant application to beautify its subdivision entrance. In -kind contributions could include: 1. The donation of irrigation pipe from a local supplier with a cash value of $40.00 2. A "free" tree for every two the neighborhood purchases for the project. Assuming the purchase of four trees, the two "free" trees would have a cash value of $100. 3. A person in the neighborhood happens to be a landscape architect and has donated her services to design the new landscaped entrance at a cash value of $200. * The cash values above were made up strictly for this exercise. The in -kind contributions are important in that the City wants to create a sense of community through this MVP Program. It is felt that if residents work with local businesses, it may start new relationships that will benefit both parties now and in the future. Project Expenses are things the neighborhood /organization will have to pay for to complete the project. Things like plants, wood chips, paint, etc. would be included using the above example. NOTE: It is important to complete the proposed budget as thoroughly as possible, thinking through every facet of the project's revenues and expenses. Please make sure that the budget shows that you will have enough cash to cover your expenses. If there is a small amount of overage, this may be used for a "kick off' party for the project or for refreshments for volunteers. 14 REMOVE THIS INSTRUCTION PAGE BEFORE SUBMITTING YOUR APPLICATION 15 s) ��> <� .( Rotary Club of Ocoee ?-3c-J1.-7S-S P.O. Box 931 NASt Ocoee, FL 34761 www.OcoeeRotary.org 877- 852 -0754 CLUB MEETING Minutes 11/10/2008 Attendance: Bill Glover (President), Eric Hoebbel (Treasurer), Pam Bozkurt (Secretary), Mark Mora (Past President), Steve Marbais, Charlie Brown, Dallas DeFee, Lou Forges, Miriam Baderian, Richard Gurian and Jim Bertrand Discussion: • Ocoee MVP Grant — Membership voted to apply for a $1,500.00 Matching Grant for 3 OHC scholarships (The scholarships would be $1,000.00 each) • The club had a wrap -up discussion about Founders Day and the Classic Car Show • Speaker Scheduling was assigned MVP_Application_201 O_11.txt Describe the neighborhood or project boundaries using streets & landmarks. The boundaries must be within the City'of Ocoee. If the project serves a population without specific physical boundaries, please describe the population served: Woman's Club of Ocoee is located at 4 North Lakewood Drive, Ocoee, FL 34761. It is at the intersection of McKey and Lakewood. It is one block south of the City of Ocoee, City Hall. Project benefits students at Westside Tech Scholarship recipients. Primary focus is on assisting domestic abused or domestic violence displaced women re- entering the work force. The Woman's Club of Ocoee holds an Annual Birthday Luncheon and Fashion show as a fundraiser to support this scholarship. FOR NEIGHBORHOOD GROUPS, PLEASE ANSWER THE NEXT SECTION ON FORMAL AND INFORMAL HOMEOWNERS' GROUPS. FOR COMMUNITY ORGANIZATIONS, PLEASE ANSWER THE SECTION FOLLOWING THAT. Does your neighborhood have an official homeowners' association (legal entity)? If Yes: (If No, skip to section on the next page.) When was it formed? 1924 How many members are in the association? Are the members all homeowners in the neighborhood'? What is the official homeowners' association's organizational structure? (President, V.P., Committees, etc.): 4 IJ How does the association elect its leadership? When and how often are elections held? The GFWC Woman's Club of Ocoee elects its leadership for two year terms. At the February and March meetings, each member shall indicate their willingness to serve as an officer or board member. Eligibility to serve as an officer or board must be a member in good standing for a minimum of one year in the Woman's Club of Ocoee. At the March meeting, a nominating committee is created with five members, two of whom shall be appointed by the President and three elected by the Club, at large. Before the April meeting, the nominating committee will meet. From the list of those willing to serve, the committee will contact members until a full slate of officers and board members is ready to be submitted to the members in attendance at the April meeting. At the April meeting, the floor shall be open for other nominations. If an office has a challenger, then that office will be voted on separately. If there are no challenges, then the slate stands as submitted for approval. The biennium election of officers takes place at the first business meeting in April. Installation of officers takes place at the May meeting. Officers and other members of the Executive Board shall officially assume their respective duties on July 1. If No: Do you have an active neighborhood group? When was it organized? Page 3 MVP_Application_2010_11.txt How many members are in the group? How many homes are in your neighborhood? What is your group's organizational structure? (President, Vice- President, Committees, etc.) How does your neighborhood group elect its leadership? When and how often are elections held? For community organizations which are not "neighborhoods ", please answer the following questions: What is the name of your organization? GFWC Woman's Club of Ocoee Is your organization a formal "non- profit ", an informal civic group, or other (please explain): We are a "non- profit" organization in one of the world's largest and oldest women's volunteer service organizations. We work locally in supporting the arts, preserve natural resources, promote education, encourage healthy lifestyles, stress civic involvement and work toward world peace and understanding. Our club shapes our local agenda to suit specific community needs and benefit from membership services, materials and program support from the state and national Federation levels. The Woman's Club of Ocoee was organized in 1924. How many people are members or clients of your organization? 42 Members Are all members or clients of your organization either businesses or residents of the City of Ocoee? No If not, how many (either by number or percentage) are'? 23 Members are Residents of City of Ocoee. 19 Members come from Apopka, Winter Garden, Gotha and West Orlando. 5 All Applicants Should Complete the Remainder of the Application: Please list the activities and projects your neighborhood or organization has accomplished in the past two years. Donated monies and toiletry items to Hacienda Girls Ranch. The Hacienda Girls Ranch is a home for displaced and abused girls from 7 - 18 years og age. Our financial contribution assists the Ranch in providing a home and education for these girls. A financial contribution to CAMP ROCK (Reaching Out to Cancer Kids) makes it possible for children with various cancers to attend this camp. A financial contribution to Canine Companions help provide trained dogs to assist disabled people in becoming more independent. A financial contribution to Special Olympics is given to disabled individuals so that they may participate in the Special Page 4 MVP_Application_201 O_11.txt Olympics. Creative Expressions Celebration: Fifth grade students from local schools, Citrus, Clarcona, Lake Whitney, Ocoee, Spring Lake, Thornebrooke and Westbrooke, participate by writing essays, poems, songs and drawing artwork that reflect a theme chosen by the Woman's Club. The winners from each participating school are honored at a luncheon for the students and their families. A contribution is made to each participating school's media center. The Woman's Club of Ocoee hosts a Brunch, Baskets & Beauty event where members volunteer to decorate a table in a fall theme. Brunch is served and a chinese basket auction takes place. Proceeeds from this event go to supporting our monetary contributions to the Creative Expressions Celebration. Westside Technical Scholarship: The Woman's Club of Ocoee established a scholarship to be used for the continued education of displaced women. Each year the Woman's Club of Ocoee celebrates it's annual birthday with a luncheon and fashion show. Members volunteer to decorate tables reflecting a theme or event for each month of the year. Proceeds from this event assist in the monetary contribution to the Westside Technical Scholarship. School Nurse Program: A financial contribution is made to the School Nurse Program to help subsidize the costs of having a nurse in the local schools. Political Forum: The Woman's Club of Ocoee organizes and conducts a political forum for the City of Ocoee candidates. Warm & Fuzzies for Children: Gift packs for the Children's Cancer and Blood Center are assembled and donated by the club members. Each child receives a Gift Pack with a stuffed animal, blanket and children's book. Please describe how your homeowners' association /neighborhood group is funded. (Mandatory dues, volunteer contributions, etc.) What is the percentage of homeowners in the neighborhood who contribute to the neighborhood group's funds? The club members pay an annual due of $40 for an Active membership, $75 for Associate membership. $20 of each membership due is paid to GFWC Florida. Our clubhouse is available for rent to the general public. Profits from the clubhouse rentals go towards maintenance and operating expenses of the building, as well as, funding our monetary contributions to our commitments to the community and GFWC. We host our Annual Birthday Luncheon and Fashion Show. Proceeds from this event benefit the Westside Tech Scholarship fund. We host a Brunch, Baskets & Beauty event. Proceeds from this event benefit the Creative Expressions Celebration hosted by the Woman's Club of Ocoee. Miscellaneous Fundraising Projects: Founder's Day Parking Cars Page 5 MVP_Application_2010_11.txt Rummage Sale Christmas Parade Bake Sale Boat Race Concessions /Dinner What is the name of the proposed project? 87th Annual Birthday Luncheon to assist in funding the Westside Technical Scholarship What is the dollar amount being requested? (Remember, all dollar amounts must be matched by the neighborhood /organization and any partners. The maximum grant award is $2,000.) Requesting $2,000 to match the $2,500 we have budgeted to the Scholarship. This would give $4,500 to this scholarship which would cover one full or several scholarship opportunities for women re- entering the workforce. Briefly describe the proposed project: 87th Annual Birthday Luncheon and Fashion Show will be held March 5, 2011. Proceeds from this event earned at our 86th Annual Birthday Luncheon will be presented to Westside Technical School for a scholarship. List the project goals: (1) Increase the monetary donation to the Westside Technical Scholarship for displaced housewives who have been a victim of domestic violence or abuse and are attempting to educate themselves to re -enter the work force. (2) Provide volunteer opportunities to high school students at Ocoee High School Civitan Group and the Ocoee Police Explorers (3) Woman's Club of Ocoee members volunteering in our club and community. Last year our members contributed 1 over 6,600 community service hours. Hospitals, schools, churche3s, committees and community organizations benefitted from the contribution of time from our members. 6 [_i List a minimum of four homeowners' association /neighborhood group /community organization members who will serve as the MVP Awards Project Team. Only one signature per household. A Telephone number or email address must be provided for each person. Teresa Lemons, President - 407 - 579 -7977, owcteresa @aol.com Barbara Milazzo, Treasurer - 407 - 654 -5700, owcbarbara @aol.com - Cathy Sills, Board Member and Event Chair - csills @ciocoee.fl.us - 407 - 656 -0644 Sherrall Applegate, Corresponding Secretary - applegs.ocps.net - 407 - 656 -7409 POSITION NAME ADDRESS Volunteer Hours Pledged - Last year the Woman's Club of Ocoee logged over 6,600 hours of volunteerism in the community SIGNATURE Proqcct Leader - Terr Lemons - 927 Chapel Oaks Court, Winter Garden, FL 34787 (4'1 Hours) to iian - Myra Kinnie - 504 Wet de., Ocoee, FL 34761 ( 1 .3 Hours) (P togs her) IIa Concannon - 1765 Grand Oak Drive, Apopka, FL 32703 (3 Hours) Quarterly & \ Final Report - !Barbara Moz o - 2284 Blackjack Oak St., Ocoee, FL 34761 ( '' Hours) Coordinator / 1 1 1� l U� Page 6 MVP Application_2010_11.txt Partner/ Volunteer - Cathy Sills - 205 S Lakeshore Drive, Ocoee, FL 34761 and Jackie Titus - 1100 Malcom Road, Coord coee FL 34761 (' ' CNours Each) How will the neighborhood residents /community organization members be involved with the project? Please be specific. Members are involved in the planning and executing of the event as follows: Press Release Letters to prospective sponsors Fashion Show Host Ticket Sales Decorating Birthday Tables Table Servers Room monitors and rotators Water /Coffee servers Table setup Kitchen cleanup ice Bread baskets filled and placed on tables Plate desserts Greeters/Ticket takers Programs (a copy of last years event is attached) Models Door Prizes Recap Event Reporting What is the location of the proposed project? If the project is not physical in nature, please provide a description of whom it will serve in what general area. This project serves as a monetary donation to students, particularly displaced housewives re- entering the workforce and getting education at Westside Tech. If the proposed project is a physical improvement (landscaping, sign, gazebo, etc.), please define the exact site location(s). Use street names and measurements from the curb, including measurements from sidewalks, if applicable. Also provide measurements of the project (height, width, length) and attach a drawing. (Please be specific with the details of physical improvements.) Exact Location: (show on attached drawing) - Woman's Club of Ocoee, 4 North Lakewood Drive, Ocoee, FL 34761 Measurements of the Proposed Improvement: (show on attached drawing) If the proposed project is a physical improvement, will it be located on: Public Right -of -Way: Private Property: Common Area Owned by the Homeowners' Association: (You will need to include written permission from the appropriate government agency for the public right -of -way or the owner of the private property or common area.) Page 7 MVP_Application_2010_11.txt 8 I.1 Please complete the Project Plan and Timeline, the Volunteer Hours Pledge Sheet(s), the Project Budget, and Partner's Letter(s) of Intent. Instructions for completing these forms are listed on the page after each form. You must attach the meeting minutes reflecting the membership vote of approval for the proposed grant project. (See below if you don't have a formal association.) See attached letters from General Membership for approval to apply for the MVP Awards. Last year the Woman's Club of Ocoee logged 6,600 volunteer hours in the Community. We certify that our membership voted and approved this 2010/2011 MVP Awards application on (date), and attached are the minutes reflecting this vote. Print name of person preparing application Print Name of Neighborhood /Or anization President J ?�'t- �� r'rl� 6-1 t;C � r' ' YYICIn 'S �.� (,( Signature of person preparing application Signature of Neighborhood /Organization Presrd n't cCCc-e � Date: J� �f Date �j- f � RPO :.-4110 tt ltd Completed MVP Awards applications must be received by 5 p.m. on November 30, 2010. Deliver in P Joy Wright, Community person or mail to: Jo P. Wri ht, Communit Relations, 150 North Lakeshore Drive, Ocoee, Florida 34761. Please call Joy P. Wright at (407) 905 -3100 if you have any questions. CITY STAFF USE ONLY YES NO Has the applicant left any questions unanswered? Has the association listed the Project Team names, their full addresses and phone numbers? (7 minimum) Are all the Partner Letters of Intent attached? Have all the association's cash and in -kind donations been documented? Did the association attach the completed Plan and Timeline? Did the association attach the completed Volunteer Hours Pledge Sheets? Did the association attach the completed Budget? If the project is a physical improvement, has a description and drawing been provided? If the project is a physical improvement, is the written permission from the property owner attached? Has the application been approved by the members and are minutes attached reflecting the vote? Is the application signed by the person preparing the application and the association president? 9 MOST VALUABLE PARTNERSHIPS (MVP) AWARDS The City of Ocoee's Neighborhood Matching Grants Program 2010/2011 Project Plan and Timeline Project Name: Woman's Club of Ocoee_87th Annual Birthday Luncheon and Fashion Show Neighborhood /Organization: GFWC Woman's Club of Ocoee TASK START DATE COMPLETION DATE - November 1, 2010 - March 5, 2011 PERSON RESPONSIBLE - Cathy Sills, Event Chair and Teresa Lemons, Woman's Club of Ocoee President Page 8 • • MVP_Application_2010_11. txt 12 MOST VALUABLE PARTNERSHIP (MVP) AWARDS The City of Ocoee's Neighborhood Matching Grants Program 2010/201.1 Proposed MVP Awards Project Budget Neighborhood /Organization: V I r C1.flS . d D Project Name: _ Arrivaisint1 rmar u Artic l La A Li...lrn clu A - &r a PROJECT REVENUES: i S— /1431,U Cash from the City: $ , 000 Cash from the Neighborhood /Organization: $ � S V 0 i ,6YY\ N et C Cash from Partners (List of Partners and Cash Contributions). Li2S-ca ._..�f0� .SeD id ZiY P (1 -/&v 6 t..vYl TOTAL CASH REVENUES: $ ca PROJECT EXPENSES: (D O (List all expenses separately. Any expense over $1,000 must be supported by two written quotes. Please attach the written quotes to this project budget) � r'l c 2 .I / 1 C.r;NiWA CL,v - N $ ea4 t 01 CLAD $ $ TOTAL OF PROJECT EXPENSES: $ ** Total Cash Revenues should be equal to or greater than total project expenses. ** In -Kind Contributions: Estimated Value , $ ,l'1 v I -t k .rs F..6X \al�, $ 1 7 Volunteer Labor Hours x $10 /hr $ 13 Instructions for Completing Project Budget Cash from the City is the amount requested by the applicant. The organization must match this amount. Cash from the Neighborhood /Organization is the amount of money the neighborhood /organization will be contributing toward the project. Page 10