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HomeMy WebLinkAbout02-15-11 Agenda OCOEE CITY COMMISSION Ocoee Commission Chambers 150 North Lakeshore Drive Ocoee, Florida February 15, 2011 AGENDA 7:15 P.M. REGULAR CITY COMMISSION MEETING A. CALL TO ORDER Invocation Pledge of Allegiance Roll Call and Determination of Quorum B. PRESENTATIONS AND PROCLAMATIONS Presentation Regarding Florida Central Railroad System Upgrade. (CRA Administrator Wagner) C. COMMENTS FROM CITIZENS/PUBLIC D. STAFF REPORTS AND AGENDA REVIEW E. COMMISSIONERS ANNOUNCEMENTS F. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE AND WILL BE ACTED UPON BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS DISCUSSION IS DESIRED BY A MEMBER OF THE COMMISSION, IN WHICH CASE THE MAYOR WILL INSTRUCT THE CITY CLERK TO REMOVE THAT ITEM FROM THE CONSENT AGENDA AND SUCH ITEM WILL BE CONSIDERED SEPARATELY. 1. Approval of Minutes for Executive Sessions Held on January 18, 2011, and February 1, 2011, and the Regular Commission Meeting Held February 1, 2011. (City Clerk Eikenberry) 2. Appointment to the Human Relations Diversity Board (HRDB). (City Clerk Eikenberry) On September 16, 2003, Resolution No. 2003 -21, was adopted creating the Human Relations and Diversity Board, requiring no less than seven (7) members and no more than fifteen (15). The Resolution was then amended by Resolution 2004 -11, which changed the quorum requirement to 50% plus 1. Ms. Rose -Nancy Joseph, has expressed a serious interest in becoming a member of Ocoee's Human Relations Diversity Board. She has already sat in on a board meeting to understand the logistics of how the events are planned and ascertain and idea of upcoming events. Additionally, she would like to use her talents and skills to help the community by promoting diversity and understanding. At the last board meeting, Chairman Wm. Maxwell expressed his desire to have Ms. Joseph as a member of the board. There are currently six vacancies on the board. 3. Approval of Fundraising Event Sponsored by the Ocoee Professional Firefighters. a. Special Event Permit to Authorize the Sale and Serving of Alcoholic Beverages at a City Park. (City Clerk Eikenberry) In accordance with Resolution 2006 -010 as approved by the City Commission, the Ocoee Professional Firefighters organization has filed a special event permit application for the sale of alcoholic beverages at a fundraising event to take place on March 19, 2011, at Bill Breeze Park. Proceeds from the event will go towards supporting Homes for Heroes. City Commission Regular February 15, 2011 b. Special Event Permit Request for Road Closure. (Building Official Washington) In order to temporarily close a public street and boat ramp, the approval of the Honorable Mayor and City Commission is required. Ocoee Professional Firefighters Local 3623 has made application to the City for a Special Events Permit for a BBQ /Chili Cook -off that would require the temporary closing of City owned streets and Starke Lake Boat Ramp. It would also require the use of the City Park and Community Center Parking Lot. The event will be held on Saturday, March 18, 2011, from 3:00 — 9:00 PM and on Sunday, March 19, 2011, from 10:00 AM — 9:00 PM. The streets to be closed are a portion of N. Lakeshore Drive and Oakland Avenue. Consistent with past City Commission direction, staff has prepared the fees associated with this permit, which are listed as follows, to be paid to the City of Ocoee three weeks prior to the event: 1) Parks and Recreation rental of Bill Breeze Park: $300.00 x 2 days = $600.00 2) Clean up deposit (refundable): $250.00 3) After hours man-hours to set up and remove road closure and detours: $420.00 Staff respectfully recommends approval with the following requirements: 1) All residents that will be affected by the road closure must be notified in advance; 2) An emergency lane must be maintained at all times; 3) Roads must be blocked with proper barricades; 4) Signs to be posted at the boat ramp in advance to notify the public of the closure; 5) Cooking facilities must be inspected and approved by Fire Department. 4. Approval to Trade in Old Police Department Handguns Towards New Handguns. (Deputy Police Chief Goclon) The majority of the police department -owned and issued handguns are approximately ten (10) years old. Springs, magazines, night sights, and other components wear out over time. In order to ensure continued reliability, the police department recommends trading its old Glock handguns in towards new Glock handguns and to purchase some spares to have on hand in the event of lost/stolen/damaged /retired handguns and for new and reserve officer positions. For the sake of familiarity, proven reliability, and current equipment infrastructure, Glock brand handguns are being obtained again. 5. Approval of Assignment of RFQ #0802 Continuing Landscape Architectural Services Agreement and RFP #09 -002 Continuing Planning Services Agreement. (City Planner Rumer) Continuing Contracts have previously been awarded to Glatting Jackson, Kercher, Anglin for both Landscape Architectural and Planning Services. The City was noticed that Glatting Jackson had been purchased by AECOM Technical Services Inc. As a result of the purchase, AECOM has been assigned all contracts that Glatting was currently working on at the time of purchase. Glatting has requested that the City assign its contracts for Glatting to AECOM. 6. Approval of Railroad Reimbursement Agreement for Municipal Grade Crossing Traffic Control Devices — Wurst Road, Additional Required Language. (Public Works Director Krug) At the October 19, 2010, Commission meeting, the agreement was approved to provide funding from the Federal Highway Administration to the FDOT to install new railroad grade crossing signals on Wurst Rd. at the Florida Central Railroad crossing. The purpose of this agreement is to allocate the Federal funds to upgrade existing grade crossing signals, which are over 30 years old, to meet current requirements. The State now requires additional language in all agreements effective January 1, 2011, and has returned the originally executed documents with the revisions incorporated for Commission approval. Public Works recommends approving the agreement. 7. Approval of Change Order No. 1 - Peach Lake Manor Water Main Project - Isolation Projects (Phyllis St., Kimball Dr. & Jamela Dr.) to Hazen Construction, LLC in the amount of $109,516.21 (Utilities Director Smith) The Peach Lake Manor Water Main Project has been substantially completed with the new lines being activated and water service for customers transferred to the new lines nearly completed. The remaining work is comprised of the abandonment of existing replaced water mains and their fire hydrants. Due to limited historical information as to location and status of the existing mains and their Page 2 of 5 City Commission Regular February 15, 2011 appurtenances, it was anticipated that additional work would be required to abandon the lines. As anticipated, three different conflicts were encountered and the three isolation projects, Phyllis Street, Kimball Drive and Jamela Drive, will remediate those conflicts. 8. Approval of Resolution to Approve the New Maintenance, Materials, and Workmanship Agreement with Attached Letter of Credit. (City Engineer Wheeler) The Land Development Code (LDC) allows for a Maintenance, Materials, and Workmanship Escrow Agreement or a Maintenance, Materials, and Workmanship Warrant Bond document when the developer provides cash or a Bond to meet the Two -Year Warranty requirements for improvements installed as part of a residential or commercial development. There was not a similar document to use when the developer chose to provide a Letter of Credit to meet the Two -Year Warranty requirement. The attached Resolution includes a new form of Maintenance, Materials, and Workmanship Agreement with an attached form of Letter of Credit. The proposed Resolution would authorize the Mayor and City Clerk to execute Agreements in substantially the form attached without the need for further action by the City Commission. G. FIRST READING OF ORDINANCE — PUBLIC HEARING 9. First Reading of Ordinance Amending the FY2011 Budget. (Second Reading and Public Hearing is scheduled for March 1, 2011, Regular Commission Meeting at 7:15 p.m. or soon thereafter) (Finance Director Horton) The City Commission adopted an annual operating budget for the city on September 29, 2010. The total General Fund budget adopted at that time was $32,854,705. Subsequent to the adoption of the budget staff has identified an additional $344,438 in funding to be amended into the budget. The proposed amendment is comprised of the following three adjustments: 1) The police department has been awarded a COPS Hiring Program Grant to fund the salaries and benefits for three (3) sworn police officers for three (3) years. The City Commission voted to accept the grant at the December 7, 2010 commission meeting. Total cost to the general fund for the positions through the end of the fiscal year is $121,938. Uniforms, equipment and vehicles will be paid from forfeiture funds ($91,125). 2) The fire department surplused two pumpers and an aerial vehicle. Proceeds from the sale of the vehicles produced $197,500 which will be utilized to purchase a transport capable rescue truck. 3) The general employee's retirement trust fund Board of Trustees requests a part time position, Pension Plan Technician, be added to the general fund budget for fiscal year 2011. This position will be funded annually by the Retirement Trust Fund with an initial annual rate of $25,000. H. REGULAR AGENDA 10. Approval of Construction of a Block Retaining Wall within an Easement at 837 Hammocks Drive. (Building Official Washington) The applicant Judiann Day is requesting a Building Permit for the construction of a proposed block retaining wall within the easement to replace an existing wood retaining wall. According to City ordinance 94 -22 the construction of masonry or other substantial structures within an easement is prohibited unless approved by the City Commission. 11. Approval of Code Enforcement Request for Reduction of Fine/Lien for Intouch Wireless from $12,900.00 to $2,985.00. (Deputy Fire Chief Stanley) This property was cited on August 11, 2009, by Inspector Sorenson for a violation of Exit lights, and Emergency lights not working NFPA 1(14.14.1.5.1), (4.5.8), (14.13.1.3). On September 22, 2009, the Code Enforcement Board issued an order to comply by October 7, 2009, or be fined $100.00 per day per violation. The Property was re- inspected October 8, 2009, and found to be in non - compliance. Intouch Wireless requested re- inspection on November 25, 2009. The property was re- inspected, and Page 3 of 4 City Commission Regular February 15, 2011 was found to be in compliance as of November 25, 2009. A collection letter was sent August 18, 2010. In which, a request for reduction by Intouch Wireless was made on November 23, 2010. The Code Enforcement Board is recommending the fine/lien be reduced from $12,900.00 to $2,985.00. The discussion by the board was to reduce the amount; due to the request stated by Mr. Nick Wilson, Regional Manager of Intouch Wireless. I. STAFF ACTION ITEMS J. COMMENTS FROM COMMISSIONERS ADJOURNMENT PLEASE NOTE: IN ACCORDANCE WITH FLORIDA STATUTES 286.0105: ANY PERSON WHO DESIRES TO APPEAL ANY DECISION AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND FOR THIS PURPOSE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS BASED. ALSO, IN ACCORDANCE WITH FLORIDA STATUTE 286.26: PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE CITY CLERK, 150 N. LAKESHORE DRIVE, OCOEE, FL 34761, (407) 905 - 3105 48 HOURS IN ADVANCE OF THE MEETING. Page 4 of 5