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HomeMy WebLinkAboutItem #03a.b. Approval of Fundraising Event Sponosred by the Ocoee Professional Firefighters ire Cen ter of Good L ir f► AGENDA ITEM COVER SHEET Meeting Date: February 15, 2011 Item # �3 , Reviewed By: 111 IP' Contact Name: Melanie Sibbitt Department Director: ,- /jr. ' • Contact Number: 1026 City Manager: /ice Subject: Approval of a Special Event Permit to Authorize the Sale and Serving of Alcoholic Beverages at a City Park during a Fundraising Event Sponsored by the Ocoee Professional Firefighters. Background Summary: In accordance with Resolution 2006 -010 as approved by the City Commission, the Ocoee Professional Firefighters organization has filed a special event permit application for the sale of alcoholic beverages at a fundraising event to take place on March 19, 2011, at Bill Breeze Park. Proceeds from the event will go towards supporting Homes for Heroes. Issue: Should the Honorable Mayor and City Commission approve the permit application authorizing the sale and serving of alcoholic beverages during the Ocoee Professional Firefighters fundraising event on March 19, 2011? Recommendations Staff recommends the Honorable Mayor and City Commission approve the permit application authorizing the sale and serving of alcoholic beverages during the Ocoee Professional Firefighters fundraising event on March 19, 2011. Attachments: Ocoee Professional Firefighters Permit Application Financial Impact: The Ocoee Professional Firefighters will be responsible for costs associated with this event. Type of Item: (please mark with an "x") Public Hearing For Clerk's Dept Use: Ordinance First Reading Consent Agenda Ordinance Second Reading Public Hearing Resolution Regular Agenda X Commission Approval Discussion & Direction Original Document/Contract Attached for Execution by City Clerk Original Document/Contract Held by Department for Execution Reviewed by City Attorney N/A Reviewed by Finance Dept. N/A Reviewed by () N/A e Ce nter of Good L Mayor ,� 112 Commissioners S. Scott Vandergrift A,, r ., ■ ®., e , Gary Hood, District 1 a Rosemary Wilsen, District 2 City Manager y Rust Johnson, District 3 _ . � z Robert F -�"��"� "�- Joel F. Keller, District 4 SPECIAL EVENT PERMIT TO AUTHORIZE SALE OF ALCOHOLIC BEVERAGES APPLICATION FORM IN ORDER TO QUALIFY FOR A COMMUNITY EVENT, YOU MUST BE A NONPROFIT CIVIC ORGANIZATION. Name of Organization: ization: O Co � t, a �b ASS I ptil /4-L F I R � C=1 LIrk'C - ER5 Mailing address of Organization : Sot ' Co t✓ E A KA Rc City /Town: 0 C..o e- E Zip: 3 '-1 — 1 La 1 President / Secretary of Organization: on: CD (IN 0-* i3ow LC S Mailing address: ?, ot.o. oc,o tE ArPo P K-A- PA City /town: 0(A eE Zip: 3'.11 cp t Phonee4311 a 423 Work( ) Contact for Event: (' 0.1 ',o w L. E s Mailing address: 3 ai si .0CoEc p,po ?KA ?..d. City/Town: o Co E E :5 t A 1 to 1 Phone(40 - 1 cod 8 N Z 3 Work( ) Has Applicant Organization been issue a permit this calendar year? ]Yes o Location Of Event: 13, \\ - Bc - ep__ � 2 ?cc( V-. Address: 1 Sa LG.1 Skevo•'€._ City /Town: 0 t o Zip: 3 Lr7 (0 1 List below the Exact Date(s) and Hours for Event which Application is being made for Permit. Date: 3' 1 g 1 t ■ From: 0.4:1 a DAMS PM TO: OP AM,EPM Date: From: AMEPM TO: DAM ❑PM Date: From: fAMEIPM TO: DAM ❑PM Estimated Number of Participants: 1 30 0 — 1 a o Who will provide clean -up (trash, etc) after event? 7G0 -G Ip- o -��s S i II, c,, I r► re_ cic k-1-cv S X ll alcoholic beverages as defined by the City of Ocoee. Only beer, as defined in Florida State Statute 563.01, and wine, as defined in Florida State Statute 564.01, shall be permitted to be served with this application. City of Ocoee • 150 N Lakeshore Drive • Ocoee, Florida 34761 I Phone: (407) 905 -3100 • fax: (407) 656 -8504 • www.ci.ocoee.fl.us THE FOLLOWING SUPPORTING DOCUMENTS MUST BE ATTATCHED TO THIS APPLICATION FOR A PERMIT TO BE ISSUED: DAppropriate Fee DDiagram of area to be licensed (not larger than 8 1/2" x 11" reflecting fence, barriers, partitions, ingress, egress, and dimensions. DCopy of deed, lease, or written permission of owner for use of premises. DCertificate of good corporate standing (NONPROFIT) Issued by Secretary of State within last two years, or: DIf not incorporated, A NONPROFIT Charter, or: ❑APPLICATIONS MUST FIRST BE SUBMITTTED TO THE LOCAL LICENCING AUTHORITY (CITY OR COUNTY) AT LEAST THIRTY (30) DAYS PRIOR TO EVENT. DCertificate of Insurance CERTIFICATION OF APPLICANT: I certify that I have read this application and that all information contained is true and correct. I understand that the event may be canceled by the Chief of Police or City Manager should any conditions /stipulations of the Permit or City Ordinance or State Statue be violated. I certify that I am authorized by the organization named herein to act as its agent for the herein described activity. By filing this application I, and the organization on whose behalf I make this application, contract and agree that we will jointly and severally indemnify and hold the City harmless against liability, including court costs and attorneys' fees for trial and on appeal, for any and all claims for damage to property or injury to, or death of persons arising out of or resulting from the issuance of the permit of the conduct of the activity or any of its participants. Signed Applicant) Date DAPPROVED DISAPPROVED a a a CONDITIONS FOR PERMIT ATTATCHED Police Chief Date: DAPPROVED DDISAPPROVED [CONDITIONS FOR PERMIT ATTATCHED Fire Chief Date: PROVED DDISAPPROVED DCONDITIONS FOR A ����_ PERMIT AT AT HED City Manager Date: / 7 a THE FOLLOWING SUPPORTING DOCUMENTS MUST BE ATTATCHED TO THIS APPLICATION FOR A PERMIT TO BE ISSUED: DAppropriate Fee DDiagram of area to be licensed (not larger than 8 1/2" x 1 1" reflecting fence, barriers, partitions, ingress, egress, and dimensions. []Copy of deed, lease, or written permission of owner for use, of premises. DCertificate of good corporate standing (NONPROFIT) Issued by Secretary of State within last two years, or: Dlfnot incorporated, A NONPROFIT Charter, or: DAPPLICATIONS MUST FIRST BE SUBMITTTED TO THE LOCAL LICENCING AUTHORITY (CITY OR COUNTY) AT LEAST THIRTY (30) DAYS PRIOR TO EVENT. ❑Certificate of Insurance CERTIFICATION OF APPLICANT: I certify that I have read this application and that all information con tained is true and correct. I understand that the event may be canceled by the Chief of Police or City Manager should any conditions/stipulations p of the Permit or City Ordinance or State Statue be violated. I certify that I am authorized by the organization named herein to act as its agent for the herein described activity. By filing this application I, and the organization on whose behalf I make this application, contract and agree that we will jointly and severally indemnify and hold the City harmless against liability, including court costs and attorneys' fees for trial and on appeal, for any and all claims for damage to property or injury to, or death of persons arising out of or resulting from the issuance of the permit of the conduct of the activity or any of its participants. `al 1.,..1 1 10 Signed j/applicant) Date DAPPROVED ['DISAPPROVED [CONDITIONS FOR PERMIT ATTATCHED Police Chief Date: `APPROVED S ROVE OCONDITIONS FOR PERMIT TT TCHED Fire Chief / Date: `i l Z1 Q OVED bDIS PROVED DCONDITIONS FOR PERMIT 7;TT�TCHED City Manager Date: /�e i ' THE FOLLOWING SUPPORTING DOCUMENTS MUST BE ATTATCHED TO THIS APPLICATION FOR A PERMIT TO BE ISSUED: f ]Appropriate Fee DDiagram of area to be licensed (not larger than 8 1/2" x 11" reflecting fence, barriers, partitions, ingress, egress, and dimensions. DCopy of deed, lease, or written permission of owner for use, of premises. DCertificate of good corporate standing (NONPROFIT) Issued by Secretary of State within last two years, or: DIf not incorporated, A NONPROFIT Charter, or: DAPPLICATIONS MUST FIRST BE SUBMITTTED TO THE LOCAL LICENCING AUTHORITY (CITY OR COUNTY) AT LEAST THIRTY (30) DAYS PRIOR TO EVENT. ❑Certificate of Insurance CERTIFICATION OF APPLICANT: I certify that I have read this application and that all information contained is true and correct. I understand that the event may be canceled by the Chief of Police or City Manager should any conditions /stipulations of the Permit or City Ordinance or State Statue be violated. I certify that I am authorized by the organization named herein to act as its agent for the herein described activity. By filing this application I, and the organization on whose behalf I make this application, contract and agree that we will jointly and severally indemnify and hold the City harmless against liability, including court costs and attorneys' fees for trial and on appeal, for any and all claims for damage to property or injury to, or death of persons arising out of or resulting from the issuance of the permit of the conduct of the activity or any of its participants. q Iz` . iII � Signed,fapplicant) Date APPROVED Irrlf ISAPPROVED DCONDITIONS FOR PERMIT ATTATCHED (7 ) Police Chief (-`7- Date: 3 • 2 -7- /0 ❑APPROVED DDISAPPROVED DCONDITIONS FOR PERMIT ATTATCHED Fire Chief Date: ROVED DDISAPPROVED DCONDITIONS FOR PERNIIT TT CHED City Manager /4 Date: , 7 State of or • a Department of State I certify from the records of this office that OCOEE PROFESSIONAL FIREFIGHTERS LOCAL 3623 INC. is a corporation organized under the laws of the State of Florida, filed on August 19, 2002. The document number of this corporation is NO2000006273. I further certify that said corporation has paid all fees due this office through December 31, 2010, that its most recent annual report was filed on September 21, 2010, and its status is active. I further certify that said corporation has not filed Articles of Dissolution. Given under my hand and the Great Seal of Florida, at Tallahassee, the Capital, this the Twenty Second day of September, 2010 t 's 7:''' ..' t'- � •01011-21 - 5 , A Secretary of State .. ' • 1 < " - * Authentication ID: 400185709334- 092210- NO2000006273 COD; i To authenticate this certificate, visit the following site enter this ID, and then follow the instructions displayed. https: / /efile .sunbiz.org /certauthver.html i . 23 h s 'f : Po,. 1 c K. _s Dck4 4- va.k , ....._ ., 3 C° 6 { I 0.1 \JAL rfFE riGfl ...... P .......• ..........__.„........._ r .---.....-3.-. ... laMitazt2412.,, ____ ..., -- Aiou,k : . 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COD WE 'CR: - DEPARTMENT OF BUSINESS AND PROFESSIONAL REGULATION DIVISION OF ALCOHOLIC BEVERAGES & TOBACCO ODP APPLICATION# 64111 FILE # 25078 TEMPORARY LICENSE /PERMIT EFFECTIVE DATE: 03/19/2011 EXHIkA T ION DA 1 E: 03/19/2011 DATE RECEIPT NBR FEE LICENSE NBR SERIES CLASS 10/13/2010 100181448 $ 25.00 ODP5801217 ODP NON - TRANSFERABLE, DISPLAY CONSPICUOUSLY, VALID ONLY FOR THE DATE AND PLACE INDICATED ST PATRICKS DAY FESTIVAL OCOEE PROFESSIONAL FIREFIGHTERS LOCAL 3623 INC 175 S BLUFORD AVE OCOEE, FL 34761 CONTROL NUMBER: 10195217 DISPLAY AS REQUIRED BY LAW the c e n ter of Good L 1iU1 liCOE ro r AGENDA ITEM COVER SHEET Meeting Date: February 15, 2011 Item # 3 6, ed By: Contact Name: James F. Washingt Department Director: Contact Number: 407 - 905 -3104 City Manager: Subject: Special Event Permit — Request for Road and Boat Ramp Closure for the Fire Fighters BBQ /Chili Cook Off Background Summary: In order to temporarily close a public street and boat ramp, the approval of the Honorable Mayor and City Commission is required. Ocoee Professional Firefighters Local 3623 has made application to the City for a Special Events Permit for a BBQ /Chili Cook -off that would require the temporary closing of City owned streets and Starke Lake Boat Ramp. It would also require the use of the City Park and Community Center Parking Lot. The event will be held on Saturday, March 18, 2011 from 3:00 — 9:00 PM and on Sunday, March 19, 2011 from 10:00 AM — 9:00 PM. The streets to be closed are a portion of N. Lakeshore Drive and Oakland Avenue. Consistent with past City Commission direction, staff has prepared the fees associated with this permit, which are listed as follows, to be paid to the City of Ocoee three weeks prior to the event: 1) Parks and Recreation rental of Bill Breeze Park: $300.00 x 2 days = $600.00 2) Clean up deposit (refundable): $250.00 3) After hours man -hours to set up and remove road closure and detours: $420.00 Issue: Should the Honorable Mayor and City Commission approve the temporary closing of two public streets and boat ramp for the purpose of a Fire Fighters BBQ /Chili Cook -off? Recommendations Staff respectfully recommends approval with the following requirements: 1) All residents that will be affected by the road closure must be notified in advance; 2) An emergency lane must be maintained at all times; 3) Roads must be blocked with proper barricades; 4) Signs to be posted at the boat ramp in advance to notify the public of the closure; 5) Cooking facilities must be inspected and approved by Fire Department. Attachments: FIRE FIGHTERS BBQ CHILI COOK OFF.pdf Financial Impact: None Type of Item: (please mark with an "x') Public Hearing For Clerk's Dept Use: Ordinance First Reading Consent Agenda Ordinance Second Reading Public Hearing Resolution Regular Agenda X Commission Approval Discussion & Direction Original Document/Contract Attached for Execution by City Clerk X Original Document/Contract Held by Department for Execution Reviewed by City Attorney N/A Reviewed by Finance Dept. N/A Reviewed by 0 _ N/A ' r qy CpckteY Of Good' 1 \ i`..(?; 4L �1,11 C 0111 IniS it:lilet' >; (( ` /l ( ii }' flood, District I S. A7t�()1 � e ll ll��2� 11�1: .� Y �.�IS tM1 T t ::'Itl 1 i'lei t. C C . Rusty Johnson. 3 �c�r�_ s MEMORANDUM TO: Special Event Sponsor FROM: Jim Washington, Building Official RE: Conditions of Permit from Ocoee Building Division Conditions of Special Event permit as regulated by the Building Division: SPECIAL EVENT NAME: Ocoee Professional Firefighters Local 3623 DATES: March 18 & 19, 2011 # OF PARTICIPANTS 333 -500 p hr # OF MALE FACILITIES REQUIRED* five # OF FEMALE FACILITIES REQUIRED* eight • Sponsor shall provide a minimum of 1 male restroom (water closet) per 100 estimated participants and 1 female restroom (water closet) per 65 estimated participants. The dis iibution is based on the participants being composed of 50% of each sex. Existing facilities may be counted. Placement of facilities should be so that a participant shall not have a path of travel greater than 500 feet to reach a facility. In addition, accessible facilities must be provided and relatively central in location. Regardless of how few participants are expected, there should be 1 male and 1 female facility provided as a minimum. Existing facilities open to the public on or within the 500 foot travel distance are counted in meeting this requirement. • Temporary power hook -ups and generators shall be inspected by the Building Division prior to energizing. If inspections are required after normal working hours, the event sponsor shall assume the city's cost which is $50.00 per hour per inspector with a minimum charge of 3 hours. *Regardless of how few participants are expected, there should be 1 male and 1 female facility provided as a minimum. NOTE: A special event permit may include temporary directional signs and tent signs only. Directional signs and tent signs shall conform to the requirements of the Ocoee Land Development Code. A special event permit does not automatically authorize streamers, cold -air balloons, flashing or search lights, etc. The City of Ocoee. u 151) N Lakeshore Drive Ocoee. Florida 34761 P 1 (401 005-310 -1 F:1x: (407) 005-3155 1t - W `,['.00coee.Org �e C of Good L. Florida ORGANIZATION HEADQUARTERS Name: Dlf; i 66" P 1✓: a C<'{`% A t-- 1' 1 11 ' ice-. E \ Cy O T 1G R S t,:0C Address: 3 0 t c 0 (IA) S - is 1' 0 214A rm` City: C� — State: r — Zip Code: 3'1 L 1 Phone Number: P_' 0-1 c "1 02 3 t , REPRESENTATIVE Name: �.�'`A 0L^3 LC i Address: 60 t2 0 CO �L - �� 9 \ - S cL City: C) c_o C L State: C Zip Code: 3 1 Phone Number: L-10 9 02 Vi 1 APPLICANT (if different) Name: 5 e Address: City: State: Zip Code: Phone Number: Type of Event: Parade Ceremony k Exhibition X Show X Concert Demonstration Other 3 Q C- Date (s) and time (s) scheduled: 3 f j 1 1 — I 1 3 y r H (1 cr vvA - °i p v � Name and types of activities: 1 J (�1�_� (',o - af Cc‘.{ k ilc � l G 1 `; \j e ✓i. aoV's \‘`) v . Approximate number of spectators and participants: \, lt, 0 Purpose of Special Event: CA. ti-it 1 L9 r O' \ Al V L' "'i) VvLQ - k \-- 7a , c ,t v 0 e fs Exact Location of Event: 't 1 \ Designation of Public Facilities or Equipment to be Used: V Y �L? & k'oy( k f cxx-I - oC �- ' t= l' \00 Get v+ 'i fir Number of Temporary Directional Signs: x $5.00 per sign = City of Ocoee .150 N Lakeshore Drive . Ocoee, Florida 34761 Phone :(407) 905 -3104. Fax (407) 905 -3155. www.ocoee.org Copy of State Permit if State Roadway is used: ❑ yes [o FOR PARADE: Exact Location of Marshalling and Staging Area: Time at which units of Parade will begin to arrive: f �f Time at which units of parade will be dispersed: Exact Route to be Traveled shown on Attached Map: ❑ yes ❑ no Please attach approximate number of persons, animals, and vehicles participating with description of tees of animals and vehicles. Parade will occupy all of the width of the street, roadway or sidewalk: El yes ❑ no FOR FIREWORKS: The following shall be attached to this application: / 1) A detailed listing of the type & quantity of fireworks to be used. 2) a detailed written statement outlining all appropriate safety procedures which will be used at fireworks display in order to protect the safety of the public and all surrounding property. 3) A detailed written statement describing what facilities and containers will be used to store fireworks. 4) If applicable, applicants Federal License number for transporting fireworks across state line. 5) A detailed list of names, addresses, occupations, and backgrounds of all individuals who will be responsible for the actual display, use or explosion of any fireworks. The backgrounds statement should include a complete history of the experience of the individuals involved with respect to their use of fireworks, including a detailed list and explanation of each and every accident resulting from the use of fireworks which the individual has been responsible for, or involved in. 6) A map showing exact launch point and area of fallout. Applicant Signature: Date: 7..t Approved by Police Chief - 1 t 1 C Date: Approved by Public Works Director ---�.71 Date: Approved by Fire Chief - Aft ha L) Date: Approved by Risk Management 41Lb Date: Approved by Building Official Date: JAN 2 1 ! 2011 *Any denial and its conditions should be in memorandum form. City of Ocoee .150 N Lakeshore Drive . Ocoee, Florida 34761 Phone:(407) 905 -3104. Fax (407) 905 -3155 . www.ocoee.org Copy of State Permit if State Roadway is used: ❑ yes E no FOR PARADE: Exact Location of Marshalling and Staging Area: N/ Time at which units of Parade will begin to arrive: r Time at which units of parade will be dispersed: Exact Route to be Traveled shown on Attached Map: El yes ® no Please attach approximate number of persons, animals, and vehicles participating with description of tpes of animals and vehicles. Parade will occupy all of the width of the street, roadway or sidewalk: E yes ® no FOR FIREWORKS: The following shall be attached to this application: N.) 1) A detailed listing of the type & quantity of fireworks to be used. 2) a detailed written statement outlining all appropriate safety procedures which will be used at fireworks display in order to protect the safety of the public and all surrounding property. 3) A detailed written statement describing what facilities and containers will be used to store fireworks. 4) If applicable, applicants Federal License number for transporting fireworks across state line. 5) A detailed list of names, addresses, occupations, and backgrounds of all individuals who will be responsible for the actual display, use or explosion of any fireworks. The backgrounds statement should include a complete history of the experience of the individuals involved with respect to their use of fireworks, including a detailed list and explanation of each and every accident resulting from the use of fireworks which the individual has been responsible for, or involved in. 6) A map showing exact launch point and area of fallout. Applicant Signature: Date: a t In Approved by Police Chief r e t J fq 0 5 1q1 Date: /,17/ /0 Approved by Public Works Director Date: Approved by Fire Chief Date: Approved by Risk Management Date: Approved by Building Official Date: *Any denial and its conditions should be in memorandum form. City of Ocoee .150 N Lakeshore Drive . Ocoee, Florida 34761 Phone:(407) 905 -3104. Fax (407) 905 -3155 .www.ocoee.org Page 1 of 2 Sue Rufrano From: Washington, Jim Sent: Monday, February 07, 2011 11:12 AM To: Sue Rufrano Subject: FW: Fire Fighter's BBQ /Chili Cook -off Jim Washington Building Official Building Division l . Community Development 150 North Lakeshore Drive Ocoee, Florida 34761 Phone: (407) 905 -3104 Fax: (407) 905 -3155 Email: iimwci.ocoee.fl.us If the reader of this message is not the intended recipient, or the employee or agent responsible for delivering the message to the intended recipient, you are hereby notified that any dissemination, distribution, forwarding, or copying of this communication is strictly prohibited. If you have received this communication in error, please notify the sender immediately by e-mail or telephone, and delete the original message immediately. From: McCosker, Steve Sent: Monday, February 07, 2011 10:11 AM To: Washington, Jim Subject: RE: Fire Fighter's BBQ /Chili Cook -off It is my understanding they contracted for Off duty officers for security. From: Washington, Jim Sent: Monday, February 07, 2011 9:10 AM To: McCosker, Steve; Stanley, Butch; Krug, Stephen Cc: Decaul, Jaswantie; Hall, Cam; Doyno, Joy Subject: Fire Fighter's BBQ /Chili Cook -off Good morning, The staff report for the Fire Fighter's BBQ /Chili Cook -off was returned this morning from the City Manager office. The special events of the recent past have had fees associated with them. To ensure that the Commission understands the whole picture, please clear state that your respective departments are: 1. not providing services thus there is no need for deposits or charges, 2. or providing services; however, all staff is volunteering or other justification for no charge, 3. or providing services; however, you request that the Commission waive the fees and provide them with justification for this action. Please response as soon as practical as this staff report/packet needs to be turned in to the City Clerk's office today. Thank you, Jim Jim Washington 2/7/2011 Copy of State Permit if State Roadway is used: © yes Eno FOR PARADE: Exact Location of Marshalling and Staging Area: N , Time at which units of Parade will begin to arrive: � Time at which units of parade will be dispersed: Exact Route to be Traveled shown on Attached Map: 111 yes El no Please attach approximate number of persons, animals, and vehicles participating with description of tpes of animals and vehicles. Parade will occupy all of the width of the street, roadway or sidewalk: El yes no FOR FIREWORKS: . The following shall be attached to this application: t 1) A detailed listing of the type & quantity of fireworks to be used. 2) a detailed written statement outlining all appropriate safety procedures which will be used at fireworks display in order to protect the safety of the public and all surrounding property. 3) A detailed written statement describing what facilities and containers will be used to store fireworks. 4) If applicable, applicants Federal License number for transporting fireworks across state line. 5) A detailed list of names, addresses, occupations, and backgrounds of all individuals who will be responsible for the actual display, use or explosion of any fireworks. The backgrounds statement should include a complete history of the experience of the individuals involved with respect to their use of fireworks, including a detailed list and explanation of each and every accident resulting from the use of fireworks which the individual has been responsible for, or involved in. 6) A map showing exact launch point and area of fallout. Applicant Signature: Date: t 1 Approved by Police Chief Date: Approved by Public Works Director Date: 9 --Z Vj — C for Approved by Fire Chief Date: Approved by Risk Management Date: Approved by Building Official Date: Any denial and its conditions should be in memorandum form. City of Ocoee .150 N Lakeshore Drive . Ocoee, Florida 34761 Phone:(407) 905 -3104. Fax (407) 905 -3155 . www.ocoee.org Copy of State Permit if State Roadway is used: ❑ yes no FOR PARADE: Exact Location of Marshalling and Staging Area: f k Time at which units of Parade will begin to arrive: Time at which units of parade will be dispersed: Exact Route to be Traveled shown on Attached Map: ❑ yes ❑ no Please attach approximate number of persons, animals, and vehicles participating with description of tpes of animals and vehicles. Parade will occupy all of the width of the street, roadway or sidewalk: ❑ yes ❑ no FOR FIREWORKS: The following shall be attached to this application: t I/ fr 1) A detailed listing of the type & quantity of fireworks to be used. 2) a detailed written statement outlining all appropriate safety procedures which will be used at fireworks display in order to protect the safety of the public and all surrounding property. 3) A detailed written statement describing what facilities and containers will be used to store fireworks. 4) If applicable, applicants Federal License number for transporting fireworks across state line. 5) A detailed list of names, addresses, occupations, and backgrounds of all individuals who will be responsible for the actual display, use or explosion of any fireworks. The backgrounds statement should include a complete history of the experience of the individuals involved with respect to their use of fireworks, including a detailed list and explanation of each and every accident resulting from the use of fireworks which the individual has been responsible for, or involved in. 6) A map showing exact launch point and area of fallout. ct e : Date: I V ( 1 D Applicant Signature: U Approved by Police Chief Date: Approved by Public Works Direct ") Date: Approved by Fire Chief ff Date: i 1 2 :;-1 ! 1 6 I I Approved by Risk Management Date: Approved by Building Official Date: *Any denial and its conditions should be in memorandum form. City of Ocoee .150 N Lakeshore Drive . Ocoee, Florida 34761 Phone:-0 905 -3104. Fax (407) . www.ocoee.org,\ __ 2/L : "' 7 ' ,..._ ,..4.. � ,� *.v \ tic. d /, -,-,, i �?�. . `gy'' .., 4---- ,,,,,, , ,. 0, r te'- " �f�/l v 1 ,,, r 1 Page 1 of 2 Pierce, Adriana From: Washington, Jim Sent: Tuesday, February 08, 2011 9:54 PM To: Pierce, Adriana Subject: Fwd: Fire Fighter's BBQ /Chili Cook -off REVISITED Sent from my HTC on the Now Network from Sprint! Forwarded message From: "Stanley, Butch" <bstanley @ci.ocoee.fl.us> _ Date: Tue, Feb 8, 2011 5:45 pm Subject: Fire Fighter's BBQ /Chili Cook -off REVISITED t To: "Washington, Jim" <jimw @ci.ocoee.fl.us> • Cc: "McNeil, Pete" <pmcneil @ci.ocoee.fl.us> Please see our response below, these criteria's have been in effect for the past several years. Butch Stanley Deputy Fire Chief Ocoee Fire Department 563 S. Bluford Avenue Ocoee, Fl 34761 407 - 905 -3140 Fax 407 - 905 -3129 From: Washington, Jim Sent: Tuesday, February 08, 2011 3:54 PM To: McCosker, Steve; Krug, Stephen; Hayes, Jeff; Stanley, Butch Cc: Decaul, Jaswantie; Doyno, Joy; Meeks, Jamie; Hall, Cam Subject: Fire Fighter's BBQ/Chili Cook -off REVISITED I received your e-mail responses to my e-mail below. Staff incorporated them into the packet and resubmitted to the City Manager's office. Again the packet was returned unapproved. The City Manager's office is concerned that events are being uniformly charged for their impact on the city. To this end they want a list of the serves provide and the cost of each. Examples: How many police offices, what shifts and the amount paid. Is there a criteria for when we require officers? Deposit for cleanup like the church paid for the street. Do we have criteria for requiring waste service? Are we charging a rental fee? Does the rental fee include park staff or city provided electrical? What size or type of event requires city EMT's or bike patrols? ( Each event is reviewed and based on the type of event, city facilities use, vendors, size, and duration, then it is determined by the Fire Chief as to what and how much Fire Department resources are required.) What is the charge for EMT if applicable? (Our special event charges are $100.00 per hour for 2 personnel) These are the questions I have been asked and I don't know the answers. Please provide a little more 2/9/2011 Copy of State Permit if State Roadway is used: 0 yes [,no FOR PARADE: Exact Location of Marshalling and Staging Area: N , Time at which units of Parade will begin to arrive: Time at which units of parade will be dispersed: Exact Route to be Traveled shown on Attached Map: ❑ yes © no Please attach approximate number of persons, animals, and vehicles participating with description of tees of animals and vehicles. Parade will occupy all of the width of the street, roadway or sidewalk: El yes © no FOR FIREWORKS: The following shall be attached to this application: t / P1' 1) A detailed listing of the type & quantity of fireworks to be used. 2) a detailed written statement outlining all appropriate safety procedures which will be used at fireworks display in order to protect the safety of the public and all surrounding property. 3) A detailed written statement describing what facilities and containers will be used to store fireworks. 4) If applicable, applicants Federal License number for transporting fireworks across state line. 5) A detailed list of names, addresses, occupations, and backgrounds of all individuals who will be responsible for the actual display, use or explosion of any fireworks. The backgrounds statement should include a complete history of the experience of the individuals involved with respect to their use of fireworks, including a detailed list and explanation of each and every accident resulting from the use of fireworks which the individual has been responsible for, or involved in. 6) A map showing exact launch point and area of fallout. a t 1 Applicant Signature: �/ Date: 7 t 1 1 0 Approved by Police Chief Date: Approved by Public Works Director Date: Approved by Fire Chief Date: Approved by Risk Managem 141' ( /?/1 /' Date: ✓7 7/ J / �� Approved by Building Official Date: *Any denial and its conditions should be in memorandum form. City of Ocoee .150 N Lakeshore Drive . Ocoee, Florida 34761 Phone:(407) 905 -3104. Fax (407) 905 -3155 . www.ocoee.org Page 1 of 3 Pierce, Adriana From: Washington, Jim Sent: Tuesday, February 08, 2011 9:53 PM To: Pierce, Adriana Subject: Fwd: Fire Fighter's BBQ /Chili Cook -off REVISITED Sent from my HTC on the Now Network from Sprint! Forwarded message From: "Hayes, Jeff' <JHayes @ci.ocoee.fl.us> � Date: Tue Feb 8 � p 2011 5:36 m RE Subject: Fire Fighter's BBQ /Chili Cook -off REVISITED To: "Washington, Jim" <jimw @ci.ocoee.fl.us> Cc: "Meeks, Jamie" <JMeeks @ci.ocoee.fl.us> Jim, The event as it is indicated on our Facility Use Permit shows it will be held on March 18th and 19th. Therefore, the fees for the use of Bill Breeze Park will be as follows: • Exclusive Use of Bill Breeze Park $300.00 per day; • Security deposit for use of the park $250.00. Fee is refundable if there are no damages to the facilities or excessive clean -up. Based on these charges, the Fire Fighter's Union will owe $850.00 for this event. These fees were not in place during last year's event, therefore there was no fee charged for the use of the park. Regarding whether there is a separate charge for electricity, we do not currently have a specific charge for that. I would say at this time it is included in the cost for the exclusive use of the park. Let me know if you need any additional information. Jeff Hayes From: Washington, Jim Sent: Tuesday, February 08, 2011 3:54 PM To: McCosker, Steve; Krug, Stephen; Hayes, Jeff; Stanley, Butch Cc: Decaul, Jaswantie; Doyno, Joy; Meeks, Jamie; Hall, Cam Subject: Fire Fighter's BBQ /Chili Cook -off REVISITED I received your e-mail responses to my e -mail below. Staff incorporated them into the packet and resubmitted to the City Manager's office. Again the packet was returned unapproved. The City Manager's office is concerned that events are being uniformly charged for their impact on the city. To this end they want a list of the serves provide and the cost of each. Examples: How many police offices, what shifts and the amount paid. Is there a criteria for when we require officers? Deposit for cleanup like the church paid for the street. Do we have criteria for requiring waste service? Are we charging a rental fee? 2/9/2011 �1�= zeatero`Goodt City of Ocoee, Florida ,,,,l,erofGocd • '. —'` ` — • Park and Facility Use Permit —C --=°" e O - Ocoee Parks & Recreation Department C E florid - 1820 A.D. Mims Rd., Ocoee, FL 34761 - rimith 407 -905 -3180 APPLICANT NAME: 0 C,, O 6 E 2 D \ ' E ,S 1 C5 A t. � F j \ 'iZ S Street Address: ^3 CI to LO(` E. A3 2 k I L A R& City/State \-0\ Zip 3 9-7 i `'I, Phone: 0 1 9 0 2 3\ ci 1 CelI: 5 - 7 C7 2 3 1 1/ Fax: . E -mail Address: 0/ D . Q C^ Li? C )5 L- C . co 14 4 NAME OF EVENT: 3-I . ?c -* 1 C-- (- S D -\-e S�■•0-4- Date/s of Event: J I \ ` \ \ \ — 3 't R 1 1 , Park Requested: Z' \\ ?j'C Z�� Q 0---N \.. Pavilion Requested: Facility/Gazebo Requested: 1 � C-- v /uut ; k-t1 :v - tc I ZOCA, - ` 0cV-- C-- C,„3-� , c ue o Field Requested: 11 ). \ ` '`( - -€9—�e- 0 C'fA p .0.-d 42 \ & 1 1 ours of Event: From: Uo Q/ p.m. To: °‘ °7 a.m. / m Set up Time of E v e n t : 3 1 . 1 0 j 4 4 "Break down Timer 1 y : i ,7 1/1 Purpose of Event: ll )11. (1.-Y` i % U ev 2 t/1 t F v + \c_kki3 4 ichAAeS o - s( t -e Estimated Attendance: , a OC ORGANIZATION NAME: 0C--- L \'c�S S \ CA N1 1 L_ � i R C f C ie R S / ._meet Address: ,3 D 0( € E A\ ) ? i�-� City /State 0 0 e Zip 3 L/� Lo j Phone: L /Q1 � Z) 2 3 /9 1 Cell: 9O 7 X 02 3! 9 / Fax: ---f:;). U E -mail Address: 1r,rP C.)li3 -2. S R S C_, ('1 , C 'fi t Contact Name: (/)) \1 C7 C7 uk.) L E S. Street Address: e . ' a O L o 0(C, O tt t?O2 KA Pc' (Cit /State Dc D E Zip 3 7 (G' ) Phone: 497 90 7 ,2 ' q I Cell: 2 / 4 '7 ) 2 - 3 /' / Fax: E -mail Address: , `) IN\- 4 TYPE OF EVENT: ❑ Picnic / Party ❑ Wedding / Reception ❑ Meeting / Seminar C Tournament / Competition Exhibit / Show Carnival / Fair / Festival tFundraiser ❑ Other: INFORMATION ABOUT YOUR EVENT Please mark "yes" or "no" for each statement. (If "yes" is checked you may be required to obtain a special event permit through the Build- ing Division.) The event will extend beyond normal park hours (7:00 am. to 11:00 pm.). Yes ❑ No ar The event will require exclusive use of the park. Yes No ❑ The event will be open to the general public. Yes No ❑ Admission to the event will be charged. Yes ❑ No'' Temporary stage/s or structure/s will be used. Yes No ❑ The event is a "sale" or display of products (rummage sale, tent sale, etc.). Yes No ❑ (Continued on back) 1 1 INFORMATION ABOUT YOUR EVENT - Continued Please mark "yes" or "no" for each statement. (If "yes" is checked you may be required to obtain a special event permit through the - Building Division.) Event will be advertized. (Newspaper, Posters, Radio, TV, Etc.) Yes No 0 Sound amplification will be used. Yes% No ❑ Live performance (musical, theatre, circus group) will be part of the event. Yes No ❑ Tents, canopies, or EZ -Ups will be used. Yes)) No ❑ Pyrotechnics (fireworks) will be used. Yes ❑ No3PP Propane gas (e.g. BBQ's) will be used for cooking/heating. Yes' No ❑ Compressed gas cylinders (helium) will be used Yes ❑ No Open flames (e.g. candles, stemo cans, fire pits, grills) will be used. Yeses- No ❑ Bonfire or ceremonial type fire to be used. Yes ❑ No's Electric power or generators will be required. YesA No ❑ Additional tables, chairs, trash containers will be used. YeS>fn No ❑ Signs, banners, decorations, or special lighting will be used Yes lir No ❑ Vehicles will be parked on unpaved areas. Yes'00 Nag Activity booths will be set up (bounce house, dunk tanks, rock climbing, etc.). Yes No ❑ A circus, carnival, or amusement rides are part of the event. Yes No ❑ Animals will be part of the event (petting zoo, pony rides, etc.). Yes ❑ No0 Food will be cooked or prepared at the event (BBQ, chili- cook -off, etc.). Yes'IZ No ❑ Food or beverages will be served or sold to the general public. Yes No ❑ Alcohol will be served and/or sold at the event. Yesg No ❑ Helicopter or hot air balloon be part of the event. Yes ❑ No' HOLD HARMLESS AGREEMENT I certify that I have read this application and that all information contained in this application is true and correct. By filing this application, I, and the organization on whose behalf I make this application, contract and agree that we will jointly and severally indemnify and hold the City of Ocoee, its officials, officers, and employees harmless against liability, including court costs and attomey's fees for trial and on appeal, for any and all claims for damage to property or injury to, or death of persons arising out of or resulting from the issuance of the permit or the conduct of the activity or any of its participants. L,C BoW LAG S `1) 21 t D Printed Name of Representative Si tore of Representative Date Departmental Use Only Deposit Payment Date: / / Rental Payment Date: Amount Received: $ Amount Received: $ Staff Initial: Staff Initial: Check # Check # MIO # M/O # I � General Rules & Regulations 1. Applicant will pay a separate security deposit of $250.00 for each event if required. The security deposit is to be returned to applicant after the event, provided the facility is left in the same condition in which it was found i.e., paper items, cans, bottles, all decorations and floors damp mopped, chairs and tables wiped down, folded and returned to proper location; kitchen areas cleaned; equipment or personal belongings of applicant removed immediately following event. Premises will be inspected by City Employee immediately thereafter. property 2. Applicant is solely responsible for damages for any and all accidents or injuries to persons or resulting from applicant's use of the building. Applicant shall pay all costs resulting from said accidents or injuries. Applicant shall indemnify and hold harmless the City of Ocoee, it's employees, agents, officials and contractors, harmless from and against any and all claims, actions, causes of action, loss damage, injury, liability cost or expense, including without limitation, attorneys fees arising from the applicant's use of the facility. 3. Groups composed of minors will be approved only when adult requests such use and accepts the responsibility for supervising the minors throughout the period covered in the facility use application. There shall be one adult chaperone for each 15 minors. Chaperones shall remain on the premises until all minors have left the property. Renter and the chaperones shall bear the legal responsibility of the minors attending the event. At least two days prior to the use of the facilities, applicant shall provide the City a list of the chaperones by name, address, and telephone number. Failure to provide the list two days in advance shall constitute a breach of the rental application, and the application shall be revoked. Any and all fees paid by the applicant shall be forfeited by the applicant if this application has been breached by applicant or revoked for cause by the City of Ocoee. 4. Control of the lights, thermostats, and other equipment will be administered by an employee of the City of Ocoee. 5. Al nu time wilt applicant tainave eliaiia tab ►ea, ui ally tither ttie iaciliiy. 6. The facility hours are from 8:00 a.m. until 12:00 a.m. All functions and clean - up must be complete within your scheduled rental time. All applicants holding any outside activities must inquire at the building department as to whether a `Special Event Permit' and/or 'Tent Permit' is required. 8. No Alcoholic Beverages are allowed on City Property. 9. Cancellation Fee for Facility Rental $25.00. 10. Cancellation Fee for Gazebo, Park Pavilion, Pool Party Pavilion and Field Rental $5.00. We understand that repairs for damages may be taken from the deposit and any additional amounts will be invoiced to us by the City. My Organization /Group agrees to comply with the conditions set forth in the General Rules and Regulations Policy. A copy of said Policy has been given to me, and I have reviewed it. These guidelines will serve to highlight the responsibilities on the part of both the City of Ocoee Parks & Recreation. Department staff and the renter. Staff The City of Ocoee does provide staffing for all events. the primary function of the staff is to open and secure the facility, and provide the tables and chairs needed for the event (staff is not responsible for any set -up or take down). A staff member will remain on the premises for the duration of the event. The staff member will provide the renter with guidance for the use and cleaning of the center. they will also provide any clean-up materials, such as brooms, mops, soap and trash bags needed to dean the center Renter The renter bears the responsibility of leaving the center in the same condition as it was found and complying with the criteria noted on the front of this form. The renter is responsible for vacating the premises by the time indicated on the recreation facility use application. failure to comply with the rules and regulations for the use of the center may lead to the forfeiture of Dart or all of the renter's security deposit. /zl / i o Signature of Repr sentative Date ■ In order to ensure a full reimbursement of the security deposit, the renter must meet the following criteria: 2 Clean & fold all used tables Ll Retum all tables & chairs to their original place LJ All trash bagged, removed and placed in the designated dumpster I Remove all decorations, tape or adhesives Remove all signs and/or advertisements put up by your organization VAll items must be removed by the end of your contracted rental time E Floors are swept and mopped (if necessary), and restored to the same condition at the start of the event (Kitchen area clean & cleared of any food or debris The undersigned has read and will observe rules stated above. I understand that any loss or damage to the center, or excessive cleaning as a result of this function will be deducted from my deposit, and that I will be billed for loss which exceeds my deposit. I further understand that the serving or consumption of alcoholic beverages at this event is prohibited and may result in a deduction from or forfeiture OT my deposit. 9 i Signature of R prese Date Official Use Only Special Event Permit Required Yes No Department Approved: Security Deposit Refund Information: Facility Inspected by: Estimated Attendance: Rental Details: Refund Authorized: Date: Amount of Refund: $ Director's Approval Mayor ��e Center of Good LI 111 Commissioners S. Scott Vandergrift , ��,, - g Gary Hood, District 1 t Rosemary Wilsen, District 2 I! C `O EE Rusty Johnson, District 3 City Manager f Robert Frank Nf _ ate Joel F. Keller, District 4 September 28, 2010 Cory Bowles Ocoee Professional Firefighters 306 Ocoee - Apopka Road Ocoee, FL 34761 Dear Cory Bowles, The Special Event Application for the Ocoee Professional Firefighters — BBQ /Chili Cook - off event is being reviewed; the Fire Department and has a condition for the event. 1- Cooking set -ups must be inspected & Approved by Ocoee Fire Department prior to event start. If you have any questions regarding these conditions, please contact Fire Administration at 407 - 905 -3140 Monday - Friday between the hours of 7am and 5pm to schedule the inspection. Thank you, Krista Hall Permit Review Coordinator City of Ocoee • 150 N. Lakeshore Drive. • Ocoee, Florida 34761 Phone: 407.905.3104 • Fax: 407.905.3155 • www.ocoee.org P. 1 * * * Communication Result Report ( Sep.28. 2010 2:56PM ) * * * 1) Ci ty of Ocoee 2) Building Division Date /Time: Sep,28. 2010 2:55PM File Page No, Mode Destination Pg(s) Result Not Sent 0468 Memory TX 94076548242 P. 1 OK Reason for error E. 1) Hang up or 1 ine fail E. 2) Busy E. 3) No answer E. 4) No facsimile connection E. 5) Exceeded max. E —mail size Mayor Abe wa ter of Goody tygs. C mmieeionna S. Scott Vandererift +.• �T;��r•rG Gary Hood, District l — , ; - : - ' Rosemary WUsen, District 2 C:D9 Manaear . ® '_ i i i %) ,„ Runty Johnson, District3 � Robert Frank - = -- Joel F. Keller, District �. 1 - ( �., September 28, 2010 Cory Bowles Ocoee Professional Firelighters 306 Ocoee- Apopka Road Ocoee, FL 34761 Dear Cory Bowles, The Special Event Application for the Ocoee Professional Firefighters — BBQ/Chili Cook- off event is being reviewed; the Fire Department and has a condition for the event 1- Cooking set-ups must be inspected & Approved by Ocoee Fire Department prior to event start. If you have any questions regarding these conditions, please conttct Fire Administration at 407- 905 -3140 Monday- Friday between the hours of 7am and 5pm to schedule the inspection. 'Thank you, Krista Hall Permit Review Cootdinator • City of Oone• 150 N.LakesRare Dra • Ocoee, Florida 34161 Phone 407.905.3104 • Par: 407.9053155 • waw.000u.ors -9.0. Zif.::.:1 y 7 e . "1k, , J 4, fil g 1 ii 1 L I U c c d II , 7 0 oi : . LI i 1 i 1 1 ■ \ I L . 32/ ,5 ?As b !:1 _ , i-.I F. I - 9 u. oe- 1 1...`` I 1 ; . I OsEtt , 4 ; hi % aVIA; L■ 1-ri ' \ .., ... 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