HomeMy WebLinkAboutItem #04 Approval to Trade in Old Police Department Handguns Towards New Handguns Page 1 of 2 the C of Good z tr 0� •'mss -: atr AGENDA ITEM COVER SHEET Meeting Date: February 15, 2011 Item # y Reviewed By: /9 / 1 Contact Name: S. Goclon Department Director: S. Goclo,� Ara , Contact Number: X3027 City Manager: Rob Frank I 1 7.i 17 i �✓ Subject: Approval to Trade In Old Police Department Handguns Towards New Handguns Background Summary: The majority of the police department -owned and issued handguns are approximately ten (10) years old. Springs, magazines, night sights, and other components wear out over time. In order to ensure continued reliability, the police department recommends trading its old Glock handguns in towards new Glock handguns and to purchase some spares to have on hand in the event of lost /stolen/damaged /retired handguns and for new and reserve officer positions. For the sake of familiarity, proven reliability, and current equipment infrastructure, Glock brand handguns are being obtained again. Glock, Inc. has set the law enforcement pricing for a handgun, three (3) magazines, and night sights at $409 per set when purchased in quantities of less than 100. Three (3) Glock factory- authorized dealers provided quotes and OMB Police Supply quoted the highest trade in value of $300 per set (as compared to the other vendors with averages of $263 and $250 per set respectively). OMB will also engrave the handguns with the department's name free of charge. Essentially, for less than the replacement cost of a new set of night sights and three magazines and by trading in its used handguns, the department is acquiring brand new, upgraded, and identically equipped handguns of the same manufacture. The required cash balance (less than $14,000) will be paid with Federal Equitably Shared Funds (Forfeiture funds). Firearms are a permissible expenditure under Federal Equitably Shared Funds guidelines. Issue: Should the Honorable Mayor and Board of City Commissioners authorize the Police Department to trade its existing inventory of 73 used Glock handguns and expend not more than $14,000 from its Forfeiture fund to obtain 86 new Glock handguns from OMB Police Supply? Recommendations It is recommended that the Honorable Mayor and Board of City Commissioners authorize the Police Department to trade its existing inventory of 73 used Glock handguns and expend not more than $14,000 from its Forfeiture fund to obtain 86 new Glock handguns from OMB Police Supply? Attachments: Price quotes from three Glock factory authorized dealers Financial Impact: Not more than $14,000 from the Police Forfeiture fund and 73 used police department handguns. There is approximately $105,600 in the Federal portion of this fund. Type of Item: (please mark with an "x ") Public Hearing _ For Clerk's Dept Use: _ Ordinance First Reading Consent Agenda Ordinance Second Reading Public Hearing Resolution Regular Agenda x Commission Approval Discussion & Direction file: //Y: \ Police \SR GlockTrade.htm 2/8/2011 Page 2 of 2 Original Document/Contract Attached for Execution by City Clerk Original Document/Contract Held by Department for Execution Reviewed by City Attorney ` ��� N/A Reviewed by Finance Dept. ` N/A Reviewed by O N/A file: //Y:\Police \SR GlockTrade.htm 2/8/2011 - 15765 S. Keeler St Olathe, KS 6606 Quote Fax: 913.322.8417 ��� Date: 11/2912010 www.ombguns.com Expiration Date: 2128/2011 To: Special Instructions: Name Officer Jason Strange Department Ocoee PD Address 646 Ocoee Commerce Pkwy City Ocoee State FL Zip 34761 Phone 407 - 905 -3161 E -Mail Istrangeeci. ocoee. fl. us PLEASE REVIEW ALL OF THE INSTRUCTIONS AND DISCLAIMERS. QUOTE FORM MUST BE SIGNED AND RETURNED WITH ORDER. Your order WILL NOT be not be processed without a signed copy of this quote form on file with OMB Guns. Please sign and date this form and send it in with your order. By signing this form you are agreeing that you have read the disclaimer at the bottom of this page and fully understand the actions that will be taken if the defined requirements are not met. If you have any questions, please contact your rep. Thank you. Signature Date ,Satespersgn Job Shipping Method Shipping Terms Delivery Date Payment Terms Due Date ;,- Jack FOB Dest 30-90 Days Net 30 �, ... Item # Description Unit Price j, 86.00 Glock 19 Gen3 with Glock Night Sights and 3 Magazines $ 409.00 $ 35,174.00 (73.00) Used (48) Glock 22 (18) Glock 23 (7) Glock 27 with 3 Magazines $ 300.00 $ (21,900.00) Engraving of Weapons at NO CHARGE $ - Department to supply artwork via emai $ - OMB Guns Pays Freight on the New Weapons to the Agency $ . $ $ $ - $ $ $ $ - $ $ $ $ $ $ Subtotal $ 13,274.00 Thank you for allowing us the opportunity to eam your business!!! Please Shipping $ - return this form with your order to ensure proper billing. Sales Tax - Total $ 13,274.00 Jack Ralph FL Sales Rep Rob Walker - VP LE Sales Kevin Beck - SR VP Sales & Marketing CONTATCS Cell: 913 -486 -5080 Office: 866- 509 -1299 Office: 866 -509 -1299 Fax: Fax: 913- 322 -8417 Fax: 913- 322 -8417 Email: jackomb(gmail.com Email: rob .walker(0)ombouns.com Email: kevin.beck(Tombouns.com OMB GUNS TRADE -1N DISCLAIMER- PLEASE REVIEW All trade -in weapons are quoted under the assumption that they are in good working condition and come with three (3) magazines (unless otherwise noted in the special instructions section of this form above). OMB Guns will charge $20 per missing magazine. OMB reserves the right to adjust the trade value quoted if the weapons are not in good working condition or to bill back the cost of any parts required to make guns operational. The cost of shipping trade weapons back to OMB Guns is the responsibility of the customer (unless otherwise noted in the special instructions section of this form). Confiscated weapons are not available to be purchased by officers. All duty weapons may be purchased back by LE officers for only $30.00 over what OMB quoted (unless otherwise noted). • Page l of 2 Strange, Jason From: Sales [sales @bhgunrack.com] Sent: Monday, February 07, 2011 1:53 PM To: Strange, Jason Subject: Glock Bid B & H GUN RACK INC. 235 EAST MERRITT ISLAND CAUSEWAY, MERRITT ISLAND, FL 32952 PHONE - 321 - 452 -8934 FAX - 321 -452 -3685 Ocoee Police Department Jason Strange j strange @ci.ocoee. fl.us 407 - 905 -3160 407 - 257 -1886 (cell) February 7, 2011 In reply to your request for a quote on the following items; 86 — Glock Model 19 9m/m with Glock night sights & five pound trigger - $409.00 each Each gun will have 3 high capacity magazines. 2/7/2011 i Page2of2 Free shipping. Trade 48 — Glcok Model 22 .40 w /rail - $255.00 each 18 - Glcok Model 23 .40 w /rail - $275.00 each 7 - Glcok Model 27 .40 - $285.00 each Bid total is $35,174.00 Trade total is $19,185.00 Difference is $15,989.00 All trade guns have three magazines each and Glock boxes Sincerely, Robert Griggs - President 2/7/2011 LOU'S POLICE DISTRIBUTORS INC. 7815 W 4th AVE, HIALEAH, FL 33014 TEL : 305- 416 -0000 • FAX: 305- 824 -9205 EMAIL: ANA @LOUSPOLICE.COM TO: Quotation City of Ocoee Police Dept Attn: Jason Strange PH: 407- 905 -3160 Direct: 407 - 257 -1886 jstrange@ci.ocoee.fl.us Quotation # Date 2711 -2AG February 7, 2011 Item # Qty Description Price per unit Ext 86 Glock 19 (gen3) 9mm Glock Night Sight Pistols w/ 3 Magazines $ 409.00 $ 35,174.00 Free Shipping, Drop Shipped from Factory TRADE IN VALUE 48 Glock 22 .40ca1 Night Sight Pistols with 3 Magazines $ 250.00 $ 12,000.00 18 Glock 23 .40cal Night Sight Pistols with 3 Magazines $ 250.00 $ 4,500.00 (some without night sights) 7 Glock 27.40ca1 Night Sight Pistols with 3 Magazines $ 250.00 $ 1,750.00 Total $ 18,250.00 1. Original PO/Letter & Exemption Certificate Required for Purchase 2. For Trades, Original Letter with Make, Model, Caliber, Finish, and Serial Number for each gun required along with total number *Trades must be in working condition and with magazines, if applicable. *Russ King, our sales rep, will pick up the trades to save the department on shipping Purchase $ 35,174.00 Prepared By: * *Pricing Effective for 30 Days ** Credit $ 18,250.00 Ana Garcia Final Total $ 16,924.00