HomeMy WebLinkAboutItem #07 Approval of Change Order No. #1 - Peach Lake Manor Water Main Project - Isolation Project • Center of Good L,
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AGENDA ITEM COVER SHEET
Meeting Date: February 15, 2011
Item # 1
Reviewed By: `
Contact Name: Charles K. Smith, P.E. Department Director: Charles K. ith ,J;
Contact Number: 407 - 905 -3159 City Manager: Robert Frank ' - �l
Subject: Peach Lake Manor Water Main Project — Change Order #1 — Isolation Projects
(Phyllis St., Kimball Dr. & Jamela Dr.)
Background Summary:
The Peach Lake Manor Water Main Project has been substantially completed with the new lines being
activated and water service for customers transferred to the new lines nearly completed. The remaining work
is comprised of the abandonment of existing replaced water mains and their fire hydrants. Due to limited
historical information as to location and status of the existing mains and their appurtenances, it was
anticipated that additional work would be required to abandon the lines. As anticipated, three different
conflicts were encountered and the three isolation projects, Phyllis Street, Kimball Drive and Jamela Drive,
will remediate those conflicts. Attached are the plan sheets for the isolation projects and staff will be available
to provide further clarification as to the cause and remediation associated with the projects.
Issue:
Should the Mayor and Commissioners authorize additional work through a Change Order with the Peach
Lake Manor Water Main Replacement Project contractor, Hazen Construction, LLC, for the work needed to
accomplish the abandonment of the existing mains replaced by the Peach Lake Manor project?
Recommendations
Motion to approve Change Order #1 to the Peach Lake Manor Water Main Replacement Project in the
amount of $109,516.21, increasing the original contract from $649,537.50 to $759,053.71; and authorize the
Mayor and City Clerk to execute Change Order documentation with Hazen Construction, LLC.
Attachments:
Three (3) Project Plan Sheets, Isolation Projects' Unit Cost Summary Schedule, Peach Lake Manor Water
Line Replacement Historical Funding and Expense Summary (Job History Sheet), and Change Order #1
Documentation.
Financial Impact:
The Peach Lake Manor Water Main Replacement Project was funded at $900,000 with the original
construction awarded to Hazen Construction, LLC in the amount of $649,537.50. The remaining funds were
to cover the relocation of service from rear yards to the front of homes by plumbers, other miscellaneous
project costs and any remediation needed to complete the project. As of 02/02/2011, recorded encumbered
and miscellaneous costs for the project expensed against the original funding leaves $179,159.48 (see Job
History Sheet) available. There is $68,498.51 in bills outstanding, which leaves $110,660.97 to cover the cost
of Change Order #1.
Type of Item: (please mark with an x)
Public Hearing For Clerk's Dept Use:
Ordinance First Reading Consent Agenda
Ordinance Second Reading Public Hearing
Resolution Regular Agenda
X Commission Approval
1
• Discussion & Direction
Original Document/Contract Attached for Execution by City Clerk
Original Document/Contract Held by Department for Execution
Reviewed by City Attorney N/A
Reviewed by Finance Dept. N/A
Reviewed by ( ) N/A
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Peach Lake Manor Water Line Replacement updated 2/2/11
31008
Previsiously know as Misc Major water Line Replacement
Date Fund 401 Fund 408 Fund 410 Total
Additions
Beginning Budget 101112009 $ 500,000.00
Xfer funds From 31006 51612010 $ 25,000.00 $ 225,000.00 $ 150,000.00 $ 400,000.00
Total of Budgeted Funds $ 525,000.00 $ 225,000.00 $ 150,000.00 $ 900,000.00
Expenses Thru 9/30/10 $ (289,843.66) $ (201,118.45) $ (490,962.11)
Current Expenses $ (623.90) $ (55,052.71) $ (148,841.83) $ (204,518.44)
Balance remaining per fund ( $ 234,532.44 1 $ (31,171.16)1 $ 1,158.17 $ 204,519.45
Open PO's
Hayes Pipe Supply 1420163 $ - $ 4,563.36 $ -
Expense $ (4,563.36) $ (4,563.36)
Hazen Construction 1420279 $ 23,881.55 $ 150,000.0!. S 173,881.55
Expense $ (19,615.25) $ (148,841.83) $ (168,457.08)
All Rite Fence 1420403 $ 4,936.00 $ 4,936.0
Expense $ (4,936.00) $ (4,936.00)
Belzer Plumbing 1420405 $ 14,950.00 $ 14,950 00
Expense $ (7,910.00) $ (7,910.00)
Heichel Plumbing 1420406 $ 14,950.00 $ 14,950.00
Expense $ (3,600.00) $ (3,600.00)
A Plumber & Assn. 1420407 $ 14,950.00 i 14.950.00
Expensed $ (13,404.50) $ (13,404.50)
Po Remaining Balance $ - $ 24,201.80 Y 1,158 11 $ 25,359.97
Unemcumbered Expense $ (623.90) $ (1,023.60) $ (1,647.50)
Unemcumberd Fund Balance $ 234,532.44 $ (55,372,96) $ - $ 179,159.48
,
SECTION 00842
be ma
Cen ter of Good L l
..y:. 1
/- lO .. b
. O E E '
::,_
CITY OF OCOEE
150 North Lakeshore Drive
Ocoee, Florida 34761
CITY OF OCOEE
CHANGE ORDER NO. 1
PROJECT NO.: B10-06
DATE: February 7, 2011 CONTRACTOR: Hazen Construction, LLC
AGREEMENT DATE: June 1, 2010
The following changes are hereby made to the CONTRACT DOCUMENTS.
Original CONTRACT PRICE $649,537.50
Current CONTRACT PRICE ADJUSTED by previous CHANGE ORDER $649,537.50
Net Increase (Decrease) Resulting from this CHANGE ORDER $109,516.21
The current CONTRACT PRICE including this CHANGE ORDER $759,053.42
ORIGINAL CONTRACT TIME:
270 Consecutive Calendar Days from Notice to Proceed Date: April 6, 2011
Current CONTRACT TIME adjusted by previous CHANGE ORDERS Date: 270 days
Net Increase Resulting from this CHANGE ORDER Days: 0
Current CONTRACT TIME Including this CHANGE ORDER Date: April 6, 2011
00842 -1
CHANGES ORDERED:
I. GENERAL
This change order is necessary to cover changes in the work to be performed under this Contract.
The GENERAL CONDITION, SUPPLEMENTARY CONDITIONS, SPECIFICATIONS and
all parts of the Project Manual listed in Article 1, Definitions, of the GENERAL CONDITIONS
apply to and govern all work under this change order.
II. REQUIRED CHANGES
Item No. 1 -A: Install 8" and 4" D.I.P. water main along Kimball Drive south of Wurst Road by
open -cut method. Replace all services along the water main. The additional work items
associated are valves, fittings, and pavement repair as indicated on plan.
Item No. 2 -A: Install 8" and 6" D.I.P. water main along Spring Lake Cr., Phyllis St., and Wurst
Rd. by open -cut method. Replace all services along the water main. The additional work items
associated are valves, fittings, and pavement repair as indicated on plan.
Item No. 3 -A: Install 4" D.I.P. water main along Jamela Dr. at Wurst Rd. by open -cut method.
Replace all services along the water main. The additional work items associated are valves,
fittings, and pavement repair as indicated on plan.
III. JUSTIFICATION
Item No. 1 -A: This work was required in order to assist with the abandonment of the existing
watermain system within Peach Lake Manor. This also replaced existing ACP main wich is
required to be replaced under federal law.
Item No. 2 -A: This work was required in order to assist with the abandonment of the existing
watermain system within Peach Lake Manor.
Item No. 3 -A: This work was required in order to assist with the abandonment of the existing
watermain system within Peach Lake Manor.
IV. NARRATIVE OF NEGOTIATIONS
Item No. 1 -A: Prices based on applicable unit costs and miscellaneous items.
Item No. 2 -A: Prices based on applicable unit costs and miscellaneous items.
Item No. 3 -A: Prices based on applicable unit costs and miscellaneous items.
00842 -2
V. PAYMENT
Change Order Description Net Increase Unit Unit Price Net Increase
Item No. (Decrease Quantity (Decrease) Price
Item No. 1-A Install 8" and 4" D.I.P. water main * * * $54,719.70
along Kimball Drive south of Wurst
Road by open -cut method. Replace all
services along the water main
Item No. 2 -A Install 8" and 6" D.I.P. water main * * * $33,414.68
along Spring Lake Cr., Phyllis St., and
Wurst Rd. by open -cut method.
Replace all services along the water
main.
Item No. 3 -A Install 4" D.I.P. water main along * * * $21,381.83
Jamela Dr. at Wurst Rd. by open -cut
method. Replace all services along the
water main.
Total Net Increase (Decrease) Change Order No. $109,516.21
* See attached Unit Price spreadsheet for unit prices for the Items No. 1 -A, No. 2 -A, and No. 3-
A.
VI. APPROVAL AND CHANGE AUTHORIZATION
This proposed change to the Contract is to be approved by the City of Ocoee Commission.
00842 -3
r ,
Acknowledgements:
The aforementioned change, and work affected thereby, is subject to all provisions of the original
contract not specifically changed by this Change Order; and,
It is expressly understood and agreed that the approval of the Change Order shall have no effect on
the original contract other than matters expressly provided herein.
CONTRACTOR acknowledges, by its execution and acceptance of this Change Order, that the
adjustments in Contract Price and Time shown hereon constitute full and complete compensation and
satisfaction for all costs and modifications of performance time incurred by the CONTRACTOR as a
result of this Change Order. No other claim for increased costs of performance or modifications of
time will be granted by the OWNER for the Work covered by this Change Order. The
CONTRACTOR hereby waives and releases any further claims for cost or time against the OWNER
arising from or relating to the matters or Work set forth or contemplated by this Change Order.
RECOMMENDED BY: ACCEPTED BY:
CITY OF OCOEE, FLORIDA Hazen Construction, LLC
By: By:
Signature Signature
Date: Date:
Title: Title:
APPROVED BY:
CITY OF OCOEE, FLORIDA
Owner
By:
Date
Attest:
FOR USE AND RELIANCE ONLY BY THE APPROVED BY THE CITY OF OCOEE
CITY OF OCOEE, APPROVED AS TO FORM COMMISSION IN A MEETING HELD ON
AND LEGALITY THIS DAY OF , 2011 UNDER
, 2011. AGENDA ITEM NO.
By:
City Attorney
END OF SECTION
00842 -4