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Home My WebLink About07-13-1993 MINUTES OF THE PLANNING AND ZONING COMMISSION REGULAR MEETING HELD TUESDAY, JULY 13, 1993 CALL TO ORDER: The meeting was called to order by Vice Chairman Harold Switzer at 7:40 p.m. followed by a moment of silent meditation and the Pledge of Allegiance. The determination of a quorum was made. PRESENT: Vice - Chairman Harold Switzer, Gerald Weeks, Tanya Miller, Jim Swickerath, Alternates: Louis Landefeld, Robert McKey, Planning Director Bruce Behrens, City Manager Ellis Shapiro, Administrative Services Director, Montye Beamer, Finance Director Ivan Poston, Clerk Sally Adcock ABSENT: Chairman Shiver, Pat Bond, and Darlene Rhodus CONSENT AGENDA: A. Minutes of the Regular Planning and Zoning Commission Meeting of June 8, 1993 likry B. Silver Glen Final Subdivision Plans, Project No. 86 -002A C. Plantation Grove (Pizzuti) - "Cross Creek" Final Subdivision Plans, Project No. 93 -001 Commissioner Landefeld moved to approve the Consent Agenda, Commissioner Miller seconded. The motion carried unanimously with a 5 -0 vote. Commissioner Swickerath made a motion that the Planning and Zoning Commission express its regret and sympathy personally to Mr. Mohnacky and his family for the loss of his son. Commissioner Landefeld seconded. The motion carried unanimously. NEW BUSINESS: HUDSON COMMERCIAL PARR /PRELIMINARY SUBDIVISION PLANS PROJECT 92 -003 Planning Director Behrens read the Staff Report of July 1, 1993. Planning and Zoning Commission Regular Meeting July 13, 1993 Page Two The Public Hearing was opened. Mr. Ed Hudson, Hy Properties, 823 Observatory Court, Orlando, FL was present as the developer of Hudson Commercial Park. Mr. Hudson said he did not have a statement to make, was only there to answer any questions the Board may have. The Public Hearing was closed. The issue was brought to the table for discussion. Commissioner Swickerath asked questions regarding access to Lot 3, Phase II. Planning Director Behrens stated that this plan was only for Phase I, Phase II has not been reviewed. Commissioner McKey stated that it appeared there was a violation of the 100 year Flood Plan. City Manager Shapiro said that this was not a concern at this point of the process. He further stated that by the time the plans are at Final Engineering, three Certified Engineers are responsible for review of the plans and will make that determination then. Commissioner Swickerath moved that the Planning and Zoning Commission follow Staff's recommendation and approve Phase I, with one proviso, that it is completely independent of any consideration of Phase II. This is for Phase I only. Commissioner Miller seconded the motion. The motion was approved unanimously with a 5 -0 vote. OTHER BUSINESS CITY OF OCOEE - CAPITAL IMPROVEMENT Planning Director Behrens introduced the request from Finance Department that the Planning & Zoning Commission review the Capital Improvement Program. City Manager Shapiro directed the Commission's attention to the "grading" system of the items listed. He stated that each department graded the items, as far as need, then he graded them as he saw the priority of each item for the department, then the Planning and Zoning Commission will grade the items for recommendation to the City Commission. The City Manager's various ratings are "0- Ongoing project that the City has Capital leases on, 1- Urgent project, those items that have the severest need and should be funded in the fiscal year indicated, 2- Project urgently needed by which must be shifted to a later year to accommodate fiscal accommodations, 3- Projects that are needed if funding is available in the proposed fiscal year. Planning and Zoning Commission Regular Meeting July 13, 1993 *r Page Three Questions were raised by Commissioners Landefeld and McKey relating to Citizens Relations Software. City Manager Shapiro explained the purpose of the software was a tracking system for continuous problems or chronic complainers and allows management know if complaints are being handled. City Manager Shapiro said he wants the software eventually, he just doesn't know which kind yet, so, he graded it a "2 ". Commissioner Landefeld questioned the reason for using '93 dollars for the cost of items, instead of increasing the cost by 5%. Administrative Services Director Beamer answered that prices fluctuate so much and every item is re- reviewed and dollar amounts adjusted in the year it is purchased. Commissioner Swickerath pointed out taxes fluctuate with same relativity as cost of items. Some item's cost can go up and others may go down. City Manager Shapiro added some items (i.e., Public Works Facility) were put in as a means of making Commission aware that there is a need, eventually. Commissioner Landefeld clarified that City Manager Shapiro was satisfied with dollar amounts on line items. City Manager Shapiro stated that with the fluctuation of costs for all items, he was comfortable with the numbers. Commissioner Landefeld questioned why there was a difference between a specific department grading an item a "1" and the City Manager giving the same item a "3 ". City Manager Shapiro explained that the department possibly did not see the overall picture or was not aware of how the City would get funds to pay for an item. Commissioner McKey asked the purpose of purchasing a VCR and TV for Planning Department. Planning Director Behrens responded that he saw it as a means of viewing training tapes and videoed seminars. He further explained that it was too expensive for the Planning Department, or other Department's personnel, to attend some of these meetings and this was a cost effective method of getting the benefit of various seminars. Commissioner Switzer questioned the need for software and computer in the overall budget. City Manager Shapiro said that the City will need more computer power with more ability. City Manager Shapiro said what is being asked is to support present system. Once the move to the new City Hall is completed, an evaluation of available funds will be made for a different system. Funds requested now are to support present system, to get the most out of it. Commissioner Switzer questioned the need for a Time Clock (page 6, item #7) . City Manager Shapiro explained this was mainly a message to administer individual departments. Planning and Zoning Commission Regular Meeting July 13, 1993 „► Page Four Commissioner Switzer asked about Item 27, page 8, Generator. City Manager Shapiro said this was a military generator to be used for emergencies for all City buildings. Commissioners asked clarification of some items (i.e., storage tanks, Public Works facility, resurfacing parking lot, replacing versus upgrading automobiles, and police firearms). City Manager Shapiro explained $100,000 (Item 34, page 21), was for ladders, hoses, couplings. He grouped as one item for $100,000, rather than listing numerous items for varying amounts totaling $100,000. He further explained that the items will be listed individually on a budget. The $100,000 is also broken down in to several years, not one year for $100,000. These monies are also to supply a third Fire Station. There was a 10 minute break. City Manager Shapiro said he planned to move Fire Station #2 to Clarke Road and plans to make the existing Fire Station #2 into a Youth Center because it is an opportunity for a major playroom and it sits on Vignetti Park. Fire Station #2 will be made into a Rec Center. City Manager directed the Commissioner's attention to the fact that several used equipment purchases were referenced because there is some used equipment that the city can use. Sidewalk construction was discussed. City Manager Shapiro said he found it prudent to survey neighborhoods before sidewalk construction to see if they want a sidewalk; if children's safety is threatened, the sidewalk will be constructed. Commissioner Swickerath discussed Blueprint Machine (page 41 and 43). He said the machine was inexpensive, but the shelf life of the paper is short and therefore makes it an expensive venture. He suggested that City Manager Shapiro revisit this item. City Manager Shapiro concurred. Administrative Services Director, Montye Beamer, called attention to the fact that the Capital Improvements Program corresponds to the Capital Improvements of the Comprehensive Plan. Those items with a 5 year time frame are listed in the Capital Improvements Program as well as those incorporated in various Impact Fees where there is capital necessary to keep up with growth. Commissioner Swickerath referred to page 53C (Impact Fund) and questioned if these are monies the City already has collected or anticipates collecting from developers and is the allocation as shown on 53C. City Manager Shapiro said these figures reflect • Planning and Zoning Commission Regular Meeting July 13, 1993 Page Five projected costs have historically proven accurate. Commissioner McKey asked if item 5, page 48 was referring to the Golf Course. City Manager Shapiro said this refers to the Waste Water Treatment Plant. Commissioner Swickerath moved that the Planning and Zoning Board recommend the City Commission adopt the Five Year Capital Improvement Program based upon City Manager's priorities. Commissioner Landefeld seconded the motion. The motion was approved unanimously with a 5 -0 vote. COMMENTS: No comments were made by Planning Director, Board Members or Citizens. ADJOURNMENT: The meeting adjourned at 9:15 p.m. _ A�c'E s. -!-ir £ -i - Harold Switzer, Vice - Chairman ATTEST: Sally Adcock, Clerk