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Home My WebLink About07-28-1999 MINUTES OF THE PLANNING AND ZONING COMMISSION REGULAR MEETING HELD JULY 28, 1999 CALL TO ORDER The meeting was called to order by Chairman Switzer at 7:37 p.m. A moment of silent meditation was followed by the Pledge of Allegiance. A quorum was declared present. PRESENT: Chairman Switzer, Members Landefeld (arrived 7:45 p.m.), Matthys, McKey, Miller and Rhodus. Also present were Planning Director Wagner, Assistant City Attorney Formella and Clerk/Stenographer Charles. ABSENT: Vice Chairman Bond, Members Christoefl and McNeil. CONSENT AGENDA MINUTES OF THE PLANNING AND ZONING COMMISSION REGULAR MEETING HELD ON JULY 13, 1999. Member Rhodus, seconded by Member Miller, moved to approve the Minutes of the July 13, 1999 Planning and Zoning Commission Meeting subject to recommended corrections by Assistant City Attorney Martha Formella and correcting the spelling of Member Matthys' name in the body of the Minutes. Motion carried 5 -0. Member Landefeld had not yet arrived. NEW BUSINESS OLYMPIA PUD - FINAL SUBDIVISION PLAN - PROJECT #LS -98 -007 (Not a Public Hearing, but surrounding property owners were notified.) Planning Director Wagner presented the staff report for the proposed Final Subdivision Plan for the Olympia PUD. The 37.8 acre site includes a library, a public elementary school and 10 acres of retail /commercial development on the corner of Clarke and Silver Star Roads. He said the Plan conforms with all the elements of the PUD Land Use Plan, the Preliminary Subdivision Plan, and all the updated Commercial and Industrial Development Regulations, except as indicated in the PUD Conditions of Approval. He concluded with staff's recommendation for approval subject to eight conditions which must be satisfied within the plan set before a Pre - Construction meeting will be scheduled. The conditions are as follows: 1) All the issues and plan changes identified in the list dated July 15` from Tony Wierzbicki (Utilities / Engineering Dept.) need to be resolved. 2) The errors identified in the memo dated July 16` from Martha Formella (City y,_ Attorney's office) need to be corrected on the Plan. Planning and Zoning Commission Meeting July 28, 1999 �Irr 3) Provide on Sheet C -1 the name, address and phone number of the Surveyor. 4) The cross section labels for Retention Pond # 2 on Sheet C -8 appear to be inconsistent with the cross section drawings on Sheet C -14. Revise the labels as necessary to make them consistent with the drawings. 5) Provide appropriate radii or corner clips at the point where the proposed public right -of -way (Tract "C ") meets the southern edge of the new Silver Star Road right -of -way. The size of the radii or corner clips must be acceptable to both the City and FDOT. 6) Provide a note on the plan which reads as follows: "The Developer will provide the funds to cover the estimated cost of constructing the future concrete sidewalk to be located along the northern edge of Lot 7 in a manner acceptable to both parties (the developer and the buyer /owner of Lot 7)." 7) Staff will have the authority to administratively approve any final modifications to the outline of Retention Pond # 1, and any associated changes to detail drawings. 8) Revise the Landscape Plan to incorporate the following changes: a) Provide vines along the fencing and /or tall shrubs to effectively screen all sides of the lift station area. b) Provide 2 shade trees and 3 understory trees per 100 linear feet along the northern portion of the east side of Retention Pond # 2 and along the north, east and west sides of Retention Pond # 1 (the current Plan shows only 1 shade tree per 100 linear feet). c) In addition to the row of shrubs currently shown, provide appropriate ground covers (other than sod or mulch) along the northern portion of the east side of Retention Pond # 2 and along the north and west sides of Retention Pond # 1. The shrubs and ground covers combined should cover at least 30% of the buffer area along the east side of Retention Pond # 2 and along the west side of Retention Pond # 1, and least 70% of the buffer area along the north side of Retention Pond # 1. d) Lawn and Irrigation Note # c) on Sheet L -1 needs to be revised to read as follows: "Irrigation shall be provided to cover 100% of all landscape (shrubs, ground cover and grass) areas within the landscape limits shown on this plan, with a timed, automatic underground system utilizing pop -up heads whenever possible." e) The specifications for both the oak trees and the holly trees need to specify that these trees will be container grown. f) The Plant List needs to be revised to show that Sweet Viburnum (Viburnum odoratissimum) will be used as the primary hedge 2 Planning and Zoning Commission Meeting July 28, 1999 material rather than Variegated Pittosporum (Pittosporum tobira `V ariegata' ). g) The Landscape Architect referenced in the Notes on Sheet L -2 needs to be identified on the Landscape Plan by name, address and telephone number. Member Landefeld asked if the eight items listed would be difficult to resolve. Planning Director Wagner responded that these were minor items and would be resolved quickly. Eddie Entrekin, with Olympia Development Group, Inc., stated he had reviewed the changes from the DRC meeting and had no objection to any of the recommended changes for approval. Chairman Switzer announced that, although this was not a public hearing, surrounding property owners were invited to participate and the floor would be open for comments prior to the Commission's recommendation. Ms. Martha Lopez- Anderson, 2438 Alclobe Circle, spoke on behalf of the Silver Bend Homeowners Association. She voiced concern that the Silver Star Road project was not funded, would not begin for some time, and that the delay, because of all the Now development, would pose a crowding problem. Planning Director Wagner explained that projects were funded on a multi -year basis /5 year capital program. In this case, there is money available today for design and right -of -way purchase for expanding Silver Star Road. Monies for the actual 4- laning of the road are specified in the FDOT program and dedicated for that purpose. Ms. Lopez- Anderson asked for an explanation of ponding on the northeast corner of the site. Noting that there would not be an item by item discussion of issues which staff has already gone over and on which the developer and staff have agreed, Chairman Switzer asked if there was an engineer in the audience. Matt Campo, Associate Project Manager with PBS &J, explained that storm water ponds on site have been designed to retain 100% runoff from the site. The existing swale is for off -site runoff from the FDOT roadway as well as the development to the east. Ms. Lopez- Anderson stated that it appeared the Preliminary Site Plan is actually the Final Subdivision Plan. Assistant City Attorney Martha Formella explained that a Final Subdivision Plan needs to be consistent with the previously approved Preliminary Subdivision Plan and the previously approved Land Use Plan, and all conditions carry forward. She said the Final Subdivision Plan consists of engineering details that 'r► 3 Planning and Zoning Commission Meeting July 28, 1999 complete the project, and, although this was not a Public Hearing, residents were notified because of their interest. Typically, it is the final engineering details which are considered at this stage. Ms. Formella reiterated that the conditions presented by Staff must be satisfied prior to the pre - construction meeting. Chairman Switzer thanked the residents for coming and asked the Commission for comments and recommendations. Member McKey asked if the developer would consider moving sidewalks back on Clarke Road. Planning Director Wagner stated this would be done when lanes are added within the next couple years. Discussion ensued. Member Landefeld, seconded by Member Matthys, moved to recommend approval of the Olympia PUD Final Subdivision Plan, Project No. LS -98 -007, as date stamped received by the City on July 23, 1999 in accordance with the Staff Recommendation which was subject to conditions as noted above. Motion carried 6 -0. OLD BUSINESS - None OTHER BUSINESS - None COMMENTS Planning Director Wagner reported the formal submittal of plans (Preliminary Subdivision/Site Plans) for the Super Walmart on Highway 50 and submittal of plans (Preliminary /Final Plans) for a shopping center to include a Best Buy store on Clarke Road and Highway 50 (Ocoee Towne Center). ADJOURNMENT The meeting was adjourned at 8:15 p.m. Attest: Approved: Naomi Charles, Clerk Stenographer arold Switzer, Ch.; - an 4