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HomeMy WebLinkAboutPZ 01-14-2003 THE MINUTES OF THE PLANNING AND ZONING COMMISSION REGULAR MEETING HELD TUESDAY, JANUARY 14, 2003 AS LOCAL PLANNING AGENCY CALL TO ORDER Chairman Bond called the meeting to order at 7:10 p.m. Following a moment of silent meditation and the Pledge of Allegiance to the Flag, a quorum was declared present. PRESENT: Chairman Bond, Members Golden, Landefeld, Keller, McKey, Rhodus, Riffe, and West. Also present were Community Development Director Wagner, Senior Planner Grimms, Assistant City Attorney Cookson, and Deputy City Clerk Whitford. ABSENT: Member Miller CONSENT AGENDA The consent agenda consisted of approval of Item A: A. Minutes of the Planning and Zoning Commission Regular Meeting held on Tuesday, December 3, 2002. Member Rhodus, seconded by Member West, moved to accept the Consent Agenda as presented. Motion carried unanimously. NEW BUSINESS MARRIOTT COURTYARD HOTEL PRELIMINARY /FINAL SITE PLAN Public Hearing CASE NUMBER LS -02 -005 Senior Planner Grimms presented the Staff Report for the proposed Preliminary/Final Site Plan Marriott Courtyard Hotel and showed pictures of the subject parcel and surrounding area. The hotel will be a 3 story 50,146 square feet building along with a pool and spa and will have a total of 80 units. The site is located on the east side of Maguire Road just north of State Road 50, on a 5.744 acre parcel behind the existing Best Western Motel. The site is partially undeveloped on the north side and the south portion of the site is occupied by part of the existing Best Western Motel. Part of the Best Western Motel containing 58 rooms, will be removed to provide area for the south parking lot for the Marriott Courtyard Hotel. The owner has decided not to subdivide the property at this time, and will maintain both businesses on the same parcel. The DRC reviewed the Preliminary/Final Site Plan on December 16, 2002, and recommended approval of Waiver #1, and that Waivers #2 and #3 be modified so that an off -site sign for Marriott would be allowed, but that it be incorporated into one free - standing sign 15 feet in height and 70 SF in total area as a dual business sign with the square footage mix left up to the Planning and Zoning Commission Regular Meeting Sow January 14, 2003 developer. The DRC also recommended tha, once the combined new Marriott/Perkins sign is erected, the old freestanding sign and the Perkins wall sign would then be removed. Mr. Grimms concluded with Staff's recommendation for approval of the Preliminary/Final Site Plan for the Marriott Courtyard subject to the following conditions: a. Approval of Waiver #1 pertaining to the stormwater management pond; b. That Waivers #2 and #3 be modified such that an off -site sign for Marriott will be allowed, but that the free - standing sign shall be a dual business sign no more than 15' in height and 70 SF in area (square footage mix to be at the developers' discretion), thus eliminating the need for another free - standing sign; and c. That once the new combined Marriott/Perkins sign is erected; the old freestanding Perkins sign and the Perkins wall sign shall also be removed. There were inquiries from the board about the distance between the fire hydrant and the ingress /egress as well as the distance between the fire hydrant and the proposed sign. Some members expressed concern about the view of traffic being obstructed. There was also a question as to the amount of handicapped parking spaces that would be available. Mr. Wagner *lbw and Mr. Grimms responded to the questions and concerns posed by the board members. The public hearing was opened. Mr. James Fleming, 636 Jay St., had presented a written statement expressing his views prior to the meeting, but did speak very briefly regarding the number of handicapped parking spaces. Mr. Jeff Krisan, Authorized Agent for Marriott Courtyard, responded to a question from Member West regarding the number of rooms. Mr. Krisan indicated the market would not support more than 80 rooms at this time and the older rooms were being torn down as they present a security problem by having an exterior entrance. He stated Marriott does not allow exterior entrances for their rooms. Steven Helle, PE of Helle Engineering Corp., addressed Member Gold's questions about the stormwater management pond. There was further discussion primarily regarding the off -site sign waiver and whether it would set a precedent for future waiver requests from other businesses that did not have frontage on S.R. 50. 2 Planning and Zoning Commission Regular Meeting January 14, 2003 Member McKey asked for a straw vote regarding Waivers #2 and #3 to determine if the members believed granting those waivers would set a precedent. The majority believed it would not. Assistant City Attorney Cookson addressed the precedent issue. Member Riffe spoke at length strongly expressing her opposition to the off -site sign waiver. Mr. Wagner responded throughout the hearing to questions and concerns. Member Golden, seconded by Member Keller, moved to recommend approval to the City Commission of the Marriott Courtyard Preliminary/Final Site Plan Project No. LS -02 -005 based on the recommendation of the DRC and Staff subject to conditions a, b, and c as listed in the staff report; and that it be recommended to the City Commission to consider, by asking the City Attorney, if approving condition (b) the waiver for off -site signs, would set a precedent. Motion carried 7 - Member Riffe voted no. LIVING WATERS CHURCH SPECIAL EXCEPTION PETITION Public Hearing CASE NUMBER 1 -3SE -2002 There was no backup information available for this item. Chairman Bond opened the public hearing, and as no one wished to speak, the public hearing was closed. Member Landefeld, seconded by Member West, moved to continue the public hearing of Case Number 1 -3SE -002 to the February 11, 2003, meeting. Motion carried 9 -0. OLD BUSINESS HODGSKIN OUTDOOR LIVING, INC. Public Hearing REZONING REQUEST (2 SEPARATE PARCELS) CASE # RZ- 02 -09 -05 AND RZ- 02 -09 -06 This item is scheduled for a public hearing February 11, 2003. There was no backup information available for this item and the board did not address this item. OTHER BUSINESS None. `"�„ 3 Planning and Zoning Commission Regular Meeting January 14, 2003 COMMENTS Planning Director Wagner said the Comprehensive Plan Books have been passed out and the Plan is also available on CD and the website. He said Jennifer Willman did a great job putting it all together. He said she is currently working on the Land Development Code, updating it and putting all the old amendments into it, and it too will soon be available on disk and on the web. All of this is helping to bring them into the twenty -first century. He said the cost to the public to purchase the Comprehensive Plan book is $114.00, so the ability to be able to look it up on the web is quite an advantage. ADJOURNMENT The meeting was adjourned at 8:23 p.m. Attest: APPROVED: ilr e Sally Whitford, Deputy City Clerk P. : •nd, Chairman Nire 4