HomeMy WebLinkAboutItem #05 Approval of Payment to the City of W.G. for the Relocations of the Ocoee Water Main on East Crown Point Road and Plant Street e_Ceennter of Good Lt
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AGENDA ITEM COVER SHEET
Meeting Date: April 19, 2011
Item # 5
Reviewed By:
Contact Name: David A. Wheeler, P.E. Department Director:
Contact Number: 407 - 905 -3100, ext. 1504 City Manager:
Subject: Approval of Payment to the City of Winter Garden for the Relocations of the Ocoee
Water Main on East Crown Point Road and Plant Street — (District 3 - Commissioner Johnson)
Background Summary:
The City of Winter Garden is performing road improvements and widening to Plant Street in the area of East
Crown Point road west to the railroad tracks. The City of Ocoee has a 12 inch water main along the east side
of East Crown Point Road and the south side of Plant Street as part of its water utility distribution system. This
water line is in conflict with the proposed improvements at two locations at the intersection of the two roads — at
a proposed stormwater catch basin on East Crown Point Road and at a proposed road turnout on Plant Street.
The Ocoee Engineering Department designed the relocation of the water main in the two locations and
provided the plans to Winter Garden to include in their bid documents. Dewitt Excavating, Inc. was the low
bidder for the Plant Street Road Improvements project; their bid price for the two relocations of the Ocoee water
main was $18,308.03.
The Engineering and Utility staffs reviewed the bid prices and have determined that they are reasonable. The
city of Winter Garden has requested prepayment for the Ocoee work to be accomplished as part of their overall
project.
Issue:
Should the City of Ocoee reimburse the City of Winter Garden for the relocation of an Ocoee water main as part
of the improvements to Plant Street being performed by Winter Garden.
Recommendations
The Engineering and Utility Staffs recommends approval for the Mayor and City Commission to reimburse the
City of Winter Garden for the relocations of the water main on East Crown Point Road and Plant Street in the
amount of $18,308.03 and authorize staff to prepay Winter Garden for the work.
Attachments:
Letter from City of Winter Garden dated February 28, 2011
Financial Impact:
Approved Fiscal Year Budget 2010/2011 provided funds of unforeseen work associated with others within the
Capital Program. For this project staff is recommending the use of $15,000 from "Minor Water Line Repairs
and Upgrades and $3,308.03 from "Water Line Upgrades Associated with Development" from the Capital
Program.
Type of Item: (please mark with an "x")
Public Hearing For Clerk's Dept Use:
Ordinance First Reading Consent Agenda
Ordinance Second Reading Public Hearing
Resolution Regular Agenda
Commission Approval
Discussion & Direction
Original Document/Contract Attached for Execution by City Clerk
Original Document/Contract Held by Department for Execution
Reviewed by City Attorney N/A
Reviewed by Finance Dept. 4 N/A
Reviewed by 0
N/A
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2
RD g
MAR 02 2011
February 28, 2011®
By- -- ---- -_ �� T� R
�
Mr. David Wheeler, P.E.
City Engineer
City of Ocoee
150 North Lakeshore Drive
Ocoee, Florida 34761
City of Winter Garden RE: Plant Street — Segment 3
P: 407.656.4111 Dear Mr. Wheeler:
300 West Plant Street The City of Winter Garden received bids for this project on October 20, 2011. The
Winter Garden, FL successful low bidder is DeWitt Excavating, Inc. The City conducted a pre - construction
meeting on February 22, 2011 and a notice -to- proceed was issued to begin construction.
34787
wintergarden- fl.gov Included in the plans were City of Ocoee items that were provided to us which included
watermain relocations at two locations. The bid prices that for these two items were as
follows:
1. Location A: $8,066.65.
2. Location B: $10,241.38.
It is our understanding that the City of Ocoee's intent is to partner with the City of Winter
Garden in this construction contract and have DeWitt Excavating, Inc. construct these
improvements under this contract. Please provide us with confirmation regarding this
matter and provide us with the required payment.
Thank you in advance for your attention to this matter.
Very truly yours,
CITY OF WINTER GARDEN
Donald Cochran
Assistant to the City Manager — Public Services
WINTER GARDEN, FLORIDA I A CHARMING LITTLE CITY WITH A JUICY PAST.
��� aaV� CITY OF WINTER GARDEN, FLORIDA
; .wm5r* ° 9 kNO1NkkRINO PLANT STREET (SEGMENT 3) All I
BID TABULATION t{\ i..
DeWitt Excavating
Item No. Description Unit Estimated Quantity Unit Price Total Price
101 -1 MOBILIZATION LS 1 $62,000.00 $62,000.00
102 -1 MAINTENANCE OF TRAFFIC LS 1 $87,979.00 $87,979.00
104-14 PREVENTION, CONTROL AND ABATEMENT OF EROSION AND WATER POLLUTION LS 1 $5,720.00 $5,720.00
110 -1 -1 CLEARING AND GRUBBING (4.13 Acres) LS 1 $5,000.00 $5,000.00
120-1 EXCAVATION, REGULAR CY 1,875 $3.10 $5,812.50
120-6 EMBANKMENT CY 4,019 $2.00 $8,038.00
120-99 SPECIAL EXCAVATION AND EMBANKMENT CY 5,717 $9.00 $51,453.00
160-4 TYPE B STABILIZATION (LBR 40) (12 ") SY 11,452 $3.07 $35,157.64 .
285-709-328 BASE GROUP 9 - SOIL CEMENT BASE (12 ") (300 PSI, PRIMED, PLANT MIXED) SY 10,339 $13.54 $139,990.06
327 -70 -1 MILLING EXISTING ASPHALT PAVEMENT (1 " AVERAGE DEPTH) SY 1,840 $3.52 $6,476.80
331 -72 -4 TYPE S-I ASPHALTIC CONCRETE (OVERBUILD) (0.54" AVERAGE DEPTH) SY 43 $6.60 $283.80
331 -72 -10 TYPE S -I ASPHALTIC CONCRETE (1 ") (INC. BIT.) SY 773 $6.44 $4,978.12
331 -72 -30 TYPE S -I ASPHALTIC CONCRETE (3 ") (INC. BIT.) SY 10,329 $14.30 $147,704.70
337 -7 -3 ASPHALTIC CONCRETE FRICTION COURSE (INC. BIT.) (RUBBER) (FC -3) (1 ") SY 13,250 $6.77 $89,702.50
400 -1 -15 CLASS I CONCRETE (MISCELLANEOUS) CY 5 $1,016.25 $5,081.25
425-1 -351 INLETS (CURB TYPE P -5) ( <10') EA 8 $2,026.00 $16,208.00
425-1 -361 INLETS (CURB TYPE P -6) ( <10') EA 6 $2,332.00 $13,992.00
425 -1-451 INLETS (CURB TYPE J -5) ( <10') EA 5 $2,627.00 $13,135.00
425 -1-461 INLETS (CURB TYPE J -6) ( <10') EA 2 $2,952.00 $5,904.00
425-1 -521 INLETS (DBI TYPE C) ( <10') EA 1 $794.00 $794.00
425 -1 -541 INLETS (DBI TYPE D) (<10') EA 4 $1,342.00 $5,368.00
430-11 -325 CONCRETE PIPE CULVERT (SS, CLASS III) (18 ") LF 696 $21.85 $15,207.60
430 -11 -329 CONCRETE PIPE CULVERT (SS, CLASS III) (24 ") LF 518 $29.99 $15,534.82
430 -11 -333 CONCRETE PIPE CULVERT (SS, CLASS 111) (30 ") LF 544 $38.59 $20,992.96
430-11-338 CONCRETE PIPE CULVERT (SS, CLASS III) (36 ") LF 276 $50.78 $14,015.28
430 -141 -129 ELLIPTICAL CONCRETE CULVERT (SS, HE III) (19" X 30 ") LF 54 $39.84 $2,151.36
440-1-20 UNDERDRAIN (6 ") (TYPE II) LF 2,456 $13.75 $33,770.00
520 -1 -7 CONCRETE CURB AND GUTTER (TYPE E) LF 1,037 $8.55 $8,866.35
520 -1 -10 CONCRETE CURB & GUTTER (TYPE F) LF 2,622 $8.28 $21,710.16
520 -5-12 CONCRETE TRAFFIC SEPARATOR (6' WIDE) (TYPE I, OPTION 2) LF 761 $17.24 $13,119.64
520-70 CONCRETE TRAFFIC SEPARATOR (VARIABLE WIDTH) (TYPE I, OPTION II) SY 43 $34.37 $1,477.91
522 -1 CONCRETE SIDEWALK (4" THICK) SY 1,783 $19.54 $34,839.82
522 -2 CONCRETE SIDEWALK (6" THICK) SY 160 $25.96 $4,153.60
575-1 SODDING SY 5,504 $2.65 $14,585.60
Subtotal $911,203.47
700 -20 -11 SINGLE POST SIGN (FURNISH & INSTALL) (LESS THAN 12 SF) AS 12 $248.00 $2,976.00
700 -20-40 SINGLE POST SIGN (RELOCATE) AS 5 $55.00 $275.00
700-20-60 SINGLE POST SIGN (REMOVE) AS 4 $28.00 $112.00
700-21-40 MULTI -POST SIGN (RELOCATE) AS 1 $435.00 $435.00
700 -48 -58 SINGLE PANEL (REPLACE) (LESS THAN 15 SF) EA 1 $138.00 $138.00
706 -3 RETRO- REFLECTIVE PAVEMENT MARKERS EA 230 $4.40 $1,012.00
710-11 -111 PAINT (WHITE) (SOLID) (6 ") NM 0.108 $2,090.00 $225.72
710-11 -122 PAINT (WHITE) (SOLID) (8 ") LF 190 $0.55 $104.50
710-11-125 PAINT (WHITE) (SOLID) (24 ") LF 36 $1.32 $47.52
710-11 -131 PAINT (WHITE) (10' - 30' SKIP) (6 ") GM 0.055 $990.00 $54.45
710-11-160 PAINT (WHITE) PAVEMENT MESSAGES) EA 3 $44.00 $132.00
710 -11 -170 PAINT (WHITE (DIRECTIONAL ARROWS) EA 2 $33.00 $66.00
711 -11 -111 THERMOPLASTIC (WHITE) (SOLID) (6 ") NM 1.033 $4,820.20 $4,979.27
711 -11 -123 THERMOPLASTIC (WHITE) (SOLID) (12 ") LF 1,605 $2.09 $3,354.45
711 -11 -124 THERMOPLASTIC (WHITE) (SOLID) (18 ") LF 446 $2.26 $1,007.96
711 -11 -125 THERMOPLASTIC (WHITE) (SOLID) (24 ") LF 158 $3.96 $625.68
711 -11 -131 THERMOPLASTIC (WHITE) (10' - 30' SKIP) (6 ") GM 0.504 $1,656.60 $834.93
711 -11 -141 THERMOPLASTIC (WHITE) (6' -10 SKIP) (6 ") LF 264 $0.33 $87.12
711 -11 -160 THERMOPLASTIC (WHITE) (MESSAGES) EA 4 $132.00 $528.00
711 -11 -170 THERMOPLASTIC (WHITE) (ARROWS) EA 16 $71.50 $1,144.00
711 -11 -211 THERMOPLASTIC (YELLOW) (SOLID) (6 ") NM 0.860 $4,820.20 $4,145.37
711 -11 -224 THERMOPLASTIC (YELLOW) (SOLID) (18 ") LF 150 _ $2.26 $339.00
1 WGC -910 (10/25/10)
PegifiA u CITY OF WINTER GARDEN, FLORIDA A
LNtlINiENINi PLANT STREET (SEGMENT 3)
BID TABULATION 1 �h ai
e'r1v.
DeWitt Excavating
Item No. Description Unit Estimated Quantity Unit Price Total Price
711 -11 -241 THERMOPLASTIC (YELLOW) (6' -10' SKIP) (6 ") LF 204 $0.33 $67.32
711 -17 REMOVE EXISTING PAVEMENT MARKINGS SF 1,019 $2.04 $2,078.76
Subtotal $24,770.05
102 -99 VARIABLE MESSAGE BOARDS ED 14 $33.00 $462.00
630 -1 -12 CONDUIT (FURNISH & INSTALL) (UNDERGROUND) LF 605 $5.50 $3,327.50
630 -1 -14 CONDUIT (FURNISH & INSTALL) (DIRECTIONAL BORE) LF 685 $11.00 $7,535.00
632 -7 -1 CABLE (FURNISH & INSTALL) (SIGNAL) PI 1 $3,520.00 $3,520.00
635 -1 -11 PULL AND JUNCTION BOXES (FURNISH & INSTALL) (PULL BOXES) EA 11 $220.00 $2,420.00
639 -1 -22 ELECTRICAL POWER SERVICE (UNDERGROUND) (PURCHASED BY CONTRACTOR) AS 1 $3,575.00 $3,575.00
639 -2 -1 ELECTRICAL SERVICE WIRE (FURNISH & INSTALL) LF 200 $3.30 $660.00
649-31 -207 STEEL MAST ARM ASSEMBLY (F &I) (SINGLE ARM luminaire) (130 MPH) (46' ARM) EA 1 $24,750.00 $24,750.00
649-31 -208 STEEL MAST ARM ASSEMBLY (F &I) (SINGLE ARM luminaire) (130 MPH) (50' ARM) EA 1 $26,950.00 $26,950.00
649-31-208 STEEL MAST ARM ASSEMBLY (F &I) (SINGLE ARM luminaire) (130 MPH) (60' ARM) EA 1 $26,950.00 $26,950.00
650 -51 -311 TRAFFIC SIGNAL 12" STANDARD (FURNISH & INSTALL) (3 SECTION) (1 WAY) (LED) AS 4 $825.00 $3,300.00
650-51 -511 TRAFFIC SIGNAL 12" STANDARD (FURNISH & INSTALL) (5 SECTION) (1 WAY) (LED) AS 2 $1,430.00 $2,860.00
853 -191 PEDESTRIAN SIGNAL (FURNISH & INSTALL) (LED- COUNTDOWN) (1 WAY) EA 6 $825.00 $4,950.00
659 -101 SIGNAL HEAD AUXILIARIES (FURNISH & INSTALL) (BACK PLATES, 3- SECTION) EA 4 $137.50 $550.00
659 -107 SIGNAL HEAD AUXILIARIES (FURNISH & INSTALL) (ALUMINUM PEDESTAL) EA 1 $1,320.00 $1,320.00
659 -109 SIGNAL HEAD AUXILIARIES (FURNISH & INSTALL) (CONCRETE PEDESTAL, TYPE) EA 1 $825.00 $825.00
659 -118 SIGNAL HEAD AUXILIARIES (FURNISH & INSTALL) (BACK PLATES, 5- SECTION) EA 2 $247.50 $495.00
660-1-105 LOOP DETECTOR (FURNISH & INSTALL) (TYPE 1, 1 CH, R, S) EA 4 $192.50 $770.00
660-1 -106 LOOP DETECTOR (FURNISH & INSTALL) (TYPE 2, 1 CH, R, S, TD) EA 1 $220.00 $220.00
660 -2 -102 LOOP ASSEMBLY (FURNISH & INSTALL) (TYPE B) AS 2 $715.00 $1,430.00
660-2 -106 LOOP ASSEMBLY (FURNISH & INSTALL) (TYPE F) AS 3 $825.00 $2,475.00
665 -11 PEDESTRIAN DETECTOR (FURNISH & INSTALL) EA 6 $137.50 $825.00
663 -74 -11 VEHICLE DETECTOR ASSEMBLIES (OPTICOM) EA 1 $9,900.00 $9,900.00
670 -5-110 ACTUATED SOLID STATE CONTROLLER ASSEMBLY (FURNISH & INSTALL) AS 1 $17,325.00 $17,325.00
699 -1 -1 SIGN, ELECTRICALLY POWERED (INTERNALLY ILLUMINATED) EA 3 $2,530.00 $7,590.00
Subtotal $154,984.50
U1 FURNISH & INSTALL 12" PVC WATER MAIN (DR 18, C -900) LF 1,506 $23.61 $35,556.66
U2 FURNISH & INSTALL 10" PVC WATER MAIN (DR 18, C -900) LF 35 $52.59 $1,840.65
U3 FURNISH & INSTALL 12" GATE VALVE WITH VALVE BOX EA 14 $1,696.00 $23,744.00
U4 FURNISH & INSTALL 10" GATE VALVE WITH VALVE BOX EA 1 $1,462.00 $1,462.00
U5 FURNISH & INSTALL 12" LOCKING GATE VALVES EA 2 $1,723.00 $3,446.00
U6 FURNISH & INSTALL 12 "X10" WET TAP EA 1 $7,111.00 $7,111.00
U7 FURNISH & INSTALL FIRE HYDRANT ASSEMBLY EA 2 $3,329.00 $6,658.00
U8 RELOCATE EXISTING FIRE HYDRANT ASSEMBLY EA 1 $2,339.00 $2,339.00
U9 FURNISH & INSTALL ARV ASSEMBLY WITH VAULT EA 3 $4,688.00 $14,064.00
U10 CONNECT TO EXISTING 12" WATER MAIN EA 2 $3,805.00 $7,610.00
U11 REMOVE EXISTING WATER MAIN LF 120 $4.00 $480.00
U12 FURNISH & INSTALL 12" PVC RECLAIMED WATER MAIN (SDR 25, C -900) LF 1,554 $18.95 $29,448.30
U13 FURNISH & INSTALL 12" GATE VALVE WITH VALVE BOX EA 9 $1,694.69 $15,252.21
U14 FURNISH & INSTALL ARV ASSEMBLY WITH VAULT EA 3 $4,688.34 $14,065.02
U15 FURNISH & INSTALL BLOW -OFF VALVE ASSEMBLY EA 1 $506.27 $506.27
W1 RELOCATION OF WATERMAIN - LOCATION A LS 1 $8,066.65 $8,066.65
W2 RELOCATION OF WATERMAIN - LOCATION B LS 1 $10,241.38 $10,241.38
Subtotal $181,891.14
Grand Total $1,272,849.16
2 WGC -910 (10/25/10)