HomeMy WebLinkAboutItem #07 Approval to Request to Sole Source Purchase of Blackwood Avenue Street Lights the Center of Good 4
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AGENDA ITEM COVER SHEET
Meeting Date: April 19, 2011
Item #
A ft Reviewed By:
Contact Name: Russ Wagner, CRA ► Department Director:
Administrator
Contact Number: (407) 905 -3157 City Manager:
Subject: Request to Sole Source
Purchase of Blackwood Avenue Streetlights
Background Summary:
At the March 1, 2011 City Commission Meeting, the Mayor and Commissioners approved a sole source
purchase of street lights for the Blackwood Avenue Streetscape Project at a cost not to exceed $50,000.00.
Even though the Tight fixtures themselves ($20,220) are produced by Phillips /Lumec, the lighting poles needed
for the project are produced by a subsidiary company, Phillips /USS Manufacturing at a cost of $28,048.
Although this company is a division of Phillips /Lumec, the amount exceeds the $25,000 approval limit for the
City Manager. Consequently, the Mayor and City Commissioners must approve this purchase.
Issue:
Should the Mayor and City Commissioners approve the sole source purchase of lighting poles for the CRA -
funded Blackwood Avenue Streetscape Project?
Recommendations
Staff respectfully requests the Mayor and City Commissioners approve PHILLIPS /USS Manufacturing as the
sole source provider of davit arm lighting poles for the Blackwood Avenue Streetscape Project in the amount of
$28,048.00.
Attachments:
Roadstar Lighting Picture
Copy of City Commission Minutes - March 1, 2011
Financial Impact:
Approximately $28,048.00 in CRA Capital Funds
Type of Item: (please mark with an `x')
Public Hearing For Cleric's Dept Use:
Ordinance First Reading Consent Agenda
Ordinance Second Reading Public Hearing
Resolution Regular Agenda
X Commission Approval
Discussion & Direction
Original Document/Contract Attached for Execution by City Clerk
Original Document/Contract Held by Department for Execution
Reviewed by City Attorney N/A
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City Commission Regular
March 1, 2011
4. Approval of Request to Sole. Source Purchase of Blackwood Avenue Street Lights.
(CRA Administrator Wagner) •
During the past year, staff has been researching various streetlight designs for inclusion in the Blackwood
Avenue Streetscape Project. The goal has been to incorporate innovative contemporary design to complement
Health Central Hospital and to demonstrate advanced technological systems. After reviewing various lighting
fixtures, the LED products featured by LUMEC,PHILLIPS were chosen for their forward - thinking design and
efficient lighting patterns. Staff believes that this is the only contemporary LED fixture suitable for this project
which is produced by a major manufacturer.
Approved on Consent. Motion carried 4 -0 with Commissioner Hood absent.
5. Approval of a. Permanent I ra�nage Easeme for Property Required: to Construct the
Pioneer Key 1 Rebab fitat u Project .( Manager Butler)
The City of Ocoee is presently undertaking an extensive reconstruction project for public infrastructure in the
Pioneer Key I development. Part of this work includes the extension of a pipeline that will convey stormwater
from Pioneer Key I to the regional pond on the west side of Ocoee - Apopka Road. A permanent drainage
easement is required for this pipeline construction between Ocoee - Apopka Road and the regional pond across
privately owned property. Staff has secured an agreement from the property owner, Gary Crawford d.b.a. West
Orange Properties V, LLC, to secure the required 15- foot -wide by 218 - foot -long drainage easement for
consideration of a future connection of the property to the pipeline. This connection will provide an outfall for
any future development of the parcel, thereby reducing the requirement for on -site stormwater retention.
Approved on Consent. Motion carried 4 -0 with Commissioner Hood absent.
6. Approval to Execute a Revi,d Agreement with the -Florida. of
Transportation in Connection with the Widening of SR 5U : that Will Upgrade the
Traffic, Signal Installation_ at V aya Lakes Blvd. to Use Mast -Aran Structures.- (CIP
Manager Butler)
The Florida Department of Transportation (FDOT) plans to widen SR 50 through the City of Ocoee. The first
part of the project will widen SR 50 from east of the entrance to the West Oaks Mall to Good Homes Road. We
expect this project to begin in mid -2012. FDOT has agreed to allow the City of Ocoee to pay the additional cost
of using mast arm traffic signals at the one included signal - controlled intersection, which is SR 50 at Vizcaya
Lakes Blvd. The difference in cost between the strain pole installation originally planned by FDOT and the
mast arm installation desired by the City is $12,430. FDOT has agreed to pay the additional costs of modifying
the plans. The City's only cost is the difference in price between strain poles and steel mast arms.
Approved on Consent. Motion carried 4 -0 with Commissioner Hood absent.
7. Approval of .4 Year Lease >of a 2011- :Crane ` Carrier. Garbage Truck.
(Purchasing Agent Tolbert)
The budget for Fiscal Year 10 /11 includes the four -year lease - purchase of one (1) Rear Load Garbage Truck for
the Public Works /Sanitation Department. The Florida Sheriff's Association and other governmental agency bids
were reviewed for the best pricing based on factors such as price and options available. The City of Ocoee
participates each year in the FSA co -op bid, and the bid encompasses dealerships in the Western, Northern,
Central, and Southern parts of the State of Florida.
Authorization is needed to piggyback the Florida Sheriff's contract for a 2011 Crane Carrier Garbage Truck.
The total cost requiring financing approval is $189,996.00 at an interest rate of 2.075% for four years through
SunTrust Bank.
A. + roved on Consent. Motion carried 4-0 with Commissioner Hood absent.
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