HomeMy WebLinkAboutItem 14 Discussion Regarding Commission Chambers Voting System
AGENDA.ITEM COVER SHEET
Meeting Date: September 6,2005
Item # iY
Contact Name:
Contact Number:
Tonya Elliott
407 -905-3109
Reviewed By:
Department Director:
City Manager:
Robert Frank
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Background Summary:
At the City Commission meeting on August 2, 2005 the Commission requested that staff prepare a report
regarding a new electronic voting system for the City Commission Chambers. When it comes to
implementing a new voting system there are other costs associated with it besides just the cost of the software
and equipment. Each system we consider must be integrated successfully with our television broadcast
system and our Commission Chambers audio set-up. Upgrades to OGTV will be necessary, as we want to
ensure that our viewers have the opportunity to see what is taking place.
Issue:
Should the City Commission choose to proceed with the Tybrin Voting System or the ElectroVote
system?
Recornmendations
Based upon the professional comments and opinion of the city's Broadcast Engineer it is the recommendation
of the Community Relations Division, Information Systems Department, and the City Clerk's Office that we
purchase the Electro Vote System, not only due to the lower cost estimate for integration, but also as it is
more easily integrated into our current configuration and will save us on potential damages to the OGTV set-
up that may occur with the more difficult installation of the Tybrin system.
Attachments:
Information on the Tybrin system and the Electro Vote system
Financial Impact:
Electro Vote: $3602.20 Tybrin: $7,444.00.
Type of Itern:
o Public Hearing
o Ordinance First Reading
o Ordinance First Reading
o Resolution
o Commission Approval
i:8] Discussion & Direction
For Clerk's Deoi Use:
o Consent Agenda
o Public Hearing
o Regular Agenda
D Original Document/Contract Attached for Execution by City Clerk
D Original Document/Contract Held by Department for Execution
Reviewed by City Attorney
Reviewed by Finance Dept.
Reviewed by ( )
o N/A
o N/A
o N/A
Maypr
S. Scott Vandergrift
Citv Manager
Robert Frank
Commissioners
Dannv HowelL. District 1
Scott Anderson, District 2
Rustv Johnson. District :3
Nancv J. Parker, District 4
MEMORANDUM
TO:
Robert Frank, City Manager
FROM:
Tonya Elliott, Multimedia/Community Events Manager
DATE:
August 4, 2005
RE:
Tabled from August 16th Meeting - Electronic Voting System Options
At the City Commission meeting on August 2, 2005 the Commission requested that staff prepare
a report regarding a new electronic voting system for the City Commission Chambers.
When it comes to implementing a new voting system there are other costs associated with it
besides just the cost of the software and equipment. Each system we consider must be integrated
successfully with our television broadcast system and our Commission Chambers audio set-up.
Upgrades to OGTV will be necessary, as we want to ensure that our viewers have the
opportunity to see what is taking place.
The City's contracted Broadcast Engineer, who oversees upgrades and maintenance for the city's
television station as well as sound upgrades and equipment installation and maintenance within
the city's commission chambers, has reviewed ~nd commented on two types of voting systems.
The following is a comparison of the systems ElectroVote and Tvbrin:
Electro Vote:
· Easily integrated into current commission chamber and OGTV configuration as it is
wireless in nature.
· Features real time hardware display options, which doesn't rely on SVGA video for
visual results to make it viewable by the public
· Technical Support is readily available
· Features a printout of voting results
· Easy to capture for OGTV viewing with the broadcast camera
· One day of labor for the installation
Software & Equipment Costs:
Six Stations:
Large Vote Display Panel:
Installation Costs:
Testin2 & Trainin2:
$ 2066.75
$ 885.45
$ 500.00
$ 150.00
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Total Costs:
$ 3,602.20
Tybrin:
· More difficult to integrate into the current system
· Only Displays Voting Results in SVGA Video
· Only Tybrin can support the product
· Only One Technical Support person for the software component of the product
· Hardware is manufactured by another company called Current Works
o Would have to deal with a separate company for hardware and separate company
for software issues.
· Requires many wires run through the attic and into the booth
· City Clerk's Laptop must be used to manipulate the software and supply the SVGA video
source
· Wiring for the laptop output to projector
· Wiring for the television booth to integrate the system with live broadcasts
· Additional control panel wiring in OGTV booth
· Potential for frame synch issues with television viewing
· Addition of an output source over the projector for Clerk's laptop
· High potential for human error as override capabilities in the OGTV booth are not as
reliable
· If the laptop goes down the voting system will also be down.
· Additional Equipment Required for operation
o Scan Converter - to convert SVGA video to NTSC TV Video Format
o Composite Video Distribution Amp - To distribute NTSC video to the KNOX
Router, TV Switcher, Dais Monitors, and Booth Monitors
o TBC Frame Synchronizer -Video Source from laptop has to be synchronized for
the broadcast TV Switcher.
o Belden 1505a SDI Video Cable - Cable from Clerk's position on dais to the TV
Booth and appropriate BNC connectors
· At least a weeks worth of installation time and labor
Software Costs:
Additional Equipment
Program AMX Controller
Install Additional Hardware
Install Additional Video Cabling
Testin2 & Trainin2
Total
$ 2995.00
$ 2699.00
$ 500.00
$ 250.00
$ 500.00
$ 500.00
$ 7,444.00
Based upon the professional comments and opinion of the city's Broadcast Engineer it is the
recommendation of the Community Relations Division, Information Systems Department, and
the City Clerk's Office that we purchase the Electro Vote System, not only due to the lower cost
estimate for integration, but also as it is more easily integrated into our current configuration and
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will save us on potential damages to the OGTV set-up that may occur with the more difficult
installation of the Tybrin system.
ting-Pro Syste,m
Operator's Manual
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TYBRIN Corporation
Products and Services Group
Version 2.2 (Both versions: USB14 and USB60)
July 2004
ut Passed (5 YEA - 1 NAY 83%) !
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Contents
CONTENTS ............................................................................................................................................................ I
1. INTRO D UCTI 0 N . .... ....... ................ ......................................................................... .................... .............. 1.1
2. SITE SETUP............................................................................................................................................... 2-1
3. STARTING TYBREAKER VOTING-PRO SySTEM.................................................................................. 3.1
4. USING TYBREAKER VOTING-PRO SySTEM.........................................................................................4-1
4.1 KEYPAD AND SCREEN CONTROLS .............................................................................................................. 4-1
4.1.1 Voter Keypads .......................................................................................................................... 4-1
4.1.2 Leader's Keypad....................................................................................................................... 4-2
4.1.3 Leader Program Options ...........................................................................................................4-2
4.2 ROLL CALL ............................... ....................... ........ ........ .......... ......................... .......... ............... .......... 4-3
4.3 DISCUSSION..... .... ................ ........ ............ .... .... ............... ......... ........ ....... .... .... ............ ............... ...... ...... 4-4
4.4 VOTING PHASE..... ........ ................ ......................... .................. ................ .................. ................ ............. 4-7
4.5 RESULTS OF VOTE.... ................. ..... ............ ......... .......... ........... ......... ...... ......................... ................. ...... 4-8
4.6 REVIEW THE VOTE ................................................................................................................................4-10
4.7 CANCEL A VOTE ...................................................................................................................................4-12
4.8 CONTINUE OR EXIT ............................................................................................................................... 4-14
4.9 REsULTS SAVED FROM A MEETING.......................................................................................................... 4-14
5. TR 0 UBLE SH OOTIN G ................ ................................................... .................................................. ......... 5.1
Contents
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1. Introduction
This Operator's Manual describes how to use the Voting-Pro System, both the software and the
wireless SideKeys keypads, in a meeting. It presumes that you have already used the Installation and
Setup Manual to install the Voting-Pro software program and to create the Configuration Files you will
use in a meeting.
Introduction
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1-1
2._ Site Setup
-----_:___.rt_
The following diagram and picture illustrate how to set the system up to work in a City Council Chamber,
County Commissioners Room, or any room where the system may be used. Possible scenarios are TV
monitors hanging in the comers of a room, a projected display on a white wall or drop-down screen, or a
number of other display possibilities. The projection device can either be a portable system or a
permanent hanging projector from a ceiling.
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Figure 2-1. Typical Hardware Setup
Figure 2-2. Typical Installation of Voting-Pro System Hardware
Site Setup
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3. Starting TyBreaker Voting-Pro System
Before startinl! the TvBreaker Votinl!-Pro prOl!ram for use in a meetinl!, it is recommended that the
computer be adjusted so that the computer will not automatically go to a screen saver, to sleep, to
hibernation or shut down the screen or other power saving options. In a normal meeting, there may be
extended periods of time when the computer and the Voting-Pro System will not be used and you do not
want the computer to shut down any functions during the meeting. These power-saving shutdown
functions could disrupt the Voting-Pro software program or the USB connection to the wireless keypads
and might require you to re-start the program or the computer in the middle of a meeting.
In the "Control Panel" of your computer look for options under "Display Properties":
In the "Screen Saver" file choose "None" for Screen Saver.
In the "Control Panel" of your computer look for options under "Power Options":
In the "Power Options" choose "Never" for all options,
Including: Turn off monitor, Turn off hard disk, System standby, System hibernate.
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Starting Voting-Pro
3-1
Note: If you are using a Laptop Computer always have the computer plugged into an external power
source; it is not recommended to run this program off of batteries.
Special Note: If you are using a DelJTM computer you may also need to use a USB Hub with an external
power supply between the computer and the USB SideKeys Receiver. This will ensure that the required
standard 5 volts of power is always available to the SideKeys Receiver.
To start TyBreaker Voting-Pro:
Double-click on the icon on your desktop.
'Ty~r~ak~r
Note: If you see the screen below, please switch your resolution to either 1024 x 768 or 800 x 600, and
then double-click the icon again.
Figure 3-1. TyBreaker Voting-Pro System Warning Screen
To change your screen resolution:
Go to Control Panel => Display Properties => Settings
If you have fewer than 10 voting members, you must use the 800 x 600 resolution.
If you have between 10 and 14 voting members you can choose either resolution.
If more than 14 voting members, you must use the 1024 x 768 resolution.
The program executes and the TyBreaker Voting-Pro System Welcome Screen displays:
Figure 3-2. TyBreaker Voting-Pro System Welcome Screen (USB60 example)
Starting Voting-Pro
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3-2
Click on the Welcome Screen's "Start" button, choose a saved configuration and "Open" it.
If you need to make changes in the Configuration File, right-click in the application window to display a
list of options; select 'Setup Options' or 'Business Rules'.
Once YOll have done this, you will see the Setup or Business Rules Corifiguration screen.
See the Voting-Pro Installation and Setup Manual for details about these options.
Update as necessary.
Click on the Save and Exit button on the bottom of the form and the application will return to the main
display screen with the saved updates.
Breaker Voting-Pro Systems
Figure 3-3. Voting-Pro Display ScreeD
Starting Voting-Pro
3.3
4. U~ing TyBreaker Voting-Pro System
----,--...-...-:--
The Voting-Pro screen displays as below.
Figure 4-1. Voting-Pro Display Screen
Notice the last row at the bottom of the screen. The first field indicates the current item or issue. The
second field indicates the action to be taken (roll call, discussion, voting, etc.). The third field indicates
the criteria required (majority, 2/3, %, all, custom) for the current item to pass.
4. 1 Keypad and Screen Controls
The keypads and program options are used to move the participants through the voting session.
4.1.1 Voter Keypads
Each voter will have a keypad like the one below:
Each voter has a wireless keypad with 5 active buttons for:
· Request to Speak
No (Absent)
· Yes (Present)
Abstain
Confirm.
Using TyBreaker
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Each of these functions will be discussed in detail below.
4.1.2 Leader's Keypad
The Leader will have a keypad like the one illustrated below:
The Leader's keypad has six buttons available for controlling the functions of the Voting-Pro System.
The Proceed (Speak/Vote) button advances the Voting-Pro software through the meeting. This
will be explained in detail below.
The % to Pass button adjusts the criteria to pass the Item being voted on.
The Swap button allows the Leader to switch between the Voting-Pro software program and any
other software application, like PowerPoint, an Excel Spreadsheet, or a Word Document. When
in PowerPoint the Next and Back buttons allow the Leader to remotely advance the presentation.
The Lock Out button locks out all other keypads, except the Leader's keypad. This is useful when
the Leader needs to stop the use of keypads for any reason. (e.g., when a vote must be Cancelled,
or when a Word doc is projected and you don't want text from the keypads inserted, or when a
PowerPoint presentation is being given and some text input will interrupt the presentation).
Use of these functions will be discussed in further detail below.
4.1.3 Leader Program Options
The Leader will also have a desktop or a laptop computer from which Voting-Pro software is executed,
updated, and Results saved. There are several functions available to the Leader by right-clicking the
mouse on the display screen. To access these options simply left click on the choice in the pop-up
window:
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4.2 Roll Call
I. To begin the meeting the Leader will push on the Proceed (Speak/Vote) button on the Leader's
wireless keypad to display the Roll Call Screen.
Note: The Leader can also activate the Proceed (Speak/Vote) functions by pressing the "z" key on
the keyboard of the computer.
2. The Voting Members push their "Yes (Present)" button and then their "Confirm" button to indicate
their "Presence" in the initial Roll Call for the meeting.
3. If not all members are present, the Leader presses the Proceed (Speak/Vote) button after
everyone who is present has "Confirmed" their presence. The Voting Screen will display those
who are "Present" and those who are "Not Present".
Note: The voting session can continue only if the number of voters present equals or exceeds the
number set in the configuration file as the minimum number of members required for the meeting
to proceed.
4. Ifthere are not enough members for the meeting to continue, the bottom center field will indicate
that there are insufficient members for the meeting to proceed.
5. If there is at least the Minimum Number of Voting Members to conduct business, the screen will
display the Members "Present" and those "Not Present" and a record of the Members who are
"Present" and "Not Present" during this Roll Call is documented in the Results file for this
meeting.
6. If, in the Setup Options, you have selected the "Automatically Print the Results after each Vote",
this initial Roll Cal1 screen will be printed automatical1y when the results are saved.
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4.3 Discussion
I. The Leader pushes the Proceed (Speak/Vote) button (or the "z" key) again to display the
Discussion Screen for the first agenda Item.
2. If desired, the Leader can rename the Item# by Double left-clicking the mouse in the Item #
field at the bottom left of the screen to display a text field in which to type a name, number,
or description of the item or proposal (recommended limit of 10 characters).
3. This newly defined Item# will also appear in the second field at the bottom of the screen. (In
this example the words "Tax Cut" were inserted in place of "Item 1 "). The new Item number
wi\l also appear in the saved Results for this vote.
4. If necessary, the leader can also reset the Vote Passing criteria displayed in the third field at
the bottom of the screen by clicking on the "% to Pass" button on the Leader's keypad. Press
the % to Pass button until the desired option displays in the field: Maj (majority, 51 %),2/3
(66%),3/4 (75%), All (100%), or Cst (a custom setting, specified in the configuration file).
Note: The Leader can also activate the "% to Pass" function by pressing the period "," key
on the keyboard of the computer.
5. If the Business Rules allow the voters to notify the session when they need to leave the
meeting for a period of time, the voters can click on their No (Absent) button, during the
Discussion phase of the meeting, to indicate that they are leaving the meeting. When they
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return, they must press their Yes (Present) button so that their status returns to "Present" - if
their status is ''Not Present" when the next Voting phase is entered, they will not be allowed to vote.
Likewise, Voters who were absent at the initial Roll Call can push their Yes (Present) button when they
arrive late to the meeting. The Presence and Absence of each member is recorded and time-stamped in
the Results of the meeting.
6. New with TyBreaker Voting-Pro System Version 2.2, the Leader has an overriding function that can
be used to change the ''Not-Present/Present'' status of any Member during the "Discussion" phase of a
meeting. If a Voting Member forgets to use the keypad to declare themself as ''Not Present", the
Leader can double-click on the Voter's Name and a small pop-up message window will appear. In the
example below, the Leader double-clicked on " John" and the following message popped up. To
change Voter John's display to "Not Present", click "Yes". To leave things as they are, click on
"Cancel".
Once the Leader chooses "Yes", the display will look like the following:
Note:
This same sequence can be used to change the "Not Present" status back to a "Present" status.
This "status change" function can be done by the Leader during either the "Discussion" or the
"Voting" phase of the meeting.
This function is always active for the Leader to use, whether the Voting Members are allowed to
change their own status or not.
Every "Change of Status" change is time stamped & recorded in the Results of the meeting.
Using TyBreaker
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7. If the Request to Speak option has been selected in the Configuration File, the voters can
click on their keypad's "Request to Speak" button to be queued for their turn to join the
discussion. Their intent to speak and their position in the queue are displayed on the Voting
Screen and recorded and time-stamped in the Results file.
8. The voter with the ~ Speaking designator to the right of his/her name is the current
speaker; when the current speaker is finished, the Leader pushes the Proceed (Speak/Vote)
button to move to the next speaker.
9. The screen will continue to identify the next speaker, until there is only one speaker left.
Using TyBreaker
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10. The Leader pushes the Proceed (Speak/Vote) button after the last speaker is finished to
display the following screen.
11. If there are no more requests to speak and the Members are prepared to Vote on the Item, the
Leader again pushes the Proceed (Speak/Vote) button to begin the Voting phase.
4.4 Voting Phase
1. The members vote on the Item by first pushing their Voting buttons: Yes, No or Abstain (if
"Abstain" is allowed). Then the Members lock-in their vote by pushing the Confirm button.
Note: Members can change their mind on how they wish to vote until they push their Confirm
button. At that point the last choice they made, just before Confirm, is locked in and cannot
be changed.
2. The Voting screen will first display "Received" when each member pushes their Vote button. When
they lock-in their vote with the Confirm button, the Voting screen displays "Confirmed",
Note that the votes are identified by the 'Received' and 'Confirmed'status, not by a 'Yes' or 'No' or any
other indication of how each member voted. This allows everyone to vote without being influenced by
how others have voted.
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4.5 Results of Vote
Once all votes are in and confirmed, the individual votes are displayed next to each voter's name, and the
field at the bottom of the screen displays the status of the vote, whether it "Passed" or "Failed", The
number of 'Yes' votes required to pass an item or resolution depends on the "% to Pass" selected and
displayed at the bottom right corner of the screen, before the vote was taken.
If a tie occurs, and a "TyBreaker" voter has been authorized in the Configuration File, the individual
votes are not yet displayed, and the need for a tie-breaking vote is indicated next to the designated
TyBreaker and in the field at the bottom of the screen as indicated below.
The Member designated as the tie-breaker then casts hislher Yes or No vote and then presses Confirm to
lock in the final vote.
Once the "TyBreaker" votes, the individual votes are all displayed, as usual.
Using TyBreaker
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Normally, once the last Member's vote has been confirmed, the results are automatically displayed.
In version 2.2, a new business rule was added that delays the display of the results and hands the control
to the Leader. In some cases, it's preferred that a delay is injected before revealing the results. In these
cases, a business rule can be set so that the Leader will control when the results are revealed. See Section
3.2.7 of the Setup Manual for setting this option in the Business Rules. The Leader must click "Proceed"
to display the Voting Results.
A status message will display at the bottom of the display board and will notify the Leader when all the
votes are Confirmed.
Another new option in Version 2.2 of Voting-Pro System is the option to individually reset a user's vote.
During the Voting Phase ofa Session, a Voter's "Confirmed" status can be res~t back to "Voting" if the
Leader double-clicks on the Voter's name and chooses to reset the vote. In the following example, Voter
"John" has voted and already locked in his vote by clicking on the "Confirm" button on his keypad. If
John has determined that for some reason he has confirmed the wrong vote, the Leader can override his
vote and reset John to the status of "Voting" and allow him to vote again.
If the Leader chooses not to reset the vote, the Leader would click on the "Cancel" button and the
Confirmed vote would remain the same. If the Leader does choose to reset the vote, then the Leader
would choose "Yes" and John would have the opportunity to revote. The following shows the resulting
display after resetting Voter John's vote.
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Using TyBreaker 4-9
Note: A nice feature of the Leader option to reset votes, combined with the business rule
for the Leader to control the revealing of the displayed vote, is that the Leader would be
given the opportunity to announce a "last call" or to ensure that each of the voters had
indeed locked in their final choice. If someone truly needs to change their vote or to
vote again, then this would be the opportunity. This is not an ideal situation, but it does
allow the Leader to ensure that everyone is set before the votes are revealed.
4.6 Review the Vote
Once the votes are cast, the Leader again pushes the Proceed (Speak/Vote) button to review the vote and
confirm that it was a good vote. At this point, the program also records the results (if the Configuration
File requires the recording of the results). If the "Automatically Print the Results after each Vote" is
selected in the Configuration File, the computer will also immediately send a screen shot of these voting
results to the printer.
Note: If for some reason the current vote needs to be cancelled and the votes recast (e.g., the Item
is labeled incorrectly, or the wrong "% to Pass" criteria is listed), this is possible and is explained below
in Section 4.7.
The screen below indicates that Voting-Pro is in the process of recording results:
The results will be saved as a text file or a comma delimited file, depending on the option selected in the
Configuration File.
Using TyBreaker
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If the text file option was selected, the results display as follows:
Date and Time of New Session: 1_7_2004 7:26:26 AM
segining Role Call for New session:
Tysreal:er is present .
John is present
Bonnie is present
Tracy is present
Ralph is present
. Janice is present t
Jason is pres ent
Jim is present s.:'
'vote Results for Item: 1
1me of Vote: 7:26:58 AM
:Type of Vote: 50% Needed to Pass
Tysreaker does not vote
John voted: A
sonn1 e vot ed: Y
Tra~ voted: N
~~~~cev~~~~~:YN
Jason voted: Y
Jim voted: Y
Item 1 passed (4 YEA - 2 NAY 66%)
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If the comma delimited file option was selected, the results display as follows:
4, P,l,
4, p, 2,
4, P, 3,
4, P,4,
4,P,5,
4, P,6,
4. P, 7,
4,P,8,
Tysreaker,Y
JOhn,N
Sonnie,Y
Tracy,A
Ralph, Y
Janice,N
Jason,Y
J1m,Y
TyBreaker, Y
John,Y
Bonnie,Y
Tracy,y
Ralph,A
Janice,v
Jason. N
Jim, V
5,P,1,
5 t P, 2,
5, P, 3 t
5, ?,4,
5, P, 5,
5, P, 6,
5, P, 7.
S, P,S,
Tracy absent at: 7:31:01 AM
6,P,1, TyBreaker,Y
6,?,2, John,Y
6,?,3, Bonnie,v
6,N?,4, Tra~1
6,P,5, Ralph,v
I P, 6. Jan1 ee, Y
,P,?, Jason,Y
,P,S, J1m,N
..................................-...........'i..........~..l;:w~:...-..........-...........,...-
The comma delimited file can be interpreted as follows:
The first field (4,5,6) = Item #
The second field (P, NP) = present, not present
The third field (1-8) = position of person on voting list
The fourth field = names of voters
The fifth field (Y,N,A) = the vote cast by the individual
This Results file indicates that three Items (4, 5, 6) were considered and votes were cast; and that 'Tracy'
left at the end of Item 5, which was noted with an 'NP' designation in the Vote on Item 6.
Using TyBreaker
...... ...... .-. .....-....-.---. .. .-. ... ..- - --.-- .-... -....- _..._~__._M_..._ '.' ___~__... ------.---~_.__.~.__._.____NN_.__.._.__..._..
4-11
.
Previously, in Version 2.1 of the TyBreaker Voting-Pro System, a results file was created and the name of
the file was embedded with the current date (Example "5_16_2004.tyr"). With the release of Version 2.2,
the software first checks to see if a results file exists for the current date and if so, prompts the user to
either append the results to the current results file or to add another results file to the results file location.
If the. user chooses to add another results file, the naming convention of the result file would be today's
date with the time added to the end. For example, if the user chooses to create a new results file by
choosing "Yes", then a new results file is created.
For example, if the date was May, 16th, 2004, and the time was 8:15pm, then a new results file would be
created with the name of "5_16_2004_2015 .tyr". Note the time is in military format, or 24 hour notation.
4.7 Cancel a Vote
3. If for some reason during the voting process it is found that the entire vote needs to be cancelled and
the votes recast, this can be accomplished by the Leader right-clicking the mouse on the Voting
screen and selecting the "Cancel Current Vote" option on the small pop-up window, as displayed
below. This cancellation and re-vote can happen as late as the Results Screen, as long as the next Item
is not yet displa~ed.
4. Select the 'Cancel Current Vote' option.
A pop-up screen asks you to confirm that the vote should be cancelled:
u~.i~g-TyB~~~~~-..--. -.-------..----... .----------.-.-..----.---.-------..--.----.--.-.-----.-----.. --..
4-12
Click on Yes to cancel this vote; No to close the pop-up without canceling the vote.
If you Click on Yes to Cancel this Vote:
A second pop-up window displays asking the Leader if he/she wishes to return to the same item/proposal
so that the voters can recast their votes.
Click on the OK button on the screen, then click on Proceed (Speak/Vote) button on the keypad to allow
for a new Discussion and a recast of votes for the same item/proposal. Modify any aspects of this Vote, as
needed, and proceed to Vote on the Item again.
If the Cancellation was done prior to the "Review" screen, the mistaken votes will not be saved.
If the Cancellation is done after the "Review" screen is displayed, but before moving on to the
next Item, the mistaken votes will be saved in the Results file, and the new Vote will also be
saved as the same Item Number.
If the mistaken Vote is realized after moving on to a later Item, the new vote will need to be voted
on as a new Item, with an explanation in the Minutes.
Using TyBreaker
... '_'M'__"'_~ .'. -.-.., .._"._.__ _'_'~'M_' _, ,_,U '__.._. ______.__.__.ww____ ___'~"'_ _'M_" .. ...__.. _. "__._ .~.. . ".__
4-13
4.8 Continue or Exit
Continue with a discussion and a vote on another item by clicking on the Leader's Proceed (Speak/Vote)
button; or, if the meeting is finished, exit Voting-Pro by right-clicking on the screen to display the list of
options, then selecting the 'Exit Voting Pro' option.
4.9 Results Saved/rom a Meeting
If, in the Setup Configuration Files, the "Record Results" has been selected, they will be saved at the'
location specified. The Default location is in (C:\ProgramFiles\TYBRIN\TyBreaker\Results).
The Voting-Pro software program will install a shortcut on your desktop to this TyBreaker\Results folder.
~4~:;.J
~
',T.yBreaket
ResUlt&
The saved file will be labeled according to the date of the meeting (e.g. 1_05_2004.tyr).
This report, if saved as a "text file" (.txt) can be copied and pasted into any other Word Processing
program, to become a part of the recorded Minutes of the meeting.
If-it is saved as a "comma delimited file" (.csv) it can be imported into any other database or spreadsheet
program, like Excel, to become a part of the recorded Minutes of the meeting.
Note: You may go view the saved Results document before the meeting is finished, but you
must close the Results document down before returning to the meeting, where additional
V oting Results will be saved. The Voting Results cannot be saved to an "Opened" document
and an "Error Message" may occur when the program tries to save additional Voting Results
to a document that is open.
Using TyBreaker
4-14
Here is an Example of a Text version of the Results ofa meeting. Notice the Meeting...
· Started at 3: 54 pm on J an 9, 2004
· Eight of the Members are Present at the Roll Call
· Three members Request to Speak on Item #1
· Member #4 Arrives Late and then Requests to Speak on the Item# I
· Item #1 is also Referred to as Res. 123
· The Vote on Res. 123 is 5-Yes and 3-No (Passed without the need for the TyBreaker to Vote)
Due o.ncl Tilne: 0:1: Ne:.:w Se~:5ion: 2_9_2004 31,54 :04 PH
!U~q~riiri.Q' R.oil! Call t!=l~ New Se::S;;.ion.:
Hemer 1 1l!! presen~
Hemt.er 2 1s p,:e~ent.
Member 3 is pre::'eri~
.H~ml?er: S 1~ ~z:e~e!i~
.~~e~ 6 1:; pr~b~.l1t
}i~er 7 is present
H~er ~ 1s. p~e:~_~nt
He..mber 10 ;s p%egent
He:m1:;ll~.r 3 r~que.l!lltecl to ~pe:a1c ~~: 3: S4: 33 ,rH
Member 6 l:eque~~7d to ~pe~k a~: 3: S4 : ~ 5 ~~
Hember 7 te:que=,te:d to spectk at.,: 3: Si::,\O PH
Hemer ., .present. $1;,: ~: S5: 00 p~
H~~~ ., ;[;e:qu~~,~~d to :speak e:-t;.-~ 3 _: 55: 0"6 :~!I
Vote I\e;,sultil to.~: ~;~: ~
It~ 1 i:, ~J.sc ;_et~r~ed. to ~: Re:J.123
T1mi! ot Vote: 3'5~;3e PI[
Ty_pe ot Vo~e: SO~ Ne:ej:i~~ too pe;~:I
Me:!l'Iber ,1 does nctt vote:
Member 2 vote~: Y
lieirll::ler 3 voeec1: N
~embei , v~t.ed: Y
H!!:~!!:t 5 yOte~,~ y
ne~~,X: 6 vot.~d.: ff
MeJD1:ler 7 voted.: N
Member 8 we not. pf;'e:!llent
!Sember. 9 vdte~: y
Hemb~~' 10 Vq~~d: r
Re~. H3 P..,;~ecl (5 US - 3 NO 62\)
, I
~He1,~:~~?7~:;~
~""I
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-n~::t]~_tJ~;~'f~',y~;~r;'S~~iH{:~"?:'~41~i~~.~jbt'::$'~1!it~~j"L~, <~._1i.~~",:5t>"~{,:r~1'f~:~~,'~~~'1TI1~:~\~~?~lf7i/;; ~/; q~:r,?'!:y;;:Er;OT~~:\: "'{~\~~A':', .':~~.;,1
Using TyBreaker
4-15
----
5. Trouble _Shooting
If the Voting-Pro software program does not seem to be responding to signals from any of the
wireless keypads, the following trouble shooting steps should be tried, in the order given.
I) Be sure that the Voting-Pro screen is active and available to accept input from the keypads.
Click the mouse on the screen to assure it is active; try the keypads again.
2) Be sure the keypads are not "Locked Out" by the Leader's keypad.
The red LED on the Receiver blinks on and off when the Lock-Out function is on.
Turn off the "Lock-Out" by pushing the "Lock-Out" button on the Leader's keypad.
3) Be sure that the USB Receiver is properly connected to the computer.
The red LED should be glowing next to the TyBreaker label on the Receiver.
If the red LED is not on, unplug and re-plug the USB cables, both ends.
If the red LED is glowing, but is not next to the TyBreaker label, push the small red
button on the side of the Receiver to scroll the LED to the TyBreaker template.
The USB cable connecting the computer and Receiver should be uncoiled, free to dangle.
The Receiver can not be resting on a metal surface; try moving it to different locations.
If some of the keypads do not seem to work, try the following trouble shooting steps.
1) Try installing new "alkaline 9-volt batteries" in the defective keypad(s).
2) Be sure that the all Voting Members have the correct keypad. If Voters have the wrong
keypad they may not think their keypad is working properly.
If the problem can not be fixed with these steps, please contact Customer Service:
TYBRIN Corporation Current Works, Inc.
1030 Titan Court 1000 N. Rand Rd. Bldg. 122
Fort Walton Beach, FL 32547 Wauconda,IL 60084
I (800) 5TYBRIN I (888) 526-1200
Email: support@tybreaker.com Email: info@currentworks.com
www.tybreaker.com www.currentworks.com
-_..._~.~.._- .-....- .-- --.- ---.-----.--- '" ~--_...._-_.. -...------ -- _..-----_.-.--_._~.~._..__._- ._---------_._-----_..__.~-_.._.._--_........ --,-, - "..-- -..----...- .... .--- ---
Trouble Shooting 5-1
ELECTroVOTE - ELECTRONIC ASSISTANCE FOR COUNCIL & BOARD MEETIN... Page 1 of 1
Welcome to the Domain of Electronic Assistance
for
City Councils and other Regulatory Bodies. .
Proven products that, for over thirty years, have promoted Effectiveness,
Impartiality and Fairness during Council and Board Meetings.
Nmv updated to keep pace with the continuing advancement in electronic
technoloflv.
'-'-'
Roll
Promotin.g Faill1eSS and Efficiency
Roll Call Voting System
Speaker Recognition System
Voting & Speaker Recognition
. Combined System
Puhlic Speaker TinH."'f System
http://electrovote. com!
,"
Electrovote, L.L.c.
22322 Gilberta
Rancho Santa Margarita, CA 92688
email: sal~electrovote.com
Phone: (949) 858-8820
Fax: (949) 858-0505
8/29/2005
ELECTro VOTE - COUNCIL CHAMBER VOTING SYSTEM
Page 1 of2
Fairness and Efficiel1c'
ELECTroVOTE
ELECTro VOTETM
Roll Can V oHng System
Description of
GQlp'Q.Q!l~m?
Our newly up-dated and optimized Roll Call Voting Systems offer all
the tried and true features of the past plus several new
improvements.
Installation
o All Voter's decisions displayed simultaneously.
o No Stigma associated with the First or Last to Vote.
o No identification as "The Tie Breaker".
o Individual Vote Decision is initiated privately eliminating
the inference of influence.
Operating
Instructions
PriQing
How to Order
o Clear visual identification by Public of Voting member's
Decision.
Warranty
HOJIl~
PLUS THESE ADDED FEATURES
o New small Hand Held, three button Voting Modules.
o Clerk's Control Module greatly reduced in size and
includes display of the vote.
o All components are now interconnected by 4-conductor
modular plug and jack cables.
o Display Panels use LED Enunciators for extended life and
elimination of a separate power supply cable.
Retum to Top of Page
Electrovote, L.L.C.
22322 Gilberto
Rancho Santa Margarita, CA 92688
email: sales@electrovote.com
Phone: (949) 858-8820
Fax: (949) 858-0505
http://electrovote.com/Electro V ote/ general.htm
8/29/2005
---
ELECTro VOTE - COUNCIL CHAMBER VOTING SYSTEM
Page 2 of2
http://electrovote.comlElectro V ote/generaI.htm
8/29/2005
ELECTro VOTE - COUNCIL CHAMBER VOTING SYSTEM
Page 1 of2
Fairness and Efficienc r
ELECTro VOTE
ELECTro VOTETM
InstaH3tion
I;lescrintion of
.C9,,!~p_Q.!!~'!!~
tnstaU1lJ..!.9..n
Your ELECTro VOTETM system was fully tested prior to shipment.
However, we suggest you satisfy yourself that there has been no damage
during shipment. It will take only five to ten minutes to lay all the
components out on a table and connect them all together.
Operating
Instlllctions
Every component is plugged into the modular jack manifold on the end
of the Power Supply using the cables supplied. There is no particular
order in which these connections are made. All plugs and jacks are four
conductor except for the one six conductor jack on the back of the
Clerk's Control Module.
rIiG.illg
How to Order
YiarraIltx
Mount the Power Supply in the location you had designated on the Cable
Length Diagram that you provided us. All cables have been marked with
their lengths for your convenience. Plug the cables for the Voting
Modules into the Power Supply Manifold - any plug into any jack.
Route the cables to each voting site and fix in place to the underside of
the Dais where they will be out of hanns way using the staples supplied.
The small staple will accommodate 1 to 3 cables and the large staple will
accommodate 4 to 7 cables. The last few feet of each cable must find its
way to the working surface of the Dms. Our suggestion for this is to drill
a 5/8" hole in the Dais at ann's length from the front edge. A black
plastic ferrule has been provided to line and trim this hole. Pass the cable
through the ferrule and attach the Voting Module. When the Module is
held about a foot in front of the voter's face mark the cable where it
passes through the ferrule. At a point about two inches past this mark
attach a counter weightto the cable. Allow an equal amowlt of cable to
hang free of the last point of attachment to the Dais. This will set up a
retractable cable arrangement that keeps the cable from cluttering the
desk surface.
Home
Plug the cable into the end of a numbered Voting module at each
location keeping in mind the position on the Display Panel you want
each to occupy.
Now connect the Clerk's Control Module and all Display Panels to the
Power Supply jack manifold and the system is ready to use.
If you should have any questions or problems. Please call the factory at
1-949-858-8820.
http://electrovote.comlElectro V ote/installation.htm
8/29/2005
ELECTro VOTE - COUNCIL CHAMBER VOTING SYSTEM
Page 2 of2
R~tlll11JQ_.TQp-.QJJ~!!g~
For further information contact:
Electrovote, L.L.C.
22322 Gilberto
Rancho Santa Margarita, CA 92688
email: sales@electrovote.com
Phone: (949) 858-8820
Fax: (949) 858-0505
http://electrovote.com/Electro V ote/installation.htm
8/29/2005
ELECTro VOTE - COUNCIL CHAMBER VOTING SYSTEM
Page 10f2
PrOl11otin .r F'airness and Efficienc
ELECTro VOTE
ELECTro VOTETM
Operating Instructions
Q.escription.Q.f
r9!!!P9}I!::m?
ImH~l!!!fjQn
First remove the small cover disk on the rear face of the Clerk's Module
and you will see a small lever switch. Lever Switch #1 (to the right)
controls the "Lockout" feature. With the lever switch # 1 in the up
position (Lockout) no one can change their vote choice one the complete
voting sequence has been displayed. Switch lever #2 and #3 are not to be
disturbed and should be left in their down position.
QJ2~r!!ting
lJ.11tr!!\:;.4.ml~
PricilJ,g
The system is turned on at the Clerk's Module.
How to Order
Next the appropriate "absentee" switch in the left column is pressed for
any voting member absent and the adjacent red LED will illuminate. The
system is now ready for a voting sequence.
Warr<lllY
Home
When a vote is requested, each voting member presses the switch on
their Vote Module that represents their choice or "YES, "NO", or
"ABS" (abstain). A green, red or yellow LED will illuminate as
verification of their selection. Any vote can be changed by again
pressing the vote switch of a new choice. However if the "Lockout"
feature on the Clerk's Module has been implemented, a vote change
cannot be made one the voting has been displayed.
As each member present votes, the red LED in the left column on the
Clerk's Module will illuminate. When all these red LED's are
illuminated by virtue of having been voted or being absent, the Clerk
presses the "Display" button and the total vote is simultaneously shown
on all Display Panels. The system will refuse the "Display" request if the
vote modules are not all represented by a vote choice or an absentee
status.
The vote can be printed at any time during the "vote display" mode.
Additional copies may be printed by again pressing the "Display" button
momentarily. After the desired duration of display the system can be
readied for a new sequence by pressing the "Reset" button.
Return to Top of Page
. For further information contact:
Electrovote, L.L.c.
http://electrovote.com/Electro V ote/operating.htm
8/29/2005
-
ELECTro VOTE - COUNCIL CHAMBER VOTING SYSTEM
Page 2 of2
22322 Gilberto
Rancho Santa Margarita, CA 92688
email: sales@electrovote.com
Phone: (949) 858-8820
Fax: (949) 858-0505
http://electrovote.com/ElectroVote/operating.htm
8/29/2005
ELECTro VOTE - COUNCIL CHAMBER VOTING SYSTEM
---
Page 1 of2
Fairness and Efficienc
ELECTro VOTE
D~SyriPt.iQ1:LQf
~QillP-9JJeJli~
ELECTro VOTETM :
Pricing (.hm 2004)
1p..~t:J.JJi1!iQn
Q~}~'ntUng
wstructiOIlS
Set
N umher
of
Stations
Panel is
10" wide
Panel is
Power Supply
Clerk's Control
Module,
Voting Modules
24" wide
~ri<;i.Dg
3/4" x 4 1/2"
name plates
2" x 4 1/2"
name plates
Bow to Qnj~r
5 $1,921.50
Warranty Stations
Home 6 $2,066.75
Stations
$823.50
$6 $885.45
[ $739.50~ $948.001
57.75 I $777.0011 $1,01 0.25~
$814.75 $1,072.501
$850.25 $1,134.75
10 $2,64
Stations
11 $2,79
Stations
12 $2,938.25
S
13 ,083.50
Stations
14 $3,228.75
Stations
$885.75 $1,197.00
$918.501 $1,259.251
$951.501 $1,321.501
1.75 $1,383.75
rge Display
me Ovel'lay
Panel
for multiple
voting bodies
$175.00
$1
$200.00
$212.201
$225.001
$237.50
$250.00
$263.5
$275.00
$287.50
S. $3,374.00 $1,012.00 1,44. 0.00
..tatlOlls
a~i~)ns 1 $3,664.50 I $1,072.50 $1,570.50 $312.50
ter Cable for SeriallParallel Port
jet Printer with parallel connzectivity to accept Vote
stem coding output
http://electrovote.comlElectroVote/pricing.htm
Sets of Individual
Vote Display.
Each Panel is
4" high - 25" wide
2" x 12"
name plate
1,317.00
1,416.00
$1,517.00
$1,616.00
$1,717.00
$1,816.00
$1,917.00
$2,016.00
$2,117.00
$2,216.00
$2,317.00
$2,416.00
$198.23
$189.001
,8/2912005
ELECTro VOTE - COUNCIL CHAMBER VOTING SYSTEM
For more than l6 Stations, contact Electrovote, L.L.C. for
System Pricing.
Prices are FOB Rancho Smlla Margarita. CA.
Freight charges will be prepaid tUld billed.
Page 2 of2
Hudgetary Constraints?
Take advantage of our :Lease-Purchase Program.
A 3-year Lease for:
An initial payment of 10% of the total purchase price*
And 36 monthly payments of3% of the total purchase
pnce.
Final Purchase for:
$1.00 at end of Lease.
Principal balance can be paid-off without penalty at any time.
Program not available when purchasing for Resale.
*For California Purchasers the required sales tax will be
collected by including it in the original purchase price.
For further information contact:
Electrovote, L.L.C.
22322 Gilberto
Rancho Santa Margarita, CA 92688
email: sales@electrovote.com
Phone: (949) 858-8820
Fax: (949) 858-0505
http://electrovote.comlElectro V ote/pricing.htm
8/29/2005
ELECTro VOTE - COUNCIL CHAMBER VOTING SYSTEM
Page 1 of2
Fairness and Efficienc
ELECTroVOTE
ELECTro VOTETM
How to Order
Description of
CO.!!!P2~I!tS..
In~taIl1!JjQl1
Since the ELECTroVOTETM system you are about to order is a semi-
custom manufactured system, there is information we will need from
you so that we can meet your needs. We ask that you fill out the
attached wiring information sheet as well as provide us with a few
other bits of information.
QReri!.ting
!l~!JJJ.QJiQJJ.!i
Pricing
r~,l!"~. iNi)i<:J:t~" ~-.f;r;~ tP';~j:-jiI;.)<iii'~ ~f1ii1
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. Click Here for a full size image.
Print out, fill in required information
and submit with order.
1. Circle the box labeled POWER SUPPLY most closely representing
its location. The Power Supply feeds each individual component by a 4-
conductor modular cable carrying only 5 volts - no conduit is required.
2. Circle as many VOTING MODULE boxes as ordered, st81ting with
the center one and working right and left. In the box representing each
V oting Module, enter the number of feet from the location chosen for the
Power Supply to the center of each Voting Module location. Add the
footage necessary to accommodate the freedom of movement required to
use the Module.
3. In the box labeled CLERK'S MODULE enter the number of feet of
http://electrovote.comlElectroVote/order .htm
8/29/2005
ELECTro VOTE - COUNCIL CHAMBER VOTING SYSTEM
Page 2 0[2
cable NEEDED to reach the Power Supply.
4. For each DISPLAY PANEL ordered, determine the nwnber of feet of
cable NEEDED to reach the Power Supply and enter in the Display
Panel box. Each Display Panel has two jacks at the bottom of the back.
If desired, a second and third Panel my be "daisy-chained" from the first
Panel.
5. Indicate the choice o[wood specie you desire
Choices are: Birch, ChelTy, Light Oak, Dark
Oak, Mahogany, Walnut, Teak, A specie not
listed will be quoted based on availability.
Retum to Top ofPa~
For further information contact:
Electrovote, L.L.c.
22322 Gilberto
Rancho Santa Margarita, CA 92688
email: sales@electrovote.com
Phone: (949) 858-8820
Fax: (949) 858.;.0505
http://electrovote.comlElectroVote/order.htm .
8/29/2005
to
~
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:><;"
Sheet
Iflfonnatiol
tflUg
E ']v'
'oVO
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tv
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---
Establish a ccmrallocation lor the Power Supply
2, Measure the distrtnce n'om the PO'\i:f Supply 10 each Individufti RcqtlcstNOlc Module.
tlJlow enough cabiclcuglh for freedom o[movcmcm oCtnc?1odulc around the desktop surface
Record lenglhil1 each box.
Jl'vicusure and ,ecotd cable lengrh 10 the Request Comrol and 10 the Clerk's tv1oduk~ Cu.,>wmcrNamc
-4 Measure ~tnd record caNe length to each Dispiay Pane
5 ndr.J:tlc specie of \vood desired for Display Panels Ph,mc NumlJcr
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VI
-
Back
http://electrovote.comlElectroVote/wireinfo .htm
-
Page 2 of2
BfJ,Gls;
8/29/2005
~
ELECTro VOTE - COUNCIL CHAMBER VOTING SYSTEM
Page 1 of2
ELECTro VOTE
Description of
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Fairness and Efficienc
ELECTro VOTETM
\Van.anty
Electrovote, LLC warrants each new product manufactured by it to be
free of defective material and workmanship and agrees to repair or
exchange at its option any part or parts of any unit of its manufacture,
which under normal installation, use and service discloses such defects,
provided the unit is delivered by the purchaser to us intact for our
examination with all transportation charges prepaid to our factory within
five (5) years from the date of sale to the original purchaser, and
provided that such examination discloses to our satisfaction that it is thus
defective. This Warranty does not apply to said products or any part
thereof which have been subjected to accident, alteration, abuse, misuse,
damage caused by fire, flood or act of God, improper line voltage, nor in
violation of instructions furnished by us, nor extended to units which
have been repaired or altered outside our factory by other than factory
personnel.
This Warranty does not apply to internal or external finish, except as
examination may disclose same to be defective at time of installation of
the equipment.
This WalTanty is for the sole benefit of the Oliginal purchaser or the
entity for whom purchased if purchased and installed by a third party.
Our responsibility under this WalTanty ends if the original purchaser as
above described, sells the equipment or if parts or devices not of our
manufaacture are added to the equipment. An exception is the addition
of a desktop printer if connected by an ELECTro VOTETM interface
cable.
This Warranty is in lieu of all other agreements expressed or impli ed and
we neither assume nor authorize any other person to assume for us any
obligation or liability in cOlmection with the sale of said equipment or
any part thereof.
Electrovote, LLC reserves the right to revise, change or modify the
construction ofELECTroVOTETM equipment manufactured by us, or
any part or parts thereof, without incurring any obligation to make such
changes or modifications when making repairs or replacement under this
Warranty, and in replacing parts under the provisions of this Warranty to
furnish an identical part or parts that in our judgment is equivalent to the
parts replaced.
R~l.1lJ.JLt~IQtu~J~P~1g~
http://electrovote.comJElectroVote/warranty .htm
8/29/2005
ELECTro VOTE - COUNCIL CHAMBER VOTING SYSTEM
For further infonnation contact:
Electrovote, L.L.C.
22322 Gilbelio
Rancho Santa Margarita, CA 92688
email: sales@electrovote.com
Phone: (949) 858-8820
Fax: (949) 858-0505
.
http://electrovote.comlElectro V ote/warranty.htm
Page 2 of2
8/29/2005