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Home My WebLink About06-07-11 Agenda OCOEE CITY COMMISSION Ocoee Commission Chambers 150 North Lakeshore Drive Ocoee, Florida June 7, 2011 AGENDA 7:15 P.M. REGULAR CITY COMMISSION MEETING A. CALL TO ORDER Invocation Pledge of Allegiance Roll Call and Determination of Quorum B. PRESENTATIONS AND PROCLAMATIONS Presentation by Catt Pisano with Orlando Broadway Arts Presentation — Census 2010 Results; Voter Statistics and Redistricting — Orange County Supervisor of Elections Mapping Department Supervisor Beverly Willis and GIS Coordinator Mike O'Halloran C. COMMENTS FROM CITIZENS/PUBLIC D. STAFF REPORTS AND AGENDA REVIEW E. COMMISSIONERS ANNOUNCEMENTS F. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE AND WILL BE ACTED UPON BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS DISCUSSION IS DESIRED BY A MEMBER OF THE COMMISSION, IN WHICH CASE THE MAYOR WILL INSTRUCT THE CITY CLERK TO REMOVE THAT ITEM FROM THE CONSENT AGENDA AND SUCH ITEM WILL BE CONSIDERED SEPARATELY. 1. Approval of Minutes for the Regular Commission Meeting Held May 17, 2011. (City Clerk Eikenberry) 2. Approval of Board Member Removal from the Human Relations Diversity Board. (City Clerk Eikenberry) Maria Irizarry was appointed to the Human Relations Diversity Board in July 2010. Since her appointment to the Board her attendance has been substantially low; she has not attended any of the monthly meetings in the current year. On May 5, 2011, the Board made a motion to send a letter to members with low attendance giving them a deadline for response of May 23, 2011, at which time if the Clerk's Office had not been contacted they recommended moving forward with removal of said members via the City Commission. 3. Reappointments to the Code Enforcement Board. (City Clerk Eikenberry) The Code Enforcement Board was created by Ordinance No. 741 on June 16, 1981. The purpose of this board is to review infractions of the City technical codes, negotiate compliance and impose fines for failure to comply. The Code Enforcement Board is to have seven (7) regular members and two (2) alternate members, all with three year terms. There are currently no applications on file. The three -year terms of Robert Godek and Michael Godek will expire in June. Both of these members have indicated they are willing to serve another term, if reappointed. City Commission Regular June 7, 2011 4. Approval of Intent to Annex for Water Service for Homes In Partnership Properties at 102 10 Avenue and 103, 109, 115, 150, 200, and 214 11 Avenue. (City Engineer Wheeler) Homes In Partnership, Inc. (HIP, Inc.), who owns the properties at 102 10 Avenue and 103, 109, 115, 150, 200, and 214 11 Avenue, approached the City for utility service. The properties were platted as part of the North Ocoee Addition No. 2 and are undeveloped at this time. HIP, Inc. plans to build single family residences on the seven lots and wants to connect to Ocoee's water system. The properties are currently within unincorporated Orange County and are not contiguous to the City Limits. However the properties are inside the City's JPA boundary, Water & Sewer Territorial Boundary, and City Limits. Therefore, this is just an Intent to Annex for Water Service at this time. 5. Award of RFQ #1103 Continuing Contract for Transportation Planning Consulting Services. (Purchasing Agent Tolbert) The City's continuing contract for transportation planning consulting services has expired. In compliance with policies and procedures of the City of Ocoee Purchasing Code Chapter 21, a Request for Qualifications (RFQ) was advertised with the intention to award continuing contracts for transportation planning consulting services. Staff recommends that the City Commission award the Continuing Contracts for RFQ #1103 to Renaissance Planning Group and Cape Dresser & McKee Inc., as the top two (2) short- listed firms. Funding will come from proposed Transportation Planning Budget of $8,800 for FY 2011 -12, if approved. 6. Award of RFQ #11 -006 Term Contract for Wheeled Refuse Containers. (Purchasing Agent Tolbert) The City has been using Otto Environmental since their bid was awarded in 1995. The City's term contract for wheeled refuse containers has expired. In compliance with policies and procedures of the City of Ocoee Purchasing Code Chapter 21, a Request for Proposals (RFP) was advertised to procure the containers. Containers will be ordered on an as needed basis. Staff recommends that the City Commission award the term contract for RFP #11 -006 to Otto Environmental Systems (NC) LLC in the amount of unit prices proposed. Funding for containers is part of the annual budgeted amount of approximately $30,000.00. 7. Approval of Traffic Calming Speed Table Construction. (Public Works Director Krug) The City has determined that there are five (5) justified locations for traffic calming speed tables based on two requests submitted in early 2010. The traffic studies would justify installing two (2) on Montgomery Avenue north of White Rd. between the entrances of Veronica Circle, and three (3) on Russell Drive. The City solicited pricing from the Continuing Services Contractors with a lowest responsive bid of $28,750.00. The traffic calming budget has $25,000.00 available based on $20,000.00 in this year's budget and $5,000.00 carried forward from last year's budget. Public Works is requesting the additional $3,750.00 required to complete this work in its entirety be allocated by the Commission from the contingency fund. G. PUBLIC HEARINGS 8. Approval of Potential Solid Waste Collection Changes within the City Limits for Residential Construction Demolition Debris. (Advertised in the Orlando Sentinel on Sunday, May 22, 2011). (Public Works Director Krug) The City currently has a commercial franchise for the collection and disposal of the debris from commercial establishments within the City Limits. The City is considering establishment of a residential construction and demolition debris (C & D) franchise for debris in sufficient quantities to require the use of a roll -off or similar on -site storage container as provided for under Chapter 143 of Ocoee City Code. Currently, residential C & D services are not part of the commercial franchise and are not regulated by the City. Page 2 City Commission Regular June 7, 2011 H. REGULAR AGENDA 9. Approval of Code Enforcement Reduction of Fine/Lien for William H. Winseman III - Located at 2702 Coventry Lane. (Deputy Fire Chief Stanley) Ms. Judy Huff (Realtor) from Watson Realty, representing Mr. William H. Winseman III, is requesting a reduction of fine /lien of $13,600.00 plus $429.38 administrative cost totaling $14,029.38. On May 24, 2011, the Code Enforcement Board considered the request for a lien reduction and recommends reducing the total fine lien to $4,029.38. 10. Approval for Use of the Withers- Maguire House as a Public Meeting Facility and Museum. (CIP Manager Butler) The City of Ocoee acquired the historic Withers - Maguire House on March 27, 1984, from Ademar Enterprises, which had planned to convert the former residence to a business facility. Since acquiring the property, the City of Ocoee has spent several hundred thousand dollars on maintenance and mechanical rehabilitation, such as air conditioning and roof replacement. Two State grants totaling about $300,000 were received by the City in 1991 and 1994 for purposes of rehabilitation and preservation of the structure. Those grants imposed restrictions on the use of the property for a 10 -year period that expired in 2004. As a result of those restrictions, the City entered into a management agreement with the Ocoee Historical Commission, which undertook management of the house and historical artifacts stored and displayed in the house beginning on November 7, 1995. The agreement, amended on March 5, 1996, designates the Ocoee Historical Commission as collection curator and museum operator. City staff and the Ocoee Historical Commission have met over the last few months and jointly determined that the property needs to be put to fuller use in order to resume its historical role as a community facility that is part of Ocoee daily life. Limiting its use to that of a museum is not meeting this need. Accordingly, it is proposed that the house be used for public meetings and rented for use by private parties to conduct small events, like weddings, receptions, and club meetings. I. STAFF ACTION ITEMS J. COMMENTS FROM COMMISSIONERS ADJOURNMENT PLEASE NOTE: IN ACCORDANCE WITH FLORIDA STATUTES 286.0105: ANY PERSON WHO DESIRES TO APPEAL ANY DECISION AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND FOR THIS PURPOSE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS BASED. ALSO, IN ACCORDANCE WITH FLORIDA STATUTE 286.26: PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE CITY CLERK, 150 N. LAKESHORE DRIVE, OCOEE, FL 34761, (407) 905 -3105 48 HOURS IN ADVANCE OF THE MEETING. Page 3 --