HomeMy WebLinkAbout09-20-2005 Agenda
OCOEE CITY COMMISSION
Ocoee Commission Chambers
150 North Lakeshore Drive
Ocoee, Florida
September 20, 2005
6:45 P.M.
Introduction of Hurricane Evacuees from New Orleans
Presentation of Proceeds from Lemonade Sales from the Children ofWesmere Subdivision
to the Ocoee Relief Fund
AGENDA
7:15 P.M.
REGULAR CITY COMMISSION MEETING
I A. CALL TO ORDER
Invocation
Pledge of Allegiance
Roll Call and Determination of Quorum
lB. PRESENTATIONS AND PROCLAMATIONS I
Presentation - Human Relations/Diversity Board to Present Their Strategic Plan,
Logo, Brochure, and Flyer for Sunday Founder's Day Activities - Chairperson
Lopez-Anderson. (Mayor Vandergrift)
I C. COMMENTS FROM CITIZENS/PUBLIC
I D. COMMISSIONERS ANNOUNCEMENTS/CORRESPONDENCE
E. CONSENT AGENDA
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE BOARD OF
CITY COMMISSIONERS AND WILL BE ACTED UPON BY ONE MOTION. THERE WILL BE NO SEP ARA TE
DISCUSSION OF THESE ITEMS UNLESS DISCUSSION IS DESIRED BY A MEMBER OF THE COMMISSION, IN
WHICH CASE THE MAYOR WILL INSTRUCT THE CITY CLERK TO REMOVE THAT ITEM FROM THE CONSENT
AGENDA AND SUCH ITEM WILL BE CONSIDERED SEP ARA TEL Y.
1. Approval and Acceptance of the Minutes of the Budget Workshops of August
10th and August 17, 2005. (City Clerk Eikenberry)
City Commission Regular Meeting
September 20, 2005
2. Reappointments of Four (4) Members to Parks and Recreation Advisory Board.
(City Clerk Eikenberry)
The Parks and Recreation Advisory Board was created by Ordinance No. 908 on September 2, 1986.
Its purpose is to advise the Mayor, the City Commission, City Manager, and Parks and Recreation
Director on the operation of the city's parks, recreational facilities and programs. The two-year terms
of Bradley Campbell (attended 10 out of 14 meetings), Joseph "Jay" Hembree (attended 7 out of 14
meetings), Robert McKey (attended 12 out of 14 meetings), Thomas Werts (attended 8 out of 14
meetings), and Rosemary Wilsen (attended 7 out 11 of meetings) ends October 1, 2005. They have
indicated they are willing to serve another term, if reappointed.
3. Appointment(s) to the Personnel Board. (City Clerk Eikenberry)
The Personnel Board shall consist of five members appointed by the City Commission for terms of
three years. The membership shall consist of at least one (1) employee, one (1) City
Commissioner, one (1) person who holds a management position with the City, and one (1) citizen
of Ocoee who is not employed by and does not hold office with the City. All members of the
Personnel Board must be qualified electors of the City. Any City employee, City Commissioner,
or person holding a management position with the City who is appointed to the Personnel Board in
order to remain a member of such Board. The Personnel Board has not met several years. The
terms of the Board expired in March 2005. At this time, the Personnel Rules and Regulations are
being revised, and it is necessary to reestablish this Board to assist in reviewing the proposed
revisions and to make recommendations to the Commission.
4. Approval to Expend and/ or Donate Forfeiture Funds to Law Enforcement
Related Uses/Charities. (Police Chief Goclon)
Per Florida State Statutes 932.7055 "...any local law enforcement agency that acquires at least $15,000
pursuant to the Florida Contraband Forfeiture Act within a fiscal year must expend or donate no less
than 15 percent of such proceeds for the support or operation of any drug treatment, drug abuse
education, drug prevention, crime prevention, safe neighborhood, or school resource officer
program(s).
5. Approval of Police Taser Purchase. (Police Chief Goclon)
Tasers have been proven to reduce officer and resistant subject injuries during confrontations that turn
physical or which have the propensity to turn physical. The Ocoee Police Department wishes to supply
all of its officers with Tasers to help protect themselves and others during such incidents. The Tasers
and related equipment would be purchased out of police forfeiture funds. The department currently
has 25 X-26 Tasers, not enough to issue one to each officer.
6. Approval of Plat for Ocoee Commons PUD Lot Dl Re-Plat. (City Engineer
Wheeler)
Ocoee Commons PUD is located at the northeast corner of Colonial Drive (State Road 50) and
Blackwood Avenue. This re-plat is for Ocoee Commons PUD Lot Dl, which consists of 3.793 acres
of commercial development. The applicant is requesting to split Lot D 1 into 2 lots, Lot 1 and Lot 2 as
shown on the attached plat. All required documentation pertaining to the re-platting of this lot has
been reviewed and approved by City staff.
7. Approval of Change Order No. 4 on the Ocoee Crown Point PUD with
Mastersite Development. (City Engineer Wheeler)
The Engineering Department requests that the City Commission approve Change Order no. 4 with
Master Site Development, Inc. on the Ocoee Crown Point PUD Phase 1 Infrastructure Project for the
close out of the project as originally designed. The change order results in an increase of$142,505.00,
with an increase in contract time of thirty calendar days.
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City Commission Regular Meeting
September 20, 2005
8. Approval and Authorization for the Ocoee Crown Point PUD Phase Ib
Infrastructure Project. (City Engineer Wheeler)
The Engineering Department requests that the Mayor and City Commission approve the overall project
and in so doing approve Change Order no. 5 with Master Site Development, Inc. for the constructed
improvements, the Second Amendment to Interlocal Agreement Regarding Coca-Cola Property, and
the Amendment to the VHB, Inc. Agreement for construction administration services related to this
project. The total cost of the Phase Ib Infrastructure Project is $1,122,260.00 and will be funded in
part from Ocoee and OCPS, based upon a 60-40 split, respectively.
9. Approval of Hydrilla Treatment for Lake Olympia. (Public Works Director
Zaitooni)
An aquatic plant analysis for Lake Olympia conducted by the University of Florida revealed that
Hydrilla was present at 70% of the stations where data was collected. This is considered to be at
aggressive level requiring treatment. Based on this information, staff has contacted State Department
of Environmental Protection for a permit to treat Lake Olympia with Sonar (Fluridone) at a rate of 18
oz per acre for Hydrilla. City will piggyback Orange County's Term Contract Y5-106-NW with
Aquatic Weed Control, Inc. for this treatment. The cost of the treatment is $19,894.00 to be funded
from the General Fund Contingency.
I F. PUBLIC HEARINGS
10. Special Exception for a Telecommunications Service Facility. Advertised in Orlando
Sentinel Classified on September 8, 2005. (Senior Planner Fabre)
The applicant has proposed a telecommunications facility on a 10,000 square feet lot adjacent to the
Ocoee Shopping Center parking lot. The telecommunications facility will be utilizing a 165 feet high
monopole with a 5 feet high lighting rod. The applicant is also proposing flush-mounted antennas,
which are less intrusive than conventional antennas, and has proposed a limit of 24 mounted antennas.
I G. REGULAR AGENDA I
11. Amendment to City Manager Employment Agreement Extending Term Thereof.
(City Attorney Rosenthal)
The City entered into an Employment Agreement with Robert D. Frank dated June 21, 2004. The term
of the agreement is scheduled to expire on September 30, 2005. At a Workshop Meeting held on
September 7,2005, the City Commission provided direction to the City Attorney regarding a proposed
amendment to the Agreement which would extend the term of 2 years, increase the base salary and
vehicle allowance, and waive the requirement for Mr. Frank to reside in the City during the term of the
Agreement.
12. Discussion on Sanitation Curbside & Commercial Contracts and Future
Direction. (Public Works Director Zaitooni)
City's Commercial & Multi-Family Contract and the Residential Yard & Bulky Waste Contract will
expire in August 2006. City will have the option of extending the Contracts for another two (2) years
or negotiate a limited term service with the current hauler. Additionally, the current residential garbage
and recycling hauler, Waste Services of Florida, Inc. (WSI) has indicated the desire to be released from
their contract with the City due to the restricted terms of the contract and City's dissatisfaction with
their performance. The mutual termination will be negotiated to include interim service until such time
that a permanent solution is in place. Preliminary analysis by staff has determined that it is in the best
interest of the City to negotiate a mutual separation with WSI and seek a solution, which will
encompass all sanitation services. Primary options to consider include (1) phased-in in-house
operations, and (2) an RFP process for a re-packaged sanitation service by a private hauler. Staff
requests direction from City Commission regarding the available options. The City can also choose to
require WSI to perform the work per Contract.
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City Commission Regular Meeting
September 20, 2005
13. Discussion Re: West Orange Chamber Discover Advertisement. (Multi-
Media/Community Events Manager Elliott)
The West Orange Chamber is preparing its 2006 Community Profile and Membership Directory. The
ad rates are as follows: 1/8 page == $695,1/4 page == $1098,1/2 page == $1895, and a full page =
$2995. All advertisements are full color. The cost of all ads includes a direct hyperlink to the City's
web site on the West Orange Chamber's community profile network. The Chamber prints 5,000
copies. Traditionally the city has reserved a Y2 page, full color advertisement in the magazine.
14. West Orange/South Lake Transportation Task Force Dues. (Multi-
Media/Community Events Manager Elliott)
The City of Ocoee will be hosting the organizations annual update meeting on October 6, 2005, at 10
a.m. in the City Commission Chambers. Attendees include the County Mayor, Commissioners and the
Department of Transportation's District Secretary, and many State Representatives. However, we
have not paid our yearly 2005 municipal dues yet due to a perceived limited benefit associated with the
continuation of membership. The Task Force has been an integral factor in the widening project along
State Road 50, in which of course the City will benefit.
15. Discussion Re: West Orange Chamber of Commerce Board Appointment.
(Mayor Vandergrift)
16. Discussion on Hurricane Relief Efforts. (Commissioner Anderson)
1 H. STAFF REPORTS
I I. COMMENTS FROM COMMISSIONERS
I ADJOURNMENT
PLEASE NOTE: IN ACCORDANCE WITH FLORIDA STATUTES 286.0105: ANY PERSON WHO DESIRES TO
APPEAL ANY DECISION AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND FOR THIS
PURPOSE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH
INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS BASED.
ALSO, IN ACCORDANCE WITH FLORIDA STATUTE 286.26: PERSONS WITH DISABILITIES NEEDING
ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE
CITY CLERK, 150 N. LAKE SHORE DRIVE, OCOEE, FL 34761, (407) 905 -3105 48 HOURS IN ADVANCE OF THE
MEETING.
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