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Home My WebLink About09-06-05 Agenda OCOEE CITY COMMISSION Ocoee Commission Chambers 150 North Lakeshore Drive Ocoee, Florida September 6, 2005 AGENDA 7:15 P.M. REGULAR CITY COMMISSION MEETING I A. CALL TO ORDER Invocation Pledge of Allegiance Roll Call and Determination of Quorum lB. PRESENTATIONS AND PROCLAMATIONS Proclamation - United States Constitution Week - September 17th_23rd. Vandergrift) I (Mayor Presentation Regarding Boat Races on Starke Lake - American Power Boat Association. I C. COMMENTS FROM CITIZENS/PUBLIC I D. COMMISSIONERS ANNOUNCEMENTS/CORRESPONDENCE E. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE BOARD OF CITY COMMISSIONERS AND WILL BE ACTED UPON BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS DISCUSSION IS DESIRED BY A MEMBER OF THE COMMISSION, IN WHICH CASE THE MAYOR WILL INSTRUT THE CITY CLERK TO REMOVE THAT ITEM FROM THE CONSENT AGENDA AND SUCH ITEM WILL BE CONSIDERED SEP ARA TEL Y. 1. Approval and Acceptance of the Regular City Commission Minutes of August 16,2005, and Visioning Workshop of July 28, 2005. (City Clerk Eikenberry) 2. Appointment to Citizen Advisory Council for Ocoee Fire Department. (City Clerk Eikenberry) The Citizen Advisory Council for Ocoee Fire Department (CACOFD) was created and adopted by Resolution No. 2003-20 on September 16, 2003. The Resolution provides that CACOFD membership shall consist of no less than 15 members and no more than 25 members. Members must be legal residents of the City or owners of real property or businesses in Ocoee. There are currently twelve (12) members serving on the CACOFD and the board is meeting with less than 15 members with Commission's approval. One (1) application was recently submitted for the CACOFD; therefore, staff recommends the Honorable Mayor and City Commission consider appointing Frances McEachern to the CACOFD with term ending November 2008. 3. Approval of Communication/Network Connections for Human Resources Department. (Public Works Director Zaitooni) As a part of the plan to relocate the Human Resources Department to Community Center to relieve over-crowding at the City hall, the Information Systems (IS) Department has obtained a quote from CompServ to install the required communication/network connection. The total cost is $2,500 to be funded from the General Fund Contingency. City Commission Regular Meeting September 6, 2005 4. Approval of Settlement Agreement with Jim Gleason. (City Attorney Rosenthal) Jim Gleason brought a lawsuit against the City in connection with his termination as City Manager. Court ordered mediation was held on August 17, 2005. This resulted in a settlement, which is recommended for approval by the City Manager and City Attorney. 5. Approval to Award RFQ #0502 Professional Engineering & Hydrological Services for City of Ocoee's Consumptive Use Permit Renewal with St. Johns River Water Management District. (Purchasing Agent Tolbert) The City's Consumptive Use Permit with St. Johns River Water Management District expires December 2006. In compliance with State Statute Section 287.055 and policies and procedures of the City ofOcoee Purchasing Code Chapter 21, a Request for Qualifications (RFQ) was advertised with the intent to award a contract to one (1) qualified engineering-hydrological firm, team and/or individual to perform the required services. The firm selected by the City will provide the needed services so as to assist the City in obtaining its' renewal of the C.U.P. from the SJRWMD before the current permit expires December 2006. 6. Approval to Award Bid #B05-09-R Construction Services for Pre-Engineered Public Works Buildings. (Purchasing Agent Tolbert) The scope of work includes services for construction of the pre-engineered Ocoee Public Works Buildings. This is a "turn key" contract to furnish, construct and/or install, and make operational, the specified buildings for the Public Works Department at 301 Maguire Road, Ocoee, Florida 34761. 7. Approval for Rejection of Bid #B05-11, Seventh Avenue Construction. (Purchasing Agent Tolbert) The City intended to award a contract for the construction of Seventh A venue. The budgeted amount is approximately $350,000.00. The bids were reviewed by the Public Works and Finance Departments. Per Bob Zaitooni, Public Works Director, staff recommends rejecting all bids, as the lowest bid is approximately 53% ($186,000) over the budgeted amount. Staff is pursuing several other less costly alternatives for the construction of this project in accordance with our current Developer's Agreement. 8. Approval to Award Bid #B05-14 Sign Printer/Cutting Plotter. (Purchasing Agent Tolbert) The specifications are for the purchase of a high-speed inkjet printing/cutting plotter to be completely compatible with the existing sign fabrication software using FLEXIEXPERT 7.5N3. The budget includes $16,000 for this item. This item was continued from the July 19, 2005 City Commission agenda. 9. Approval of Emergency Medical Services Interlocal Agreement Between Orange County and the City of Ocoee. (Fire Chief Firstner) In order to improve and expand the City ofOcoee's pre-hospital Emergency Medical Services the Fire Department requested and was awarded a 100% non-matching grant from Orange County EMS for the purchase of 16 Automatic External Defibrillators (AEDs) to be distributed to City Facilities and Police vehicles. The subject Interlocal agreement must be executed in order to complete the award process. I F. PUBLIC HEARINGS ORDINANCE SECOND READINGS 10. Ordinance Amending Chapter 21 Purchasing Code. (Advertised in Orlando Sentinel Classified on August 21,2005). (Purchasing Agent Tolbert) Staff recognizes that enhancements and revisions to the existing purchasing ordinance are periodically necessary to streamline the procurement of commodities and contractual services for the City. The recommended changes address these issues and the increase in cost of items. The major revisions contained in this ordinance are: 1) the approval levels for purchases have been increased for department directors and the City Manager, 2) the number of quotes for each level has been revised, 3) amends definitions, 4) amends exemptions, and 5) clarifies some procedures. Procedures have been reviewed and will be updated to reflect the changes in this ordinance once adopted. Page 2 of 4 City Commission Regular Meeting September 6, 2005 I G. REGULAR AGENDA I 11. Approval of Large Scale Final Site Plan for Plantation Grove Phase 3, Lot 2. (Planning Manager Armstrong) The Plantation Grove commercial subdivision is located on the northeast corner of Maguire Road and Moore Road, with Phase 3, Lot 2 being located directly south of the Publix Shopping Center, east of the Hess gas station. The subject property comprises a single lot totaling 7.94 acres, is zoned Commercial Planned Unit Development (PUD) and designated as Commercial on the Future Land Use Map (FLUM). Staff has determined that the proposal is consistent with the approved PUD plan, the Preliminary Subdivision Plan, and the Final Subdivision Plan for Plantation Grove. Conditions of Approval affecting this portion of the site in the original PUD have been incorporated into the plans. 12. Appointment of Alternate Member to Code Enforcement Board. (City Clerk Eikenberry) The Code Enforcement Board was created by Ordinance No. 741 on June 16, 1981. The purpose of this board is to review infractions of the City Codes, negotiate compliance and impose fines for failure to comply. The board consists of seven (7) regular members and two (2) alternate members. At this time, there is one (1) opening for an alternate member to serve a three-year term. Applicants, James Morton (District 2), Steven Ballard (District 2), and Ronald Strosnider (District 4) have indicated interest in serving on the Code Enforcement Board. 13. Request for Reduction of Fines and Release of Lien Code Enforcement Board Case No 04-036 W.S. Alexander. (Building Official Jones) A lien was placed on this property from code enforcement board case no. 04-036. Facts revealed that the property owner expired in his home and no one was appointed as a custodian of the property. The survivor does not have the means to arrange care of the property. A property management company is now representing the survivor. A request for lien waiver was made to maximize the benefits of the sale of the property to the survivor. The property is now in compliance. The current fine is $33,000.00. 14. Discussion Regarding Commission Chambers Voting System. (Multi- Media/Community Events Manager Elliott) At the City Commission meeting on August 2, 2005, the Commission requested that staff prepare a report regarding a new electronic voting system for the City Commission Chambers. Each system considered must be integrated successfully with the City's television broadcast system and the Commission Chambers audio set-up. Upgrades to OGTV will be necessary. 15. Discussion and Direction Regarding Sexual Predator Zoning. (Mayor Vandergrift) I H. STAFF REPORTS 1 I. COMMENTS FROM COMMISSIONERS I ADJOURNMENT PLEASE NOTE: IN ACCORDANCE WITH FLORIDA STATUTES 286.0105: ANY PERSON WHO DESIRES TO APPEAL ANY DECISION AT TIDS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND FOR TIDS PURPOSE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WIDCH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS BASED. ALSO, IN ACCORDANCE WITH FLORIDA STATUTE 286.26: PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE CITY CLERK, 150 N. LAKESHORE DRIVE, OCOEE, FL 34761, (407) 905 -3105 48 HOURS IN ADVANCE OF THE MEETING. Page 3 of 4