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HomeMy WebLinkAbout07-05-05 Minutes MINUTES OCOEE CITY COMMISSION July 5, 2005 at 7:15 P.M. REGULAR CITY COMMISSION MEETING I A. CALL TO ORDER Mayor Vandergrift called the regular session to order at 7: 15 p.rn. in the Commission Chambers of City Hall. Commissioner Parker gave the Invocation and Gloria of the Sweet Adelines, led the Pledge of Allegiance to the Flag. City Clerk Eikenberry called roll and declared a quorum present. Roll Call: Mayor Vandergrift, Commissioner Anderson, Commissioner Howell, Commissioner Johnson, and Commissioner Parker. Also Present: City Manager Frank, City Attorney Rosenthal, and City Clerk Eikenberry. I B. PRESENTATIONS AND PROCLAMATIONS Proclamation - Sweet Adelines International Week/Day - July 11th_18th. (Mayor Vandergrift) I C. COMMENTS FROM CITIZENS/PUBLIC Tony Bushert, Sleepy Harbor - asked about the plans for the new Post Office that may be built in Ocoee and City Manager Frank advised it is in the preliminary stages and we are trying to get new contacts at the Post Office for Ocoee residents because the contact person they gave us is on extended vacation. We will post the information on OGTV. James Fleming- 511 Worth Avenue, questioned some of the Code Enforcement processes in the City and said Code Officers should be advised not to trespass on private property without the owner's permission. He also said he did not agree with the changes that were made to the Board during the last Commission Meeting. I D. COMMISSIONERS ANNOUNCEMENTS/CORRESPONDENCE Commissioner Howell- no comments Commissioner Anderson- the new stop sign at Lady A venue and Marlene Drive is blocked by Crepe Myrtles and difficult to see. Public Works Director Zaitooni advised they would look at it tomorrow morning and trim them, if necessary. Commissioner Johnson- The Ocoee High School baseball program is having a golf tournament at Forest Lakes this Saturday at 1:00 p.m., sign up and lunch is at noon, and it is $65.00. They have offered a free foursome to City staff He said to ask interested employees if they would like to participate. Commissioner Parker - said Homes In Partnership, Inc. is celebrating their 30th anniversary with an appreciation banquet on Thursday, October 20,2005. City Commission Regular Meeting July 5, 2005 6. Consideration of Contract for Utility Management and Operations Service with Dyer, Riddle, Mills & Precourt, Inc. (City Manager Frank) Commission approved the expenditure of funds up to $25,000 for Utilities Director consulting services at the April 19th Commission Meeting. The process to hire a Utilities Director took longer than originally anticipated. Additional expenses of $16,400 were incurred before successfully hiring Charles Smith as the new Utilities Director. 7. Consideration of Richfield Subdivisions MVP Grant Application. (Multimedia/Community Events Manager Elliott) At the City Commission Meeting on March 1, 2005, the Commission approved allowing the Richfield Subdivision to submit a late MVP Grant application as there was still funding remaining within the account. However, Commission made it contingent upon the project coming back before Commission for approval prior to implementation. 8. Consideration to Award Bid #B05-10, Replacement of Community Center Air Conditioning System. (Purchasing Agent Tolbert) The scope of work includes removal of the existing three (3) 7.5-ton units and appurtenances, and installation of three (3) new 7.5 ton Trane or equal units and appurtenances. The budget includes $30,000 for this project. The bid was publicly advertised on May 15, 2005, and opened on June 15, 2005. There were five (5) responses to this bid. The Public Works Department and Finance Department have reviewed all bids. Staff recommends awarding the bid to Apple Air Conditioning & Heating, Inc. as the most responsive and responsible bidder. 9. Living Waters Church Special Exception Application Fee Waiver. (Principal Planner James) The Living Waters Church is applying for a Special Exception and requests a waiver of the application fee under the "Policy for Non-Profit Organizations Wishing to Request a Waiver of Development Review Application Fee" approved by the City Commission on February 18, 2003. The Church has submitted a written request and the necessary documents to prove its non-profit status. The church is requesting the waiver of the Special Exception application fee of$I,OOO. The church will be required, under the above policy, to submit the $1,000 Review Deposit for the application. City Attorney Rosenthal read the resolution for Consent Agenda Item#4, adopting Railroad Reimbursement Agreement. Consent Agenda Vote: Commissioner Parker. seconded bv Commissioner Johnson. moved to approve Consent Aaenda. Items #1 throuah #9. includina Resolution No. 2005-007 under Item #4. Motion carried 5-0. I F. PUBLIC HEARINGS - None I G. REGULAR AGENDA 10. Appointments to the Code Enforcement Board. (City Clerk Eikenberry) The board consists of seven (7) regular members and two (2) alternate members. Chairman John Linebarier (District 2) resigned effective May 17, 2005, leaving a regular member opening on the board and Member Konicek (District 3) resigned effective June 27, 2005, leaving an alternate member opening on the board. Applicants, James Morton and Steven Ballard, both from District 2 have indicated interest in serving on the Code Enforcement Board. Commissioner Johnson asked if we could table this item until the next meeting, he has some interested residents in his district that would like to participate on this board and he would like to include their applications. Consensus of the Commission was to table this item until Julv 19. 2005. Page 3 of5 City Commission Regular Meeting July 5, 2005 11. Discussion Re: City of Ocoee 80th Birthday Celebration. (Mayor Vandergrift) Mayor Vandergrift said the City is 80 years old this year and he would like to discuss how we should celebrate it. Commissioner Anderson said the gazebo was built in the past in honor of the City's 60th Birthday, and we might want to look into refurbishing it and replacing the roof Commissioner Parker suggested holding a celebration there again this year with a "re-raising" of the gazebo and a ribbon cutting ceremony with a giant birthday cake. City Manager Frank asked if we wanted to include something, such as a float, in the Founder's Day event to commemorate the 80th Birthday, and the consensus of the Commission was to have staff also look into that. . 12. Discussion Re: Naming of New Seniors'lVeterans' Center. (Mayor Vandergrift) Consensus of the Commission was to direct the Community Relations Division to work on a method that would include city residents' input into the namina of the Center. Commissioner Howell suggested that it be named after Tommie Sanders, and Commission Parker agreed that if we were going to name it in someone's honor, it should be Tommie. I H. STAFF REPORTS - none I I. COMMENTS FROM COMMISSIONERS Commissioner Anderson - read part of an email from Henry Morgan at 304 S. Lakeshore Drive, and asked about the garbage haulers spilling liquids in the street when they pick up garbage, and about the age of their trucks. He said they were supposed to use trucks that were 5 years old or less and they appear to be using much older trucks on a regular basis. Public Works Director Zaitooni said liquids would sometimes leak out when the garbage is being compacted, and he will look into the spills reported by Mr. Morgan. Mayor Vandergrift asked about holiday pickup schedules for garbage, to which Public Works Director Zaitooni said they have four holidays that they do not pick up (Thanksgiving, Christmas, New Year's and Forth of July). Mr. Zaitooni agreed to have that information placed in the ''News to You" to remind residents. Commissioner Howell- none Commissioner Johnson-I) asked about getting a new rate schedule for all of the City facilities that are rented. City Manager Frank said he has been discussing formulating a comprehensive resolution that would cover all charges in the recreation programs and it can be brought back to the Commission in that form, 2) said we need to find a way to control the boaters at Starke Lake on the weekends. Boaters are running their boats up on the shoreline near kids and others who are in the picnic area. He said we should consider requiring ( free) permits for City residents and charge non-residents a fee to use the ramp, and we need enforce safety issues in areas where boats are prohibited due to swimmers or picnickers; and 3) asked if the recreation impact fees can be used to purchase bleachers for Ocoee High School for the football season starting in September. Mayor Vandergrift said he talked to previous Parks and Recreation Director Farmer about the cost of possibly renting bleachers to get them through this season. City Page 4 of5 City Commission Regular Meeting July 5, 2005 Manager Frank said Finance Director Horton, City Attorney Rosenthal, and he will look into what portion ofImpact Fees, if any, can be used for assiSting the school. Mayor Vandergrift read a live email from Frances Watts asking if seniors can be a part of naming the new SeniorNeteran's Center, and Ms. Watts also welcomed Commissioner Johnson back. Commissioner Anderson - said the retention pond at the Christian Service Center is overgrown and asked if the City can assist. The consensus of the Commission, without obiection, was to have the City helD with the clean UD of the retention Dond at the Christian Service Center. Commisisoner Parker - none Mayor Vandergrift - distributed several emails and said they are trying to form a Lake Watch Committee, and asked Commission if they feel we are at the point of declaring permanent "No Wake Zones" to prevent erosion of the lake and water on the road around Starke Lake. Public Works Director Zaitooni said they are watching it constantly and does not feel that there is a need to take any immediate action. He said he would address the issue of the tree roots being exposed. Commissioner Anderson asked about placing buoys out to designate certain swimming areas. Public Works Director Zaitooni said he would like to check into options and make sure we are not violating any rules from water management authorities. City Manager Frank added we would make sure there are no liability issues. Commissioner Anderson read a live email from resident Rick Roberts, 208 East Silver Star Road, which suggested all boaters should be charged a launch fee, and officers should patrol the boat ramp area on the weekend. Mayor Vandergrift announced a Water Watch Meeting tomorrow night at 7:00 p.m. I ADJOURNMENT The meeting adjourned at 8:05 p.m. Attest: APPROVED: City of Ocoee '7 :S -:5.~iLId: s. Scott Vandergrift, Mayor Page 50f5