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Home My WebLink About04-19-2005 Agenda OCOEE CITY COMMISSION Ocoee Commission Chambers 150 North Lakeshore Drive Ocoee, Florida. April 19, 2005 AGENDA 7:15 P.M. REGULAR CITY COMMISSION MEETING I A. CALL TO ORDER Invocation Pledge of Allegiance Roll Call and Determination of Quorum IB. PRESENTATIONS AND PROCLAMATIONS Proclamations - Municipal Clerks Week - May 1 st_ 7th. (Mayor Vandergrift) Arbor Day - April 29, 2005. (Mayor Vandergrift) I C. COMMENTS FROM CITIZENS/PUBLIC I D. COMMISSIONERS ANNOUNCEMENTS/CORRESPONDENCE E. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE BOARD OF CITY COMMISSIONERS AND WILL BE ACTED UPON BY ONE MOTION. THERE WILL BE NO SEP ARA TE DISCUSSION OF THESE ITEMS UNLESS DISCUSSION IS DESIRED BY A MEMBER OF THE COMMISSION, IN WHICH CASE THE MAYOR WILL INSTRUCT THE CITY CLERK TO REMOVE THAT ITEM FROM THE CONSENT AGENDA AND SUCH ITEM WILL BE CONSIDERED SEP ARA TEL Y. 1. Approval and Acceptance of the Regular City Commission Minutes of March 15, 2005, and April 5, 2005. (City Clerk Eikenberry) 2. Reappointment of Kitsy Phillips and Mary Ellen Murray to Human Relations/Diversity Board. (City Clerk Eikenberry) Kitsy Phillips and Mary Ellen Murray were both appointed to the HRDB in May 2004 to serve an initial one-year term. Both have indicated that they would like to serve another term, if reappointed. Although the board was established in May 2004, it did not have enough members to have a meeting until September 2004. Kitsy Phillips attended four (4) out of seven (7) meetings during her term. Mary Ellen Murray attended seven (7) out of seven (7) meetings during her term. 3. Appointment of Ryan Colbert to Parks and Recreation Advisory Board. (City Clerk Eikenberry) The Parks and Recreation Advisory Board is a thirteen-member board and currently has two (2) vacant seats. Board members must be residents of the City. Only one application was on file for the Parks and Recreation Advisory Board, therefore, staff recommends the City Commission consider appointing Ryan Colbert as Member of the Parks and Recreation Advisory Board for a two-year term ending on October I, 2007. 4. Consideration of Crestwood Commons Name Change. (Community Development Director Wagner) The Crestwood Commons townhome development is proposed to be located on Lot "c" of the Ocoee Commons PUD. The owner of the property has requested the name change in order to distinguish the townhome portion from the overall subdivision. Crestwood Heights will allow this distinction because it does not contain the word 'commons' in the title. The project is now ready to begin construction and the owner has met with city staff for a pre-construction meeting on February 24, 2005. City Commission Regular Meeting April 19, 2005 5. Consideration of Relocation of Fuel Monitoring System and Purchase of Tank Level Communicator for New Fuel Tanks with Approval of Payment to TRAK Engineering in the Amount of $4,815.00. (Public Works Director Zaitooni) City will be constructing a new fuel station at 301 Maguire Road, which is scheduled to become active at the end of May 2005. This item for moving the fuel monitoring system from 370 Enterprise Street to 301 Maguire Road and the addition of 2 Tank level Communicators for the total cost of $4,815.00. Funds have been established for the new fuel station under FY 04-05 CIP. 6. Consideration of Change Order #1, Bid #BOS-OS for $2,710.50 to American Compliance Technologies, Inc. for Fuel Station. (Public Works Director Zaitooni) Staff solicited a cost proposal from the selected City vendor, American Compliance Technologies, Inc., to change the proposed attached fill port for the new fuel tanks to 2 independent remote fill ports. This change is for simplifying the filling process and increased safety of the system. The cost of this change is $2,710.50. 7. Consideration to Award Bid #BOS-08, Term Contract for Concrete Construction to A&M SI Construction Company, Inc. and Gibbs & Register, Inc. (Purchasing Agent Tolbert) This is a re-bid from earlier this fiscal year. The scope of work and bid form has been revised in anticipation of receiving consistent bids. Staff recommends that the City Commission award a three (3) year contract for various concrete construction of sidewalks, ramps, driveways, slabs, gutters, spillways, vertical curbs, curbs and gutters, etc. for projects less than $80,000 in construction costs per work order, on an as needed basis. 8. Consideration of Ad for Florida League of Cities Quality Cities Advertisement. (Multimedia/Community Events Manager Elliott) The City annually agrees to place an advertisement in the Florida League of Cities Magazine, Quality Cities. The advertisement has in the past featured a photo of the City Commission, the city's logo, and extends best wishes to the Florida League of Cities for a successful conference. Ocoee's advertisement last year was a full page in black and white. 9. Consideration to Authorize Staff to Enter into Contract Negotiations for Entertainment for Founder's Day 2005 in an Amount not to Exceed $57,000.00. (Parks and Recreation Director Farmer) The headline entertainment is estimated to be over the $15,000 limit that necessitates City Commission authorization for expending funds. Staff requests authorization to sign a contract for Sawyer Brown, Craig Morgan, Jason Aldean, Gary Lewis and the Playboys, and Klassique. This fee is payable the day of the show and will be made with a combination of City Funds and sponsorship dollars. 10. Consideration of Purchase of Two (2) Motorola Astro XTL 5000 Digital Mobile Radios and Five (5) Motorola XTS Model Digital Portable Radios by Piggybacking off the Orange County Contract. (Fire Chief Firstner) In order to maintain compatibility and interoperability with Motorola radios currently utilized by the Ocoee Fire Department and the Orange County radio users group, Motorola radios must be purchased. Motorola is a sole source provider for these radios and offers only the Orange County contract pricing with mobile radios costing $3,582.75 each and portable radios costing $3,687.30 each. I F. PUBLIC HEARINGS I 11. Consideration to Award Bid #B05-07, Notice of Sale of City of Ocoee Owned Real Estate, Including Gas/Diesel Tanks and Pump: 370 Enterprise Street to Overnite Transportation Company in the Amount of $1,226,600.00; and Authorize Mayor and City Clerk to Execute the Purchase and Sale Agreement for this Property. (Purchasing Agent Tolbert) Page 2 of3 City Commission Regular Meeting April 19, 2005 ORDINANCE SECOND READINGS 12. An Ordinance Amending City of Ocoee Police Officers' and Firefighters' Retirement Trust Fund. (City Manager Frank) I G. REGULAR AGENDA I 13. Consideration of the Study for the Renovation of Old Fire Station #1 and Provide Direction to Staff. (Public Works Director Zaitooni) City's consultant, Herbert-Halback Inc. (HHI) has completed a study for the renovation of the Old Fire Station #1. The study evaluated various alternatives for the renovation of the building intended for the use by the City's Building/Code Enforcement Division. In addition to interior/exterior renovations, the recommended modification will allow for the future reconstruction of the entrance to City Complex. The costs of the building renovations are estimated at $590,000. 14. Consideration to Award RFP#05-002, Design Build Services for Ocoee Senior CitizenslV eterans Service Center to Southern Building Services in the Amount of $549,539.00. (Purchasing Agent Tolbert) The budget for this project is $550,000 funded by grants from the U.S. Department of Housing and Urban Development (HUD). The scope of work includes a design-build project to modify and renovate the existing building and grounds at the Ocoee Senior CitizensNeterans Service Center (formerly Glad Tidings Church) located at 1701 Adair Street, Ocoee, Florida. I H. STAFF REPORTS I I. COMMENTS FROM COMMISSIONERS I ADJOURNMENT PLEASE NOTE: IN ACCORDANCE WITH FLORIDA STATUTES 286.0105: ANY PERSON WHO DESIRES TO APPEAL ANY DECISION AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND FOR THIS PURPOSE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS BASED. ALSO, IN ACCORDANCE WITH FLORIDA STATUTE 286.26: PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE CITY CLERK, 150 N. LAKE SHORE DRIVE, OCOEE, FL 34761, (407) 905 -3105 48 HOURS IN ADVANCE OF THE MEETING. Page 3 of3