HomeMy WebLinkAbout04-19-05 Minutes
MINUTES
OCOEE CITY COMMISSION
April 19, 2005 at 7:15 P.M.
REGULAR CITY COMMISSION MEETING
I A. CALL TO ORDER
Mayor Vandergrift called the regular session to order at 7:15 p.m. in the Commission
Chambers of City Hall. Commissioner Parker gave the Invocation and Commissioner
Johnson led the Pledge of Allegiance to the Flag. City Clerk Eikenberry called roll and
declared a quorum present.
Roll Call: Mayor Vandergrift, Commissioner Anderson, Commissioner Howell, Commissioner
Johnson, and Commissioner Parker.
Also Present: City Manager Frank, City Attorney Rosenthal, and City Clerk Eikenberry.
I B. PRESENTATIONS AND PROCLAMATIONS
Proclamations - Municipal Clerks Week - May 1 st_ 7th. (Mayor Vandergrift)
Arbor Day - April 29, 2005. (Mayor Vandergrift)
I C. COMMENTS FROM CITIZENS/PUBLIC
Dennis Chico, Andy Baron, Michelle Baron, and Gordon Davis, spoke about concerns
regarding Westyn Bay. They discussed issues of: 1) the masonry wall they were told would be
built around the exterior of the property, 2) the traffic problems that would be caused by routing
the exit through a subdivision, and 3) the amenities not being large enough to accommodate
current or future residents. Commissioner Howell said he and City staff would have a meeting
with the developer, Transeastern, and the builders, Beezer Homes, to see if they were willing to
work with homeowners. Community Development Director Wagner met separately in the
Mayor's office with all of the Westyn Bay residents that were in attendance to get an account of
all of their issues.
James Fleming, 511 Orange Avenue, spoke about an American Legion program "When a Blue
Turns to Gold." He invited everyone to the picnic on Armed Forces Day, on May 21, 2004
11 :00 a.m. to 4:00 p.m. to raise money for non-profit organizations and give out Blue Star
Service Banners to families in West Orange County. He asked for permission to place it on
OGTV.
I D. COMMISSIONERS ANNOUNCEMENTS/CORRESPONDENCE
Commission Johnson, announced the Lions Club Golf Tournament on May 7, 2005, at 11:30
a.m. He said he would like to have the City participate by purchasing an Entry Fee for a
Foursome ($250) and a Hole Sponsor ($150), and hold an employee drawing allowing someone
from the staff to win the Foursome Entry Fee and participate in the tournament.
City Commission Regular Meeting
April 19, 2005
Commissioner Johnson. seconded by Commissioner Anderson moved to
approve the purchase of an entry fee ($250 per foursome) and a Hole Sponsor
{J150) and hold a drawing among City employees so that the winning employee
can participate in the Lion's Club Golf Tournament. Motion carried 5-0.
Commissioner Parker 1) announced the Ocoee Elementary Spring Fling, Saturday, from noon
until 4:00 p.m. to help raise money for the school nurse.
I E. CONSENT AGENDA
1. Approval and Acceptance of the Regular City Commission Minutes of March 15,
2005, and April 5, 2005. (City Clerk Eikenberry)
2. Reappointment of Kitsy Phillips and Mary EDen Murray to Human
RelationslDiversity Board. (City Clerk Eikenberry)
Kitsy Phillips and Mary Ellen Murray were both appointed to the HRDB in May 2004 to serve an initial one-year
term. Both have indicated that they would like to serve another term, if reappointed. Although the board was
established in May 2004, it did not have enough members to have a meeting until September 2004. Kitsy Phillips
attended four (4) out of seven (7) meetings during her term. Mary Ellen Murray attended seven (7) out of seven (7)
meetings during her term.
3. Appointment of Ryan Colbert to Parks and Recreation Advisory Board. (City
Clerk Eikenberry)
The Parks and Recreation Advisory Board is a thirteen-member board and currently has two (2) vacant seats. Board
members must be residents of the City. Only one application was on file for the Parks and Recreation Advisory
Board, therefore, staff recommends the City Commission consider appointing Ryan Colbert as Member of the Parks
and Recreation Advisory Board for a two-year term ending on October 1, 2007.
4. Consideration of Crestwood Commons Name Change. (Community Development
Director Wagner)
The Crestwood Commons townhome development is proposed to be located on Lot "C" of the Ocoee Commons
PUD. The owner of the property has requested the name change in order to distinguish the townhome portion from
the overall subdivision. Crestwood Heights will allow this distinction because it does not contain the word
'commons' in the title. The project is now ready to begin construction and the owner has met with city staff for a
pre-construction meeting on February 24,2005.
5. Consideration of Relocation of Fuel Monitoring System and Purchase of Tank Level
Communicator for New Fuel Tanks with Approval of Payment to TRAK Engineering in
the Amount of $4,815.00. (public Works Director Zaitooni)
City will be constructing a new fuel station at 301 Maguire Road, which is scheduled to become active at the end of
May 2005. This item for moving the fuel monitoring system from 370 Enterprise Street to 301 Maguire Road and
the addition of2 Tank level Communicators for the total cost of$4,815.00. Funds have been established for the new
fuel station under FY 04-05 CIP.
6. Consideration of Change Order #1, Bid #B05-05 for $2,710.50 to American
Compliance Technologies, Inc. for Fuel Station. (Public Works Director Zaitooni)
Staff solicited a cost proposal from the selected City vendor, American Compliance Technologies, Inc., to change
the proposed attached fill port for the new fuel tanks to 2 independent remote fill ports. This change is for
simplifying the filling process and increased safety of the system. The cost of this change is $2,710.50.
7. Consideration to Award Bid #B05-08, Term Contract for Concrete Construction to
A&M SI Construction Company, Inc. and Gibbs & Register, Inc. (purchasing Agent
Tolbert)
This is a re-bid from earlier this fiscal year. The scope of work and bid form has been revised in anticipation of
receiving consistent bids. Staff recommends that the City Commission award a three (3) year contract for various
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City Commission Regular Meeting
April 19, 2005
concrete construction of sidewalks, ramps, driveways, slabs, gutters, spillways, vertical curbs, curbs and gutters, etc.
for projects less than $80,000 in construction costs per work order, on an as needed basis.
8. Consideration of Ad for Florida League of Cities Quality Cities Advertisement.
(Multimedia/Community Events Manager Elliott)
This item was pulled/rom the Consent Agenda to be heard separately after Item #10.
9. Consideration to Authorize Staff to Enter into Contract Negotiations for
Entertainment for Founder's Day 2005 in an Amount not to Exceed $57,000.00. (parks
and Recreation Director Farmer)
The headline entertainment is estimated to be over the $15,000 limit that necessitates City Commission
authorization for expending funds. Staff requests authorization to sign a contract for Sawyer Brown, Craig Morgan,
Jason Aldean, Gary Lewis and the Playboys, and Klassique. This fee is payable the day ofthe show and will be
made with a combination of City Funds and sponsorship dollars.
10. Consideration of Purchase of Two (2) Motorola Astro XTL 5000 Digital Mobile
Radios and Five (5) Motorola XTS Model Digital Portable Radios by Piggybacking off the
Orange County Contract. (Fire Chief Firstner)
In order to maintain compatibility and interoperability with Motorola radios currently utilized by the Ocoee Fire
Department and the Orange County radio users group, Motorola radios must be purchased. Motorola is a sole source
provider for these radios and offers only the Orange County contract pricing with mobile radios costing $3,582.75
each and portable radios costing $3,687.30 each.
Commissioner Anderson. seconded by Commissioner Johnson moved to
approve Consent Agenda Items 1.2.3.4.5.6. 7. 9. and 10. as presented. Motion
carried 4-0. with Mayor Vandergrift away from the dais.
8. Consideration of Ad for Florida League of Cities Quality Cities Advertisement.
(Multimedia/Community Events Manager Elliott) ** PULLED FROM THE CONSENT AGENDA
FOR DISCUSSION
The City annually agrees to place an advertisement in the Florida League of Cities Magazine, Quality Cities. The
advertisement has in the past featured a photo of the City Commission, the city's logo, and extends best wishes to
the Florida League of Cities for a successful conference. Ocoee's advertisement last year was a full page in black
and white.
Commissioner Anderson said he pulled this item from the consent agenda to have Commission
consider a 'li page advertisement, rather than a full page.
Commissioner Anderson. seconded by Commissioner Johnson. moved to
approve the purchase of a "h page advertisement in the Florida League of Cities'
Quality Cities Magazine at a cost of $300.00. Motion carried 4-0. with Mayor
Vandergrift away from the dais.
I F. PUBLIC HEARINGS
11. Consideration to Award Bid #B05-07, Notice of Sale of City of Ocoee Owned Real
Estate, Including GaslDiesel Tanks and Pump: 370 Enterprise Street to Overnite
Transportation Company in the Amount of $1,226,600.00; and Authorize Mayor and City
Clerk to Execute the Purchase and Sale Agreement for this Property. (purchasing Agent
Tolbert)
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City Commission Regular Meeting
April 19, 200S
Purchasing Agent Tolbert explained the bid process, and said the City has a contract from
Overnite Transportation Company and a 10% deposit.
City Attorney Rosenthal said that according to the Charter, any action disposing of property
worth more than $100,000.00 requires a Public Hearing. This was advertised in the paper as a
public hearing.
Mayor Pro Tem Anderson opened the Public Hearing.
Mayor Pro Tem Anderson closed the Public Hearing.
Commissioner Johnson. seconded by Commissioner Parker. moved to Award Bid
#B05-o7. for the sale of city-owned real estate. including gas/diesel tanks and
pump: 370 Enterprise Street to Overnite Transportation Company in the amount
2f.j1.226.600.00. with two amendments to the contract that the closina date will
be changed to June15. 2005. and that a survey will be provided at least two weeks
prior to closina. Motion carried 4-0. with Mayor Vanderarift away from the dais.
ORDINANCE SECOND READINGS
12. An Ordinance Amending City of Ocoee PoHce Officers' and Firefighters'
Retirement Trust Fund. (City Manager Frank)
City Attorney Rosenthal read the title of the ordinance.
City Manager Frank explained that this amendment will provide for an additional $200
supplemental monthly retirement benefits for those who have retired October 1, 2004, or later.
This is fully funded by the State of Florida Chapter 175/185 funds and there is no additional cost
to the City. The pension participants voted on what type of benefit increase they would like to
receIve.
Commissioner Howell. seconded by Commissioner Parker. moved to adopt on
second reading. the ordinance 2005-007 amending the City of Ocoee Police
Officers' and Firefighters' Retirement Trust Fund. Motion carried 4-0. with Mayor
Vanderarift away from the dais.
The ordinance as adopted carries the following title:
Ordinance 2005-007
AN ORDINANCE OF THE CITY OF OCOEE, FLORIDA, RELATING TO THE CITY OF
OCOEE MUNICIPAL POLICE OFFICERS' AND FIREFIGHTERS' RETIREMENT TRUST
FUND; AMENDING ORDINANCE NUMBER 96-20, AS SUBSEQUENTLY AMENDED;
AMENDING SECTION 6, BENEFIT AMOUNTS AND ELIGIBILITY; REPEALING ALL
ORDINANCES IN CONFLICT THEREWITH AND PROVIDING AN EFFECTIVE DATE.
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City Commission Regular Meeting
April 19, 2005
I G. REGULAR AGENDA
13. Consideration of the Study for the Renovation of Old Fire Station #1 and Provide
Direction to Staff. (public Works Director Zaitooni)
City's consultant, Herbert-Halback Inc. (HHI) has completed a study for the renovation of the Old Fire Station #1.
The study evaluated various alternatives for the renovation of the building intended for the use by the City's
Building/Code Enforcement Division. In addition to interior/exterior renovations, the recommended modification
will allow for the future reconstruction of the entrance to City Complex. The costs of the building renovations are
estimated at $590,000.
Public Works Director Zaitooni explained that the Fire Station Reuse Study includes three
Fayade Renovation Concepts to choose from, and he introduced Randy Raymond from HHI,
who explained the results of the study.
Mayor Vandergrift asked for the consensus of the Commission, to which Commissioner
Parker, Commissioner Johnson and Commissioner Howell said they would like to demolish
the building and create a parking lot, and Commissioner Anderson and Mayor Vandergrift
advised they would like to refurbish the building.
Public Works Director Zaitooni said the entranceway to City Hall and the sign can be included
in the Bluford Road project. Commissioner Anderson said he would like to have staff get costs
for an electronic bulletin board.
Commissioner Johnson. seconded by Commissioner Parker. moved to reiect the
renovation of old fire station #1 and have staff address demolition of the buildina
and conversion to a parkina lot in the next budaet. or this year if funds are
available. Motion carried 3-2. with Mayor Vanderarift and Commissioner
Anderson opposed.
14. Consideration to Award RFP#05-002, Design Build Services for Ocoee Senior
CitizensN eterans Service Center to Southern Building Services in the Amount of
$549,539.00. (purchasing Agent Tolbert) **This Item Heard before Item #13
The budget for this project is $550,000 funded by grants from the U.S. Department of Housing and Urban
Development (HUD). The scope of work includes a design-build project to modify and renovate the existing
building and grounds at the Ocoee Senior CitizensNeterans Service Center (formerly Glad Tidings Church) located
at 1701 Adair Street, Ocoee, Florida.
Purchasing Agent Tolbert explained the bid process, and why the Selection Committee made
the recommendation. Public Works Director Zaitooni explained that there is a list of 15 items
and any of those items can be pulled to make sure we do not exceed the $550,000.00.
Commissioner Parker. seconded by Commissioner Johnson. moved to approve
the Bid award RFP#OS-002 to Southern Buildina Services in the amount of
~S49.S39.00. Motion carried 4-0. with Mayor Vanderarift away from the dais.
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City Commission Regular Meeting
April 19, 2005
I H. STAFF REPORTS
City Manager Frank said that DRMP is the city's consultant providing the Utilities Director
consulting services. Commission approval is needed if the cost will exceed $15,000.00, and he
anticipates a $25,000.00 maximum before they can get someone on board.
Mayor Vanderarift. seconded by Commissioner Parker. moved to authorize the
expenditure UP to $25.000.00 to DRMP for the services of Utilities Director
Consultant. Motion carried 5-0.
Public Works Director Zaitooni - announced the garbage change taking place on May 2,2005,
and said approximately 6,000 residents would be affected. There will be door hangers placed on
all residents who are affected by the change
I I. COMMENTS FROM COMMISSIONERS
Commissioner Howell, Commissioner Anderson, Commissioner Johnson, Commissioner
Parker - had no comments.
Mayor Vandergrift- 1) read a note from Francis Watts reminding everyone about the West
Orange Senior Picnic at 12 noon on April 21, 2005, 2) stated a resident on Orlando Avenue
advised his garbage was not picked up, to which Public Works Director Zaitooni said he will
look into it, 3) announced two open houses for the Ocoee High School (the first on April 23,
2005, for families and staff and the second on April 30, 2005, for the entire community), 4) said
the cost on these events would be $5000.00 - $12,000.00 and he would like to get co-sponsorship
from businesses, clubs, etc., and have the City decide if they want to get involved,S) said Ocoee
High School Homecoming is September 23,2005, and feels the City should also be part of that,
and 6) stated the first new directional sign for the school would go up tomorrow, and there would
be more throughout the City.
I ADJOURNMENT
The meeting adjourned at 8:55 p.m.
Attest:
APPROVED:
City of Ocoee
..
~
S. Scott Vandergrift, Mayor
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