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Home My WebLink About03-01-2005 Agenda OCOEE CITY COMMISSION Ocoee Commission Chambers 150 North Lakeshore Drive Ocoee, Florida March 1, 2005 AGENDA 7:15 P.M. REGULAR CITY COMMISSION MEETING I A. CALL TO ORDER Invocation Pledge of Allegiance Roll Call and Determination of Quorum I B. PRESENT A TIONS AND PROCLAMATIONS Presentation of Winning Essays for the Naming of Ocoee High School. (Mayor Vandergrift) I C. COMMENTS FROM CITIZENS/PUBLIC I D. COMMISSIONERS ANNOUNCEMENTS/CORRESPONDENCE E. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE BOARD OF CITY COMMISSIONERS AND WILL BE ACTED UPON BY ONE MOTION. THERE WILL BE NO SEP ARA TE DISCUSSION OF THESE ITEMS UNLESS DISCUSSION IS DESIRED BY A MEMBER OF THE COMMISSION, IN WHICH CASE THE MAYOR WILL IN STRUT THE CITY CLERK TO REMOVE THAT ITEM FROM THE CONSENT AGENDA AND SUCH ITEM WILL BE CONSIDERED SEP ARA TEL Y. 1. Approval and Acceptance of the Regular City Commission Minutes of February 15. 2005. (City Clerk Eikenberry) 2. Appointment of Gary Hood, Max Jacobs, and Ryan Colbert to the Community Merit Award Review Board. Member Axtell does not wish to be reappointed. (City Clerk Eikenberry) The Community Merit Review Award Board was formed March 2002. Resolution No. 2004-09, created the By-Laws allowing for initial appointment of three members to serve a three-year term, and two members to serve a four-year term. Thereafter, all members shall serve two-year terms and may be reappointed, irrespective of the number of years previously served. 3. Reappointment of Rob McKey and Milton West to the Planning and Zoning Board. (City Clerk Eikenberry) The three-year term of Robert McKey and Milton West of the Planning and Zoning Commission ended February 2005. Mr. McKey and Mr. West have indicated they are willing to serve another term, if reappointed. 4. Consideration of Approval of Change Order No.3 With Prime Construction Group, Inc. for Reclaimed Water Booster Pumping Facility Project. (City Engineer Wheeler) To perform the work in tapping the CONSERV pipeline, the contractor was required to work around the existing water mains in the area; one of the existing gate valves was not operating correctly and needed to be replaced. Progress Energy changed the required electrical connection from what was City Commission Regular Meeting March 1, 2005 designed to an isolated breaker meter connection for safety reasons. The contractor requested additional time because of delays associated with the three hurricanes. Their location was either unknown or in an area that was not in the way of the new construction. The change order amount to include these items is $5,322.67 with an increase of forty-three calendar days. 5. Quarterly Financial Report-First Quarter Fiscal Year 2005. (Finance Manager Carter) This report covers activity for the period October 1, 2004, through December 31, 2004, and revenues are being collected as anticipated for all funds. Expenditures are being closely monitored and are within expected ranges. 6. Consideration of Approval of Use of the City of Orlando's Contract BI0S-201S for Rehabilitation of Clarke Road Pavement from Silver Star Road to White Road. (Public Works Director Zaitooni) City's current fiscal year budget contains a project for rehabilitation and resurfacing of Clarke Road, from Silver Star Road to White Road. After considerable research and analysis, staff arrived at an engineering solution to rehabilitate and correct deficiencies on Clarke Road within this segment. Staff evaluated the current active governmental contracts and received a quote from Orlando Paving Company based on City of Orlando's Contract BI05-2015. 7. Consideration of Approval of Change Orders No.5 and 6 to Groundtek of Central Florida, Contract No. B03-01. (Public Works Director Zaitooni) The requested Change Orders for the addition of new locations to the current contract #B03-0 1 with Grountek of Central Florida for general mowing. Change Order #5 is for addition of Fire Station #1 at $748.00 per month and Change Order #6 is for addition of City Retention Pond on Thornebrooke Drive for $162.00 per month. 8. Consideration of Approval of Short Plat for 109 W. Oakland Avenue. (Engineer Nasser) This short plat is for 109 W. Oakland Avenue, which consists of a 3 unit single-family residential development. 9. Consideration of Awarding RFQ No. 0501, Continuing Contracts for Transportation Planning Consulting Services to Renaissance Planning Group and Dyer, Riddle, Mills, and Precourt. (Purchasing Agent Tolbert) The City's continuing contract for transportation planning consulting services has expired. In compliance with policies and procedures of the City of Ocoee Purchasing Code Chapter 21, a Request for Qualifications (RFQ) was advertised with the intention to award continuing contracts for transportation planning consulting services to no fewer than two (2) firms deemed to be the most highly qualified to perform the required services. 10. Consideration of Motorola Radio Purchase. (Police Chief Goc1on) In order to maintain compatibility and interoperability with Motorola radios currently utilized by the rest of our police fleet and the Orange County radio users group, Motorola radios must be purchased. Motorola is a sole source provider for these radios and offers only the Orange County contract pricing with mobiles costing $3,582.75 each and portables costing $3,687.30 each. 11. Consideration of FDOT Permit Signature Resolution. (Police Chief Goclon) The Florida Department of Transportation (FDOT) requires permits from local government authorities to temporarily close state roads that are located within the local government authorities' jurisdictions. Parade permit requests and special event requests on state roads are often applied for shortly before the event, allowing no time for a public meeting. The designation of the City Manager (Acting City Manager) or Public Works Director (Acting Public Works Director) or Chief of Police (Acting Chief of Police) as the signatory authority for the local government authority will expedite the permitting process with FDOT. Page 2 of 4 City Commission Regular Meeting March 1, 2005 F. PUBLIC HEARINGS ORDINANCES FIRST READING 12. An Annexation and Rezoning Ordinance Relating to Grace Community Faith Church. (Principal Planner James) Grace Community of Faith Church is requesting the annexation of a 6.92-acre parcel, and a change of zoning from Orange County Residential (RC-E) to the City of Ocoee Low Density Residential (R-I- AA). I G. REGULAR AGENDA 13. McKey Street Project; Walker-Ma2uire Ri2ht-of-Wav Vacation. (Principal Planner James) The alley runs in a north-south direction between Oakland Avenue and McKey Street parallel to Bluford Avenue. This vacation is a component of the overall McKey Street Project where two additional portions of alleyway needed for the project will be dedicated to the City. When completed this alleyway will run in an east-west direction connecting Cumberland Avenue to Bluford Avenue. This roadway is not an arterial or collector. Since the roadway is neither a collector nor an arterial road, a Planning & Zoning Commission recommendation is not required. 14. Wofford Road Ri2ht-of-Wav. (Principal Planner James) Wofford Road is a north-south roadway that starts at Story Road and ends at the SR429 ROW. The western portion of the ROW is in Winter Garden (vacated on August 12,2004) and the eastern portion is within the City ofOcoee. The roadway dead-ends and serves only Auto Auction properties and is not an arterial or collector road. The vacation will exclude the north 40 feet to allow for the future widening of Story Road from two to four lanes. Progress Energy requested a guying easement and this agreement was executed between the applicant and Progress Energy on December 8, 2004. Since the roadway is neither a collector nor an arterial road, a Planning & Zoning Commission recommendation is not required. 15. Villas at Woodsmere - Preliminary Subdivision Plan/Final Subdivision Plan. (Senior Planner Grimms) The Villas at Woodsmere townhouse development is located on the west side of Good Homes Road, just north of SR 50 and the Good Homes Plaza. The property has a Professional Offices and Services Future Land Use designation in the Comprehensive Plan and is zoned P-S. The northern edge of the subject property abuts part of the Rose Hill subdivision in Orange County. The southern edge and western edges of the subject property abut the Good Homes Plaza shopping center and an existing retention pond. This site is covered with planted pines and a mixture of oak trees and other varieties of trees scattered around the property. Page 3 of4 City Commission Regular Meeting March 1, 2005 I H. STAFF REPORTS I I. COMMENTS FROM COMMISSIONERS I ADJOURNMENT PLEASE NOTE: IN ACCORDANCE WITH FLORIDA STATUTES 286.0105: ANY PERSON WHO DESIRES TO APPEAL ANY DECISION AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND FOR THIS PURPOSE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS BASED. ALSO, IN ACCORDANCE WITH FLORIDA STATUTE 286.26: PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE CITY CLERK, 150 N. LAKE SHORE DRIVE, OCOEE, FL 34761, (407) 905 -3105 48 HOURS IN ADVANCE OF THE MEETING. Page 4 of 4