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HomeMy WebLinkAbout02-01-2005 Agenda OCOEE CITY COMMISSION Ocoee Commission Chambers 150 North Lakeshore Drive Ocoee, Florida February 1, 2005 AGENDA 7:15 P.M. REGULAR CITY COMMISSION MEETING I A. CALL TO ORDER Invocation Pledge of Allegiance Roll Call and Determination of Quorum I B. PRESENT A TIONS AND PROCLAMATIONS Presentation of Chair to Retired Ofc. William Simon. (Police Chief Goclon) I C. COMMENTS FROM CITIZENS/PUBLIC I D. COMMISSIONERS ANNOUNCEMENTS/CORRESPONDENCE E. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE BOARD OF CITY COMMISSIONERS AND WILL BE ACTED UPON BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS DISCUSSION IS DESIRED BY A MEMBER OF THE COMMISSION, IN WHICH CASE THE MAYOR WILL INSTRUT THE CITY CLERK TO REMOVE THAT ITEM FROM THE CONSENT AGENDA AND SUCH ITEM WILL BE CONSIDERED SEP ARA TEL Y. 1. Consideration of Approval of Community Merit Awards - November 2004 Cycle. (Assistant to the City Manager Shira) The application window for this cycle was November 1 through November 30. The City received 12 applications. The Community Merit Awards Board respectfully recommends funding the applications for a total of$5,000 this cycle. This will leave $5,000 for the second cycle, which takes place in April. 2. Consideration of Additional Travel Funds For Political Consultant Louis Rotundo. (City Manager Frank) Mr. Rotundo attended more legislative meetings than anticipated, therefore exceeding the travel allowance of $2000 for the year 2004. Additional required funds of $115.76 from commission contingency is needed to pay the balance ofMr. Rotundo's travel for 2004. 3. Consideration of Piggyback of Seminole County Contract A/B-378-99, Term Contract for Hot & Cold Asphalt Concrete; and Approval to Award Resurfacing Proiects to Orlando Paving Company for $158,298. (Public Works Director Zaitooni) The City's current fiscal year budget contains a list of resurfacing projects for implementation. Staff evaluated the current active governmental contracts and received quotes from Orlando paving Company and Ranger Construction based on the governmental contracts. Staff is requesting City Commission to: a) approve use of Seminole County Annual Bid A/B-378-99/GMG, b) to award the project for $158,298 to Orlando Paving Company and, c) approve a contingency amount of$3,000. 4. Consideration of Metropolitan Bureau of Investigation/Florida Department of Law Enforcement Mutual Aid Agreement. (Police Chief Goclon) The Mutual Aid Agreement between the member agencies of the Metropolitan Bureau ofInvestigation and the Florida Department of Law Enforcement expired December 1,2004. The Metropolitan Bureau The Mutual Aid Agreement between the member agencies of the Metropolitan Bureau ofInvestigation and the Florida Department of Law Enforcement expired December 1,2004. The Metropolitan Bureau ofInvestigation (of which the Ocoee Police Department is a member) would like to renew its Mutual Aid Agreement with the Florida Department of Law Enforcement through December 1,2007. 5. Consideration of Data Sharine: Consortium Ae:reement. (Police Chief Goclon) The Cooperative Research Agreement for the Public Safety Technology Center at the University of Central Florida (Data Sharing Consortium) allows member law enforcement agencies to have access to law enforcement computer files of its fellow members. The information can be used to prevent and solve crimes. The Honorable Mayor and Board of City Commissioners approved the purchase of the server required to become part of this consortium in the FY2004/2005 budget. The amount authorized was $15,705. The server, software, and associated costs totaled $13,273.76, leaving $2,431.24. It is requested that $1,699.67 from the remaining $2,431.24 be authorized to pay for the annual maintenance fee/membership costs to UCF as the sole source for this program. 6. Consideration of Award of Bid #B05-05, Fuel Storage & Pump Station. (Purchasing Agent Tolbert) This fiscal year's budget contains $75,000 for the complete installation of a new fuel storage and pump station to be located at the Public Works Facility, 301 Maguire Road. The bid was publicly advertised on December 5, 2004, and opened on January 13,2005. There were three (3) responses to this bid and staff recommends awarding the bid to American Compliance Technologies, Inc. as the most responsive and responsible bidder 7. Consideration of 4-Year Lease/Purchase with Suntrust Leasine: Corp. for New Citywide Vehicles and Equipment; and Authorization of Use of Various Governmental Contracts for the Procurement of these Vehicles and Equipment. (Purchasing Agent Tolbert) Authorization is needed to piggyback the FSA and FDOT contracts for the lease-purchase of the vehicles and equipment listed. Authorization is also needed to declare Heintzelman's Ford as the best source vendor for the purchase of the dump truck and claw truck. The dump truck came in over budget; therefore, authorization is needed for a budget transfer in the amount of $1,797.00 from the Right-of- W ay Maintenance account to the Streets/Traffic account. It is also the intent of Staff to consolidate the financing for the vehicles and equipment being purchased in order to realize a savings on the interest rate. This lease-purchase agreement is for four (4) years, and is the second of two lease agreements needed to complete the financing for the current year budgeted city vehicles and equipment. 8. Consideration of Renewal of Slude:e Hauline: Contract. (City Engineer Wheeler) The City of Ocoee is currently engaged in a contract with Shelly's Septic Tanks to haul dewatered sludge from the Wastewater Treatment Plant located at 1800 A.D. Mims Road to their disposal and treatment facility located at 104 E. Ponkan Road, Apopka, Florida. This contract will expire February 28, 2005. The existing contract has a provision in which the contract terms and conditions can be extended for a two-year period, which would enable the City of Ocoee's Wastewater Department to continue with the same contract without having to formally rebid the work. Shelly's is also requesting an increase of 3%, which is also a condition under the current approved contract with the City of Ocoee. I F. PUBLIC HEARINGS 9. Ocoee Business Park - Phase 1, Lot 2 - Preliminary/Final (Large Scale) Site Plan. (Senior Planner Fabre) The proposed Ocoee Business Park Site Plan will be an industrial/commercial flex space park, located in Ocoee Business Park Subdivision Phase 1 on Lot 2. The site itself consists of approximately 6.84 acres and is situated on the west side of HM Bowness Road approximately 1,375 feet south of the Franklin Street intersection. There will be a total of (4) four 30,000 square feet, one-story, structures on the site consisting of a combined total of 120,000 square feet of industrial/commercial flex space. 10. Consideration of Potential Solid Waste Collection Chane:es Within the City Limits. (Public Works Director Zaitooni) The City currently has a commercial franchise for the collection and disposal of the debris from commercial establishments within the City limits. City wishes to pursue and enact a residential construction and demolition debris (C & D) franchise as provided for under Chapter 143 ofOcoee City Code. A notification letter to all known haulers was mailed on December 6, 2004, to serve as the 45- day written notice to potential displaced private companies as required by Section 403.70605(3 )(b )(2), Florida Statutes. I G. REGULAR AGENDA 11. Discussion re: Mosquito Control. (Public Works Director Zaitooni) The community and the City Commission had requested staff to evaluate the potential and the feasibility of implementing a mosquito control program within the City limits. Staff contacted Clarke Mosquito Control to provide a feasible program to address the issues in the City. Clarke has provided a proposal for consideration by the City. A mosquito control program will cost between $76,000 to $150,000 annually depending on services requested. I H. STAFF REPORTS I I. COMMENTS FROM COMMISSIONERS I ADJOURNMENT PLEASE NOTE: IN ACCORDANCE WITH FLORIDA STATUTES 286.0105: ANY PERSON WHO DESIRES TO APPEAL ANY DECISION AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND FOR THIS PURPOSE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS BASED. ALSO, IN ACCORDANCE WITH FLORIDA STATUTE 286.26: PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE CITY CLERK, 150 N. LAKE SHORE DRIVE, OCOEE, FL 34761, (407) 905 -3105 48 HOURS IN ADVANCE OF THE MEETING.