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Home My WebLink About01-06-2004 Agenda OCOEE CITY COMMISSION Ocoee Commission Chambers 150 North Lakeshore Drive Ocoee, Florida January 6, 2004 AGENDA 7:15 P.M. REGULAR CITY COMMISSION MEETING I. CALL TO ORDER A. Invocation B. Pledge of Allegiance C. Roll Call and Determination of Quorum II. PRESENTATIONS AND PROCLAMATIONS A. Presentation - 2003 Tennis Players of the Year - Jessica Polk and Anthony Benaglio. (ParkslRecreation Director Farmer) B. Presentation - Winners of the City of Ocoee's Holiday Light Decoration Contest. (ParkslRecreation Director Farmer) III. COMMENTS FROM CITIZENS/PUBLIC IV. COMMISSIONERS ANNOUNCEMENTS/CORRESPONDENCE V. CONSENT AGENDA ALL MA TIERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE BOARD OF CITY COMMISSIONERS AND WILL BE ACTED UPON BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS DISCUSSION IS DESIRED BY A MEMBER OF THE COMMISSION, IN WHICH CASE THE MAYOR WILL INSTRUCT THE CITY CLERK TO REMOVE THAT ITEM FROM THE CONSENT AGENDA AND SUCH ITEM WILL BE CONSIDERED SEP ARA TEL Y. A. Approval and Acceptance of Minutes of City Commission Regular Session of (a) December 2, 2003 and (b) December 16,2003. (City Clerk Grafton) B. Approval and Authorization to Renew Contract with Louis Rotundo and Associates for Political Consulting Services for 2004. (City Manager Gleason) City Manager requests the City Commission renew the contract with Louis Rotundo and Associates for the calendar year starting January 1,2004, through December 31, 2004. The proposed contract from Mr. Rotundo is for $40,000 with a travel and miscellaneous expense allowance not to exceed $2,000 for a total of $42,000. C. Approval and Authorization for Mayor and City Clerk to Execute Change Order No.8 with Ryan, Inc., Eastern for Maguire Road Improvements- Segments 1 and 2. (Public Works Director Wheeler) The change order covers additional work required by the City to complete the project and adjusts the final contract quantities to final out the project. This is the final change order on this project pending litigation between the City and Ryan, Inc., Eastern. Approval of Change Order No.8 with Ryan, Inc., Eastern reduces the contract amount by $96,519.45, with an increase in contract time of28 days. D. Approval and Authorization to Waive the Formal Bid Process and Accept the Lowest Quote for the Purchase of a New Tractor. (Deputy Public Works Director Zaitooni) The Public Works Department, Stormwater Section budget for FY 2003-2004 includes funds for a purchase of a replacement tractor with a side-arm mower for Ocoee City Commission Regular Session January 6, 2004 ditch mowing. Three (3) written quotes for the purchase have been submitted by the following: 1) Fields Equipment Company, $70,916,2) Cobb Tractor Company, $67.300, and 3) Robinson Equipment Company, $85,000. In order to meet the City's financing deadline and avoid substantial delays for a formal bid, staff is recommending waiver of the formal bid process and acceptance of the lowest quote from Cobb Tractor Company. E. Approval and Authorization of $10,000 from the General Fund Contingency, Commissioner Discretionary Funds, for the Re-Landscaping of the Medians on Maguire Road, from Turnpike Overpass South to the End of Median. (Deputy Public Works Director Zaitooni) The Maguire Road median currently contains drought tolerant landscaping and, due to a combination of elements such as the type of plant used, poor preparation, and/or planting practice, and minimal maintenance, it has resulted in unacceptable rate of failure and unsightly conditions along this major entryway into the City. Therefore, a proposed landscaping with new plants, sod, and trees will need to be purchased and the cost is estimated at $10,000. F. Approval and Authorization for a Line Item Budget Transfer within the Human Resources Budget in the Amount of $2415.00 for the Purchase of an Identification Badge System. (Human Resources Director Diedrich) The Identification Badge System presently used by the Human Resources Department for employee identification purposes is obsolete. The City's camera and lamination ID system, purchased in December 1997, no longer meets technological requirements necessary for our employees. The new system would make user-friendly PVC photo ID cards with magnetic strip coding providing acceptable information to other agencies and the public as well as allowing for future compatibility with access and payroll software enhancements. G. Approval and Authorization of Purchase of Laptop Computer for the Community Development Department Building Division Using Funds Budgeted in the Capital Outlay Fund. (Building Official Phelps) The proposed laptop computer would be initially used by Mr. Phelps to aid in research and development of laptop or hand held units to be used by the building inspectors in the field. H. Approval and Authorization to Expend and/or Donate Forfeiture Funds to Law Enforcement Related Uses/Charities. (Police Chief Goclon) Per Florida State Statutes 932.7055 ".. . any local law enforcement that acquires at least $15,000 pursuant to the Florida Contraband Forfeiture Act within a fiscal year must expand or donate no less than 15 percent of such proceeds for the support or operation of any drug treatment, drug abuse education, drug prevention, crime prevention, safe neighborhood, or school resource officer program(s). The local law enforcement agency has the discretion to determine which program(s) will receive the designated proceeds." Chief Goclon's staff report has provided a list of several law enforcement uses/charities they have chosen to expend and/or donate money. Page 2 of3 Ocoee City Commission Regular Session January 6, 2004 VI. PUBLIC HEARINGS A. Approval and Authorization for Mayor and City Clerk to Execute Interlocal Agreement with Orange County for Collection and Disposal of Residential Solid Wastes. (Deputy Public Works Director Zaitooni) (STAFF RECOMMENDS TO BE CONTINUED TO FEBRUARY 3,2004, REGULAR COMMISSION MEETING) VII. OTHER BUSINESS A. Resolution No. 2004-01- Professional Parkway/Old Winter Garden Road Improvement Project (Parcel 126). (Assistant City Attorney Doty) B. Renewal of City Manager's Annual Contract. (Human Resources Director Diedrich) C. Approval and Authorization of a New Job Description for the Position of Multimedia/Community Events Manager. (Human Resources Director Diedrich) D. Discussion Re: Doss Property Purchase Agreement. (City Attorney Rosenthal) E. Approval and Authorization of $200,000 from Stormwater Improvement Funds (312) and R & R Funds (105), for Improvement of the Stormwater System on McKey Street in Conjunction with the Revitalization Project. (Deputy Public Works Director Zaitooni) F. Discussion Re: Regulation of Solicitors and Peddlers. (City Attorney Rosenthal) G. Discussion Re: Late Fee/Turn Off/Turn On Fee for Utilities. (Commissioner Howell) VIII. STAFF REPORTS IX. COMMENTS FROM COMMISSIONERS X. ADJOURNMENT FOR YOUR CONVENIENCE CITY COMMISSION AGENDAS THAT ARE HYPERLINKED TO BACKUP MATERIAL ARE AVAILABLE ON THE WEBSITE WWJi'~CI.OCOEE.FL.US. PLEASE NOTE: IN ACCORDANCE WITH FLORIDA STATUTES 286.0105: ANY PERSON WHO DESIRES TO APPEAL ANY DECISION AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND FOR THIS PURPOSE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS BASED. ALSO, IN ACCORDANCE WITH FLORIDA STATUTE 286.26: PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE CITY CLERK, 150 N. LAKESHORE DRIVE, OCOEE, FL 34761, (407) 905 -3105 48 HOURS IN ADVANCE OF THE MEETING. Page 3 of3