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Home My WebLink About12-07-04 Agenda OCOEE CITY COMMISSION Ocoee Commission Chambers 150 North Lakeshore Drive Ocoee, Florida December 7, 2004 AGENDA 7:15 P.M. REGULAR CITY COMMISSION MEETING I A. CALL TO ORDER Invocation Post Colors - Veterans Group - VFW 10147 National Anthem - Taylor Elliott Pledge of Allegiance Roll Call and Determination of Quorum I B. PRESENTATIONS AND PROCLAMATIONS Dissertation of Pearl Harbor- Lester Dabbs Certificates of Appreciation for the Veterans Memorial Interchange Committee Members: Representative Fred Brummer, Alice Berkley, John Bryd, Ed Bowers, Lou Cruseo, Gequita Cowan, Lester Dabbs, Jr., Louis Fazio, Jr., E.G. Engerhardt, J.R. Fleming, Betty Hager, Ed Moore, Tommy Sanders, Janet Shira, Artie Vecchio. (Mayor Vandergrift) Presentation of the American Flag to the "GoldStar Mothers". (Mayor Vandergrift) Certificates of Appreciation for the Flu Campaign Workers. (Mayor Vandergrift) I C. COMMENTS FROM CITIZENSfPUBLIC I D. COMMISSIONERS ANNOUNCEMENTS/CORRESPONDENCE E. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE BOARD OF CTIY COMMISSIONERS AND WILL BE ACTED UPON BY ONE MOTION. 11ffiRE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS DISCUSSION IS DESIRED BY A MEMBER OF THE COMMISSION, IN wmCH CASE THE MAYOR WILL INSTRUCT THE CTIY CLERK TO REMOVE mAT ITEM FROM THE CONSENT AGENDA AND SUCH ITEM WllL BE CONSIDERED SEPARATELY. 1. Approval and Acceptance of the Regular City Commission Minutes of November 16, 2004 and Special Session of November 16, 2004. (City Clerk Eikenberry) 2. Consideration of Motorola Service Maintenance Agreement in the Amount of $23,522.76 to Service Radio System. (police Chief Goclon) The current Motorola Service Agreement expired on September 30, 2004, the proposed agreement would take effect October 1, 2004, and runs through September 30, 2005. Included in the agreement is all the radio equipment currently owned by the City of Ocoee with the exception of the radio equipment purchased by the City for the Fire Department 3. Consideration of Annual School Resource Officer Agreement Between the City and the Orange County School Board. (police Chief Goclon) City Commission Regular Meeting December 7, 2004 The Police Departmmt provides three (3) police officers to four elemmtary schools and one (1) middle school located within the city limits. The annual agreement is required in order for the Police Department to understand its officers' responsibilities and for the City to be reimbursed by the Orange County School Board for a part of the officers' salaries. 4. Consideration to Reject Bid# B04-ll Term Contracts for Concrete Construction. (purchasing Agent Tolbert) Reject all bids due to inconsistent pricing and gen<2'ally failing to meet the intent of the solicitation. The bids will not be re-advertised. 5. Consideration to Reject Bid# BOS-Ol Citywide Right-Of-Way Mowing. (Purchasing Agent Tolbert) Reject all bids due to all bids being over budget. Staff is revising the scope of work and will re- advertise in the near future. 6. Consideration of Westyn Bay - Phase 3 Subdivision Plat. (City Engineer and Director of Public Utilities Wheeler) Westyn Bay-Phase 3 consists of 127 single-family residential units and lies on the northwest comer of the intersection of Ocoee-Apopka Road (S.R 437) and West Road and east of Lake Apopka. All required documentation pertaining to the platting of this development has been reviewed and approved by City staff. 7. Consideration of Temporary Road Closing of City Owned Streets for Christmas Block Party. (BuDding Official Phelps) Ms. Leonarda Richardson of Richfield Subdivision has made application to the City for a Special Events Permit for a Ouistmas block party that would require the temporary closing of a City owned street. The event will be held on December 11,2004, from 3pm -11:3Opm. The street to be closed is Springfield Drive. The following requiremmts will be met: 1) All residents that will be affected by the road blockage must be notified in advance; 2) Health Central Ambulance must be notified of the road closure in advance; 3) An emergency lane must be maintained at all times; and, 4) Roads must be blocked with proper barricades. 8. Consideration of Purchase of Gearbox Rotor and Shaft Assembly for Oxidation Ditch No. 1 from Kruger Company in the Amount of $16,845.67 and Funded from Sanitary Sewer R&R Account. (City Engineer and Director of Public Utilities Wheeler) The gearbox rotor and shaft assembly is an essential element to the overall operations of the wastewater treatment process. The new assembly will replace the existing unit, which is over tm years old and is reaching the end of its service life. The existing assembly will be refurbished at a lat<2' date and utilized as a backup fur em<2'gency conditions. 9. Consideration of Change Order No. 1 with Prime Construction Group, Ine. for the Removal of the Septic System and Abandonment of the Well in the Amount of $4,250.00; and Authorization for Mayor and City Clerk to Execute Change Order. (City Engineer and Director of Public Utilities Wheeler) When the Reclaimed Water Booster Pumping Facility Project was bid it did not include the removal of the old septic system and the abandonment of the old well on the property purchased for the City's pump station. Their location was eith<2' unknown or in an area that was not in the way of the new construction. The change order amount to include these items is $4,250.00 with an increase of two calendar days. 10. Consideration of Change Order No.2 with Prime Construction Group, Inc. for Additional Equipment Required to Install the Bore and Jack Under Maguire Road in the Amount of $37,603.75; and Authorization for Mayor and City Clerk to Execute Change Order. (City Engineer and Director of Public Utilities Wheeler) When the Reclaimed Water Booster Pumping Facility Project was designed it did not include the location of the Sprint duct bank installed as part of the Maguire Road project. The result was a design and bid that included a bore and jack installation under Maguire Road at a depth of twelve feet. The Page 2 of3 City Commission Regular Meeting December 7, 2004 Sprint duct bank required that the bore and jack be lowered by three feet, resulting in a change in excavation shoring from a trench box to sheet piling and the use of a steering head on the bore machine where one was not going to used before. The change order amount to include these items is $37,603.75 with an increase of seven calendar days. I F. PUBLIC HEARINGS None I G. REGULAR AGENDA I 11. Wavier Request for Maguire Crossing Small Scale Site Plan. (Senior Planner Grimms) 12. Discussion on Water Invasion Into Single Family Homes. (Building Official Phelps) 13. Consideration of Purchase Contract for Property Located at 201 N. Bluford Ave., Which Would Provide Assistance with Storm Water Mitigation. (City Manager Frank) 14. Discussion Re: Possible Enforcement of Weight Restrictions of Trucks on Bluford Ave., Clarke Road, McKey Street, and Brick Streets Throughout the City to Reduce Wear and Tear. (Commissioner Anderson) 15. Consideration of CanceUng the December 21, 2004, Commission Meeting. (Commissioner Anderson) I H. STAFF REPORTS I I. COMMENTS FROM COMMISSIONERS I ADJOURNMENT PLEASE NOTE: IN ACCORDANCE WIm FLORIDA STATUTES 286.0105: ANY PERSON WHO DESIRES TO APPEAL ANY DECISION AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND FOR THIS PURPOSE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS BASED. ALSO, IN ACCORDANCE WITH FLORIDA STATUTE 286.26: PERSONS WIm DISABILI'IlES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE CITY CLERK, 150 N. LAKESHORE DRIVE, OCOEE, FL 34761, (407) 90S -3105 48 HOURS IN ADVANCE OF THE MEETING. Page 3 of3