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Home My WebLink About08-03-2004 Agenda OCOEE CITY COMMISSION Ocoee Commission Chambers 150 North Lakeshore Drive Ocoee, Florida August 3, 2004 AGENDA 7:15 P.M. REGULAR CITY COMMISSION MEETING I. CALL TO ORDER A. Invocation B. Pledge of Allegiance C. Roll Call and Determination of Quorum II, PRESENTATIONS AND PROCLAMATIONS A, Proclamation - International Association of Fire Fi2hters Week - August 15 - 21, 2004. III. COMMENTS FROM CITIZENS/PUBLIC IV. COMMISSIONERS ANNOUNCEMENTS/CORRESPONDENCE V. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE BOARD OF CITY COMMISSIONERS AND WILL BE ACTED UPON BY ONE MOTION, THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS DISCUSSION IS DESIRED BY A MEMBER OF THE COMMISSION, IN WHICH CASE THE MAYOR WILL INSTRUCT THE CITY CLERK TO REMOVE THAT ITEM FROM THE CONSENT AGENDA AND SUCH ITEM WILL BE CONSIDERED SEPARATELY, A. Approval and Acceptance of the Minutes of the City Commission Regular Session of July 20. 2004. (Deputy City Clerk Brasher) B. Reappointment of Norman Beier, John Gorgan, Cecil Sammons, and Mark Linn to Citizen Advisory Council for Ocoee Police Department. (City Clerk Grafton) The 3-year terms of Member Norman Beier, John Grogan and Cecil Sammons end July 2004, The term of Member Mark Linn will end August 2004. All have indicated they are willing to serve another term if appointed. These terms will end July and August 2007, C. Reappointment of Sheila Grammer, Heidi Koch, and David Morris to the Education Commission. (City Clerk Grafton) The 2-year terms on members of the Education Commission end August 2004, Members Sheila Grammer, Heidi Koch and David Morris have indicated they are willing to serve another term if appointed, These terms will end August 2006. D. Approval and Authorization of Forest Trails Subdivision Plat; and Authorization for Mayor and City Clerk to Execute Plat. (Public Works Director Wheeler) (Continued to the August 17, 2004, City Commission Regular Meeting) This plat is for Forest Trails subdivision, which consists of 120 unit single-family residential development with its associated roads and stormwater management system serving the development. Forest Trails subdivision is located on the north side of Clarcona-Ocoee Road, a quarter of a mile west of Apopka- Vineland Road and directly across from Windstone subdivision. All required documentation pertaining to the platting of this development has been reviewed and approved by City staff. E. Approval and Authorization to Waive the Formal RFP Process for POWR Television/Landscape Up2rade Pro2ram. (Multimedia/Community Events Manager Elliott) Waiving the formal RFP process is necessary in order to enable staff to submit to the SJRWMD for a 50/50 cost share grant to be postmarked by the August 6, 2004, deadline, This grant would enable the City Commission Regular Meeting August 3, 2004 City to utilize the services of Valley Crest Landscape Maintenance, Glenn Acomb Florida Certified Landscape Architect, University of Florida Associate Professor, Ocoee Wal-Mart, and John Deere Landscape for all six (6) landscape upgrade projects in FY 2005, F. Approval and Authorization to Transfer Funds in the Amount of $29,000 from Contingency into the City Mana2er's Department Bud2et to Supplement the Personal Services Line Item. (Human Resources Director Diedrich) Payout issues for the former City Manager and changes in salary for the current City Manager require additional funding from Contingency to supplement the personal services line items in the budget for the City Manager's Department. Contingency balance as of July 22, 2004, was $117,000. The new balance would be $88,000, The Human Resources Department recommends transfer of $29,000 from Contingency into the budget for the City Manager's Department. G, Approval and Authorization to Transfer Funds in the Amount of $8,000 from Contingency into the Human Resources Department Bud2et for Funding the City's Educational Incentive Program for the Remainder of the Fiscal Year. (Human Resources Director Diedrich) The Educational Incentive Program provides funding for employees to pursue course work related to their job or to the long-range value of the employee to the City. Costs have been higher this year as program participants are seeking Master's level degrees and public safety certifications that are more costly than standard AAJAS or BA/BS levels. Contingency balance as of July 22,2004, is $88,000, Balance after this request would be $80,000, H. Approval and Authorization to Waive City's Formal Bid Process and Piggy- back off the State of Florida Contract 250-000-03-1 for the Purchase of Five Docked Laptops and Three Desktops from Dell. Inc. (Information Systems Director Ross) The Ocoee Fire Department has received a grant for Emergency Operations Center (EOC) upgrades, The Fire Department wishes to spend some of that grant money equipping the EOC with eight (8) computers, Dell provided quotes for the City's standard desktop PC and docked laptops, The total amount expensed to the grant for the cost of five (5) docked laptops and three (3) desktops would be $21,060,56, I. Approval and Authorization to Waive City's Formal Bid Process and Piggy- back off the State of Florida Contract for a Fair Market Lease of Replacement Copiers for Downstairs City Hall and the Public Works Administration Trailer with Lanier Worldwide, Inc. (Information Systems Director Ross) The copiers in downstairs City Hall and the Public works Administration trailer have been paid off and are now starting to show signs of wear and tear. The 2003/2004 Fiscal Year budget included funds to lease new copiers to replace these older units. Seven vendors (Canon, Imagistics, Dex, Lanier, Zeno, Toshiba, and Xerox) presented quotes for both the local and building copier models. Lanier provided the lowest 5-year total cost of ownership that best matched the quote specifications and used our existing copier software for each model. The estimated total cost of ownership for the copiers is $42,168 and $9,442 respectively, J. Approval and Authorization for Chan2e Order No.5 to Wharton-Smith for the Sum of $50,920 from Fire Impact Fees. (Fire Chief Strosnider) During the construction of the new fire station building items have been added or deleted due to various reasons of construction, The entire request for Change Order No,S has been carefully examined by Architects Design Group, Wharton-Smith, and City staff for accuracy. The percentage over the original construction value with this change order is 4.83%, VI. PUBLIC HEARINGS A. Ea2les Landin2 Preliminary Subdivision Plan. (Community Development Director Wagner) B. Second Reading of Ordinance. (First Reading May 4, 2004) Page 2 of3 City Commission Regular Meeting August 3, 2004 Poer Property - Ordinance No. 2004-09 - Large Scale Comprehensive Plan Amendment Adoption. (Community Development Director Wagner) VII. OTHER BUSINESS A. First Reading of Ordinances. (Second Readings and Public Hearing Scheduled for August 17,2004, at 7:15 p,m,) 1. Ocoee Crown Point PUD - Ordinance No. 2004-16, Land Use Plan/Preliminary Subdivision Plan Amendment (Poer Property Addition). (Community Development Director Wagner) 2. Oak Trail Reserve PUD - Ordinance No. 2004-17, Rezoning/Land Use Plan. (Community Development Director Wagner) 3. Westridge PUD (Community Development Director Wagner) a. Ordinance No. 2004-18, Small Scale Comprehensive Plan Amendment, b. Ordinance No. 2004-19, Second Revised Land Use Plan Amendment and Preliminary Subdivision Plan. B. Kensington Manor - Amendment to the Final Subdivision Plan (Community Development Director Wagner) C. Report on Landscape Ordinance Committee Recommendation. (Commissioner Parker) VIII. STAFF REPORTS IX. COMMENTS FROM COMMISSIONERS X. ADJOURNMENT PLEASE NOTE: IN ACCORDANCE WITH FLORIDA STATUTES 286,0105: ANY PERSON WHO DESIRES TO APPEAL ANY DECISION AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND FOR THIS PURPOSE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS BASED, ALSO, IN ACCORDANCE WITH FLORIDA STATUTE 286,26: PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE CITY CLERK, 150 N. LAKE SHORE DRIVE, OCOEE, FL 34761, (407) 905 -3105 48 HOURS IN ADVANCE OF THE MEETING, Page 3 of3