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HomeMy WebLinkAbout08-03-04 Minutes OCOEE CITY COMMISSION REGULAR SESSION HELD AUGUST 3, 2004 CALL TO ORDER Mayor Vandergrift called the regular session to order at 7:18 P.M. in the Commission Chambers in City Hall. Commissioner Parker led the invocation and Commissioner Johnson led the Pledge of Allegiance to the Flag. Acting City Clerk Brasher called the roll declared a quorum present. PRESENT: Mayor Vandergrift, Commissioners Anderson, Howell, Johnson, and Parker. Also present were City Manager Frank, City Attorney Rosenthal, Community Development Director Wagner, Fire Chief Strosnider, Assistant to the City Manager Shira, and Acting City Clerk Brasher. PRESENTATIONS AND PROCLAMATIONS Proclamation - International Association of Fire Fighters Week - August 15 - 21 Mayor Vandergrift read the International Association of Fire Fighters Week Proclamation. COMMENTS FROM CITIZENS/PUBLIC - None COMMISSIONERS ANNOUNCEMENTS/CORRESPONDENCE Commissioner Parker thanked all who attended National Night Out at Central Park. Commissioner Anderson said he would like the following items to be maintained on a regular basis so the cheerleaders who are practicing in the grassy area by the lake and gazebo can use the property. 1) mowing 2) fire ant treatment 3) trash receptacles. Commissioner Johnson said the restrooms are to be unlocked and stay unlocked until dark. Mayor Vandergrift announced the dedication of the Veteran's Memorial Interchange would be held in October and volunteers are needed. CONSENT AGENDA A. Approval and Acceptance of the Minutes of the City Commission Regular Session of Julv 20. 2004, (Deputy City Clerk Brasher) B, Reappointment of Norman Beier, John Grogan, Cecil Sammons, and Mark Linn to Citizen Advisory Council for Ocoee Police Department. (City Clerk Grafton) The 3-year terms of Member Norman Beier, John Grogan and Cecil Sammons end July 2004. The term of Member Mark Linn will end August 2004, All have indicated they are willing to serve another term if appointed, These terms will end July and August 2007, C, Reappointment of Sheila Grammer, Heidi Koch, and David Morris to the Education Commission, (City Clerk Grafton) The 2-year terms of 3 members of the Education Commission end August 2004, Members Sheila Grammer, Heidi Koch and David Morris have indicated they are willing to serve another term if appointed, These terms will end August 2006, City Commission Regular Meeting August 3, 2004 D, Approval and Authorization of Forest Trails Subdivision Plat; and Authorization for Mayor and City Clerk to Execute Plat. (Public Works Director Wheeler) (Continued to the August 17, 2004, City Commission Regular Meeting) This plat is for Forest Trail subdivision, which consists of 120 unit single-family residential development with its associated roads and stormwater management system serving the development. Forest Trails subdivision is located on the north side of Clarcona-Ocoee Road, a quarter of a mile west of Apopka-Vineland Road and directly across from Windstone subdivision, All required documentation pertaining to the platting of this development has been reviewed and approved by City staff, E. Approval and Authorization to Waive the Formal RFP Process for POWR Television/Landscape Up~rade Pro~ram. (Multimedia/Community Events Manager Elliott) Waiving the formal RFP process is necessary in order to enable staff to submit to the SJRWMD for a 50/50 cost share grant to be postmarked by the August 6,2004, deadline, This grant would enable the City to utilize the services of ValleyCrest Landscape Maintenance, Glenn Acomb Florida Certified Landscape Architect, University of Florida Associate Professor, Ocoee Wal-Mart, and John Deere Landscape for all six (6) landscape upgrade projects in FY 2005, F, Approval and Authorization to Transfer Funds in the Amount of $29,000 from Contingency into the City Mana~er's Department Bud~et to Supplement the Personal Services Line Item, (Human Resources Director Diedrich) Payout issues for the former City Manager and changes in salary for the current City Manager require additional funding from Contingency to supplement the personal services line items in the budget for the City Manager's Department. Contingency balance as of July 22,2004, was $117,000, The new balance would be $88,000, The Human Resources Department recommends transfer of $29,000 from Contingency into the budget for the City Manager's Department. G, Approval and Authorization to Transfer Funds in the Amount of $8,000 from Contingency into the Human Resources Department Bud~et for Funding the City's Educational Incentive Program for the Remainder of the Fiscal Year. (Human Resources Director Diedrich) The Educational Incentive Program provides funding for employees to pursue course work related to their job or to the long-range value of the employee to the City, Costs have been higher this year as program participants are seeking Master's level degrees and public safety certifications that are more costly than standard ANAS or BA/BS levels. Contingency balance as of July 22,2004, is $88,000, Balance after this request would be $80,000. H. Approval and Authorization to Waive City's Formal Bid Process and Piggy-back off the State of Florida Contract 250-000-03-1 for the Purchase of Five Docked Laptops and Three Desktops from Dell, Inc. (Information Systems Director Ross) The Ocoee Fire Department has received a grant for Emergency Operations Center (EOC) upgrades, The Fire Department wishes to spend some of that grant money equipping the EOC with eight (8) computers, Dell provided quotes for the City's standard desktop PC and docked laptops, The total amount expensed to the grant for the cost of five (5) docked laptops and three (3) desktops would be $21,060,56, I. Approval and Authorization to Waive City's Formal Bid Process and Piggy-back off the State of Florida Contract for a Fair Market Lease of Replacement Copiers for Downstairs City Hall and the Public Works Administration Trailer with Lanier Worldwide, Inc, (Information Systems Page 2 of 8 City Commission Regular Meeting August 3, 2004 Director Ross) The copiers in downstairs City Hall and the Public works Administration trailer have been paid off and are now starting to show signs of wear and tear. The 2003/2004 Fiscal Year budget included funds to lease new copiers to replace these older units, Seven vendors (Canon, Imagistics, Dex, Lanier, Zeno, Toshiba, and Xerox) presented quotes for both the local and building copier models, Lanier provided the lowest 5-year total cost of ownership that best matched the quote specifications and used our existing copier software for each model. The estimated total cost of ownership for the copiers is $42,168 and $9,442 respectively. J, Approval and Authorization for Change Order No.5 to Wharton-Smith for the Sum of $50,920 from Fire Impact Fees. (Fire Chief Strosnider) During the construction of the new fire station building items have been added or deleted due to various reasons of construction, The entire request for Change Order No, 5 has been carefully examined by Architects Design Group, Wharton-Smith, and City staff for accuracy, The percentage over the original construction value with this change order is 4,83%, Commissioner Anderson, seconded by Commissioner Parker, moved to approve Items A. B, C, D, E. F. G. H. I, and J of the consent aqenda as presented. Motion carried 5-0. PUBLIC HEARINGS Eagles Landing Preliminary Subdivision Plan. (Community Development Director Wagner) Community Development Director Wagner presented the Staff Report and exhibits for Eagles Landing. In addition, he gave detailed information regarding the requested waivers as well as the sharing of the community room between Eagles Landing and Westyn Bay. Staff recommends approval of the Preliminary Subdivision Plan, including the three (3) waivers for Eagles Landing. Randy June, representing Eagles Landing stated that residents of Eagles Landing would eventually be members of the Westyn Bay Homeowners Association. City Attorney Rosenthal said according to information he has received, Eagles Landing Subdivision would be annexing into the Westyn Bay Subdivision and the name of Eagles Landing will formally change to Eagles Landing at Westyn Bay. A lengthy discussion ensued regarding the use of the recreational facilities for Eagles Landing and Westyn Bay. The public hearing was opened. Brian Lefkowitz, representing Westyn Bay Subdivision, stated the members of Eagles Landing would be equal members of Westyn Bay Homeowners Association and will pay a fee at closing for amenities. Mayor Vandergrift asked if the project had a wet pond in which a fountain could be installed. Community Development Director Wagner said there is one wet pond and he would discuss the installation of a fountain with the developer. The public hearing was closed. Page 3 of8 City Commission Regular Meeting August 3, 2004 Commissioner Howell, seconded by Commissioner Anderson, moved to approve the Preliminary Subdivision Plan for Eaqles Landinq Subdivision, as date stamped received by the City on June 28, 2004. to include the three (3) waivers and subiect to the leqal comments provided in the memorandum by Foley & Lardner, dated July 29, 2004. Second Reading of Ordinance. (First Reading May 4, 2004) Poer Property - Ordinance No. 2004-09 - large Scale Comprehensive Plan Amendment Adoption, (Community Development Director Wagner) City Attorney Rosenthal read by title Ordinance No. 2004-09. Community Development Director Wagner gave detailed background regarding the Large Scale Comprehensive Plan Amendment and said the amendment was transmitted to the Department of Community Affairs (DCA) as required and DCA has no further comments on this amendment. The property was acquired by the City to add to the Coca Cola Property and its intended use is for single-family residential development that will be sold to developers to generate funds to pay for the acquisition of the property as well as the infrastructure that is being supplied in support of the new high school. Staff recommends adoption without changes of Ordinance NO. 2004-09. The public hearing was opened. As no one wished to speak, the public hearing was closed. Commissioner Anderson, seconded by Commissioner Parker, moved to adopt, without chanqes. Ordinance No. 2004-09, approvinq the Larqe Scale Comprehensive Plan Amendment, chanqinq the future land use classification on the 29.25-acre Poer Property from Oranqe County "Rural Aqriculture" to City of Ocoee "Low Density Residential" and "Conservation/Floodplains" Future Land Use classification. Motion carried 5-0. OTHER BUSINESS First Reading of Ordinances, (Second Readings and Public Hearing Scheduled for August 17, 2004, at 7:15 p.rn,) Ocoee Crown Point PUD - Ordinance No. 2004-16, land Use Plan/Preliminary Subdivision Plan Amendment (Poer Property Addition), (Community Development Director Wagner) City Attorney Rosenthal read by title Ordinance No. 2004-16. Oak Trail Reserve PUD - Ordinance No. 2004-17, Rezoning/land Use Plan, (Community Development Director Wagner) City Attorney Rosenthal read by title Ordinance No. 2004-17. Westridge PUD (Community Development Director Wagner) Page 4 of8 City Commission Regular Meeting August 3, 2004 Ordinance No. 2004-18, Small Scale Comprehensive Plan Amendment City Attorney Rosenthal read by title Ordinance No. 2004-18. Ordinance No. 2004-19, Second Revised Land Use Plan Amendment and Preliminarv Subdivision Plan, City Attorney Rosenthal read by title Ordinance No. 2004-19. KensinQton Manor - Amendment to the Final Subdivision Plan (Community Development Director Wagner) Community Development Director Wagner presented the Staff Report for Kensington Manor (fka McElroy Place). The developer is requesting two (2) waivers, which Staff supports. Staff recommends approval of the Amendment to the Final Subdivision Plan for Kensington Manor, as date stamped received by the City on July 1, 2004, as it relates to utilizing Lot # 65 for recreational purposes and granting a waiver for a reduction in the rear setback line from the required 30 feet to 25 feet to accommodate higher end home construction while maintaining the maximum 35% lot coverage, and granting another waiver delaying construction of the community building plus a pool and cabana prior to the Certificate of Occupancy being issued for the 51 st house. Developer Ed Hampden stated that due to the terrain of the subdivision, it is unlikely that homeowners would be able to build a swimming pool on their property, therefore; the developer would like to provide a community swimming pool on lot 65. Commissioner Parker. seconded bv Commissioner Anderson. moved to the Amendment to the Final Subdivision Plan for Kensinqton Manor, as date stamped received by the City on July 1, 2004, as it relates to utilize lot 65 for recreational purposes and qrantinq a waiver for a reduction in the rear setback line from the required 30 feet to 25 feet to accommodate hiqher end home construction while maintaininq the maximum 35% lot coveraqe, and qrantinq waiver #2 by delayinq construction of the community buildinq plus pool and cabana prior to the Certificate of Occupancy beinq issued for the 51st house. Motion carried 5-0. Report on Landscape Ordinance Committee Recommendation, (Commissioner Parker) Commissioner Parker gave a detailed overview of the nine (9) Landscape Ordinance Committee recommendations and asked the City Commission to agree to the nine (9) recommendations by the Landscape Ordinance Committee. The recommendations are as follows: 1. The Committee supports the dedication and funding of a new position in the Public Works/Utilities Department for a person to work proactively with utility customers to reduce water usage. Targeted customers would be those with a history of high use and customers who experience unusual increases. Funding should be guaranteed by the Commission with the direction to Staff to seek ways to offset the cost of the position through grants and/or other sources. Page 5 of 8 City Commission Regular Meeting August 3, 2004 2. The Committee recommends that the current landscape ordinance remain in effect while the Community Development Department initiates experimental programs to ensure viability and effectiveness of those programs. If the programs prove to be viable, they would be adopted as policies or the ordinance would be amended. The programs supported by the Committee are: a. Work the developer/builder(s) to incorporate the use of a certified irrigation specialist or other professional to ensure that irrigation systems installed are properly designed to provide efficient and water-wise coverage. b. Work with the developer/builder(s) to incorporate landscape designs that use Florida friendly, native and/or water-wise plant materials as a certain required minimum percentage of the total landscape design for and to offer those landscape designs to their clients. c. Work with builders in large residential projects to showcase water- wise landscaping on at least one of their model homes. 3, Support the Landscape Seminars arranges by the Community Relations Department and consider funding additional seminars based on the success of the even currently scheduled for August 26, 2004. 4. Support a proposed FY 04-05 OGTV show to be produced in the currently popular "Reality TV/Home Improvement" style that would seek sponsors, pick a home with high water volume use and re-vamp irrigation and landscape to increase efficiency. OGTV would monitor progress and show regular follow-up programs to illustrate success on the part of the homeowner. 5. Adopt a rate for new sod plantings to allow the sod to become properly established by setting a maximum number of gallons offered at a reduced rate for the average size lawn. Education would be required to allow the homeowner to properly monitor irrigation use. 6. Send regular mailings to all utility customers that are separate from the water bill, eye catching, concise, and colorful. Suggestions include a color postcard that provides "at a glance" interest to the recipient. 7, Provide similar eye catching educational material to all new utility account holders to help prevent "water bill sticker shock". 8. Work with local merchants to showcase and stock appropriate water- wise plant materials and to stock replacement parts for rain sensors. An example would be to work with Wal-Mart Super Center on maintaining a "Florida Friendly" section in their lawn and landscape department. 9. The City should take all necessary steps to lead by example in landscaping and water conservation. City Manager Frank stated there is a new position included in the budget for the fiscal year 2004-2005 regarding recommendation #1. Page 6 of8 City Commission Regular Meeting August 3, 2004 Mayor Vandergrift thanked the Landscape Ordinance Committee for their contribution and asked that the Committee continue to meet quarterly or on an "as need basis". Without objection, it was the consensus of the City Commission to adopt the Landscape Ordinance Review Committee recommendations with changes as necessary. STAFF REPORTS City Manager Frank y The City has responded to the letter from FD.O.T. and requested a ninety-day review time frame. y A Traffic Study in the subject area would cost the City approximately $4,000- $5,000 and asked for direction. Without objection, it was the consensus of the City Commission to postpone the Traffic Study until a response is received from F.D.O.T. Community Development Director Wagner y Said Thornbrooke Elementary School has placed portable classrooms on the ball field and the City has an agreement with the Orange County School Board that states portables would not be added to the park area. The City has paid for the park facilities and is maintaining the area as well. COMMENTS FROM COMMISSIONERS Commissioner Howell y Said Commissioner Parker did a great job on the Landscape Ordinance. Commissioner Anderson y Said he and Parks & Recreation Director Farmer went to Washington, D.C. and talked with Senator Nelson and Congressman Keller regarding the funding for the Senior CitizenNeteran Center. y He said he has invited Senator Nelson and Congressman Keller to Ocoee for a Town Meeting. Commissioner Johnson y Said Orange County is charging the residents of Windsor Landing for re-use service and this issue needs to be addressed. City Manager Frank said he would meet with Community Development Director Wagner and Public Works Director Wheeler regarding this issue. y Said he would like a fountain in the retention pond on Thornbrooke Avenue. y Said the landscaping along the road to Thornbrooke Park should be addressed. y Said the utility easement in the area of the Fire Station 1 and the new traffic signal should be mowed and maintained. City Manager Frank said he would address this issue with the appropriate department. y Announced Founder's Day is October 16 and volunteers are needed. Page 7 of8 City Commission Regular Meeting August 3, 2004 Commissioner Parker )0> Congressman Keller will be the guest speaker at the Rotary Club of Ocoee, Wednesday August 11 at 7:30 a.m. Mayor Vandergrift )0> Said he distributed the proclamation regarding the emergency traffic problem at Clarcona Ocoee Road and Ocoee Apopka Road intersection to the City Commissioner and to Chairman Crotty and Commissioner Jacobs. He was told there is no funding available for this traffic problem. )0> He asked for a follow up letters to be sent to Chairman Crotty and the Orange County Commission regarding the traffic problem. Commissioner Johnson said letters of donation requests could be sent out to citizens and cities to help fund the project. ADJOURNMENT The meeting adjourned at 8:45 P,M, Attest: APPROVED: City of Ocoee /; /1 / ~aB~ Brenda Brasher, Acting City Clerk ,;;;::5' Page 8 of8