HomeMy WebLinkAbout06-01-04 Minutes
OCOEE CITY COMMISSION REGULAR SESSION
HELD JUNE 1,2004
CALL TO ORDER
Mayor Vandergrift called the regular session.to order at 7:25 p.m. in the Commission
Chambers. Mike Armbruster led in prayer and Fran Watts led the Pledge of Allegiance to the
Flag. City Clerk Grafton called the roll and declared a quorum present.
PRESENT: Mayor Vandergrift, Commissioners Anderson, Howell, Johnson, and Parker. Also
present were Acting City Manager Williford, City Attorney Rosenthal, Assistant to the City
Manager Shira, Building Official Phelps, City Clerk Grafton, Community Development Director
Wagner, Parks/Recreation Director Farmer, Police Chief Goclon, and Deputy Public Works
Director Zaitooni.
ABSENT: None
PRESENTATIONS AND PROCLAMATIONS
Mayor Vandergrift introduced Mike Armbruster, principal of the new high school in Ocoee to
be opened in August 2005. Mr. Armbruster gave his history in the school system and spoke
briefly about his vision for the new high school.
Presentation - Innovative Idea Award to Don Smith, Wastewater Operator Class A.
(Public Works Director Wheeler)
Deputy Public Works Director Zaitooni presented the Innovative Idea Award to Don Smith
for his design modification to the wastewater plant.
COMMENTS FROM CITIZENS/PUBLIC
Fran Watts, 43 Shell Key Court, complimented the City on the Memorial Day Program and the
lunch following.
COMMISSIONERS ANNOUNCEMENTS/CORRESPONDENCE
There were no comments at this time.
CONSENT AGENDA
The consent agenda consisted of items A, B, C, D, E, F, and G.
Mavor Vander!!rift. seconded bv Commissioner Anderson. moved to null items Band E for
senarate consideration. Motion carried 5-0.
Acting City manager Williford advised, regarding item G, staff had reported No.2 "Authorize
an additional $5,000 to be allocated from the General Fund, Stormwater Fund, and Water Fund
for surveying and legal fees" should be stricken from the recommendation.
Consent A2enda Item B. Approval and Authorization of Permanent Wall Easement
Agreement and a Temporary Construction Easement Agreement from Joseph A. Shirer,
Jr., for the Reconstruction of the Sawmill Wall; and Authorization for Mayor and City
Clerk to Execute Agreements for Final Recording. (Deputy Public Works Director
Zaitooni)
City Commission Regular Meeting
June 1, 2004
On April 20, 2004, the City Commission awarded the Sawmill wall reconstruction project to
Price Construction, Inc. In order to reconstruct the wall, it is necessary to acquire a permanent
and a temporary construction easement from Joseph A. Shirer, Jr. who is the property owner at
5102 N. Apopka- Vineland Road, Orlando, Florida.
Following a brief discussion, Mavor Vander!!rift. seconded bv Commissioner Johnson.
moved to approve item B. accept the Easement AQreement as oresented and authorize the Mavor
and Citv Clerk to execute the AQreement for final recordinQ. Motion carried 5-0.
Consent Agenda Item E. Approval and Authorization of Purchase Order in the Amount
$5,250.00 for Continuation of the City's Good Living Magazine (GLM) Show for June and
July 2004. (Multimedia/Community Events Manager Elliott)
Staff respectfully requests the City Commission to authorize a purchase order in the amount of
$5,250.00 from line item 001-512-01-3128 (Freelance Services) for the continuation of GLM for
the months of June and July 2004. This will be the sixth and seventh edition of GLM.
Mayor Vandergrift said, in the beginning, part of the focus for the Good Living Magazine was
to get sponsors rather than have the City bear the financial responsibility alone and he asked Ms.
Elliott for a report. Multimedia/Community Events Manager Elliott responded the
sponsorship program is ready to be implemented. Commissioner Johnson said it was a good
program but he would like to see it produced every other month rather than monthly.
Commissioner Johnson. seconded bv Commissioner Anderson. moved to aoorove the cost of
one month of Good LivinQ MaQazine show. Motion carried 4-1 with Mayor Vandergrift voting
no.
Commissioner Anderson and Commissioner Johnson discussed the selection ofthe bidder in
Consent Agenda item G and Commissioner Johnson said he wished to be involved in every step
of the process so he could report back to the Commission.
Mavor Vander!!rift. seconded bv Commissioner Parker. moved to aoorove items A. C. D. F.
and G (with the removal of "2) Authorize an additional $5.000 to be allocated from the General
Fund. Stormwater Fund. and Water Fund for survevinQ and leQal fees" from item G). Motion
carried 5-0.
A. Approval and Acceptance of Minutes of City Commission Regular Meeting of
May 4, 2004. (City Clerk Grafton)
B. Pulled for separate consideration. See above.
c. Approval and Authorization to Declare the Existing Solid Waste (Garbage &
Recycling) Trucks Surplus; and Authorize Sale of the Eight (8) Trucks to Container
Systems & Equipment Company. Inc. for $43,425.00. (Deputy Public Works
Director Zaitooni)
On March 16,2004, the City Commission approved privatization of the collection and disposal of
residential garbage and recycling. The contract has been awarded to Florida Recycling Services, Inc., and
the services will begin on June 1,2004. Container Systems & Equipment Company, Inc., who are the
manufacturers of the City equipment have submitted an offer to purchase the eight (8) trucks.
Page 2 of7
City Commission Regular Meeting
June 1,2004
D. Approval and Authorization for Purchase of a New Edit System for OGTV in
the Amount of $9,846.00. (Multimedia/Community Events Manager Elliott)
The City's editing system became inoperable at the end of2003 making it necessary to outsource all editing
jobs for OGTV to freelancers while also incurring charges to use outside edit systems. The consultant who
helps maintain and repair OGTV equipment has advised staff that the City would be better served by
purchasing a new system rather than trying to replace parts. The purchase of the system will use monies
from the following funding sources: 1) $1,200.00 from Small Equipment, 2) $3,750.00 from Capital
Equipment, and 3) $4,896.00 from the POWR Program. Quotes were requested and PowerDV Sales had
the lowest quotation in the amount of$9,846.00.
E. Pulled for separate consideration. See above.
F. Approval and Authorization of Purchase of Five (5) Motorola Astro Dhdtal XTL
5000 Mobile Radios from Motorola by Piggyba<;king off the Orange County
Contract. (Police Chief Goclon)
The FY 2003/2004 CIP budget, approved by the City Commission, contained $20,000 for the purchase of
five (5) Mobile Radios. These radios are being purchased for use in five (5) new police vehicles already on
order. Motorola is a sole source provider for these radios and offers only the Orange County contract
pricing ($3,650 each or $18,253 for all five radios) locally.
G. Approval and Authorization to Award Bid #B04-07 in the Amount of $859,900
to Gibbs & Register, Inc. for McKey Street Improvement Project; and
Authorization for Mayor and City Clerk to Execute Agreement Between the City
and Gibbs & Register, Inc. (Buyer Tolbert)
A bid was advertised and four (4) responses were received from: 1) Schuller Contractors, Inc., 2) Perri
Builders, Inc., 3) Gibbs & Register, Inc., and 4) Gomez Construction Company. Staff recommends
awarding the bid to Gibbs & Register, Inc. as the most responsive and responsible bidder, price,
qualifications, and experience considered. It is also recommended by staff to: 1) Authorize an additional
$20,000 bonus for the early completion of the project, 2) Al-ltaorize an additional $5,000 to be alloeated
from the General Flll'ld, 8tonmvater Fl:lfld, and V/ater Fund for sW"Yeyiog and legal fees, 3) Authorize
execution of agreement between City and Gibbs & Register, Inc. by the Mayor and City Clerk, and 4)
Authorize staff to issue a Notice ofIntent to Award, and obtain the necessary bonds and insurance coverage
from Gibbs & Register, Inc.
PUBLIC HEARINGS
There were no public hearings scheduled.
OTHER BUSINESS
Non-Agenda Discussion
Community Development Director Wagner discussed the need for West Road (to the new
high school) to be changed and said all the City was to do was to extend some of the turning
lanes. However, the County had not started on the part for which they were responsible.
T. Milton West, 3420 Big Eagle Drive, explained the reason Westyn Bay and the road into the
high school were put where they were was because that was where the County said Ocoee
Clarcona Road (West Road) was going to come out, and unless something was done very soon,
there would be serious traffic problems when the school opens.
A brief discussion ensued regarding whether the responsibility for the traffic issues would be the
City's or the County's.
Page 3 of7
City Commission Regular Meeting
June 1, 2004
Mavor Vander!!rift. seconded bv Commissioner Johnson. moved to direct staff to draft a
resolution notifvinQ all oarties involved. incIudinQ the sheriffs office. of the emerQencv nature
of imDfovinQ the intersection before the school is comoleted. Motion carried 5-0.
First Reading of Ordinances. (Community Development Director Wagner)
Fullers Cross Commercial PUD
Ordinance 2004-13 Annexation
Ordinance 2004-14 Small Scale Comprehensive Plan Amendment
Ordinance 2004-15 Rezonine:
Baskine: Ride:e Court
Ordinance 2004-11 Annexation
Ordinance 2004-12 Rezonine:
Ine:ram-Heidrich - Ordinance 2004-10 Rezonine:
City Attorney Rosenthal read the title only of each Ordinance in turn for the first reading. As
Mayor Vandergrift had stepped away from the dais during the reading, Mayor pro tem
Anderson announced the second readings and public hearings for the Ordinances would be June
15,2004, at 7:15 p.m. or as soon thereafter as practical.
This item was taken out of agenda order
Approval and Authorization of Financial Assistance from the City to Help Ocoee Little
Leae:ue and the Ocoee Bulldoe:s Complete Their Field of Dreams Project. (Parks and
Recreation Director Farmer)
Parks and Recreation Director Farmer gave the staff report, saying both the Little League and
the Ocoee Bulldogs had applied for the Field of Dreams Grants with the Orange County Parks
and Recreation and both of those organizations received $59,287.81 to assist with some projects.
The Little League wants to add some lights to the junior field at Sorenson Field, and the
Bulldogs want to redo the press box and add restrooms to the Bulldog field. The Little League
has completed the bids and has come up $41-$42,000 short, while the Bulldogs are still working
on their figures, but plan to approach this Commission when the totals are completed.
Commissioner Howell, seconded by Commissioner Anderson, moved to approve the amount
needed from General Fund Contingency account. No action was taken on this motion.
Discussion ensued about the wisdom of using Contingency funds with the hurricane season
beginning, and it was established that the funds were not needed by the League immediately, but
rather could be budgeted in the next budget as long as the commitment was in place by July 8.
Max Britton, 1689 Rachels Ridge Loop, representing Little League, gave more of the
background.
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City Commission Regular Meeting
June 1,2004
Mavor Vander!!rift. seconded bv Commissioner Parker. moved to Qrant an amount not-to-
exceed $44.392 to be Dart ofthe 2004-2005 budQet vear and. ifnecessarv. to carrv over from this
vear's ContinQencv Fund. Motion carried 5-0.
Commissioner Johnson said the same commitment would be made for the Bulldogs.
RECESS 8:30 - 8:45 P.M.
Appointment to Boards. (City Clerk Grafton)
Human Relations/Diversitv Board
Commissioner Howell. seconded bv Commissioner Parker. moved to aDDoint Dr. Frann
Kellev RodriQuez to serve a two-vear term on the Human RelationslDiversitv Board with the
term endinQ June 1.2006. Motion carried 5-0.
Education Commission
Commissioner Parker. seconded bv Commissioner Howell. moved to aDDoint Jim Conklin to
serve a two-vear term on the Education Commission with the term endinQ June I. 2006. Motion
carried 5-0.
Recommendation by CACOPD for Removal of Tony Kissoon. (City Clerk Grafton)
Commissioner Parker. seconded bv Commissioner Johnson. moved to aDorove the
recommendation of the CACOPD to not reaDDoint Member Tonv Kissoon due to lack of
attendance and non-comDliance with the CACOPD Bv-Laws. Motion carried 5-0.
This item was taken out of agenda order.
Discussion Re: Purchase of United Methodist Church Property. (Acting City Manager
Williford)
Acting City Manager Williford reported the asking price for the United Methodist Church
property had been reduced to $675,000 and he listed the items the Church plans to remove or
leave in the buildings. He said if the Commission wished to consider purchasing the property the
Church Board would entertain a smaller down payment now and the balance could be put in the
next budget year.
Commissioner Johnson spoke in favor of the purchase and listed the ways he thought the
property could be used. He added he was hoping to make a new entrance to the municipal
complex by tearing down the fire station.
City Attorney Rosenthal advised a few of the basics that would be needed were an appraisal, a
phase I environmental assessment, and a survey, along with a general evaluation of the condition
ofthe facility.
Lengthy discussion ensued, resulting in a decision, without obiection. to appoint a committee
made up of Acting City Manager Williford. Building Official Phelps. Parks/Recreation Director
Farmer. and Deputv Public Works Director Zaitooni to do a use studv and a cost of use study.
and present the information at a work session to be scheduled before the next regular meeting.
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City Commission Regular Meeting
June 1, 2004
STAFF REPORTS
There were no staff reports at this time.
COMMENTS FROM COMMISSIONERS
Commissioner Parker agreed with Mrs. Watts that the Memorial Day Services were well done.
Commissioner Johnson
1) Said he would like to see the lakefront restrooms closed about 9:00 p.m. Deputy Public
Works Director Zaitooni said that was being done already.
2) Said he wants the loitering on the benches stopped. Police Chief Goclon said he would check
it out. City Attorney Rosenthal said they could discuss that on Attorney Day this week.
3) Said he wants to move the memorial site to the corner of McKey Street/Bluford Avenue and
see that there is a Vietnam memorial added as well.
Commissioner Anderson read two e-mail messages:
I) Ocoee Otters Swim Team has their first swim meet at home (Ocoee Aquatic Center)
Wednesday, June 2 at 6:30 p.m.
2) Don Price, 627 Orange Avenue, said he fishes Lake Moxie and would clean up the debris
around the lake and see that it was put curbside for the pick-up crew if the City would put a
container there on the site.
Commissioner Howell asked Building Official Phelps why the City was doing selective
enforcement regarding portable carports. Mr. Phelps responded they are noticing violations that
are reported to them and would need addresses for specific complaints. When Commissioner
Howell said he wanted the ordinance changed so that a citizen can protect his vehicle, Mr. Phelps
responded there are provisions already in place but they have to abide by the zoning rules.
Commissioner Anderson asked where we stand with the impact fees and said it was his
understanding the Commission was to be providing names for the committee. Mr. Williford
responded they were waiting on some figures from Mr. McKey with HV A and he hoped to be
ready by the next regular meeting.
Mayor Vandergrift said he wished to authorize a study to deal with water rates as the top tier
was very difficult [or citizens to handle.
City Attorney Rosenthal said it would be necessary to go to the consultants. After further
discussion Acting City Manager Williford said staff would prepare comparison charts of
January - June oflast year with January - June of this year. This would also give staff an
opportunity to compare the collections today versus revenue projections for the bond
commitments.
Mayor Vandergrift
I) Complimented Public Works for the work done on the brick streets.
2) Said he had asked for garbage cans to be emptied at the lakefront promptly.
3) Asked that the charges related to the Board of Adjustment be reviewed.
4) Thanked the unknown person who put the decorations on the dais for the Memorial Day
season.
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City Commission Regular Meeting
June 1,2004
5) Thanked those who were involved in the Memorial Day activities.
6) Announced the Sunday, July II Memorial Poker Run and Community Fund Raiser for the
Williams children (of Longwood)
ADJOURNMENT
The meeting adjourned at 9:50 p.m.
Attest:
APPROVED:
City of Ocoee
~.
. . Scott Vandergrift, Mayor \
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