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Home My WebLink About03-22-04 Minutes SS Dyer, Riddle, Mills & Precourt, Inc. " ',' Principals Wayne O. Oullifoux Donaldson K. Ilarton. Jr. Luc,iu. J. Cushman. Jr, Jon S. Meadows Stephen L Precoun Law",llC'e l. Smith. Jr, ~~: ~r " .', 1505 East Colonial Drive Orlaod... Florida 32803 Pbooe: 407.896.0594 Fax: 407.896.4836 . BanGw. Florida . Charloue. Nonh Carolina . Chipley. Aorida . DeLand. Florida . Ft. Myers, Aorida . Jacksonville. Florida . Orlando. Florida , Panama City Beach. Florida Tallahassee. Aorida . Tampa. Aorida 1.800.375.3767 www.drmp.com ~D.RMf! March 18, 2004 Mrs. Fran Diedrich Human Resources Director City of Ocoee 150 N. Lakeshore Drive Ocoee, FL 34761 Dear Mrs. Diedrich: I am in receipt of the City of Ocoee's proposal to retain me as the City's interim City Manager. I'm honored to be considered in such a way as to assist you in this time of transition. As per our previous discussions, as I am in the employ of DRMP, Inc. we would propose working through DRMP as a consultant to the City of Ocoee on this assignment. Therefore, I would like to propose the following: · Contractual agreement with DRMP for my services as interim City Manager, on a week to week basis, at the discretion of the City. · Professional services scope to include acting as City Manager on an interim basis and assisting the City in recruiting a new permanent City Manager. · On call service to the City with responsibilities per the attachments, with the understanding that my physical presence at City Hall will be in the 20 to 30 hour per week range in order to allow me to continue my commitments and responsibilities with DRMP. · The City will provide office space and computer equipment as necessary for the performance of this assignment. · Lump Sum Bi-week1y payment to DRMP based upon a rate equivalent to $110,000 annually. (The City of Oeoee would no longer pay FICA on the $103,000). This would equate to a lump sum of $2,115.38 per week. . Fringe benefits do not apply. · Hire and termination shall be pursuant to City Charter ~ C-23 · Powers and duties shall be pursuant to City Charter ~ C-24 · No severance pay upon termination or resignation. · Effective date, Monday, March 22, 2004. As we discussed, this would allow me to assist the City of Ocoee as the interim City Manager while continuing, and as part of my commitments and responsibilities with DRMP. ~R.RM.r Mrs. Fran Diedrich Interim City Manager Position March 18,2004 Page 2 of2 Please let us know if these terms and conditions are acceptable. We appreciate the opportunity to provide professional services to the City of Ocoee, and look forward to successfully helping you through this transitional period. Sincerely Dyer Riddle Mills and Precourt, Inc. ::: Stephen Principa Approved: S. Scott Vandergrift, Mayor Date C:\Documents and Settings\vwilliford\Local Seuings\Temporary Internet Files\OLK2\City of Ocoee- City Manager.doc MINUTES OF THE OCOEE CITY COMMISSION SPECIAL SESSION HELD MARCH 22, 2004 Called by Mayor Vandergrift 12:00 Noon CALL TO ORDER ROLL CALL AND DETERMINATION OF A QUORUM Mayor Vandergrift called the Special Session to order at 12:06 p.m. in the Commission Chambers. City Clerk Grafton called the roll and declared a quorum present. PRESENT: Mayor Vandergrift, Commissioners Anderson, Howell, Johnson, and Parker. Also present were City Attorney Rosenthal, Assistant to the City Manager Shira, City Clerk Grafton, Community Development Director Wagner, Human Resources Director Diedrich, Information Systems Director Ross, Parks/Recreation Director Farmer, Police Chief Goclon, and Public Works Director Wheeler. Present also was V. Eugene Williford, candidate for the position of Acting City Manager. ABSENT: None DISCUSSION RE EMPLOYMENT AGREEMENT WITH GENE WILLIFORD Mayor Vandergrift announced this meeting had been called to discuss the employment agreement with Eugene Williford. Human Resources Director Diedrich said the Commission had given direction at the last meeting to present an employment agreement to Mr. Williford with some specific terms. This agreement was drawn up and presented to Mr. Williford. However, his response contained what could be considered a counter-offer and she, along with City Attorney Rosenthal, felt it should come before this Commission. The City had offered the temporary full-time position of Acting City Manager at the same rate as the previous City Manager had received, $103,000. Mr. Williford had requested, as he is presently employed by DRMP, that his salary be sent to DRMP and the amount should be $110,000. He further indicated he would not be available a full 40 - hour week every week for a while as he had prior commitments. Mrs. Diedrich pointed out the $110,000 was equal to the $103,000 the City had offered plus the FICA the City would have to pay. However, she had concerns that the less than 40 hours would not get the job done. Ocoee City Commission Special Session March 22, 2004 Eugene Williford, 1005 Riviera Boulevard, Oviedo, apologized for any misunderstanding, and said he is presently employed by DRMP and they would allow him to do this job. He said he was willing to help and some weeks would be available the 40 + hours needed, but not all weeks. He added he was a finance director before he was a city manager and he felt confident he could handle the budget needs quickly and competently. Mr. Williford responded to questions from the Commission. Jim Gleason, 856 Hammocks Drive, and Jim Sills, 205 South Lakeshore Drive, raised questions to which Mr. Williford responded. APPOINTMENT OF ACTING CITY MANAGER Commissioner Parker. seconded by Commissioner Johnson. moved to retain Mr. Williford as Acting City Manager and approve the proposed agreement from Dyer. Riddle. Mills and Precourt (DRMP) dated March 18. 2004. addressed to Mrs. Diedrich. authorizing execution thereof by the Mayor. Motion carried 3-2 with Commissioners Anderson and Howell voting no. J. Lester Dabbs, Jr., 619 Caborca Court, spoke in favor of hiring Mr. Williford. DISCUSSION RE UTILIZATION OF NATIONAL SEARCH COMMITTEE FOR SELECTION PROCESS FOR NEW CITY MANAGER Mr. Williford thanked the Commission and said he would not let them down. He mentioned several avenues for the search, such as using a head hunter. He suggested also using the short list from the City of Oviedo, as they are currently in the process of hiring a city manager. In the discussion that followed, Mayor Vandergrift said Mr. Iglesias had proposed a citizen's committee. Commissioner Parker responded that she recalled in past searches losing several good applicants because our process took so long. Mayor Vandergrift. seconded by Commissioner Johnson. moved to ask ICMA for a short list of 10 names in lieu of advertising. Motion carried 4-0. Commissioner Howell was away from the dais. Mayor Vandergrift moved to amend his motion to advertise in the paper to establish a deadline and work with ICMA for a short list. This motion died for lack of a second. 2 Ocoee City Commission Special Session March 22, 2004 Mayor Vandergrift, seconded by Commissioner Parker, moved to rescind the previous motion and go through the normal advertising the ICMA would recommend, then give us a short list and have it done by Apri115. Motion carried 5-0. Parks/Recreation Director Farmer said the job is already posted on the national website and he was planning to apply for it. Human Resources Director Diedrich said it was her understanding that she should advertise with a cut-off day of April 15, contact Daytona and Oviedo and ask them for their top ten candidates on their list (if they have a top ten). Meanwhile she should contact the Florida ICMA group for a list to review and short list for Commission to review. Acting City Manager Williford asked if the Commission wished to stress Florida experience preferred. Without obiection the response was yes. ADJOURN The meeting adjourned at 1:15 p.m. Attest: APPROVED: City of Ocoee =--'~ i # ~--- -=-~ ~ U S. Scott Vandergrift, Mayor 3