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HomeMy WebLinkAbout04-06-2004 Agenda OCOEE CITY COMMISSION Ocoee Commission Chambers ISO North Lakeshore Drive Ocoee, Florida April 6, 2004 AGENDA 7:15 P.M. REGULAR CITY COMMISSION MEETING I. CALL TO ORDER A. Invocation B. Pledge of Allegiance C. Roll Call and Determination of Quorum II. PRESENTATIONS AND PROCLAMATIONS A. Proclamation - Call Before You Dig Month. (Public Works Director Wheeler) B. Presentation - Recognition of Janet Shira For Orange County's Mentor of the Year - Dian Hooper. ArborDav2003 .htm III. COMMENTS FROM CITIZENS/PUBLIC IV. COMMISSIONERS ANNOUNCEMENTS/CORRESPONDENCE A. Discussion of Visioning Process and Scheduling of Facilitator. (Commissioner Parker) V. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE BOARD OF CITY COMMISSIONERS AND WILL BE ACTED UPON BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS DISCUSSION IS DESIRED BY A MEMBER OF THE COMMISSION, IN WHICH CASE THE MAYOR WILL INSTRUCT THE CITY CLERK TO REMOVE THAT ITEM FROM THE CONSENT AGENDA AND SUCH ITEM WILL BE CONSIDERED SEP ARA TEL Y. A. Approval and Acceptance of Minutes of the Canvassing Board of March 10, 2004, City Commission Regular Meeting of March 16, 2004, and Special Session of March 22, 2004. (City Clerk Grafton) B. Approval and Authorization of $4,950.00 for Purchase of Awning from Elite Awning, Inc. for City Hall Main Entrance (West Side) and Police Department Main Entrance (South Side); and Authorize Transfer of $4,950.00 from the Public Works, Facilities Maintenance Operating Account 4602 to Capital Purchase Account 6400. (Deputy Public Works Director Zaitooni) Staff received three (3) quotes and recommends Elite Awning, Inc. for the purchase of a 14x16 awning for City Hall main entrance and 10xlS awning for Police Department main entrance. Funds for the purchase of the proposed awnings are available from the Public Works, Facilities Maintenance operating funds (Account 4602). C. Approval and Authorization of $44,995.00 from the Stormwater R & R Funds ($15,750) and the Stormwater Contingency Funds ($29,245) for Final Design and Permitting of the Center Street Stormwater Pond; and Authorize Professional Engineering Consultants (PEC) to Proceed with the Final Design and Permitting. (Deputy Public Works Director Zaitooni) The preliminary/conceptual design ofthe Center Street ditch has already been completed by PEC and Orange County has acquired the necessary right-of-way for the construction of the stormwater facility. It is anticipated that the design and permitting phase of the project will City of Ocoee Regular Commission Meeting April 6, 2004 be completed by the end of the current fiscal year. Funds for the design and permitting are available from the Stormwater R&R Funds and the Stormwater Contingency Funds. D. Approval and Authorization for Funding of Temporary Positions, Overtime, and Records Retention in the Building Division from Capital Reserve Funds. (Building Official Phelps) The proposed positions are plans examiner, inspector and clerk as required to conduct required inspections and services. It is estimated that an amount of $115,000 should cover such cost for the remainder of this fiscal year. E. Approval and Authorization of Change Order No.4 for New Fire Station Building to Wharton-Smith for the Sum of $15,089.22 from Contingency Funds. (Fire Chief Strosnider) During the construction ofthe new building items have been added or deleted due to various reasons of construction. F. Approval and Authorization of the Vulnerability Assessment Services to Hartman & Associates, Inc.; and Authorization for Mayor and City Clerk to Execute the Consulting Agreement for the Vulnerability Assessment Services Between the City of Ocoee and Hartman & Associates, Inc. in the Amount of $24,500. (Public Works Director Wheeler) Staff recommends Hartman & Associates, Inc. as the highest ranked firm and the firm with which they should negotiate a more defined scope of services and cost for those services. Hartman & Associates has estimated that the water treatment system vulnerability assessment will cost $24,500 and will be completed no later than June 30, 2004. This estimated cost is within the budgeted amount projected in this fiscal year's budget. G. Approval and Authorization of Expenditure of Funds in the Amount of $104,225.78 to Pay for the Installation of Permanent Underground Electrical Service for the New High School and the Wastewater Lift Station to Progress Energy Florida, Inc. on the Ocoee Crown Point PUD Phase I Infrastructure Project. (Public Works Director Wheeler) The cost of this permanent underground electrical power service is $104,225.78 and needs to be paid up front to Progress Energy Florida, Inc. This expense will be charged to the Ocoee Crown Point project fund. H. Approval and Authorization for Transfer of Funds from Water Operating- Reserve for Contingency to Water Operating-Capital Improvements to Pay for the Water Main Repair and Associated Road Repair of Maguire Road; and Authorization for the Expenditure of Funds, in the Amount of $24,982 to be Paid to H.B & Company Service, Inc. for the Water Main Repair. (Public Works Director Wheeler) H.B. & Company Services, Inc, performed work during the night of February 26th on a 12- inch water main under Maguire Road north of SR 50. The cost of the repair was $24,982.00 and since the Maguire Road Project is out of warranty the project will have to be funded from Water Operating- Reserve for Contingency. Funds will need to be transferred into Water Operating- Capital Improvements. Page 2 of 5 City of Ocoee Regular Commission Meeting April 6, 2004 I. Approval and Authorization to Waive the Bidding Process for the Transfer of $26,021 from Wastewater R & R to the Wastewater Operating - Capital Improvements Account for the Emergency Repairs to Lift Station #14. (Public Works Director Wheeler) Lift Station #14 located at 1347 12 Olympia Park Circle has the potential for back-flooding conditions in homes that are in close proximity to its station. The following vendors have provided staff with the most reasonable prices and the best technical solutions to the existing problem: Barney's Pumps, Inc. will provide the pumps and the rail systems at a cost of $18,521.00 and J&H Water Stop Inc. will do the installation at the charge of$7,500.00 for a total cost of $26,021.00. J. Approval and Authorization of Traffic Enforcement Agreement with City of Ocoee and the Wesmere Maintenance Association, Inc.; and Authorization for Mayor and City Clerk to Execute Agreement. The City of Ocoee had previously entered into a traffic enforcement agreement with the Wesmere Maintenance Association, Inc.; the agreement's term was for two (2) years and has expired. Currently there is not an agreement with the Wesmere subdivision. Without the agreement traffic complaints within the subdivision are going unresolved. Staff recommends the City Commission renew the traffic enforcement agreement between the City of Ocoee and the Wesmere Maintenance Association, Inc. for a term of two (2) years. VI. PUBLIC HEARINGS A. Second Reading of Ordinances 1. Maguire Road Pumping Station, Project #AR-04-02-15. (Community Development Director Wagner) a. Ordinance No. 2004-06-Annexation b. Ordinance No. 2004-07-Initial Zoning c. Public Use 2. Ingram Estates, Project #AR-03-12-13. (Community Development Director Wagner) a. Ordinance No. 2004-02 - Lake Tracey and MCO Industries Annexation b. Ordinance No. 2004-03 - Lake Tracey and MCO Industries Initial Zoning c. Ordinance No. 2004-04 - Annie D. Gilliam Trust Annexation d. Ordinance No. 2004-05 - Annie D. Gilliam Trust Initial Zoning e. Annexation Agreement 3. Ordinance No. 2004-08 - Revision to City Code Chapter 173, Water and Sewer Adjustments to Utility Bills for Swimming Pools and Water Leaks. (Public Works Director Wheeler) B. Privatization of Residential Solid Waste Collection and Disposal (Option A) and Award of the Contract to a Private Hauler. (Deputy Public Works Director Zaitooni) C. Resolution 2004-05, Modifying Resolution 92-04, Increasing the Solid Waste Rates from $16.00 to $18.25. (Continued/rom March 16, 2004, Commission Meeting). (Deputy Public Works Director Zaitooni) Page 3 of5 City of Ocoee Regular Commission Meeting April 6, 2004 VII. OTHER BUSINESS A. Approval and Authorization of Replacement of Two Garbage Trucks and Authorization and Approval to Complete Purchase of Recycling Truck (currently on hold) from the Replacement and Repair Funds. (Continued from March 16, 2004, Commission Meeting). (Deputy Public Works Director Zaitooni) B. Ocoee Commons PUD - Ashton Park - Project #AP-02-02-01 and #AP-002-02- 01A. (Community Development Director Wagner) a. Final Subdivision Plan C. Forest Lake Estates, Project #AR-2000-05-01. (Community Development Director Wagner) a. Rescission of Annexation Ordinance No. 2000-28 b. Rescission of Initial Zoning Ordinance No. 2000-29 D. Ocoee Crown Point PUD Permitting Funding. (Community Development Director Wagner) E. Discussion Re: Update on McKey Street Project. (Assistant to the City Manager Shira) F. Discussion Re: Setting a Workshop Date for Impact Fees. (Acting City Manager Williford) G. Recommendation for Removal of Kori Mortenson from Education Commission. (City Clerk Grafton) H. Appointment to Board of Adjustment to Fill Seat of Michael Savino Whose Term Expires May 2005. (City Clerk Grafton) VIII. STAFF REPORTS IX. COMMENTS FROM COMMISSIONERS X. ADJOURNMENT PLEASE NOTE: IN ACCORDANCE WITH FLORIDA STATUTES 286.0105: ANY PERSON WHO DESIRES TO APPEAL ANY DECISION AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND FOR THIS PURPOSE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS BASED. ALSO, IN ACCORDANCE WITH FLORIDA STATUTE 286.26: PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE CITY CLERK, 150 N. LAKE SHORE DRIVE, OCOEE, FL 34761, (407) 905 -3105 48 HOURS IN ADVANCE OF THE MEETING. Page 4 of5