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HomeMy WebLinkAbout04-20-04 Agenda OCOEE CITY COMMISSION Ocoee Commission Chambers 150 North Lakeshore Drive Ocoee, Florida April 20, 2004 AGENDA 7:15 P.M. REGULAR CITY COMMISSION MEETING I. CALL TO ORDER A. Invocation B. Pledge of Allegiance C. Roll Call and Determination of Quorum II. PRESENTATIONS AND PROCLAMATIONS A. Proclamation: Community Action Month - May 2004. B. Proclamation: Municipal Clerks Week- May 2 - May 8, 2004. C. Presentations By Police Chief Goclon. 1. Recognition of Ocoee Police Auxiliary Officers: Bob Chedwick, Doug Lawless, Dave Ball, and Tim Harding. 2. Recognition of Officer Iannuzzi for Mothers Against Drunk Driving/Governor's Award. 3. Recognition of Officer Dyer for Lifesaving Award. (Police Chief Goclon) III. COMMENTS FROM CITIZENS/PUBLIC IV. COMMISSIONERS ANNOUNCEMENTS/CORRESPONDENCE V. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE BOARD OF CITY COMMISSIONERS AND WILL BE ACTED UPON BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS DISCUSSION IS DESIRED BY A MEMBER OF THE COMMISSION, IN WHICH CASE THE MAYOR WILL INSTRUCT THE CITY CLERK TO REMOVE THAT ITEM FROM THE CONSENT AGENDA AND SUCH ITEM WILL BE CONSIDERED SEPARATELY. A. Approval and Acceptance of Minutes of City Commission Regular Meeting of April 6, 2004, Final Budget Minutes of September 24, 2003, and Minutes of Work Session Called by Scott Anderson of September 22,2003. (City Clerk Grafton) B. Approval and Authorization of $3,600 from General Fund Contingency for Appraisal Services for the 7th Avenue Right-of-Way Acquisition to DeRango, Best & Associates. (Deputy Public Works Director Zaitooni) City Commission previously authorized acquisition and survey of the required right-of-way for 7th Avenue. In order to proceed with the acquisition of the right-of-way, it is necessary to update the appraisal of the required parcel. The City Attorney has retained the services of DeRango, Best & Associates to conduct the appraisal. C. Approval and Authorization to Piggyback Seminole County Master Contract AIB-302101lGG and Amendment #1-AlB-3021 with Traffic Control Services for the Conversion of the Existing Traffic Signal to Mast-arms; and Approval of $54,000 from McKey Street Project Funds for the New Mast-arm Signal. (Deputy Public Works Director Zaitooni) On April 6, 2004, City Commission authorized reallocation of the McKey Street Project Funds for the conversion of the existing span wire traffic signal a decorative mast-arm type. The additional $54,000 City Commission Regular Meeting April 20, 2004 will be needed to furnish and install the new decorative mast-arms, re-wire the intersection, and remove the existing signal. The normal time for manufacturing and delivery of the mast-arm is between 4 to 6 months, so it is necessary to issue the work order to Traffic Control Devices as soon as possible. D. Approval and Authorization for Temporary Closing of a Portion of North Lakeshore Drive for the Purpose of a Fishing Tournament and Fish Fry. (Building Official Phelps) The event will be held April 24, 2004, from 6am-4pm and the applicant understands the requirements of: 1) All residents that will be affected by the road blockage must be notified; 2) Health Central Ambulance must be notified of the road closure in advance; 3) An emergency lane must be maintained at all times; and 4) Roads must be blocked with proper barricades. E. Approval and Authorization for EMP A Grant Award in the Amount of $49,320; and Authorization for Mayor and City Clerk to Execute Contracts. (Assistant Fire Chief Firstner) On April 5, 2004, the Fire Department was contacted by the Department of Community Affairs and advised that the State had found alternate funding sources for the EMP A grant and that the City of Ocoee's grant application was selected for funding. The grant is for Emergency Operations Center upgrades to the new Fire Station One and is for $49,320 with no cash match on behalf of the City. F. Approval and Authorization to Waive the City's Formal Bid Process; and Authorize the Mayor and City Clerk to Execute Agreement with Sprint for the Provisioning and Maintenance of Telecommunications Services and Equipment for the New Fire Station One. (Information Systems Director Ross) The City is currently in a contract with Sprint to provide telecommunications services, equipment, and maintenance. With Fire Station One moving away from the City Hall complex, there will be a need to provide additional telecommunications circuits and equipment at the new Fire Station One to connect to the City Hall complex. This service is needed to connect the new building to City Hall so fire staff can access voice mail, City data, Internet, and Orange County which is providing dispatching services. G. Approval and Authorization to Waive City's Formal Process; and Authorize the Mayor and City Clerk to Execute Agreement with Verizon Wireless for Providing the City Wireless Service on its Laptops. (Information Systems Director Ross) Currently, the Ocoee Police Department uses AT&T Wireless CDPD service on their laptops for mobile dispatching and queries. Unfortunately, AT&T Wireless is scheduled to stop supporting their CDPD service this summer. Therefore, Ocoee and all other government agencies are looking for a new wireless carrier for their mobile computers before the end of the summer. The City has looked at products and services offered by Verizon Wireless, Sprint, and AT&T Wireless. Based on coverage experienced within the City's response area, staff was pleased with the service offered by Verizon Wireless. This is also the same provider chosen by Orange County which is providing dispatch services for the Ocoee Fire Department. H. Approval and Authorization for Jesse and Juana Maldonado Intent to Annex for Water Service; and Authorization for Mayor and City Clerk to Execute Annexation Agreement. (Public Works Director Wheeler) The Maldonados, who reside at 3206 Seminole Street, approached the City for utility service. They are currently on a private well and their daughter appears to have an allergic reaction to the well water. The Maldonado's property is not located within the jurisdictional boundary for the City of Ocoee' s Water Service Territory; however, Orange County has agreed to allow Ocoee to connect the Maldonados to the Ocoee system and provide potable water. I. Approval and Authorization of Change Order #1 with Master Site Development, Inc. on the Ocoee Crown Point PUD - Phase 1 Infrastructure Project in the Amount of $60,183 to Purchase Reinforced Concrete Pipe from a Supplier not Located within the State of Florida; and Authorize Mayor and City Clerk to Page 2 of 4 City Commission Regular Meeting April 20, 2004 Execute Change Order #1. (Public Works Director Wheeler) The construction of phase 1 infrastructure for the Ocoee Crown Point project which will serve the new high school as encountered a unique and unprecedented situation. The contractor, Master Site Development, Inc., has been unable to purchase the reinforced concrete pipe (RCP) for this project in the State of Florida; however, Master Site has been in contact with a supplier (Sherman Industries, Inc.) in Savannah, Georgia, that can supply the entire RCP pipe. Master Site is quoting a price of $60,183 to hire the trucks. J. Approval and Authorization to Reject Bid#B04-09 Log Run Court Drainage Project; and Authorize Staff to Proceed with the Completion of this Project In- House. (Buyer Tolbert) Staff recommends rejection of the bid received from Schuller Contractors in the amount of $69,000 as it is over the construction budget of$35,000. Staff recommends buying the materials and performing the drainage work in-house and contracting out the concrete work due to budget constraints. K. Approval and Authorization to Award Bid #B04-08 to Price Construction, Inc. in the Amount of $105,000; Authorize an Additional $10,000 for the Project from the General Contingency Fund; and Authorize Mayor and City Clerk to Execute Agreement Between the City of Ocoee and Price Construction, Inc. (Buyer Tolbert) Last fiscal year's budget included $115,000 for design and construction for the rehabilitation and reconstruction of the wall located on City easement in the Sawmill Subdivision. A bid was advertised and three (3) responses were received from: 1) Price Construction, Inc., 2) Apec Inc., and 3) Southern Building Services. Staff recommends awarding the bid to Price Construction, Inc. as the most responsive and responsible bidder. VI. PUBLIC HEARINGS None VII. OTHER BUSINESS A. Towns ofWestyn Bay PUD - Project #LS-03-005. (Community Development Director Wagner) 1. Final Subdivision Plan B. Floors Direct Small Scale Site Plan - Project #SS-2003-014. (Community Development Director Wagner) 1. Waiver Request C. Discussion Re: Claim of Former City Manager Gleason - Randall Lord, Esq. D. Direction Re: Dr. Martin Luther King, Jr. Memorial Highway. (Assistant to the City Manager Shira) E. Discussion Re: McKey Street Project - Property Dedication to David and Terry Long. (Assistant to the City Manager Shira) F. Discussion Re: Workshop Date for Impact Fees. (City Clerk Grafton) G. Appointment to Boards. (City Clerk Grafton) 1. Education Commission 2. Fifth Trustee to the General Employees' Retirement Trust Fund Board of Trustees. Page 3 of 4 City Commission Regular Meeting April 20, 2004 VIII. STAFF REPORTS IX. COMMENTS FROM COMMISSIONERS X. ADJOURNMENT PLEASE NOTE: IN ACCORDANCE WITH FLORIDA STATUTES 286.0105: ANY PERSON WHO DESIRES TO APPEAL ANY DECISION AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND FOR THIS PURPOSE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS BASED. ALSO, IN ACCORDANCE WITH FLORIDA STATUTE 286.26: PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE CITY CLERK, 150 N. LAKESHORE DRIVE, OCOEE, FL 34761, (407) 905 -3105 48 HOURS IN ADVANCE OF THE MEETING. Page 4 of 4