Loading...
HomeMy WebLinkAbout02-17-2004 Agenda OCOEE CITY COMMISSION Ocoee Commission Chambers 150 North Lakeshore Drive Ocoee, Florida February 17, 2004 AGENDA 7:15 P.M. REGULAR CITY COMMISSION MEETING I. CALL TO ORDER A. Invocation B. Pledge of Allegiance C. Roll Call and Determination of Quorum II. PRESENTATIONS AND PROCLAMATIONS A. Recognition of Retirement of Deputy Clerk Marian Green for 17 Years of Employment with the City of Ocoee. (City Clerk Grafton) B. Presentation - Certificate of Appreciation - Susan Haulk, Danny Haulk, Gina Haulk, Ashley Haulk, Nicholas Haulk, and Magaly Montero. (Police Chief Goclon) C. Proclamation - Black History Month - February 2004. III. COMMENTS FROM CITIZENS/PUBLIC IV. COMMISSIONERS ANNOUNCEMENTS/CORRESPONDENCE V. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE BOARD OF CITY COMMISSIONERS AND WILL BE ACTED UPON BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS DISCUSSION IS DESIRED BY A MEMBER OF THE COMMISSION, IN WHICH CASE THE MAYOR WILL INSTRUCT THE CITY CLERK TO REMOVE THAT ITEM FROM THE CONSENT AGENDA AND SUCH ITEM WILL BE CONSIDERED SEP ARA TEL Y. A. Approval and Acceptance of Minutes of City Commission Special Session of February 3, 2004, and Regular Session of February 3, 2004. (City Clerk Grafton) B. Approval and Authorization for Orange County Canvassing Board to Canvass Ocoee's Absentee Ballots. (City Clerk Grafton) The recently authorized contract with the Supervisor of Elections for the use of the County's equipment for the March election includes the handling of absentee ballots as well. Supervisor of Elections Cowles has requested authorization for the County Canvassing Board to evaluate the City's absentee ballots, count them, and provide the results to the City of Ocoee Canvassing Board for certification for the 2004 elections. C. Approval and Authorization of Temporary Closing of a Portion of North Lakeshore Drive and Boat Ramp at Starke Lake for the Purpose of a Boat Regatta. (Building Official Phelps) The event will be held on March 12-14, 2004, from 8am-5pm on Friday-Saturday and 12pm-5pm on Sunday. The following requirements will be met: (1) All residents that will be affected by the road blockage must be notified in advance, (2) Health Central Ocoee City Commission Regular Meeting February 17,2004 Ambulance must be notified of the road closure in advance, (3) An emergency lane must be maintained at all times, and (4) Roads must be blocked with proper barricades; and, signs posted at the boat ramp in advance to notify citizens of its closing. D. Approval and Authorization for Dedication of the Forest Oaks Water Treatment Plant to Grady Smith in a Formal and Public Ceremony. (Public Works Director Wheeler) In 1985, a granite plaque was purchased and inscribed in dedication to the late Grady Smith. The City Commission had approved this dedication and the plaque was ceremoniously placed at the Kissimmee A venue Water Treatment Plant. The Kissimmee Avenue Water Plant was even~ally decommissioned and the plaque was removed. Staff request authorization for a rededication ceremony and that the Forest Oaks Water treatment Plant be the predominant site of choice. E. Approval and Authorization of Kane's Furniture Amendment to Declaration of Easements. (Assistant City Attorney Cookson) The Original Declaration of Easements provided that the Goodman Center Final Subdivision Plan would be null and void if certificate of occupancy was not issued for the Kane's Furniture Store by April 24, 2004. To date, construction has not started on the Kane site. The Amendment would require that the subdivision infrastructure be started by April 24, 2004, and completed by April 24, 2005. F. Approval and Authorization of $10,000 from Contingency for Retrofit of the Existing Stormwater Pond in Twin Lake Woods on Marlene Drive (Pond H3) for the Purpose of Improving Maintenance of the Pond. (Deputy Public Works Director Zaitooni) Pond H3 is located on Marlene Drive in Twin Lake Woods, east of Adair Street and south of Nicole Boulevard and is under ownership of the local HOA, which is responsible for maintenance of the Pond. Staff requests approval of $10,000 from Stormwater Contingency Funds for purchased material and authorization for Public Works staff to perform the required work using City equipment. G. Approval and Authorization of Change Order #4 to the Groundtek Contract #B03-01 for Maintenance of Pond C62 in Remington Oaks at $1608.00 Annually; and Payment to Groundtek for the Maintenance Services Provided Since October of 2003 at $536.00. (Deputy Public Works Director Zaitooni) The maintenance for Pond C62 in Remington Oaks was inadvertently omitted from the staff report dated October 21, 2003, which added Change Orders 1,2, and 3 to the contract. However, the contractor has been providing the maintenance services since October of 2003 and has invoiced the City for 4 months service at $536.00. The monthly cost of change Order #4 is $134.00 or $1608.00 annually, and funds are available from the Stormwater Contingency Funds. H. Approval and Authorization to Piggyback Various Governmental Entities' Contracts for Various Vehicles/Equipment and to Authorize the Lease-Purchase Agreement with Sun Trust for Same. (Buyer Tolbert) Staff recommends that the City Commission: 1) Approve piggybacking on the Florida Sheriffs Association & Florida Association of Counties, and the State of Florida contracts for the listed vehicles, 2) Authorize staff to secure financing through Page 2 of 4 Ocoee City Commission Regular Meeting February 17, 2004 SunTrust Bank for the vehicles and equipment, and 3) Authorize the Mayor, City Clerk, and staff to execute the lease-purchase agreement and related documents. I. Approval and Authorization for Two Additional Patrol Vehicles to be Added to this Year's SunTrust Lease to Replace Two Vehicles Recently Declared Totaled by the City's Insurance Company. (Police Chief Goclon) The police department wishes to add two additional patrol vehicles (over what was authorized in the 2003/2004 budget) to the SunTrust lease. Recent traffic crashes have caused two marked patrol vehicles to be declared totaled by the City's insurance company. J. Approval and Authorization for Professional Services Agreement for Community Redevelopment Services with Herbert Halback, Inc. (Assistant to the City Manager Shira) The Selection Committee recently chose Herbert Halback, Inc. (HHI) as the top ranked firm in the CRA consultant selection process. HHI has now presented the City with a contract for the work. For budgeting purposes, the City estimated this project to cost $80,000 so there are adequate funds available in the current budget. Staff requests approval of the Professional Services Agreement for Community Redevelopment Services with Herbert Halback, Inc. K. Approval and Authorization for $14,380.00 from Contingency for Change Order No.2 to Wharton-Smith. (Fire Chief Strosnider) During construction of the new fire station building items have been added or deleted due to various reasons of construction. Architects Design Group, Wharton-Smith, and Fire Chief Strosnider have carefully examined the entire Request for Change Orders (RCO) for accuracy and they request approval. L. Approval and Authorization to Waive City's Formal Bid Process and Utilize State of Florida Contract #425-001-01-1 With Workscapes Inc. and Knoll State Purchasing Contract #C004572, for a Total of $68,652.20, for Fire Station One's Furniture Package. (Assistant Fire Chief Firstner) ADG Inc. and Architectural Interiors Inc. developed specifications for the furniture package for Fire Station One. There are multiple vendors on State of Florida Contract #425-001-0 I-I. Three of those vendors were solicited for quotes on the package, two replied and one declined to submit a quote. Workscapes Inc. and Florida Business Interiors submitted packages, which varied considerably in price and quality. Staff recommends Workscapes Inc. as the only vendor that provided a quote that met the City's specifications. VI. PUBLIC HEARINGS A. Considerstion of the Available Options for the Collection and Disposal of Residential Garbage and Recycling within the City. (Deputy Public Works Director Zaitooni) VII. OTHER BUSINESS A. Approval and Authorization for the Mayor and City Clerk to Execute the Interlocal Agreement for Fire Dispatch Services between Orange County, Florida and the City of Ocoee. (Support Division Chief McNeil) Page 3 of 4 Ocoee City Commission Regular Meeting February 17,2004 B. Approval and Authorization for a Reduction of Fines and Release of Lien on Code Enforcement Board Case No. 99-074 & 99-075, Ruby Reeves. (Building Official Phelps) C. Approval and Authorization for Additional Work on McKey Street Project for Stormwater and Water Improvements. (Assistant to the City Manager Shira) D. Approval and Authorization for Final Design Approval for the Conceptual Design for the McKey Street Project. (Assistant to the City Manager Shira) E. Discussion Re: Authorization to Increase SunTrust Line of Credit for the Coca- Cola Property. (Community Development Director Wagner) F. City Manager Issues: (City Attorney Rosenthal) 1) Appointment of Special Counsel. 2) Scheduling of Public Hearing on Adoption of Final Resolution Terminating City Manager Gleason. VIII. STAFF REPORTS IX. COMMENTS FROM COMMISSIONERS X. ADJOURNMENT FOR YOUR CONVENIENCE CITY COMMISSION AGENDAS THAT ARE HYPERLINKED TO BACKUP MA TERIAL ARE AVAILABLE ON THE WEBSITE JYWJI< CI. OCOEE. FL. US. PLEASE NOTE: IN ACCORDANCE WITH FLORIDA STATUTES 286.0105: ANY PERSON WHO DESIRES TO APPEAL ANY DECISION AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND FOR THIS PURPOSE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS BASED. ALSO, IN ACCORDANCE WITH FLORIDA STATUTE 286.26: PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE CITY CLERK, 150 N. LAKESHORE DRIVE, OCOEE, FL 34761, (407) 905 -3105 48 HOURS IN ADVANCE OF THE MEETING. Page 4 of 4