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HomeMy WebLinkAbout01-20-04 Minutes MINUTES OF THE OCOEE CITY COMMISSION REGULAR SESSION HELD JANUARY 20, 2004 CALL TO ORDER Mayor Vandergrift called the regular session to order at 7: 15 P.M. in the Commission Chambers. Pastor Howell, Glad Tidings Church, opened with prayer and Frances Watts led in the Pledge of Allegiance to the Flag. City Clerk Grafton called the roll and declared a quorum present. PRESENTATIONS AND PROCLAMATIONS Recreation Advisory Board to Discuss Trails and Bikeways in the City of Ocoee. (ParkslRecreation Director Farmer) Gordon Applegate, Chairman of Parks/Recreation Advisory Board, reported this Board recommended that the Commission take action to ensure the Developers of new properties in the City be required to make arrangements to build trails in their developed area or provide the City with financial resources to build trails in the surrounding area, as referenced in the City's Transportation Master Plan, Parks and Recreation Open Space Master Plan, the City's Comprehensive Plan and the City's Land Development Code. Without obiection staff was directed to look for grants and report on what other communities are doing. NON-AGENDAED PRESENTATIONS Mayor Vandergrift presented to Police Chief Goclon and Fire Support Division Chief McNeil a plaque that had been sent to the City of Ocoee from the Florida Department of Transportation and Florida Highway Patrol commending the City for its participation in the Open Road Policy. Mayor Vandergrift presented a plaque to City Attorney Rosenthal along with a red shirt commemorating the new high school concrete pouring held Wednesday morning. COMMENTS FROM CITIZENS/PUBLIC Eddie Bradley, Youth Minister for Glad Tidings Church, said they had sent a letter to the City regarding duties within the City for which their youth might volunteer. He said they would collect donations from others for the work they do for the City. EMERGENCY ITEM Mayor Vandergrift declared the item Old Winter Garden Road Widening Project: Health Central to be an emergency item. Item VII.H. (the last item on this agenda), was submitted as soon as Health Central approved the agreements, but too late to be printed on the original agenda published on January 14.) Old Winter Garden Road - Health Central Assistant City Attorney Doty gave the staff report, highlighting the details of the agreements, and pointing out the agreement related to ExpressCare property located at the southeast corner of Maguire Road and Professional Parkway had been presented to this Commission and was approved September 2003, then rescinded on January 6, 2004, at staffs recommendation, as the Health Central staff had not yet presented the agreements to the Health Central Board of Trustees. The agreements have now been executed by Health Central and are presented for Ocoee City Commission Regular Session January 20,2004 approval. The second agreement is an Intergovernmental Transportation and Development Agreement that addresses the right-of-way needed from Health Central from Blackwood east to Arlington Avenue. Orange County is also a signatory to this agreement. Mavor Vandere:rift, seconded by Commissioner Anderson, moved to approve the Expresscare Agreement and the Intergovernmental Transportation and Development Agreement with Health Central and authorize the City Attorney and Mayor to execute all documents necessary to close the transactions. Motion carried 5-0. Derrick Blakeslee, 230 N. Highland Avenue, Winter Garden, addressed the Commission regarding the needs of the emergency vehicles, and without obiection staff was directed to cooperate with Health Central regarding its road needs. COMMISSIONERS ANNOUNCEMENTS/CORRESPONDENCE Commissioner Parker 1. Announced the Town Hall meeting with Representative Brummer at 6:00 p.m. Monday, January 26 in the Chambers. 2. Reminded citizens to pay their water bills before Thursday as the late fees begin again this week. Mayor Vandergrift said staff should contact Representative Brummer and offer to televise his town hall meeting. THIS ITEM WAS TAKEN OUT OF AGENDA ORDER Discussion Re: Eminent Domain - Condemnation of Right of Way on 7th Ave. (City Manger Gleason) City Manager Gleason reported no progress had been made in working with the developer to get their project approved and/or the donation of the road right-of-way, and he asked for direction, as the right-of-way is needed to improve ih Avenue to a road for vehicular traffic. City Attorney Rosenthal gave the history of the issue. Discussion ensued. Mavor Vandere:rift, seconded by Commissioner Johnson, moved to authorize staff to move forward with a quick take of the property needed. Motion carried 5-0. Commissioner Parker, seconded by Mavor Vandere:rift, moved to remove item V.B. from the consent agenda for separate consideration following the consideration of item VII.D regarding the Design for McKey Street Proiect. Motion carried 5-0. Commissioner Anderson, seconded by Commissioner Parker, moved to approve items A and C of the consent agenda as presented. Motion carried 5-0. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE BOARD OF CITY COMMISSIONERS AND WILL BE ACTED UPON BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THESE 2 Ocoee City Commission Regular Session January 20, 2004 ITEMS UNLESS DISCUSSION IS DESIRED BY A MEMBER OF THE COMMISSION, IN WHICH CASE THE MAYOR WILL INSTRUCT THE CITY CLERK TO REMOVE THAT ITEM FROM THE CONSENT AGENDA AND SUCH ITEM WILL BE CONSIDERED SEP ARA TEL Y. A. Approval and Acceptance of Minutes of City Commission Special Session of December 22. 2003, and Citv Commission Regular Session of Januarv 6. 2004. (City Clerk Grafton) B. This item was removed for separate consideration after item VII.D. See below. C. Approval and Authorization of Forfeiture Money, Not to Exceed $4800, to Purchase Mapstar Angle Encoder and Associated Equipment (Sole Source). (Police Chief Goclon) This laser-based accident scene mapping and data collection package eliminates most of the need for paper at the accident scene, thus allowing one officer to clear the accident 66% faster. The totality of all this equipment is perhaps the fastest, safest, most convenient accident investigation system ever produced for the law enforcement officer. The purchase of this equipment will help support the Tri-County Area Open Roads Policy recently approved by the City Commission. PUBLIC HEARINGS Second Reading of Ordinance No. 2003-60, Amending Section 78-20 of Code Relating to Plan Review. (Fire Chief Strosnider) (Continued from November 18, 2003) City Attorney Rosenthal read the title only of the Ordinance and recommended tabling this public hearing to February 3, 2004 meeting. The public hearing was opened. Commissioner Parker, seconded by Commissioner Anderson, moved to table this public hearing until the February 3, 2004 regular meeting. Motion carried 5-0. THIS ITEM WAS TAKEN OUT OF AGENDA ORDER Item VII.D Approval of Design for McKev Street Project. (Assistant to the City Manager Shira) Assistant to the City Manager Shira introduced Randy Ramon, Herbert Halback, Inc., and, after briefing the Commission regarding the time line for the project, asked for conceptual approval. She said the time line was already close and, although recognizing the importance of the renovation of the water distribution system, this would take additional time to complete and she could not guarantee completion before Founders Day. She added she had distributed drawings to the business owners and some of them would be present tonight to give their input. She said she would be scheduling a meeting with the business owners in February. Mr. Ramon presented a report, displaying conceptual drawings of the project; and this presentation prompted much discussion. The following citizens and business owners spoke, and staff and the Commission responded to their comments, here greatly condensed. 3 Ocoee City Commission Regular Session January 20,2004 Jim Sills, 205 S. Lakeshore Drive, owner ofD.J. Auto Sales, raised several questions. Terry Long, 101 and 123 W. McKey Street, asked why someone would want to make the street attractive to pedestrians as the established businesses existing now are not dependent on pedestrian traffic. David Long, 101 and 123 W. McKey Street, liked the plan as a whole, particularly if it could be tweaked so there can be parking. R. P. Mohnacky, 1820 Prairie Lake Boulevard, asked how this will be funded. J. Lester Dabbs, Jr., 619 Caborca Court, said this is a win-win situation. Pam Bozkurt, 108 W. McKey Street, Goslin Reatlty, spoke in favor of the change. Richard Spickerman, 102 W. McKey Street, owner of Performance Trophies, said diagonal parking should be used. Celeste McMillan, 1506 Starfire, called-in to suggest using the property on the northeast corner of McKey and Bluford as a parking lot. (Her message was read by Mayor Vandergrift) James Fleming, Sr., 511 Orange Avenue, said the water main should be replaced. Betty Hager, former Commissioner, 511 Orange Avenue, said she knew the proper pronunciation of the street name was as though it was spelled Mackey with the accent on the first syllable and she wished people would quit pronouncing it wrong. Robin Stewart, Antique Shop, said a lot of senior citizens would not be able to walk from the parking lots/spaces as proposed in the conceptual drawings. Frances Watts, 43 Shell Key Court, said it was time to do something, particularly with the Citrus Building. Commissioner Johnson, seconded by Commissioner Anderson, moved to approve the concept for the McKey Street Proiect and to meet with the businesses per staff recommendation. Commissioner Johnson, seconded bv Commissioner Anderson, moved to amend the motion to include adding a paver parking lot in the northeast corner of McKey Street/Bluford Avenue intersection (known as the Griffin Property). Motion carried 5-0. Motion as amended carried 5-0. Consent Agenda Item V.B. Approval and Authorization for Renovation of the Water Distribution System on McKey Street and the Encumbrance of up to $60,000 to Cover the Design and Construction Costs of the Renovations. (Public Works Director Wheeler) The existing water main on McKey Street is undersized (6 inch) for commercial development according to City standards. While it has not been a maintenance problem, if it were to spring a leak staff and material suppliers would be stressed to find repair parts and fix the leak. With the added roadway improvements, now would be a good time to renovate this water line. It is estimated that the water distribution system renovations would cost approximately $40,000 to $50,000 with the design and permitting costs an additional $10,000. The project could be covered by the Water R & R fund. 4 Ocoee City Commission Regular Session January 20, 2004 Commissioner Anderson, seconded b-y Commissioner parker, moved to approve the renovation ofthe Water Distribution Svs~cm on McKey Street as presented by staff and authorize the encumbrance of up to $60,000 in the W~ter R&R Fund to cover the design and construction costs of the renovations. Motion carried 5-0. OTHER BUSINESS Poer Property. (Community Development Director Wagner) First Reading of Annexation Ordinance No. 2004-01- Poer Property, Case #AX-2003-12-14. (Second Reading and Public Hearing will be held on February 3, 2004, at 7: 15 p. m.) City Attorney Rosenthal read the title only ofthe Ordinance. Mayor Vandergrift announced the second reading and public hearing would be held February 3, 2004, at 7: 15 p.m. in the Commission Chambers. Authorization of Funds to Amend Ocoee Crown Point PUD Plans. Community Development Director Wagner gave the staff report, advising since the Poer Property now belongs to the City it needs to be incorporated into the Ocoee Crown Point PUD Land Use and Preliminary Subdivision Plan. He requested approval of an addendum to the Professional Services Contract with Vanasse Hangen Brustlin, Inc. (VHB) to revise the plans and conceptually design a single-family residential subdivision and incorporate it into the other single- family residential area of the PUD, according to an attachment to the staff report. The cost proposal for this work is not-to-exceed $54,120 and this amount would be paid out of the Coke Property bond money. Commissioner Anderson, seconded by Commissioner Howell, moved to approve the addendum to the Professional Services Contract with VHB, as specified in the proposal attached to the staff report, to amend the Ocoee CrowILP...Qint pun Land Use Plan/Preliminary Subdivision Plan by incorporating the Poer Property. Motion carried 5-0. Resolution 2004-02- Change in Late Payment Fee for Sewer and Water Billine;. (City Attorney Rosenthal) City Attorney Rosenthal read the title only of the Resolution. J. Lester Dabbs, Jr., 619 Caborca Court, spoke against adopting this Resolution. Commissioner Anderson, seconded by Commissioner Howell, moved to adopt Resolution No. 2004-02, changing the late payment fee and service restoration fee. Motion carried 5-0. Approval of the Community Merit Award Grants for the November 2003 Cycle. (Assistant to the City Manager Shira) Assistant to the City Manager Shira presented the staff report with recommendations for awards according to the chart below. The recommendation included a request for this Commission to require applicants to attend the Merit Award Board's meeting. Commissioner Parker said it would be important to have the applicants be aware they may need to respond to questions and they should be prepared to do so. Kathy Glass, West Orange Junior Service League, said she thought the questionnaire was very thorough and complete, and on occasion the 5 Ocoee City Commission Regular Session January 20,2004 Merit Award Board met on the same night the Service League met which would present a conflict for their members to attend. Mike Miller, Chairman ofthe Merit Award Board, said they were not comfortable awarding funds for golf tournaments and social functions and asked that those be handled separately by this Commission. Application Applicant Amount CMA Board Recommendation No. (in order Requested rec'd) 1 W.O.H.S. Varsitv $500 Approve full amount Cheerleaders 2 8th Grade OMS Wash. DC $500 Approve full amount Trip 3 Ocoee Little League $500 Approve full amount 4 City of Ocoee Relay for Life $500 Approve full amount 5 Seniors First, Inc. $500 Approve full amount 6 New Beginnings of Central $500 Approve for $100 FL 7 W.O.H.S. Tennis Team $500 Approve full amount 8 West Orange Junior Service $500 Deny, recommend other funding League source 9 American Legion Post 109 $500 Approve full amount 10 YMCA Safe Start Swim $500 Approve full amount Program 11 Ocoee Elementary Info $500 Approve full amount Breakfast 12 American Legion Post 63 $500 Approve full amount 13 Rotary Club of Ocoee $500 Approve full amount Commissioner Parker, seconded by Commissioner Anderson, moved to approve the recommendations of the CMA Board and authorize checks to be mailed to the recipients; also, to direct the CMA Board, when there is an application that requires further input, to schedule a second meeting and invite the applicant to be present to respond to questions.. Motion carried 5- O. Commissioner Parker. seconded by Commissioner Howell, moved to approve the application from the West Orange Junior Service League in the amount of$500 with the funds coming from contingencv. Motion carried 5-0. Commissioner Johnson, seconded bv Commissioner Howell, moved to grant $500 to a person identified in a letter (whose name he did not wish to disclose) from contingency. Motion carried 5-0. Approval and Authorization to Pursue a Contract with OraD{!e Countv Fire Rescue for the Provision of Fire and EMS Dispatch Services. (Support Division Chief McNeil) 6 Ocoee City Commission Regular Session January 20,2004 Support Division Chief McNeil gave the staff report and responded to questions. Engineer/Paramedic Ellis was also present and responded to questions. Commissioner Anderson, seconded by Commissioner Johnson, moved to direct staffto continue with the process of pursuing a contract with Orange County Fire Rescue for fire and EMS dispatch services. Motion carried 5-0. Mavor Vandere:rift, seconded by Commissioner Anderson, moved to direct staff to put the Automatic Vehicle Location system (A VL) on the Police cars as well. Motion carried 5-0. Approval and Authorization for Ocoee Fire Department's "Fullv Involved" Proe:ram. (Assistant Fire Chief Firstner) Assistant Fire Chief Firstner explained the Fully Involved Program, saying this program involves installing smoke detectors and fire extinguishers in residential properties within the City ofOcoee. It also involves minor repairs to the homes of those who cannot do it for themselves. He said the Citizens Advisory Council for the Ocoee Fire Department (CACOFD) would administer the program. He asked for authorization to purchase a six by twelve-foot trailer and to create an account to purchase supplies and materials for the program. Commissioner Anderson, seconded by Commissioner Parker, moved to (1) approve the utilization of the funds that have been given to the Citv from the Local Mitigation Strategy ($2,800) to procure the trailer outside the current capital equipment budget and have graphics applied to advertise the program and its sponsors/partners; and (2) approve the creation of a separate account for the purpose of administering the program, approve the deposit of the $1,000 grant from Sam's Club and the $1,000 grant from WalMart. Motion carried 5-0. STAFF REPORTS City Manager Gleason 1. Advised the appointments for the televising of the State of the City were scheduled for Wednesday. 2. Said Lee's Lakeside was being considered as the site for the Volunteer Dinner this year and he asked for the Commission's opinion. Without Obiection this location was approved. 3. Commented that Mayor Vandergrift's proclamation on Martin Luther King posted last week was the best he had seen. COMENTS FROM COMMISSIONERS Commissioner Parker clarified a statement made earlier regarding the late fees - that in order to avoid being charged the late payment fee, payments must be made before 5:00 p.m. Wednesday. Commissioner Howell commented on the e-mail sent out by City Manager Gleason last weekend. Mayor Vandergrift announced he would be running for office again in the upcoming election. 7 Ocoee City Commission Regular Session January 20, 2004 ADJOURNMENT The meeting adjourned at 10:30 p.m. Attest: Je APPROVED: City of Ocoee 8