HomeMy WebLinkAboutItem #00 Emergency Sre Center of Good Liy
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AGENDA ITEM COVER SHEET
Meeting Date: June 7, 2011
Item # Emergency -
Reviewed By: � ��
Contact Name: Al Butler, CIP Manager Department Director:
Contact Number: 407 - 905 -3100, ext. 1543 City Manager: /49,1"—
Subject: Approval of and authorization for the Mayor to execute Change Order No. 1 with Atlantic Civil
Construction Corp. for the amount of $47,528.88, and to increase the project budget by $50,000.00 using
funds from the City's unallocated contingency budget. (District 2 — Wilsen)
Background Summary:
The City is currently improving access around and through the City Hall campus by reconstructing
driveways to meet current safety specifications, adding sidewalks, reconstructing minor structures
presently in poor condition, and upgrading stairways to meet current building code requirements. A
minor part of the project targets aesthetic improvements to the area, such as providing a brick facade to
a concrete block retaining wall.
Project changes are proposed by staff in order to meet directives from the St. Johns River Water
Management District related to stormwater runoff and to enhance the potential for the Maguire House
and surrounding grounds to serve as a venue for weddings, receptions, and other meetings, many of
which could generate rental revenue for the City. To meet the requirement to reduce stormwater runoff,
the City has to replace a planned asphalt parking area with pervious pavers. To improve the suitability of
the area between the Maguire House and the Community Center to serve as an outdoor event venue,
staff proposes a number of project additions, such as a larger patio area, reconstruction of the grape
arbor, and a brick enclosure for the adjacent dumpster. Staff also wants to remove a decrepit small
wood garage that was previously used as storage for the Maguire House.
Other proposed changes relate to providing additional electrical power connections and streetlights at the
Community Center parking lot to support the Farmers' Market, Movie Night, and other special events.
Progress Energy is requiring that the City pay part of the cost of upgrading the three -phase transformer
bank and installing the streetlights. In order to be able to control lighting during nighttime events, the City
proposes to replace one Progress Energy streetlight with its own pole supporting switch - controlled
floodlights and a streetlight. The proposed change order includes the cost of this pole.
Issue:
Should the City Commission endorse the proposed Change Order No. 1 that will increase the contract
amount for Job No. 28701, the City Hall Campus Improvements Project, by $47,528.88 to reflect the
construction scope changes described above?
Recommendations
The Engineering Department recommends that the City Commission authorize the Mayor to execute
Change Order No. 1 modifying the Contract Amount by $47,528.88, and for the Finance Department to
increase the value of the related purchase order by a similar amount. In order to fund this increase in
1
cost, staff recommends the project budget be increased by $50,000.00 using an allocation of $30,000.00
from the City's contingency fund and $20,000 from the stormwater fund. The amount in excess of the
contract cost increase is intended to cover the costs of Progress Energy capital construction charges and
other small actions related to the construction project.
Attachments:
Change Order No. 1.
Financial Impact:
The $50,000.00 in construction funds for this action is to come from two sources: $30,000.00 from the
presently unallocated balance of $86,330.00 in the City' Reserve for Contingency Fund and $20,000.00
from the stormwater emergency repair fund, Account No. 103 - 538 -20 -4663. Both sources will be
reallocated to Job No. 28701 and Account No. 001 - 541 -00 -6302.
Type of Item: (please mask with an "x")
Public Hearing For Clerk's Dept Use:
Ordinance First Reading Consent Agenda
Ordinance Second Reading Public Hearing
Resolution Regular Agenda
X Commission Approval
Discussion & Direction
X Original Document/Contract Attached for Execution by City Clerk
Original Document/Contract Held by Department for Execution
Reviewed by City Attorney N/A
Reviewed by Finance Dept., N/A
Reviewed by ( ) N/A
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CITY OF OCOEE
150 North Lakeshore Drive
Ocoee, Florida 34761
CITY HALL CAMPUS ACCESS IMPROVEMENTS PROJECT
CHANGE ORDER NO. 1
DATE: June 7, 2011
The following changes are hereby made to the CONTRACT DOCUMENTS.
Original CONTRACT PRICE $320,678.75
Current CONTRACT PRICE ADJUSTED by previous CHANGE ORDERS $320,678.75
Net Increase (Decrease) Resulting from this CHANGE ORDER $47,528.88
The current CONTRACT PRICE including this CHANGE ORDER $368,207.63
Original CONTRACT COMPLETION DATE: September 29, 2011
Current CONTRACT COMPLETION DATE adjusted by previous
CHANGE ORDERS September 29, 2011
Net Increase Resulting from this CHANGE ORDER 0 days
Current CONTRACT COMPLETION DATE including this
CHANGE ORDER September 29, 2011
City Hall Campus Access Improvement Project, Change Order #1 1
CHANGES ORDERED:
I. REQUIRED CHANGES
This change order establishes unit prices for new pay items and modifies the quantity for several
existing unit -price pay items.
II. JUSTIFICATION
The contract was awarded under the terms of a solicitation for bids from prequalified contractors.
Subsequent to the procurement, stormwater permitting discussions with the St. Johns River
Water Management District required the design of a new parking area to be modified to provide
no impervious surface impacts on the project area so as to permit the construction of new
sidewalks without additional surface stormwater storage and treatment. In addition, City staff
has identified an opportunity for additional outdoor event accommodation through other changes.
Among these changes are enlargement of the grape arbor patio, an upgraded dumpster enclosure,
and removal of a deteriorated wood garage.
Other changes include upgrading the sidewalk along the Maguire House driveway to 6 -inch
reinforced concrete construction due to the passage of large trucks across this location, removing
an old septic tank drain field near the gazebo, and upgrading to cast aluminum and larger
lettering on the two brick City Hall signs. Some reductions reflect material savings resulting
from the conversion from asphalt to pervious pavers for the parking lot. Other savings are due to
similar changes in the work.
III. NARRATIVE OF NEGOTIATIONS
Change order pricing is based on existing contract prices and a price proposal received from the
Contractor. The proposed prices for new pay items are consistent with pricing seen in other
projects.
IV. PAYMENT
Table 1 shows the list of added, deleted, and modified bid items.
V. APPROVAL AND CHANGE AUTHORIZATION
This proposed change to the Contract was approved by the City Commission of the City of
Ocoee, as a result of the decision by that body to supplement the project budget to fund the
related improvements. It is expressly understood and agreed that the approval of the Change
Order shall have no effect on the original contract other than matters expressly provided herein.
City Hall Campus Access Improvement Project, Change Order #1 2
CONTRACTOR acknowledges, by its execution and acceptance of this Change Order, that the
adjustments in Contract Price and Time shown hereon constitute full and complete compensation
and satisfaction for all costs and modifications of performance time incurred by the
CONTRACTOR as a result of this Change Order. No other claim for increased costs of
performance or modifications of time will be granted by the OWNER for the Work covered by
this Change Order. The CONTRACTOR hereby waives and releases any further claims for cost
or time against the OWNER arising from or relating to the matters or Work set forth or
contemplated by this Change Order.
RECOMMENDED BY: ACCEPTED BY:
CITY OF OCOEE, FLORIDA ATLANTIC CIVIL CONSTRUCTION
CORP.
By: By:
Signature Signature
Date: Date:
Title: Title:
APPROVED BY:
CITY OF OCOEE, FLORIDA
Owner
By: Date:
S. Scott Vandergrift, Mayor
Attest:
Beth Eikenberry, City Clerk
FOR USE AND RELIANCE ONLY BY THE APPROVED BY THE CITY OF OCOEE
CITY OF OCOEE, APPROVED AS TO FORM COMMISSION IN A MEETING HELD ON
AND LEGALITY THIS DAY OF , 20_ UNDER
, 20 AGENDA ITEM NO. .
By:
City Attorney
City Hall Campus Access Improvement Project, Change Order #1 3
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