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HomeMy WebLinkAbout09-15-2010 Special Session Minutes Minutes of the Special Meeting of the CITY OF OCOEE GENERAL EMPLOYEES' RETIREMENT TRUST FUND BOARD (GERB) Held on September 15, 2010 At 150 N. Lakeshore Drive Ocoee, FL 34761 AGENDA ITEM I. CALL TO ORDER — Chairman Wagner Chairman Russ Wagner called the meeting to order at 10:07 p.m. in the Commission Chambers in City Hall. Chairman Wagner called the roll and a quorum was declared present. Present were Chairman Russ Wagner, Trustees David Wheeler, Jean Grafton, Wendy West and Pat Gleason. Also present was Human Resources/Risk Management Director Jim Carnicella, Human Resources Analyst Debbie McDonald and Recording Secretary Stella McLeod. AGENDA ITEM II. DISCUSSION OF OPERATING RULES The board discussed the matter of the upcoming election. Trustee David Wheeler is up for re- election and Trustee Wendy West, who holds the seat for the fifth trustee to be selected by the board, is also up for re- election. The board discussed the rules of the election. There was a question about who is eligible to vote. It was determined that according to the plan rules, DROP employees (along with other employees who are members of the pension plan) are eligible to vote. When it was asked if laid off employees, commissioners or retirees were eligible to vote discussion ensued. Upon the motion being made by Trustee Jean Grafton and seconded by Trustee West and that motion having passed unanimously, RESOLVED to designate the definition of `general employee' in Ordinance 2009 -020 to exclude commissioners, laid off employees and retirees. General Employees Retirement Board September 15, 2010 Page 2 of 3 AGENDA ITEM III. DISCUSSION & ACTION ON REAPPOINTMENT The board members discussed the rules surrounding the appointment of the fifth trustee according to the retirement ordinance. According to the ordinance, the board has the authority to select the trustee and have that selection ratified by the commission. Further discussion ensued regarding Trustee West having attained CCPT status and it being most logical to reappoint her to the board of trustees. Upon a motion be made by Trustee Jean Grafton, and seconded by Trustee Wheeler, to re- appoint Wendy West as the fifth General Employee Retirement Board Trustee, and that motion having passed unanimously, the board RESOLVED to forward the re- appointment to the commission for the commission's ratification. AGENDA ITEM IV: PENSION ADMINISTRATOR RFQ Referring to the previous joint meeting by the GERB and the Police/Fire Pension Board (PFPB), Chairman Wagner said that he would not have called the special meeting had he known that the PFPB did not want to work jointly with the GERB but rather wanted to continue contracting for pension services. The chairman said that he thought it was inappropriate for Mr. Prior (of Benefits USA) to give the board what amounted to a sales pitch during the meeting. Trustee West agreed that she was not happy with the way the joint meeting went. Further discussion ensued. Trustee Grafton stated that given that the board is not looking to contract with Benefits USA like the Police/Fire Pension Board has opted to, she asked if she could proceed with setting up the pension plan coordinator's office. HR Director Carnicella said that he understood the board (GERB) to be interested in having someone responsible to the pension board. The director suggested that the board hire someone on a part time basis under the city manager with the direction that the person report to the board. This would alleviate the board having to develop personnel policies and the like while still maintaining having direct say in the duties of the part time pension plan coordinator. Chairman Wagner asked the board if this is how the board would like to proceed. Further discussion ensued about the duties of the plan coordinator. The board was in agreement that the employee would take care of administrative tasks as opposed to having decision making authority. Upon a motion being made by Trustee Grafton, and seconded by Trustee General Employees Retirement Board September 15, 2010 Page 3 of 3 Gleason to pursue hiring a part time person who will be directed by the pension board to help administer the pension plan, and that motion passing unanimously, the board RESOLVED to proceed with the hiring process. AGENDA ITEM V. ADJOURN There being no other business, the joint meeting was adjourned at 11:50 a.m. 4 Respectfully submitted by: App d by: Stella McLeod, Municipal Rec. Coordinator / )^'-- RB Recording Clerk Russell B. Wagner, GtRB Chairman ")/ ir/ n