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HomeMy WebLinkAbout10-07-2003 Agenda OCOEE CITY COMMISSION Ocoee Commission Chambers 150 North Lakeshore Drive Ocoee, Florida October 7, 2003 AGENDA 7:15 P.M. REGULAR CITY COMMISSION MEETING I. CALL TO ORDER A. Invocation B. Pledge of Allegiance C. Roll Call and Determination of Quorum. II. PRESENTATIONS AND PROCLAMATIONS A. Proclamation - Fire Prevention Week - October 5-11, 2003 B. Presentation - Video Presentation Regarding Navigating Sidewalks and Cross Walks on Clarke Road - Louis Fazio. (Commissioner Parker) C. Presentation - Invitation to Attend the Celebration of the Roper YMCA Groundbreaking on October 25,2003 - Wayne Humphrey. (City Manager) III. COMMENTS FROM CITIZENS/PUBLIC IV. COMMISSIONERS ANNOUNCEMENTS/CORRESPONDENCE V. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE BOARD OF CITY COMMISSIONERS AND WILL BE ACTED UPON BY ONE MOTION. THERE WILL BE NO SEPARAIE DISCUSSION OF THESE ITEMS UNLESS DISCUSSION IS DESIRED BY A MEMBER OF THE COMMISSION, IN WHICH CASE THE MAYOR WILL INSTRUCT THE CITY CLERK TO REMOVE THAT ITEM FROM THE CONSENT AGENDA AND SUCH ITEM WILL BE CONSIDERED SEPARATELY. A. Approval and Acceptance of Minutes of the City Commission Regular Meetings of September 2, 2003, and September 16, 2003; and Take Home Vehicle Workshop of August 25, 2003. (City Clerk Grafton) The Minutes of the City Commission Regular Meeting of September 2,2003, and the Take Home Vehicle Workshop of August 25,2003, were pulled at the last Commission Meeting and were never approved. B. Approval and Authorization for Mayor and City Clerk to Execute Service Agreement with Motorola Incorporated in the Amount not to Exceed $25,093.56. (Chief Goclon) The current service maintenance agreement for the Motorola 800 MHz Radio system being utilized by the City expires on September 30, 2003. The cost for the service agreement for the next 12 months is $2,091.13 per month for a total of$25,093.56. C. Approval and Authorization of Emergency Repairs to Lift Station #22 and Transfer of $29,323.95 from Wastewater Operating Reserves for Contingency Account to Capital Improvements Account to Pay for Repairs. (Public Works Director Wheeler) The gravity sewer pipeline to the lift station failed and broke away from the wet well causing the ground around the station to settle. The damaged pipe was located approximately 12 feet below the service and required well pointing to perform the Ocoee City Commission Regular Meeting October 7, 2003 repair. Since the City does not have the type of equipment required for this type of work and because ofthe need for a quick repair, DeWitt Excavating, Inc. was contacted to assist. D. Approval of Intent to Annex for Water Service for Mr. Randy Lazarus at 121 11 th Street and Authorization for Mayor and City Clerk to Execute Annexation Agreement. (Public Works Director Wheeler) Mr. Lazarus, president of Classic Homes, Inc., owns the property at 121 11th Street, and has approached the City for utility service. The property is currently undeveloped and Mr. Lazarus intends to build a house on the property. No new main pipelines need to be installed to serve this property, only an individual service line. The procedure for obtaining water service was discussed with Mr. Lazarus and the Development Review Committee has approved the Intent to Annex at a meeting held on September 30, 2003. The EngineeringlUtility Staff recommends that the Mayor and Commission approve this Intent to Annex request, direct the Mayor and City Clerk to execute the Annexation Agreement, and direct staff to proceed with the process to provide Mr. Lazarus with City water service. E. Approval of Right-of-Way Utilization Agreement with The Ryland Group for the Construction and Maintenance of a Retaining Wall and Authorization for the Mayor and City Clerk to Execute the Agreement. (Community Development Director Wagner) During construction of the Westchester Subdivision on the east side of Clarke Road, at the southeast comer of its intersection with Hackney Prairie Road, problems with the grading have created the need for a small retaining wall adjacent to the sidewalk just south of the intersection. F. Approval and Authorization for the Mayor and City Clerk to Execute the Interlocal Agreement with OCPS for Public School Facility Planning. (Community Development Director Wagner) The purpose of the agreement is to approve and authorize execution of the Interlocal Agreement required by Sections 163.31777(1)(a) and 1013. 133(2)(a), Florida Statues, to promote planning and coordination between Orange county Public Schools (OCPS) and the affected local governments in Orange County. G. Approval and Acceptance of New and Revised Job Descriptions. (Human Resources Director Diedrich) These are the new and revised job descriptions for the positions of Battalion Chief, Plans Examiner/Building Inspector, and Zoning Inspector in connection with the approved annual budget for the City. H. Approval and Authorization of Leasing of the Christmas Pole Decorations for Budgeted Amount of $30,000.00. (Deputy Public Works Director Zaitooni) Clark Displays Sales has provided the City of Ocoee with the Christmas decorations for the past (5) years. The services include installation, maintenance, and removal of the displays at the conclusion of the holiday. I. Approval and Authorization of a Change Order to City Hall Carpet Contract. (Deputy Public Works Director Zaitooni) Due to excessive noise created by the existing tile flooring in the upstairs waiting area between the elevator and the City Manager's office, it is proposed that the area be carpeted as part of the current renovations. Page 2 of 4 Ocoee City Commission Regular Meeting October 7, 2003 J. Approval and Authorization of Change Orders 7 & 8 to the Groundtrek Contract # B03-01 for Mowing Services. (Deputy Public Works Director Zaitooni) The Parks & Recreation Department and the Public Works Department currently utilize a private contract for mowing services. The proposed Change Orders 7 & 8 represent the additional work requested by the City and negotiated for addition to the current contract. VI. PUBLIC HEARINGS A. Living Waters Church - Special Exception Case No. 1-3SE-2002. (Community Development Director Wagner) VII. OTHER BUSINESS A. First Reading of Ordinances 1. Westyn Bay Townhomes PUD - Ordinance No. 2003-42 Rezoning/Land Use Plan. (Community Development Director Wagner) 2. West Orange Professional Center. (Community Development Director Wagner) a. Ordinance No. 2003-40 - Annexation b. Ordinance No. 2003-41- Initial Zoning c. Annexation Agreement 3. Ordinance 2003-43, Amending Chapter 78 of the Code. (Fire Chief Strosnider) B. Appointment of City Commissioner to the CRA Consultant Selection Committee. (Assistant to the City Manager Shira) C. Recommendation of Transfer of Funds from Contingency to Over 65 Programs. (City Manager Gleason) D. Code Enforcement Matters. (Building Official Phelps) 1. Request for Reduction of Fines and Liens - Code Enforcement Board Case No. 02-063 McCoy E. Appointments to Parks and Recreation Advisory Board - There are three vacancies and Rob McKey would like to serve a two-year term. (City Clerk Grafton) F. Appointment of a Voting Delegate For the National League of Cities' Annual Business Meeting. (City Clerk Grafton) G. Police Take Home Vehicle Proposal. (Chief Goclon) (Continuedfrom September 16,2003) VIII. ST AFF REPORTS IX. COMMENTS FROM COMMISSIONERS Page 3 of 4 Ocoee City Commission Regular Meeting October 7, 2003 x. ADJOURNMENT FOR YOUR CONVENIENCE CITY COMMISSION AGENDAS THAT ARE HYPERLINKED TO BACKUP MATERIAL ARE A VAILABLE ON THE WEBSITE WWW.Ci.OCOEE.FL.US PLEASE NOTE: IN ACCORDANCE WITH FLORIDA STATUTES 286.0105: ANY PERSON WHO DESIRES TO APPEAL ANY DECISION AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND FOR THIS PURPOSE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS BASED. ALSO, IN ACCORDANCE WITH FLORIDA STATUTE 286.26: PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE CITY CLERK, 150 N. LAKESHORE DRIVE, OCOEE, FL 34761, (407) 905 -3105 48 HOURS IN ADVANCE OF THE MEETING. Page 4 of 4