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HomeMy WebLinkAbout09-02-2003 Agenda OCOEE CITY COMMISSION Ocoee Commission Chambers 150 North Lakeshore Drive Ocoee, Florida September 2, 2003 AGENDA 7:15 P.M. REGULAR CITY COMMISSION MEETING I. CALL TO ORDER A. Invocation B. Pledge of Allegiance C. Roll Call and Determination of Quorum II. PRESENTATIONS AND PROCLAMATIONS A. Presentation of Certification Award and Pin to Deputy City Clerk Brenda Maxwell, CMC. (City Clerk Grafton) III. COMMENTS FROM CITIZENS/PUBLIC IV. COMMISSIONERS ANNOUNCEMENTS/CORRESPONDENCE V. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE BOARD OF CITY COMMISSIONERS AND WILL BE ACTED UPON BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS DISCUSSION IS DESIRED BY A MEMBER OF THE COMMISSION, IN WHICH CASE THE MAYOR WILL INSTRUCT THE CITY CLERK TO REMOVE THAT ITEM FROM THE CONSENT AGENDA AND SUCH ITEM WILL BE CONSIDERED SEPARATELY. A. Approval and Acceptance of the Minutes of the City Commission Ree:ular Session of Aue:ust 5, 2003; Special Sessions of Julv 29 and Aue:ust 13, 2003; Bude:et Work Sessions of Aue:ust 11 and 13,2003; and Joint Meetine: with Recreation Advisory Board of June 16,2003. (City Clerk Grafton) B. Approval and Authorization to Implement the Policv Ree:ardine: Public Comments Process. (City Clerk Grafton) Authorization for Commission Meeting Public Comments Process which will allow citizens to view the City Commission meeting on TV and to submit their opinions for the record by telephone and e-mail. C. Approval and Acceptance of Quarterlv Financial Report - Third Quarter. (Finance Director Horton) Acceptance of the Quarterly Financial Report for the third quarter of the fiscal year 2003. The report summarizes financial activity for the period April 2003 through June 2003. D. Award of Bid #B03-06 Networked Copier/Scanner Devices to Zeno Office Solutions. (Buyer Tolbert) Bid #B03-06 was advertised on August 3, 2003, and publicly opened on August 19, 2003. Five responses were received from the following companies: 1) Zeno Office Solutions, Inc. 2) Danka Office Imaging 3) Ikon Office Solutions 4) Imaging Solutions Inc. 5) Imagistics. Staff recommends approval to award bid to Zeno Office Solutions as the most responsive and responsible bidder. Ocoee City Commission Regular Session September 2, 2003 E. Approval and Authorization to proceed with the Biddine: Process and Utilize $25.000 from Contine:encv for the Police Department Air Conditionine: System. (Deputy Public Works Director Zaitooni) The Police Department's AC unit is in need of replacement due to persistent problems and high repair costs. In interest of time and high repair costs, staff is requesting to proceed with the bidding process to replace the unit immediately at a cost of $25,000.00. The funds for the replacement are available from contingency. F. Approval and Authorization to Use Contine:encv Funds to Purchase a Personal Watercraft. (Police Chief Goclon) Authorization for police department to extend an amount not to exceed $10,000.00 out of contingency to purchase a personal watercraft for the police and fire department usage. G. Approval and Authorization to Use Saved Server Monies to Purchase Laptop Computers. (Police Chief Goclon) Authorization for police department to utilize the remaining monies (approximately $10,000) in the Computer Equipment account to allow the purchase of at least three additional laptop computers that were not funded in this fiscal year's budget. H. Approval and Authorization for the Acquisition of 350 Radio-Read Transmitters and 180 5/8" Potable Water Meters at a Cost of $60.300 from INVENSYS. (Public Works Director Wheeler) Authorization to allow the new water meters and radio-read mechanisms be purchased from INVENSYS to keep the metering system in the City of Ocoee compatible with the existing metering configuration and software, and to approve the cost of additional meters and equipment at a cost of $63,000.00. I. Approval and Authorization for Mayor and City Clerk to Execute Interlocal Ae:reement with Orane:e County for Emere:encv Medical Services. (Fire Chief Strosnider) Authorization for Mayor and City Clerk to execute the Emergency Medical Services Interlocal Agreement between Orange County, Florida and Ocoee, Florida. J. Approval and Authorization for Mayor and City Clerk to Execute Purchase Ae:reement with Dr. Charles N. Y oune: for Parcel 801 for Old Winter Garden Road Widenine: Proiect. (Assistant City Attorney Doty) As part of the Old Winter Garden Road Widening Project, the City needs to acquire Parcel 801 from Dr. Charles N. Young, as Trustee, as owner of property located at the northeast corner of Maguire Road and Professional Parkway. Parcel 801 is a 2,967 square foot slope easement along the Professional Parkway frontage. K. Approval and Authorization to Declare Equipment as Surplus. (Information Systems Director Ross) Information Systems has accumulated another collection of older computers and phone equipment that has been replaced. Information Systems would like to have thiseequipment declared surplus so it can be auctioned to employees and the public. 2 Ocoee City Commission Regular Session September 2, 2003 L. Approval and Authorization for Mayor and City Clerk to Execute Enterprise Ae:reement with Microsoft for Server Software and Licenses. (Information Systems Director Ross) Approval of waiving the City's formal bid process and purchasing Microsoft server software through Software House International as the holder of the Florida State Contract 255-001-01-1 and authorize the Mayor and City Clerk to execute all documents necessary to finalize the purchase of, and enrollment into, the Microsoft Enterprise Agreement. . M. Approval and Authorization for Staff to Advertise a Request for Qualifications for the Findine: of Necessity and Community Redevelopment Plan. (Assistant to the City Manager Shira) Authorization to advertise a request for Qualifications for the Finding of Necessity (Blight Study) and Community Redevelopment Plan and for approval on the proposed CRA boundary. VI. PUBLIC HEARINGS A. Proposed Ocoee Crown Point PUD 1. Presentation of Ocoee Crown Point Master Plan/PUD Land Use Plan. Preliminary Subdivision Plan and Phase I Final Subdivision Plan. (Community Development Director Wagner and Consultants) 2. Approval of Ocoee Crown Point Master Plan. The Interlocal Agreement with the School Board requires the approval of a Master Plan for the City and School Board. The approved Master Plan will become the Land Use Plan for the Ocoee Crown Point PUD. 3. Authorization for the location of public buildings within the Ocoee Crown Point property as shown on Ocoee Crown Point Master Plan/PUD Land Use Plan. This will approve a variety of public buildings within the Ocoee Crown Point property, including a high school, elementary school, bus maintenance/storage facility, workforce education, fire station, public safety training facility, park amphitheater, waterfront village with boat ramp, and institutional buildings. 4. Exemption of proposed Ocoee Crown Point PUD from locational requirements for certain businesses to allow the sale of alcoholic beverae:es within 1.000 feet of a school or church. This will allow the sale and consumption of alcoholic beverages within businesses such as restaurants, but prohibit bars and package liquor stores within 1,000 feet of a church or school, which may be located within the Ocoee Crown Point property. 5. Exemption of proposed Ocoee Crown Point PUD from requirement to construct reclaimed water mains. (Not a Public Hearing) This will allow the Ocoee Crown Point property to be developed without the installation of a reclaimed water system depending upon final bids received by the City, as an additive alternate. 3 Ocoee City Commission Regular Session September 2, 2003 6. Authorize the conveyance of Tract 5 as shown on the Ocoee Crown Point Master Plan to The School Board of Oran2e County. (Not a Public Hearing) This will authorize the Mayor and City Clerk to execute all documents necessary to convey Tract 5 to the School Board for development as a high school. B. Second Reading of Ordinances 1. Adair Pointe (Planning Manager Lewis) a. Ordinance No. 2003-26 Annexation b. Annexation A2reement c. Ordinance No. 2003-27 Initial Zonin2 d. Preliminan- Subdivision Plan 2. Richard Doss (principal Planner James) a. Ordinance No. 2003-28 Rezoning Parcel A b. Development A2reement for Parcel A c. Ordinance No. 2003-29 Small Scale Comprehensive Plan Amendment Parcel B d. Ordinance No. 2003-30 Rezoning Parcel B In order to allow for sufficient advertising, the Second Readings and Public Hearings for the two following Ordinances (originally scheduled for September 2) will be delayed until September 16,2003, at 7:15 p.m. 3. Ordinance No. 2003-32 Privatizing Solid Waste Service. (Public Works Director Wheeler) 4. Ordinance No. 2003-33 Proposed Amendments to Chapter 38 of the City Code Relating to Sale of Alcoholic Beverages. (City Attorney Rosenthal) VII. OTHER BUSINESS A. Reduction of Fines Imposed by the Code Enforcement Board and Release of Code Enforcement Board Liens. City Attorney Report and Recommendation. (City Attorney Rosenthal) Continued from the August 5, 2003, Regular Meeting. B. NW Sector Plan Scope of Services - Authorization for Staff to Negotiate Work Order. (Community Development Director Wagner and Whit Blanton, Renaissance Planning Group) C. Set Christmas Holidavs for 2004 Community Calendar. (Assistant to the City Manager Shira) D. Appointments to Boards. (City Clerk Grafton) 1. Plannin2 and Zonin2 Commission - Louis Landefeld Resigned August 13, 2003, Term ends August 2005. 2. Police Officers/Firefi2hters Pension Board - Robert Williams' term ends September 30, 2003, and he does not wish to be reappointed. 3. General Emplovee Pension Board - Michael Miller's term ends September 2003, and he does not wish to be reappointed. 4. Parks and Recreation Advison- Board -Bradley Campbell, Jay Hembree, Jeanne Telesca, Thomas Werts, and Bill Winsemann will all have terms ending October 1, 2003, and all are willing to serve new terms. 4 Ocoee City Commission Regular Session September 2, 2003 E. Emergency Ordinance No. 2003-35 Amending Chapter 173 with Respect to the Timing of the Payment of Water and Sewer Capital Charges. F. Discussion Re: Drainage Issues, Extreme Park, and Budget Review. (Commissioner Anderson) VIII. STAFF REPORTS IX. COMMENTS FROM COMMISSIONERS X. ADJOURNMENT FOR YOUR CONVENIENCE CITY COMMISSION AGENDAS THAT ARE HYPERLINKED TO BACKUP MATERIAL ARE AVAILABLE ON THE WEBSITE WWW.CI.OCOEE.FL.US PLEASE NOTE: IN ACCORDANCE WITH FLORIDA STATUTES 286.0105: ANY PERSON WHO DESIRES TO APPEAL ANY DECISION AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND FOR THIS PURPOSE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS BASED. ALSO, IN ACCORDANCE WITH FLORIDA STATUTE 286.26: PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE CITY CLERK, 150 N. LAKESHORE DRIVE, OCOEE, FL 34761, (407) 905 -3105 48 HOURS IN ADVANCE OF THE MEETING. 5