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HomeMy WebLinkAbout09-02-03 Minutes MINUTES OF THE OCOEE CITY COMMISSION REGULAR MEETING HELD SEPTEMBER 2, 2003 CALL TO ORDER Mayor Vandergrift called the regular session to order at 7:23 p.m. in the Commission Chambers and called for a moment of silent prayer. Frances Watts led in the Pledge of Allegiance to the Flag. City Clerk Grafton called the roll and declared a quorum present. PRESENT: Mayor Vandergrift, Commissioners Anderson, Howell, Johnson, and Parker. Also present were City Manager Gleason, City Attorney Rosenthal, Building Official Phelps, City Clerk Grafton, Community Development Director Wagner, Fire Chief Strosnider, Finance Director Horton, Information Systems Director Ross, Technical Support/Trainer Sauerwein, Planning Manager Lewis, Principal Planner James, Police Chief Goclon, and Public Works Director Wheeler. ABSENT: None PRESENTATIONS AND PROCLAMATIONS Presentation of Certification Award and Pin to Deputy City Clerk Brenda Maxwell, CMC. (City Clerk Grafton) Mayor Vandergrift presented Deputy City Clerk Brenda Maxwell with a plaque from International Institute of Municipal Clerks showing her certification as Municipal Clerk after three years of training and City Clerk Grafton presented the City Clerk's pin Brenda had earned as well. COMMENTS FROM CITIZENS/PUBLIC Mark Scalzo, 6938 Cross Cut Court, inquired about the status of the Citizens Advisory Council to the Ocoee Fire Department. City Manager Gleason advised the forming of that board would be on the September 16 agenda. Barbara Anthony, 405 S. Bluford Avenue, addressed the Commission about the school traffic from Ocoee Middle and Ocoee Elementary Schools, describing the difficulties she has had with the cars parking in her yard and blocking her driveway twice a day. Dennis Foltz and Dan Buckman, with Orange County Public Schools, responded to her concerns. Jean Grafton, 452 S. Lakewood Avenue, thanked Mr. Buckman and Mr. Foltz for their efforts and said she had seen improvement in the traffic flow but parents were still parking in her driveway. Frances Watts, 43 Shell Key Court, addressed the Commission about Founders Day, saying she had heard the Senior Coffee Shop was to be replaced with the beer garden. Commissioner Johnson assured Mrs. Watts that was not the case. Ocoee City Commission Regular Meeting September 2, 2003 COMMISSIONERS ANNOUNCEMENTS/CORRESPONDENCE Commissioner Anderson reported Rob McKey had asked for volunteers for the Trail Committee. Commissioner Johnson announced Founders Day October 19 and described the entertainment coming that day. Commissioner Parker cautioned citizens about continuing to water their lawns during this very wet season. Mayor Vandergrift 1. Announced Thursday, September 4, at 7:15 p.m. at Citrus Elementary School Cafeteria there would be a meeting to discuss rezoning for a new school that is going into Pine Hills to relieve Citrus Elementary. 2. On Saturday at 9:30 a.m. an open house would be held at Oakland Charter School. 3. Saturday at 9:00 a.m. the Ocoee Senior All-Stars will play the Winter Garden Old Geezers at Walker Field in Winter Garden. CONSENT AGENDA The Consent Agenda consisted of items A, B, C, D, E, F, G, H, I, J, K, L, and M. Commissioner Anderson pulled items D, F, G, and K for separate consideration. Commissioner Anderson. seconded bv Commissioner Parker. moved to aoorove items A. B. C. E. H. 1. J. L. and M as oresented. Motion carried 5-0. All matters listed under the Consent Agenda are considered to be routine by the Board of City Commissioners and will be acted upon by one motion. There will be no separate discussion of these items unless discussion is desired by a member of the Commission, in which case the Mayor will instruct the City Clerk to remove that item from the Consent Agenda and such item will be considered separately. A. Approval and Acceptance of the Minutes of the City Commission Ree:ular Session of Aue:ust 5, 2003; Special Sessions of July 29 and Aue:ust 13,2003; Bude:et Work Sessions of AUllust 11 and 13,2003; and Joint Meetine: with Recreation Advisory Board of June 16, 2003. (City Clerk Grafton) B. Approval and Authorization to Implement the Policv Ree:ardine: Public Comments Process. (City Clerk Grafton) Authorization for Commission Meeting Public Comments Process which will allow citizens to view the City Commission meeting on TV and to submit their opinions for the record by telephone and e-mail. C. Approval and Acceptance of Quarterlv Financial Report - Third Quarter. (Finance Director Horton) Acceptance of the Quarterly Financial Report for the third quarter of the fiscal year 2003. The report summarizes financial activity for the period April 2003 through June 2003. D. Pulled for Separate Consideration - See Below. 2 Ocoee City Commission Regular Meeting September 2, 2003 E. Approval and Authorization to proceed with the Biddin2 Process and Utilize $25,000 from Contin2encv for the Police Department Air Conditionin2 System. (Deputy Public Works Director Zaitooni) The Police Department's AC unit is in need of replacement due to persistent problems and high repair costs. In interest of time and high repair costs, staff is requesting to proceed with the bidding process to replace the unit immediately at a cost of $25,000.00. The funds for the replacement are available from contingency. F. Pulled for Separate Consideration - See Below G. Pulled for Separate Consideration - See Below H. Approval and Authorization for the Acquisition of 350 Radio-Read Transmitters and 180 5/8" Potable Water Meters at a Cost of $60,300 from INVENSYS. (Public Works Director Wheeler) Authorization to allow the new water meters and radio-read mechanisms be purchased from INVENSYS to keep the metering system in the City of Ocoee compatible with the existing metering configuration and software, and to approve the cost of additional meters and equipment at a cost of $63,000.00. I. Approval and Authorization for Mayor and City Clerk to Execute Interlocal A2reement with Oran2e County for Emer2encv Medical Services. (Fire Chief Strosnider) Authorization for Mayor and City Clerk to execute the Emergency Medical Services Interlocal Agreement between Orange County, Florida and Ocoee, Florida. J. Approval and Authorization for Mayor and City Clerk to Execute Purchase A2reement with Dr. Charles N. Youn2 for Parcel 801 for Old Winter Garden Road Widenin2 Project. (Assistant City Attorney Doty) As part of the Old Winter Garden Road Widening Project, the City needs to acquire Parcel 801 from Dr. Charles N. Young, as Trustee, as owner of property located at the northeast corner of Maguire Road and Professional Parkway. Parcel 801 is a 2,967 square foot slope easement along the Professional Parkway frontage. K. Pulled for Separate Consideration - See Below L. Approval and Authorization for Mayor and City Clerk to Execute Enterprise A2reement with Microsoft for Server Software and Licenses. (Information Systems Director Ross) Approval of waiving the City's formal bid process and purchasing Microsoft server software through Software House International as the holder of the Florida State Contract 255-001-01-1 and authorize the Mayor and City Clerk to execute all documents necessary to finalize the purchase of, and enrollment into, the Microsoft Enterprise Agreement. M. Approval and Authorization for Staff to Advertise a Request for Qualifications for the Findin2 of Necessity and Community Redevelopment Plan. (Assistant to the City Manager Shira) Authorization to advertise a request for Qualifications for the Finding of Necessity (Blight Study) and Community Redevelopment Plan and for approval on the proposed CRA boundary. ITEMS PULLED FROM CONSENT AGENDA D. Award of Bid #B03-06 Networked Copier/Scanner Devices to Zeno Office Solutions. (Buyer Tolbert) 3 Ocoee City Commission Regular Meeting September 2, 2003 Bid #B03-06 was advertised on August 3,2003, and publicly opened on August 19,2003. Five responses were received from the following companies: 1) Zeno Office Solutions, Inc. 2) Danka Office Imaging 3) Ikon Office Solutions 4) Imaging Solutions Inc. 5) Imagistics. Staff recommends approval to award bid to Zeno Office Solutions as the most responsive and responsible bidder. After discussion, without objection, item D was tabled until the September 16 meeting. F. Approval and Authorization to Use Contingency Funds to Purchase a Personal Watercraft. (Police Chief Goclon) Authorization for police department to extend an amount not to exceed $10,000.00 out of contingency to purchase a personal watercraft for the police and fire department usage. Henry Morgan, 304 S. Lakeshore Drive, thanked Mr. Gleason and Chief Goclon for their quick response regarding this need. Sue Mross, 302 S. Lakeshore Drive, said she lives on the tip of the canal and is experiencing rapid loss of land as a result of jet skiers. Commissioner Anderson. seconded bv Commissioner Johnson. moved to aoorove item F as oresented. Motion carried 5-0. G. Approval and Authorization to Use Saved Server Monies to Purchase Laptop Computers. (Police Chief Goclon) Authorization for police department to utilize the remaining monies (approximately $10,000) in the Computer Equipment account to allow the purchase of at least three additional laptop computers that were not funded in this fiscal year's budget. Commissioner Anderson. seconded bv Commissioner Parker. moved to aoorove item G as oresented. Motion carried 4-0. Commissioner Johnson was away from the dais. K. Approval and Authorization to Declare Equipment as Surplus. (Information Systems Director Ross) Information Systems has accumulated another collection of older computers and phone equipment that has been replaced. Information Systems would like to have this equipment declared surplus so it can be auctioned to employees and the public. Commissioner Anderson requested that select items be declared surplus and auctioned to City employees and continuing the declaration of remaining items until September 16 meeting, without objection. Mayor Vandergrift stated for the record he still believed the downtown area should be the first CRA area. City Manager Gleason displayed maps for both CRAs and explained details about both. PUBLIC HEARINGS 4 Ocoee City Commission Regular Meeting September 2, 2003 Proposed Ocoee Crown Point PUD Presentation of Ocoee Crown Point Master Plan/PUD Land Use Plan. Preliminary Subdivision Plan and Phase I Final Subdivision Plan. (Community Development Director Wagner and Consultants) Mayor Vandergrift introduced Dan Buckman, Dennis Foltz, and Jon Martin from the Orange County Public Schools. Later Mr. Wagner introduced Alex Busto as well. Community Development Director Wagner gave the staff report and displayed drawings of High School buildings and photos of the area. The Ocoee Crown Point PUD property includes a total of about 364 acres located adjacent to Lake Apopka. Most of the property is located north and west ofSR 429 but it also includes land on both sides of Fullers Cross Road south of the Beltway, and on both sides ofOcoee Apopka Road south of the Beltway at the intersection of those two roads. The northern edge of the property is bounded by the centerline of Staten Branch. Mr. Wagner shared the presentation efforts with Brian Canin, Canin Associates, who displayed details of the development, Reggie Tisdale, who described the road system, Jim Lewis, who gave the financial details, and Paul Rosenthal, who summarized the process. Approval of Ocoee Crown Point Master Plan. The Interlocal Agreement with the School Board requires the approval of a Master Plan for the City and School Board. The approved Master Plan will become the Land Use Plan for the Ocoee Crown Point PUD. When the public hearing was opened, R. P. Mohnacky, 1820 Prairie Lake Boulevard, spoke. The public hearing was closed. Commissioner Anderson. seconded bv Commissioner Johnson. moved to aoorove the Ocoee Crown Point Master Plan consistinll of Sheets COOL C002. COOS and X100 of that certain Land Use Plan for the Ocoee Crown Point PUD oreoared bv Vanasse Hanllen Brustlin. Inc. date stamoed received bv the Citv on Ammst 6. 2003. alonlZ with the chanlles to the Conditions of Aooroval set forth in the Memorandum from Assistant Citv Attornev Scott Cookson dated AUllust 26.2003. as revised AUllust 28.2003. the attached written staff comments. and alonll with anv additional issues broullht uo at the oublic hearinlls. throullh an administrative review. Motion carried 5-0. Authorization for the location of public buildings within the Ocoee Crown Point property as shown on Ocoee Crown Point Master Plan/PUD Land Use Plan. This will approve a variety of public buildings within the Ocoee Crown Point property, including a high school, elementary school, bus maintenance/storage facility, workforce education, fire station, public safety training facility, park amphitheater, waterfront village with boat ramp, and institutional buildings. 5 Ocoee City Commission Regular Meeting September 2, 2003 The public hearing was opened and, as no one wished to speak, was closed. Commissioner Anderson. seconded bv Commissioner Parker. moved to authorize the location ofoublic buildinlls and facilities within Tracts 1. 3. 3A. 4. S. 6A. 6B. 6G. 7A. 7B. 8.11. 12. and 13 as shown on the Ocoee Crown Point Master Plan. such buildinlls to include but not be limited to buildinlls includinll a hillh school. an elementarv school. adult work force education facilities. a bus maintenance/ storalle facilitv. a fire station. a oublic safetv traininll facilitv. a oublic Dark (includinll ball fields. shelters and amohitheater) and a Waterfront Villalle (includinll a small scale oublic boat ramo). Motion carried 5-0. Exemption of proposed Ocoee Crown Point PUD from 10cationaI requirements for certain businesses to allow the sale of alcoholic beverages within 1.000 feet of a school or church. This will allow the sale and consumption of alcoholic beverages within businesses such as restaurants, but prohibit bars and package liquor stores within 1,000 feet of a church or school, which may be located within the Ocoee Crown Point property. When the public hearing was opened, Dan Buckman, OCPS, spoke briefly about the need to keep the hedge of protection around the schools. As no one else wished to speak, the public hearing was closed. Commissioner Parker. seconded bv Commissioner Johnson. moved to (1 ) find that the llrantinll of an exemotion from the orovisions of Section 38-5 of the Ocoee Citv Code will facilitate and encouralle the location of churches. a hillh school and elementarv school within the Ocoee Crown Point PUD: and (2) exemot all lands located within the Ocoee Crown Point PUD orooertv from the orovisions of Section 38-5 of the Ocoee Citv Code which imooses locational reauirements with resoect to the sale of alcoholic beveralles near churches and schools. subiect to t he condition that stand alone businesses. such as bars and oackalle liauor stores which receive more than 50% of their llross revenue from the sale of alcoholic beveralles. whether for consumotion on or off oremises. shall be orohibited within 1.000 feet from anv church site. the hillh school site and the elementarv school site located within the Ocoee Crown Point PUD orooertv: orovided. however. that the fOflloinll is conditioned uoon the adootion of Ordinance No. 2003-34. Motion carried 3-2 with Commissioners Anderson and Howell voting no. Exemption of proposed Ocoee Crown Point PUD from requirement to construct reclaimed water mains. (Not a Public Hearing) This will allow the Ocoee Crown Point property to be developed without the installation of a reclaimed water system depending upon final bids received by the City, as an additive alternate. City Attorney Rosenthal said the cost to the City just to install the mains would be $200,000 and Ocoee reclaimed water would not be used there, so staff recommended exemption from this requirement. Mavor Vander!!rift. seconded bv Commissioner Anderson. moved to denv the exemotion. Motion carried 4-1 with Commissioner Parker voting no. 6 Ocoee City Commission Regular Meeting September 2, 2003 Authorize the conveyance of Tract 5 as shown on the Ocoee Crown Point Master Plan to The School Board of Orange County. (Not a Public Hearing) This will authorize the Mayor and City Clerk to execute all documents necessary to convey Tract 5 to the School Board for development as a high school. City Attorney Rosenthal directed attention to his memorandum dated August 26 outlining the details for this conveyance. Mavor Vander!!rift. seconded bv Commissioner Anderson. moved to aoorove the convevance of Tract 5 as shown on the Ocoee Crown Point Master Plan to the School Board of Oranlle Countv and authorize the Mavor and Citv Clerk to execute all documents necessarv to accomolish the forelloinll. includinll but not limited to the execution of deeds. easements and other documents related thereto as mav be determined bv the Citv Attornev. Motion carried 5-0. Mr. Buckman thanked the Commission and expressed his appreciation for the efforts put forth by Mr. Wagner, Mr. Gleason and staff as they had worked very hard for three years to reach this point. He added that the School Board is revisiting the process of naming schools. Mr. Gleason said Mr. Martin has earned a tremendous amount of credit along with Mr. Buckman. Mayor Vandergrift added his congratulations and words of appreciation to staff, consultants, and school representatives. RECESS 9:45 P.M. - 9:58 P.M. Second Reading of Ordinances Adair Pointe (Planning Manager Lewis) Planning Manager Lewis gave the staff report, describing the area and displaying the area on the overhead. Adair Pointe property includes about 3.52 acres located on the east side of Adair Street approximately 1,400 feet north of Wurst Road, between Vignetti Park and Sorenson Field. Mr. Lewis explained that, along with the annexation ordinance, zoning ordinance, annexation agreement, and preliminary subdivision plan there would be a warranty deed for the right-of-way and a quitclaim deed (made necessary by the filing/recording of inaccurate documents). He said the DRC, Planning and Zoning Commission, and staff recommend approval and authorization for the Mayor and City Clerk to execute the necessary documents. Ordinance No. 2003-26 Annexation City Attorney Rosenthal read the title only of the Ordinance. The public hearing was opened and, as no one wished to speak, was closed. Mavor Vander!!rift. seconded bv Commissioner Johnson. moved to adoot Ordinance No. 2003-26 as oresented. Motion carried 5-0. Annexation Agreement 7 Ocoee City Commission Regular Meeting September 2, 2003 City Attorney Rosenthal announced this was not a public hearing. Commissioner Howell. seconded bv Commissioner Johnson. moved to aoorove the Annexation Allreement. subiect to the owner executinll the Annexation Allreement and the Warrantv Deed convevinll the 25 feet of additional road ril.!ht-of-wav to the Citv. and to authorize the Mavor and Citv Clerk to execute. Motion carried 5-0. Ordinance No. 2003-27 Initial Zoninl! City Attorney Rosenthal read the title only of the Ordinance zoning the parcel R-1. The public hearing was opened and, as no one wished to speak, was closed. Commissioner Howell. seconded bv Commissioner Johnson. moved to adoot Ordinance No. 2003-27. Motion carried 5-0. Preliminary Subdivision Plan Mr. Lewis presented the plan for this site and explained the developer has asked for a waiver from putting in a recreation facility in exchange for a sidewalk to the south to provide access to an existing park and a donation from him of $1 ,000 toward recreation facilities. The Planning and Zoning Commission asked that the developer be required to provide a recreation facility. Commissioner Johnson said $1,000 would not be nearly enough to cover the cost of a recreation facility. Frank Munion, developer, said he has been unable to contact the owner of record of the property over which the sidewalk would go and he could not build a sidewalk on property that was not his. Mayor Vandergrift proposed condemning the property and authorizing the developer to put his recreation area there. Commissioner Howell asked for a fence to protect the houses from balls. Commissioner Anderson proposed having the developer build the sidewalk all the way after the City gets the right-of-way and give the City $10,000 for recreation. Commissioner Anderson. seconded bv Commissioner Howell. moved to aoorove the staff recommendation. inc1udinll the waiver. with the additional reauirements that the sidewalk be installed subiect to the Citv obtaininll the easement to run all the wav to Citv of Ocoee orooertv lines. and that recreation eauioment be out in off-site on Citv orooertv to be determined bv Parks/Recreation and showinll on the final subdivision olan which would be cominll back to this Commission for final aooroval. Motion carried 5-0. Richard Doss (Principal Planner James) Principal Planner James gave the staff report, displaying the property on the overhead. The request involves a 1.66 acre parcel (Parcel A) and a 0.366 acre parcel (Parcel B) bounded on the 8 Ocoee City Commission Regular Meeting September 2, 2003 south by West Columbus Street, on the north by West Orlando Avenue, on the west by South Kissimmee Avenue, and on the east by the new Fire Station #1 now under construction. Mr. Doss is requesting a change in zoning on both parcels to I-I (Restricted Manufacturing and Warehousing) . Staff recommended approval of the rezoning of Parcel A, subj ect to execution of a Development Agreement, but denial of the rezoning of Parcel B. The Planning and Zoning Commission had recommended approval of the request for Parcel A without the stipulations in the proposed Development Agreement, and denial of the request for Parcel B. Ordinance No. 2003-28 Rezoning Parcel A City Attorney Rosenthal read the title only of the Ordinance. The public hearing was opened. Richard Doss, owner of the property, said he was asking for light industrial zoning for both parcels, and he felt he had given enough for the right-of-way in the' 50s when he gave 20 feet to Orange County for the development of Kissimmee Avenue. He said the Planning and Zoning Commission apparently agreed and had recommended approval of his request for Parcel A without his giving more, but recommended denial for Parcel B. Mr. Rosenthal said Mr. Doss is correct in that his property is industrial under the Comprehensive Plan and he is entitled to industrial classification under the zoning code. He has asked for the least intensive industrial zoning classification. He said the issue of right-of-way might be more appropriately addressed if/when a developer comes in and this Commission is looking at a specific site plan. He suggested approval of the Ordinance without prejudice to the right of the City to require the dedication of additional right -of-way at the time of development of Parcel A and prior to the issuance of any building permits. As no one else wished to speak, the public hearing was closed. Commissioner Johnson. seconded bv Commissioner Anderson. moved to adoot Ordinance No. 2003-28 rezoninll Parcel A to I-I as reauested without oreiudice to the dllht of the Citv to reauire the dedication of additional rillht-of-wav at the time of develooment of Parcel A and odor to the issuance of anv buildinll oermits. Motion carried 5-0. Development A2reement for Parcel A Mr. Rosenthal noted that, with the adoption of the above Ordinance, there was no need to sign the Development Agreement. Ordinance No. 2003-29 Small Scale Comprehensive Plan Amendment Parcel B City Attorney Rosenthal read the title only of the Ordinance. The public hearing was opened. 9 Ocoee City Commission Regular Meeting September 2, 2003 Mr. James explained that staff had recommended denial of the zoning change for Parcel B, as I- I zoning was inconsistent with the Future Land Use Map and the use of the surrounding parcels. It also would be a sub-standard parcel for I-I zoning. Mavor Vander!!rift. seconded bv Commissioner Johnson. moved to continue the nublic hearinl! for Ordinance No. 2003-29 to the Sentember 16 rel!ular meetinl! at 7:15 n.m. Motion carried 5-0. Ordinance No. 2003-30 Rezoning Parcel B City Attorney Rosenthal read the title only of the Ordinance. The public hearing was opened. Mavor Vander!!rift. seconded bv Commissioner Anderson. moved to continue the nublic hearinl! for Ordinance No. 2003-30 to the Sentember 16 rel!ular meetinl! at 7:15 n.m. Motion carried 4-0. Commissioner Howell was away from the dais. In order to allow for sufficient advertising, the Second Readings and Public Hearings for the two following Ordinances (originally scheduled for September 2) will be delayed until September 16,2003, at 7:15 p.m. Ordinance No. 2003-32 Privatizing Solid Waste Service. (Public Works Director Wheeler) Ordinance No. 2003-33 Proposed Amendments to Chapter 38 of the City Code Relating to Sale of Alcoholic Beverages. (City Attorney Rosenthal) OTHER BUSINESS Reduction of Fines Imposed by the Code Enforcement Board and Release of Code Enforcement Board Liens. City Attorney Report and Recommendation. (City Attorney Rosenthal) Continued from the August 5, 2003, Regular Meeting. City Attorney Rosenthal directed attention to his staff report, in which he quoted Attorney General Opinion 2002-62 regarding who has the authority to reduce or satisfy a fine imposed by a code enforcement board. He requested direction to review this matter with the Code Enforcement Board to develop a policy regarding the exercise of dual authority prior to the recording of a CEB lien, and to explore the possibility of delegating any of the City Commission's authority to the CEB. Mavor Vander!!rift. seconded bv Commissioner Johnson. moved to direct staff to review this matter with the Code Enforcement Board and that the Code Enforcement Board nrovide recommendations to the Citv Commission rel!ardinl! nolicies and nrocedures for the comnromise. satisfaction and release of fines and liens imnosed bv the Code Enforcement Board. Motion carried 5-0. 10 Ocoee City Commission Regular Meeting September 2, 2003 NW Sector Plan Scope of Services - Authorization for Staff to Negotiate Work Order. (Community Development Director Wagner and Whit Blanton, Renaissance Planning Group) Community Development Director Wagner requested authorization to negotiate an amendment to the Continuing Transportation Planning and Engineering Services contract with Renaissance Planning Group to conduct a Northwest Ocoee Sector Plan for a budget not to exceed $150,000. He said this study is eligible for funding from Road Impact Fees and Utility Enterprise Funds. Commissioner Howell. seconded bv Commissioner Johnson. moved to authorize staff to nellotiate an amendment to the contract with Renaissance Planninll Groun to conduct a Northwest Ocoee Sector Plan for a budllet not to exceed $150.000. Carla Baker, 6724 Broken Arrow Trail, S, Lakeland, representing Chevron Texaco, addressed the issue, speaking in opposition to the study. Whit Blanton and David Wheeler responded to her points. Mavor Vander!!rift. seconded bv Commissioner Anderson. moved to amend the motion to use $25.000 and re-evaluate. Motion carried 3-2 with Commissioners Howell and Johnson votinll no. The vote on the ori!!inal motion as amended was 1-4 with Commissioners Anderson. Howell. Johnson and Parker votin!! no. Commissioner Howell. seconded bv Commissioner Johnson moved to authorize staff to nellotiate an amendment to the contract with Renaissance Planninll Groun to conduct a Northwest Ocoee Sector Plan for a budQet not to exceed $150.000. Motion carried 3-2 with Mayor Vandergrift and Commissioner Anderson voting no. Set Christmas Holidavs for 2004 Community Calendar. (Assistant to the City Manager Shira) Administrative Assistant Cox gave the staff report, explaining a decision must be made regarding the observance of Christmas holidays for 2004 in order to prepare the City's calendar. Commissioner Howell. seconded bv Commissioner Parker. moved to anDfove December 23 and 24 as holidavs for the Citv of Ocoee staff and the followinQ Fridav as the dav to observe the New Year holidav. Motion carried 5-0. Appointments to Boards. (City Clerk Grafton) Mayor Vandergrift asked staff to prepare a policy of recognition for volunteer board members who retire from service, without objection. 11 Ocoee City Commission Regular Meeting September 2, 2003 Plannine: and Zonine: Commission - Louis Landefeld Resigned August 13, 2003, Term ends August 2005. Commissioner Anderson. seconded bv Commissioner Howell. moved to annoint Jim Sills to comnlete Louis Landefeld's term endinQ AUllust 2005 on the Planninll and ZoninQ Commission. Motion carried 5-0. Police OfficerslFirefie:hters Pension Board - Robert Williams' term ends September 30, 2003, and he does not wish to be reappointed. General Emplovee Pension Board - Michael Miller's term ends September 2003, and he does not wish to be reappointed. Commissioner Johnson, without objection, requested the Pension Board appointments be tabled until the September 16 regular meeting. Parks and Recreation Advisory Board -Bradley Campbell, Jay Hembree, Jeanne Telesca, Thomas Werts, and Bill Winsemann will all have terms ending October 1,2003, and all are willing to serve new terms. Commissioner Anderson. seconded bv Commissioner Howell. moved to reannoint Bradlev CamnbelL Jav Hembree. Jeanne Telesca. Thomas Werts. and Bill Winsemann to new terms endinll October 1. 2005. Motion carried 5-0. Emergency Ordinance No. 2003-35 Amending Chapter 173 with Respect to the Timing of the Payment of Water and Sewer Capital Charges. City Attorney Rosenthal read the title only of the Ordinance. City Manager Gleason explained that the City has experienced a reduction in revenue from water and sewer capital charges due to reserved water and sewer capacity being available from private parties on more favorable terms than are currently allowed under the City Code for direct purchases from the City. Adoption of this Ordinance will give staff the flexibility to be competitive. Commissioner Howell. seconded bv Commissioner Johnson. moved to adont EmerQencv Ordinance No. 2003-35. Motion carried 5-0. Discussion Re: Drainage Issues, Extreme Park, and Budget Review. (Commissioner Anderson) Commissioner Anderson reported that during his meeting with Commissioner Howell on August 27 they had discussed drainage issues and decided to take those problems directly to Public Works. In their discussion about extreme parks he said, although kids had been asking for a park for a long time, nothing has been done yet and he talked to Parks/Recreation Director Farmer about making Central Park an extreme park. He said he wanted to ensure about $5,000 was in the budget to take care of that. He said he feels the budget for computers is too high and he wants staffto review the figures and sources. Commissioner Anderson said further during their discussion of the Budget, they also discussed moving Community Relations to be under the Recreation Department. Mayor Vandergrift said he would like to see the minutes of that meeting. 12 Ocoee City Commission Regular Meeting September 2, 2003 STAFF REPORTS City Manager Gleason 1. Asked the Commission to appoint an elected official to serve on the RFP committee for Solid Waste. Commissioner Anderson volunteered to serve. 2. Asked for authorization to take $3,000 from contingency for the colored cemetery. Without objection this was authorized. COMMENTS FROM COMMISSIONERS Commissioner Anderson suggested, since business is slow during the Christmas season, having one-half of staff take the week before and one-half take the week after Christmas as part of their vacation. Commissioner Johnson 1. Asked Police Chief Goclon to look into the wooded area around Geneva Street where derelicts are staying, as they are coming into the businesses along Geneva Street and Bluford Avenue and bothering the storekeepers. 2. Said the Christian Service Center needs dirt for their parking lot and he asked if the City could do an in-kind donation to them by fixing it. Mr. Gleason said he would get with Public Works and ask them to see what is needed. Mayor Vandergrift 1. Asked that the additional $25,000 exemption for certain homeowners be advertised on OGTV. 2. Asked what happened to the fountain in Starke Lake. Mr. Gleason said he would find out and report. 3. Noted that Lakeshore Drive is barricaded next to City Hall because of water over the road and asked if the wells are working. He said the barricades should come down unless they were absolutely necessary. 4. Directed City Clerk Grafton to not include the minutes of the meetings in his paper packet as they take up a lot of space, and he could read the minutes in the paperless packet. 5. Announced the ball game to be held at Walker Field in Winter Garden Saturday morning at 9:00 a.m. between the Winter Garden Old Geezers and Ocoee All-Stars. ADJOURNMENT The meeting adjourned at 11 :50 p.m.. Attest: APPROVED: City of Ocoee (-- "-- S. Scott Vandergrift, Mayo 13