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HomeMy WebLinkAbout04-01-2003 Agenda OCOEE CITY COMMISSION Ocoee Commission Chambers 150 North Lakeshore Drive Ocoee, Florida April 1, 2003 AGENDA 7:15 P.M. REGULAR CITY COMMISSION MEETING I. CALL TO ORDER A. Invocation B. Pledge of Allegiance C. Roll Call and Determination of Quorum II. PRESENTATIONS AND PROCLAMATIONS A. Presentation: "Hero" by Tom Neubacher, Thornbrooke Elementary (Son of Dave and Kim Neubacher) B. Proclamation: Ocoee Firefighter Appreciation Week - April 6 - 12, 2003 C. Proclamation: Arbor Day - April 17, 2003 III. COMMENTS FROM CITIZENS/PUBLIC IV. COMMISSIONERS ANNOUNCEMENTS/CORRESPONDENCE V. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE BOARD OF CITY COMMISSIONERS AND WILL BE ACTED UPON BY ONE MOTION, THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS DISCUSSION IS DESIRED BY A MEMBER OF THE COMMISSION, IN WHICH CASE THE MAYOR WILL INSTRUCT THE CiTY CLERK TO REMOVE THAT ITEM FROM THE CONSENT AGENDA AND SUCH ITEM WILL BE CONSIDERED SEP ARA TEL Y, A. Approval and Acceptance of Minutes of City Commission Regular Meeting of March 18,2003. (City Clerk Grafton) B. Approval and Authorization to Waive the Bid Process for Laptops for Ocoee Police Department. (Information Systems Director Ross) (Continued/rom March 18 meeting) Staff recommends waiving the City's formal bid process and authorizing Staff to piggyback off the State of Florida Contract 250-000-03-01 for the purchase of 8 Dell Lattitude C840 laptop computers. C. Approval and Authorization to Waive the Bid Process for Ocoee Police Department LAN Equipment and Authorize this Purchase from State Contract 250-000-03-01. (Information Systems Director Ross) Staff recommends waiving the City's formal bid process and authorizing Staff to piggyback off the State of Florida Contract 250-000-03-01 for the purchase of Cisco networking equipment and its associated maintenance. D. Approval and Authorization to Reallocate $4,500.00 of Funds in Account No. 001-512-01-6400 from WaveformNectorscope Monitor to Pan/Tilt Camera Head and Camera Lens and Transfer $650.00 from Account No. 001-512-01- 3400 to Account No. 001-512-01-6400. (TV Operations Manager Suchy) The purchase of a used W aveformN ectorscope Monitor rather than a new one has left almost enough funds available in this account to purchase the needed pan/tilt camera head and lens. Approval of this item adds the pan/tilt camera head and Ocoee City Commission Regular Meeting April 1, 2003 camera lens to the list of authorized capital improvement purchases and transfers enough funds from another account to cover the cost. E. Approval and Authorization to Amend the Coca-Cola Property Master Planning and Engineering Services Agreement with Vanasse Hangen Brustlin, Inc. to Conduct Due Diligence of the Poer Property. (Planning Manager Lewis) On March 4,2003, the City Commission approved the Agreement for Sale and Purchase between Joanne M. Poer and the City of Ocoee and authorized the City Staff to pursue necessary due diligence investigation with respect to the real property believed to be suitable for residential development and incorporation into Crown Point PUD. VHB's cost proposal for conducting due diligence of the Poer property is $15,070.00 plus expenses allocated. This amount would be paid out of the Coca-Cola property bond money. F. Approval and Authorization for Mayor and City Clerk to Execute the Final Plat for ForestBrooke Phase I. (Public Works Director Wheeler) ForestBrooke Phase I is comprised of approximately 80 acres and 126 lots. It is bounded by Lake Apopka to the west, ForestBrooke Ph I-A on the east, Orange County on the north and the future Westyn Bay subdivision on the south. All required documentation pertaining to the platting of this phase has been reviewed and approved by City Staff. G. Approval and Authorization for Mayor and City Clerk to Execute the Renewal of Highway Maintenance Contract No. AL454 with Florida Department of Transportation in the Amount of $36,153.00 for Right-of-Way Maintenance. (Public Works Director Wheeler) The City ofOcoee contracts annually with the FDOT for maintenance of the rights- of-way along the FDOT controlled roadways within the Ocoee City Limits. This contract will run from May 1,2003, to April 30, 2004. H. Approval and Authorization to Reallocate Capital Funds in the Fleet Maintenance Fund from the Purchase of an Electric Tailgate to a Computer and Transfer $400.00 from Fleet Maintenance Fund to Capital Improvement Program. (Public Works Director Wheeler) Staff believes Public Works would be better served to allow the Fleet Maintenance group the opportunity to database repairs and vehicle information and search the internet for parts than to make the budgeted purchase of a lift gate, as the need for this item has diminished with the use of the maintenance contract with Florida Auto Auction. The amount budgeted was $2,000.00 and the cost of the computer is $2,400.00; therefore, staff requests authorization to transfer $400.00 from the Fleet Maintenance Operating Supplies to CIP as well as authorization to add the computer to the list of authorized purchases. VI. PUBLIC HEARINGS A. Resolution No. 2003-12, relating to Jurisdictional Transfer of Portions ofSR 439 (Bluford/McKey/Taylor St.) and Rail Crossings from State Highway System to City Roadway System. (City Manager Gleason, Assistant to the City Manager Shira) VII. OTHER BUSINESS Page 2 of3 Ocoee City Commission Regular Meeting April 1, 2003 A. Request to Amend the Budget for Additional Plans Examiner/Inspector Position for the Community Development Department Building Division. (Human Resources Director Diedrich, Community Development Director Wagner, Building Official Washington) B. Approval of McElroy Place Final Subdivision Plan. (Planning Manager Lewis) C. Roberts Rules of Order - Commissioner Johnson D. Utility Rate Study - Consultant Contract for Professional Services with Burton & Associates. (Public Works Director Wheeler) E. Elect Mayor pro tem and Consider City Commission Board/Committee Responsibilities. (City Clerk Grafton) F. Appointment to Boards. (City Clerk Grafton) 1. Planning and Zoning Commission -Tanya Miller-McAllister Resigned - 3- Year Term Ends June 2005. 2. Education Commission - Donna Sheridan Resigned - 2- Year Term Ends August 2004. VIII. STAFF REPORTS IX. COMMENTS FROM COMMISSIONERS X. ADJOURNMENT PLEASE NOTE: IN ACCORDANCE WITH FLORIDA STATUTES 286.0105: ANY PERSON WHO DESIRES TO APPEAL ANY DECISION AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND FOR THIS PURPOSE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS BASED. ALSO, IN ACCORDANCE WITH FLORIDA STATUTE 286.26: PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE CITY CLERK, 150 N. LAKESHORE DRIVE, OCOEE, FL 34761, (407) 905 -3105 48 HOURS IN ADVANCE OF THE MEETING. Page 3 of3