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HomeMy WebLinkAbout04-15-03 Minutes MINUTES OF THE OCOEE CITY COMMISSION REGULAR MEETING HELD APRIL 15, 2003 CALL TO ORDER Mayor Vandergrift called the regular meeting to order at 7: 15 p.m. and asked all take a moment in silent prayer followed by the Pledge of Allegiance to the Flag led by Frances Watts. City Clerk Grafton called the roll and declared a quorum present. Present: Mayor Vandergrift, Commissioners Anderson, Howell, Johnson, and Parker. Also present were City Manager Gleason, City Attorney Rosenthal, Assistant to the City Manager Shira, City Clerk Grafton, Community Development Director Wagner, Human Resources Director Diedrich, Parks/Recreation Director Farmer, Police Chief Goclon, and Public Works Director Wheeler. Absent: None PRESENTATIONS AND PROCLAMATIONS Presentation: Awards of Appreciation to Winter National Boat Race Volunteers Commissioner Anderson described the National Boat Race held on Starke Lake and expressed his appreciation for the volunteers who stepped forward to help. He presented awards of appreciation to the following: Performance Honda in Winter Garden, Best Western and Red Roof Inn, Tom Kelly and William Barnard with Professional Engineering Services, Police Officer Jason Gorberg and Sergeant Steve McCosker, Health Central, Woman's Club ofOcoee, Ocoee Lions Club, Firefighters Local 3623, Streets and Stormwater Supervisor Buddy Elmore, Wayne Thompson, and Michael Miller (who was unable to be present). Mr. Thompson assisted Commissioner Anderson in handing oversize checks to those fundraisers benefiting from the event: $2,250 for Mackenzie Whitaker Transplant Fund, (Marge (?) accepted the check for Mackenzie), $2,050 for Ocoee Firefighters, $450 for Woman's Club ofOcoee, and $1,000 for City of Ocoee Grant Fund. Presentation: MVP Nei2hborhood Matchin2 Grant Award to Lakeview Villa2e. (Assistant to City Manager Shira) Assistant to City Manager Shira invited Lisa Perdue to step to the lectern and then explained that, since Lakeview Village had no formal homeowner association but did have excellent participation of all the homeowners, instead of presenting them with a check, the City would do their purchasing for them for this MVP project. Non-Agenda Item Commissioner Howell presented the Volunteer of the Year Award to Gary Hood. Proclamation: Municipal Clerks' Week- April 27- May 3, 2003 Mayor Vandergrift read the proclamation proclaiming Municipal Clerks' Week to be April 27 - May 3,2003 and presented the proclamation to City Clerk Grafton. Proclamation: Elder Law Month - May 2003 Mayor Vandergrift read the proclamation proclaiming Elder Law Month to be May 2003. Ocoee City Commission Regular Meeting April 15, 2003 COMMENTS FROM CITIZENS/PUBLIC Cathie Starn, 408 Kaila Court, reported on the Rally for America last weekend and thanked the committee members for a good job. She discussed the registration book in City Hall for the Blue Star Banners and said Publix had contacted her asking for names of families in the Ocoee- Winter Garden area who have deployed loved ones who could receive groceries for the Easter holidays in the Food for Families program. She also thanked Jim Riffle for the banner and Buddy Elmore for getting the flags out. R. P. Mohnacky, 1820 Prairie Lake Boulevard, expressed his views on several issues. COMMISSIONERS ANNOUNCEMENTS/CORRESPONDENCE Commissioner Parker announced the Ocoee Rotary Club Wine Tasting to be held Friday in Windermere (tickets are $35 per person and $65 per couple); and on April 26 the Winter Garden Rotary is having the Orlando Philharmonic at Lake Apopka behind the Tanner Auditorium (tickets are $5.00). Mayor Vandergrift announced Food for Families will be having their annual distribution of food this weekend, and this is an opportunity for volunteers to assist with the packing of boxes on Friday night at the West Orange High School cafetorium and distribution of the boxes on Sunday morning after the sunrise services. (An unidentified caller corrected this to packing boxes on Saturday night rather than Friday night.) CONSENT AGENDA The consent agenda consisted of items A, B, C, and D. Mavor Vanderl!rift. seconded bv Commissioner Parker. moved to aoorove the consent a2:enda as oresented. Motion carried 5-0. A. Approval and Acceptance of Minutes of City Commission Ree:ular Meetine: of April!. 2003. (City Clerk Grafton) B. Approval and Authorization to Transfer $2.000 from Capital Funds to Public Works Ene:ineerine: Section Telephone Account. (Public Works Director Wheeler) Staff requests this transfer as the department is converting over to using Nextell radio/cell phones and phasing out the Motorola radios, pagers and cell phones. C. Approval and Authorization for Mayor and City Clerk to Execute Services Authorization SA03-001 in the Amount of $145,102.00 in Accordance with the Hartman & Associates. Inc. Proposal for Desie:n. Biddine: and Construction Phase Services for Jamela Water Plant Dated March 25. 2003. (Public Works Director Wheeler) This project will include the construction of a new pumping facility, conversion of the disinfection process from gaseous chlorine to liquid bleach, removal of the elevated tank, and possible rehabilitation of the ground storage tank. D. Approval of ForestBrooke Traffic Enforcement Ae:reement. (Public Works Director Wheeler, Engineer Roseanne Gavrilovic) The ForestBrooke Final Plat was approved at the April 1, 2003, City Commission meeting. This document was inadvertently omitted from those documents included in that approval. Page 2 of8 Ocoee City Commission Regular Meeting April 15, 2003 PUBLIC HEARINGS - None Scheduled OTHER BUSINESS First Readings of Ordinances. (Community Development Director Wagner) 1. Ma2uire Road Self Stora2e. Inc. a. Ordinance No. 2003-15, Small Scale Comprehensive Plan Amendment. b. Ordinance No. 2003-16, Initial Zoning. 2. FIX Scenery and Displav. a. Ordinance No. 2003-17, Annexation. b. Ordinance No. 2003-18, Small Scale Comprehensive Plan Amendment. c. Ordinance No. 2003-19, Initial Zoning. 3. Loomis Familv Funeral Home. a. Ordinance No. 2003-20, Small Scale Comprehensive Plan Amendment. b. Ordinance No. 2003-21, Initial Zoning. City Attorney Rosenthal read the title only of each ordinance in turn. Mayor Vandergrift announced the second readings and public hearings will be held May 6,2003, beginning at 7:15 p.m. Florida Auto Auction Request for Waivers - Roper Property. (Community Development Director Wagner) Community Development Director Wagner gave the staff report, advising The Florida Auto Auction has entered into a lease agreement to use the property located at the southeast corner of Maguire Road and Geneva Street (the Roper Property, about 10.5 acres) for parking of inventory on a temporary basis. As the Roper Property is not a part of the Master Plan previously approved by the City, the Florida Auto Auction requests waivers from all Land Development Code procedures and requirements that would normally apply when a site is developed as a commercial parking lot. They are also requesting that they be allowed to use this site for parking of vehicles, on a temporary basis, with a 6 foot chain link fence for security and a 16 foot wide compacted surface through the middle of the site to allow access for emergency vehicles. Commissioner Johnson stated he would abstain from voting due to a conflict of interest, as he was employed by the Florida Auto Auction. Commissioner Parker. seconded bv Commissioner Howell. moved to waive all orocedural reauirements. all site olan aoolication reauirements. all site olan desi2:n reauirements. all buildin2: oermit reauirements. and anv inconsistencies with the orior Master Plan aooroval and direct staff to oermit the Auto Auction: (a) To utilize the Rooer Prooertv for the temoorarv oarkin2: of vehicles subiect to the orovision of a 16 foot wide comoacted surface throu2:h the middle of the site. as shown in the drawin2: attached to the staff reoort. to allow access for emer2:encv vehicles acceotable to the Ocoee Fire Deoartment: (b) To erect a 6 foot chain link securitv fence around the entire site with the fence alon2: Ma2:uire Road and Geneva Street includin2: a 2:reen windscreen: (c) All bein2: subiect to the exoiration of this temoorarv authorization 12 months from the date of this aooroval: and (d) That the temoorarv Page 3 of8 Ocoee City Commission Regular Meeting April 15, 2003 imorovements be removed at the termination of the temoorarv authorization. Motion carried 3-1 with Commissioner Anderson voting no and Commissioner Johnson abstaining. Buildin2 Department Temporary Positions. (Community Development Director Wagner) Community Development Director Wagner briefed the Commission regarding recent resignations in the Building Division and the need for temporary positions until the positions of Building Official, Chief Plans Examiner, and Building Inspector are filled. He asked for funding from the Contingency Funds to pay for the temporary positions. Commissioner Anderson. seconded bv Commissioner Parker. moved to authorize the use of Contin2:encv Funds not-to-exceed $55.000 to oav temoorarv emolovees to fill the three Buildin2: Division oositions until the iobs are oermanentlv filled. Motion carried 3-1 with Commissioner Howell voting no and Commissioner Johnson away from the dais. Discussion: Historic Preservation Districts. (City Attorney Rosenthal) City Attorney Rosenthal presented his staff report, describing the procedures necessary in order to establish historic preservation districts. Nancy Maguire, president of the Historic Commission, discussed research she had already done. Mavor Vander!!rift. seconded bv Commissioner Parker. moved to refer this to the Historic Commission. assi2:n a staffliaison and a commissioner as ex-officio member. take about a vear to have communitv meetin2:s. and return to this Commission with a recommendation from the communitv. Motion carried 4-0 with Commissioner Howell away from the dais. City Attorney Rosenthal pointed out that, since the Historic Commission members were not appointed by this Commission, it would be inappropriate to designate an ex-officio member from this Commission. However, Commissioner Parker could represent this Commission on the Historic Commission as she was also a member of that organization. City Manager Gleason was directed to appoint a staff member as liaison. Forest Lake Golf Course. (City Attorney Rosenthal) 1. Approval of A2reement with Oran2e County and Forest Lake in connection with takin2 bv County for Clarcona-Ocoee Road. 2. Annroval of Fourth Amendment to Ground Lease A2reement with Forest Lake Golf Club. Ltd. City Attorney Rosenthal presented the staff report, advising the County has approved plans for a 4.6 mile reconstruction of Clarcona-Ocoee Road in order to accommodate future traffic demands safely and efficiently. In connection with the roadway project, it is necessary for the County to acquire fee simple title to Parcel 1045 which is a portion of lands owned by the City along Clarcona-Ocoee Road which are under lease to Forest Lake Golf Club, Ltd. as part of the Golf Course Ground Lease. Commissioner Anderson. seconded bv Commissioner Howell. moved to aoorove (1 ) the orooosed A2:reement between the Citv. Forest Lake Golf Club. Ltd. and Oran2:e Countv. Florida for the sale of Parcel No. 1045 to Oran2:e Countv in connection with the Clarcona-Ocoee Road Imorovement Proiect. and (2) the orooosed Fourth Amendment to Ground Lease A2:reement Page 4 of8 Ocoee City Commission Regular Meeting April 15, 2003 between the Citv and Forest Lake Golf Club. Ltd.. with such chan2:es thereto as mav be a2:reed to bv the Citv staff. and further authorize execution thereof bv the Mavor and Citv Clerk and further authorize the Mavor and Citv Clerk to execute all documents necessarv to consummate the convevance of Parcel 1045 to the Countv. Motion carried 5-0. Recess 9:05 p.m. - 9:18 p.m. Reimbursement of Le2al Fees for Police Officer. (Commissioner Howell, City Attorney Rosenthal) City Attorney Rosenthal gave the background for this issue, advising that last year Sgt. Dreasher was questioned in connection with matters related to an investigation. He was advised as to his rights under the Police Officers Bill of Rights and elected to retain legal counsel to advise him before responding to the questions. After retaining legal counsel he provided the City with a statement regarding the matter under investigation. No further action has been taken and the matter is now closed. Sgt. Dreasher incurred legal fees in the amount of $750.00 in connection with the investigation. Commissioner Howell said the reason he brought this up was that he felt the police officer had been unfairly accused and should be reimbursed the $750.00 he spent for an attorney. Both Human Resources Director Diedrich and Police Chief Goc1on were present and responded to questions from the Commission. Following lengthy discussion, Commissioner Howell. seconded bv Mavor Vander!!rift. moved to reimburse S2:t. Dreasher the $750.00. Motion lost 2-3 with Commissioners Anderson. Johnson and Parker votin2: no. Policies Addressin2 the Participation in the City's Pro2rams by City Residents and Non- City Residents. (Parks/Recreation Director Farmer) 1. Beech Recreation Center Facility Use. 2. Before/After Summer School Programs and Summer Day Camp Program. 3. Programs Offered by Parks/Recreation Department that are Conducted by Outside Contractors. 4. Family Aquatic Center Use. 5. City Sponsored Youth/Adult Athletic Programs that are Fee Based. Parks/Recreation Director Farmer gave the staff report and presented the policies he had prepared. Mavor Vander!!rift made some additional suggestions and then, seconded bv Commissioner Anderson. moved to adoot the oolicies as oresented. Motion carried 5-0. National Citizen Survey. (Assistant to City Manager Shira) Assistant to City Manager Shira presented the National Citizen Survey to the Commission, requesting authorization to proceed with the survey. Discussion ensued. Mayor Vander2rift directed her to bring it back to the next meeting and include a sample survey for the Commission to review. Page 5 of8 Ocoee City Commission Regular Meeting April 15, 2003 Strategic Goal Setting Workshop. (City Manager Gleason) City Manager Gleason said he would hold off on discussing the Goal Setting Workshop until after the decision had been made regarding the survey, as the results of the survey could be valuable material for the workshop. Glad Tidinl!s Church: Approval of Purchase. (City Attorney Rosenthal) City Attorney Rosenthal presented the staff report and the background, advising that City Commission had given staff direction in its meeting March 4,2003, to negotiate a purchase agreement with Glad Tidings Church for the acquisition of their property located at 1701 Adair Street, and bring the agreement back before the City Commission for final action. Commissioner Howell announced he was a member of this church but had been advised by the City Attorney that there was no conflict of interest and he would be able to vote on this issue. City Manager Gleason advised it would be possible to use some of the funds set aside for the rehabilitation of Clarke Road temporarily for this purchase and then replace them. Mayor Vandergrift said the portion of Clarke Road in front of Froggers needed immediate attention, and Mr. Gleason said he would get a report on the condition of Clarke Road right away. Commissioner Anderson. seconded bv Commissioner Johnson. moved to aoorove the Contract for Sale and Purchase between Ocoee Glad Tidin2:s Assemblv of God. Inc. and the Citv of Ocoee for a ourchase orice of $432.000.00 and authorize execution thereof bv the Mavor and Citv Clerk and further authorize the Mavor and Citv Clerk to execute all closin2: documents necessarv to consummate the closin2: and further authorize the staff to oursue aoorooriate due dili2:ence investi2:ations of the condition of the Prooertv durin2: the Insoection Period. with fundin2: for all of the fore2:oin2: comin2: from the Caoital Proiect Reserve Fund. Motion carried 5-0. Appointment to Education Commission. (City Clerk Grafton) Commissioner Johnson. seconded bv Mavor Vandere:rift. moved to aoooint David Morris to comolete an ooen two-vear term to AU2:ust 2004. Motion carried 4-0 with Commissioner Howell awav from the dais. ST AFF REPORTS City Manager Gleason (1) Proposed considering moving the second Commission meeting in August from August 19 to August 26, as the National League of Cities is the week of August 19 and at least two Commissioners are scheduled to attend. No action was taken at this time. (2) Said he will be meeting with Orange County Commissioner Jacobs for an update on the ih Avenue situation in reference to the residents and the temporary sidewalk and then with Stan Nutt on Monday during Attorney Day. (3) The workshop scheduled for April 10 was cancelled and he asked the Commission's pleasure on hearing the staff presentations. Mayor Vandergrift said he would like for the two most important items to be put on the May 6 agenda, and the rest on subsequent agendas. Mr. Page 6of8 Ocoee City Commission Regular Meeting April 15, 2003 Gleason said Utilities Refinancing, Sanitation Enterprise Fund, and Homeland Security Assessment would be on May 6 agenda, as they are critical to the budget. (4) Said he and Mayor Vandergrift and others met with Mayor Dyer of Orlando regarding the Mobility 20-20 plan. (5) Randy June, Rotary Club of Winter Garden, sent a request for sponsorship and/or participation in the First Annual Winter Garden Classic at Stoneybrooke benefiting the Girls' and Boys' Club of West Orange scheduled May 2, which is before the next Commission meeting. Commissioner Parker. seconded bv Commissioner Johnson. moved to oarticioate at the hole soonsor level for $250.00 with funds from the Communitv Fund. Motion carried 4-0 with Commissioner Howell away from the dais. COMMENTS FROM COMMISSIONERS Commissioner Johnson (1) Said he had received material regarding the Elks Lodge Charity Ball. Commissioner Johnson. seconded bv Commissioner Anderson. moved to donate $300.00 to the Elks Lod2:e for this function. Motion carried 5-0. (2) Proposed moving the veterans memorial to a bigger place, such as Bluford and McKey Street and recognize all the veterans. (3) Reported that Story Road in front of the Orange County Services Building needs pavement. Mr. Gleason said he would address that at staff meeting Wednesday. (4) Wants a title bestowed on Jimmy Hager of either Ocoee Lake Ranger or Honorary Ocoee Park Ranger, as he is always busy patrolling the lakefront. (5) Will be attending the Cross Creek Homeowners Association meeting Saturday morning and wants to be sure this Commission addresses the 7th Avenue condemnation in a timely manner. Commissioner Howell (1) Asked about the Easter Egg Hunt. Mr. Farmer announced the Easter Egg Hunt would be held Saturday morning at 9:00 a.m. at the Beech Center. There will be prizes and refreshments. (2) Thanked the Commission for taking the time to listen to his item on the agenda. Commissioner Anderson (1) Asked that parking meters be installed at the boat ramp. Mr. Gleason said he would get with Recreation and Police Department and work out the details for decals, etc. (2) Announced the Big Orange Games May 2 at the Beech Center and May 3 at the Ocoee Middle School. Mayor Vandergrift said volunteers are needed and they should contact the Recreation Department. (3) Commended staff on the progress with the paperless agenda and said he had some suggestions he would share. Mayor Vandergrift (1) Asked when the ground-breaking for the new fire station would be held. Mr. Gleason said he would find out and advise. (2) Said he wants an RFP to go out for the CRA and asked how the location was moved from downtown Ocoee to Maguire Road/ Highway 50. Mr. Gleason advised the research revealed Page 7 of8 Ocoee City Commission Regular Meeting April 15, 2003 that area had greater potential for rehabilitation from a cost and investment standpoint since that was where the empty buildings are standing. (3) Said he wanted a civil service board established. (4) Said he wants security cameras put in the lobby and Police lobby. (5) Directed staff to fill out the speaker forms for phone calls they take during the meetings. (6) Wants the e-mail to be handled in the conference room and delivered to the Commission, rather than at the dais. Discussion ensued about which e-mails should be read, and Commissioner Parker suggested standards be set that anonymous messages and those with naughty words would not be read out loud. There was no obiection to this proposal. (7) Announced the pool is opening April 22 and will be open Tuesday through Friday from 3 :00 p.m. to 6:00 p.m., Saturday - 11 :00 a.m. to 6:00 p.m. and Sunday 1 :00 p.m. to 6:00 p.m. The operating hours will be slightly different beginning May 25 for the Summer and changing again August 11 for the Fall. (8) Announced that Frank Kruppenbacher said it looks encouraging that Ocoee High School will be put back on track to open 2005. ADJOURNMENT The meeting adjourned at 11 :08 p.m. Attest: APPROVED: City of Ocoee s~lL~ S. Scott Vandergrift, M ' Page 8 of8