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HomeMy WebLinkAbout05-06-2003 Agenda OCOEE CITY COMMISSION Ocoee Commission Chambers 150 North Lakeshore Drive Ocoee, Florida May 6, 2003 AGENDA 7:15 P.M. 6:00 p.m. Presentations: 1. Walt Disney Dreamers and Doers and Teachers of the Year Awards 2. 15 Years of Service Award - Utilities Superintendent Robert Holland 3. Winners of Prizes from Palm Tree Computer Sponsored Food Drive a. Dan Dingman, Fire Department Inspector - Computer b. Cathy Sills, Customer Service Supervisor - Massage Chair REGULAR CITY COMMISSION MEETING I. CALL TO ORDER - 7:15 p.m. A. Invocation B. Pledge of Allegiance C. Roll Call and Determination of Quorum II. PRESENTATIONS AND PROCLAMATIONS A. MVP Neighborhood Matching Grant Award - Reflection at Spring Lake B. Update from Orange County Public Schools regarding Crown Point-Ocoee High School- Dan Buckman C. Local Mitigation Strategy - Renzy Hanshaw, Executive Director, Orange County D. Proclamation - Civility Month - May 2003 E. Proclamation - Community Action Month - May 2003 III. COMMENTS FROM CITIZENS/PUBLIC IV. COMMISSIONERS ANNOUNCEMENTS/CORRESPONDENCE V. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE BOARD OF CITY COMMISSIONERS AND WILL BE ACTED UPON BY ONE MOTION, THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS DISCUSSION IS DESIRED BY A MEMBER OF THE COMMISSION, IN WHICH CASE THE MAYOR WILL INSTRUCT THE CITY CLERK TO REMOVE THAT ITEM FROM THE CONSENT AGENDA AND SUCH ITEM WILL BE CONSIDERED SEPARATELY. A. Approval of Ocoee City Commission Regular Minutes of April 15, 2003. (City Clerk Grafton) B. Approval and Authorization to Transfer $1,000.00 from Legislative Account No. 001-511-00-5202 to City Clerk Account No. 001-512-10-5202 for Floral Remembrances Fund. (City Clerk Grafton) This fund is used to send floral remembrances in the name of the City Commission in cases of illness or bereavement of elected officials and employees, and this account was underbudgeted this fiscal year. C. Approval and Authorization for Police Department to Enter Into the West Orange Narcotics Task Force Agreement with Orange County Sheriff's Office. (Police Chief Goclon) The Ocoee and Winter Garden Police Departments have been working with the Orange County Sheriff s Office, combining their limited resources to combat the drug 1 Ocoee City Commission Regular Meeting May 6, 2003 problems in the respective cities. This formal agreement would result in cost efficient drug dealer asset forfeitures, establish where the task force will work, and eliminate jurisdictional problems. D. Approval and Authorization for Mayor and City Clerk to Execute an Interlocal Agreement regarding Orange County's Intergovernmental Radio Communication Program. (Police Chief Goclon) The Ocoee Police and Fire Departments' radios are part ofthe Orange County maintained 800 mhz radio system. This system has reached its operating capacity and Motorola no longer provides parts or support for the 11 year old system. Orange County is replacing their radio system, which will necessitate all system users to change their current radio consoles. Orange County is purchasing the system and consoles, using funds from the state statute provided portion of the traffic citations (radio surcharge). As Orange County is bearing the up front costs of this system, they would like assurances that if the state law changes in this regard the cities in Orange County will help with their respective costs for the consoles. E. Approval and Authorization to Waive the Minimum Procurement Standards (City Purchasing Manual, Section 21.5(B)), and Effect the Best Negotiated Price with Fisher Safety Fire and Emergency Services as the Sole Source Provider of Scott SCBA Products in This Region. (Assistant Fire Chief Firstner) December 10,2002, the Ocoee Fire Department was awarded $147,960.00 under FEMA's 2002 Assistance to Firefighters Grant Program. This was to replace the current inventory of Self-Contained Breathing Apparatus (SCBA) with SCBA compliant with the latest NFP A 1981 standard. A diligent search has revealed Fisher Safety to be the sole source provider for Scott SCBA, which a survey of employees showed to be the preferred unit. F. Approval of Reappointments to Board of Adjustment. (City Clerk Grafton) The terms of Bob Colburn and Patricia Tice end May 2003. Both have indicated they are willing to serve another three-year term of office if appointed. G. Approval and Authorization for Mayor and City Clerk to Execute Windstone at Ocoee Final Plat. (Public Works Director Wheeler) Windstone at Ocoee is a 98 lot single-family subdivision located on the south side of Clarcona-Ocoee Road, just east of the railroad. All required documentation pertaining to the platting of this subdivision has been reviewed and approved by staff. The Developer has posted a Performance Bond in the amount of$8,267.35 for the remaining improvements to be constructed. H. Approval and Authorization for Staff to Enter into Contract Negotiations for Entertainment for Founders Day 2003 for an amount not-to-exceed $41,500.00, and Authorization for Mayor and City Clerk to Execute the Necessary Documents. (Parks/Recreation Director Farmer) The Founders' Day Board has researched available talent and has chosen Mountain Heart, The Bellamy Brothers, and Diamond Rio for Founders' Day entertainment. Staff requests approval and authorization for the Mayor and City Clerk to sign a contract with the above listed at a cost not-to-exceed $41,500.00. I. Approval and Authorization for Mayor and City Clerk to Execute Change Order No.2 with Pooley Enterprises, Inc. for Freedom Park Project. (Parts/Recreation Director Farmer) This Change Order was initiated by City Staff to install an on-site well for irrigation, 2 Ocoee City Commission Regular Meeting May 6, 2003 install lightning protection on the dugouts and backstop, and to make modifications to the electrical distribution and irrigation line locations to better serve the needs of the Park. Staff recommends approval of this Change Order which will increase the contract amount by $9,289.00 with a 20 day extension to the contract time. J. Approval and Authorization for Mayor and City Clerk to Execute Perpetual Slope Easement and Temporary Easement Agreements for Parcels 802/803 and 701/702 for the Professional Parkway/Old Winter Garden Road Project. (Assistant City Attorney Doty) Based on the Project design prepared by PEC, the City needs to acquire a Perpetual Slope Easement and a Non-Exclusive Temporary Easement from Westgate Resorts, Ltd., a property owner along Professional Parkway. Westgate Resorts, Ltd. has agreed to grant these interests to the City at the total appraised value of$14,510.00. Staff requests and recommends approval of the Perpetual Slope Easement and the Non-Exclusive Temporary Easement Agreement, authorization for the Mayor and City Clerk to execute and authorization for the payment of $14,510.00 to Westgate Resorts, Ltd. for the total appraised value of the easements. K. Approval and Authorization to Conduct a Citizen Survey through the International City/County Management Association (ICMA) and the National Research Center, Inc. (Assistant to City Manager Shira) At the April 15 City Commission meeting, the Commission discussed the National Citizen Survey and whether or not to conduct a survey of our residents. Staff was directed to provide a sample survey and the basic survey template is included in the staff report. Staff recommends approval of the survey with the cost being covered by funds in the Legislative contingency account. L. Approval and Authorization to Waive the Required Second Verbal Quote and Purchase the Chambers Audio Upgrade from Gary Faller Engineering, Inc., Using Funds from Legislative Contingency Account in an Amount Not-to- Exceed $1,475.00 Installed. (City Manager Gleason) Recently a test was performed during two Commission meetings using Tannoy speakers mounted overhead in the dais area. The sound was greatly improved both in the room and broadcast over the air. Staff requests and recommends authorization for the purchase of the system from Gary Faller Engineering, Inc. according to his quote attached to the staff report. VI. PUBLIC HEARINGS A. FIX Scenery & Display, Inc. (Community Development Director Wagner) 1. Annexation - Case No. AP-02-03-01 - Ordinance No. 2003-17. 2. Small Scale Compo Plan Amendment - Case No. SSCP A-02-001 - Ordinance No. 2003-18. 3. Initial Zoning - Case No. RZ-02-03-01- Ordinance No. 2003-19. 4. 5th Amendment to the JP A Agreement - Case No. JP A-02-004. 5. Development Agreement. (City Attorney Rosenthal) B. Maguire Road Self Storage Inc. (Community Development Director Wagner) 1. Small Scale Compo Plan Amendment - Case No. SSCP A-2002-009 - Ordinance No. 2003-15. 2. Initial Zoning - Case No. RZ-OI-07-02 - Ordinance No. 2003-16. 3. 6th Amendment to the JP A Agreement. 3 Ocoee City Commission Regular Meeting May 6, 2003 4. Development Agreement. (City Attorney Rosenthal) C. Loomis Funeral Home (Community Development Director Wagner) 1. Small Scale Compo Plan Amendment - Case No. SSCP A-03-001 - Ordinance No. 2003-20. 2. Rezoning - Case No. RZ-03-01-02 - Ordinance No. 2003-21. VII. OTHER BUSINESS A. First Reading of Ordinance No. 2003-23, Amending Chapter 143 regarding Solid Waste. (Public Works Director Wheeler) B. Discussion re Solid Waste Rate. (Public Works Director Wheeler) C. Citrus Oaks Office Center - Project No. SS2001-007, Small Scale Site Plan Waiver Requests. (Community Development Director Wagner) D. First Spanish Assembly Landscaping - Waivers from Code Standards. (Community Development Director Wagner) E. Proposed Amendment to VHB Professional Services Contract for Due Diligence of Poer Property. (Community Development Director Wagner) F. Reschedule August 19 City Commission Regular Meeting. (City Manager Gleason) VIII. STAFF REPORTS IX. COMMENTS FROM COMMISSIONERS X. ADJOURNMENT PLEASE NOTE: IN ACCORDANCE WITH FLORIDA STATUTES 286.0105: ANY PERSON WHO DESIRES TO APPEAL ANY DECISION AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND FOR THIS PURPOSE MAY NEED TO ENSURE THAT A VERBA TIM RECORD OF THE PROCEEDINGS IS MADE WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS BASED. ALSO, IN ACCORDANCE WITH FLORIDA STATUTE 286.26: PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE CITY CLERK, 150 N. LAKE SHORE DRIVE, OCOEE, FL 34761, (407) 905 -3105 48 HOURS IN ADVANCE OF THE MEETING. 4