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HomeMy WebLinkAbout02-04-03 Minutes MINUTES OF THE OCOEE CITY COMMISSION MEETING HELD FEBRUARY 4, 2003 CALL TO ORDER Mayor Vandergrift called the regular meeting to order at 7: 15 p.m. and called for a moment of silent prayer for the astronauts and their families. Frances Watts led the Pledge of Allegiance to the Flag. City Clerk Grafton called the roll and announced a quorum present. PRESENT: Mayor Vandergrift, Commissioners Anderson and Parker. Also present were City Manager Gleason, City Attorney Rosenthal, Assistant City Attorney Doty, Assistant to the City Manager Shira, City Clerk Grafton, Community Development Director Wagner, Finance Director Horton, Information Systems Director Ross, Parks/Recreation Director Farmer, Police Chief Goc1on, and Senior Planner Grimms. ABSENT: Commissioners Howell (ill) and Johnson (out of town) PRESENTATIONS AND PROCLAMATIONS Community Redevelopment Agencies. (Assistant to the City Manager Shira) Assistant to the City Manager Shira presented a comprehensive explanation of what a CRA is and how it works to rehabilitate depressed areas. This was followed by a question and answer period with Max Jacobs, R.P. Mohnacky, and Cathy Starn taking part in the exchange from the audience. It was determined that the procedure should begin with identifying the area(s) of concern, then meeting with Orange County Commissioner Jacobs to see how the County feels about the project(s). City Manager Gleason said he would work with Ms. Shira and target some areas and bring it back before the Commission. CONSENT AGENDA The consent agenda consisted of items A, B, C, D, and E. Item B was pulled by staff for consideration on February 18, 2003. Commissioner Parker. seconded bv Commissioner Anderson. moved to aDorove items A. C. D. and E ofthe consent alZenda as oresented. Motion carried 3-0. A. Approval and Acceptance of Minutes of City Commission Regular Meeting of January 21, 2003. (City Clerk Grafton) B. Pulled by Staff for Consideration at February 18, 2003 Meeting. C. Approval of Resignation, Removal, and Appointment of Members of CACOPD. (City Clerk Grafton) Member Eugene Davis has resigned, Member Karen Vanek has been unable to attend meetings, so the board has requested her removal, and three new applications have been received. Approval of this item will (1) accept Eugene Davis's resignation, (2) authorize removal of Karen Vanek from the board, (3) appoint Applicant John Grogan to complete the term of Eugene Davis to end July 1,2004, (4) appoint Applicant Victoria Laney to complete the term of Karen Vanek to end February 1, 2004, and (5) appoint Applicant Bradley Phillips for a 3-year term to end February 1, 2006. Ocoee City Commission Regular Meeting February 4, 2003 D. Approval and Authorization to Temporarily Close the Public Boat Ramp and a Portion of Lakeshore Drive for the American Power Boat Races on March 28- 30,2003. (Community Development Director Wagner) Mr. Michael Miller has applied for a Special Events Permit for boat races that would require the temporary closing of the City owned boat ramp and a portion of North Lakeshore Drive from 8 a.m. to 7 p.m. daily on March 28 through 30, 2003. The boat races are scheduled from 9:00 a.m. - 5:00 p.m. Friday and Saturday, and 12 p.m. to 5 p.m. Sunday. Staff recommends approval with the following requirements: (1) All residents that will be affected by the road blockage must be notified in advance; (2) Health Central Ambulance must be notified of the road closure in advance; (3) An emergency lane must be maintained; (4) Proper barricades must be used for blocking the road; and (5) Signs be posted at the boat ramp in advance to notify citizens of its closing. E. Approval and Authorization for Mayor to Execute Contract Addendum to the Contract with the Omega Group for Crime View Crime Analysis Package Software approved July 16,2002, in the amount of $800.00. (Police Chief Goclon) On July 16, 2002, the City Commission approved the purchase of Crime View Crime Analysis Package software in the amount of$25,995.00 from a Block Grant received for the fiscal year 01/02. An upgrade is now available for $800.00 which will enable IS and the Police Department to stay current with the system's capabilities. COMMENTS FROM CITIZENS/PUBLIC Brian Walter Jones, 821 Keaton Parkway, Ocoee, addressed the Commission about building a skateboard park in the Ocoee area and presented a petition signed by over 150 young people who promised to use the facility if built. Commissioner Parker responded the County plans to build an extreme park in the Apopka- Vineland Road area as soon as that realignment is finished. City Manager Gleason said he would coordinate with the County and notify the young people about its progress. Frances Watts, 43 Shell Key Court, announced the Sadie Hawkins Day dance at the Community Center on February 14 from 2:00 to 4:00 p.m., sponsored by the Recreation Department, and invited Mayor Vandergrift to perform weddings again that day as he has done in the past. Mayor Vandergrift announced he would be happy to perform weddings free in the Gazebo that day. Mayor Vandergrift responded to City Manager Gleason's remarks made in the January 21 meeting regarding communication and stated his remarks would serve as Mr. Gleason's evaluation, so he would not need to respond. COMMISSIONERS ANNOUNCEMENTS/CORRESPONDENCE Commissioner Anderson 1. Reported the West Orange Chamber of Commerce had solicited nominations for an outstanding citizen to be named Ocoee Community Champion, and the first winner, Jim Gleason, was announced at the Gala last week. He congratulated City Manager Gleason and asked him to Page 2 of7 Ocoee City Commission Regular Meeting February 4, 2003 step forward and receive the award as he listed the many contributions Mr. Gleason has personally made to the betterment of West Orange County. 2. Thanked the Recreation staff for the Build-a-Bear field trip today at the Florida Mall. Commissioner Parker said she received confirmation from County Commissioner Jacobs this week regarding their conversations about their cooperation with improving animal control and a follow up date will be set for July. Mayor Vandergrift read two e-mails: 1. Cindy Brooks asked the City to communicate with Lynx and request that the bus stop at Russell and Kimball be moved as the riders are destroying the area. 2. Gary Bassing, Oak Forest Apartments, asked for recycle bins to be put in the apartment complex. City Manager Gleason said he would look into it and report back. PUBLIC HEARINGS Marriott Courtyard Hotel, Preliminary/Final Site Plan. (Community Development Director Wagner) Community Development Director Wagner gave the staff report, explaining the three proposed waivers: (1) re Stormwater management (staff supports), (2) and (3) re signs- a new freestanding sign is proposed near the corner of Maguire and Highway 50, the existing Perkins sign will be removed and placed on this new sign, then the Marriott sign will be added to this new sign, then when the building is complete the sign that has not been erected yet for Perkins will be taken down. The proposed Marriott Courtyard will be a 3 story 50,146 square foot building along with a pool and spa and 80 units. Located on the east side of Maguire Road just north of State Road 50, on a 5.744 acre parcel behind the existing Best Western Motel, the site is partially undeveloped on the north side. The south portion of the site is occupied by part of the existing Best Western Motel building and parking area. The public hearing was opened. Frances Watts, 43 Shell Key Court, asked if Perkins will still be there and she was assured it would be. Jeff Krisan said he was happy to be bringing Marriott to Ocoee. The public hearing was closed. Commissioner Anderson. seconded bv Commissioner Parker. moved to annrove the Marriott Courtvard Hotel Preliminarv/Final Site Plan subiect to the conditions recommended bv the PlanninlZ and ZoninlZ Commission: i.e.. (a) aDoroval of Waiver No.1 nertaininlZ to the stormwater manalZement Dond. (b) that Waivers No.2 and 3 be modified such that an off-site silZn for Marriott will be allowed. but that the free-standilll.! sil.!n shall be a dual business silZn no more than 15 feet in heilZht and 70 sauare feet in area. and (c) that once the new combined Marriott/Perkins silZn is erected. the old free-standinlZ Perkins silZn and the Perkins wall silZn shall also be removed. Motion carried 3-0. Page 3 of7 Ocoee City Commission Regular Meeting February 4, 2003 Living Waters Church, Case Number 1-3SE-2002. To Be Continued Indefinitely (Community Development Director Wagner) Community Development Director Wagner reported the petitioner has requested this public hearing be delayed for an indefinite period of time. The public hearing was opened. Commissioner Parker. seconded bv Commissioner Anderson. moved to continue the Dublic hearinlZ indefinitelv. Motion carried 3-0. OTHER BUSINESS First Readings of Ordinances: Second Readings and Public Hearings February 18, 2003. Ordinance No. 2003-07, Amending Section 143 of the Code regarding Solid Waste. (City Attorney Rosenthal) Ordinance No. 2003-08, Amending Section 150 of the Code regarding Stormwater Management. (City Attorney Rosenthal) City Attorney Rosenthal read the titles only of the above Ordinances. Mayor Vandergrift announced the time and date of the second readings and public hearings. RECESS 8:40 - 8:48 P.M. Mayor Vandergrift read an e-mail messagefromVeronicaPavan.ll 71 Turtle Lake Court, asking him why he had not responded to her e-mail of February 3. He said he will call her. THE NEXT ITEMS WERE TAKEN OUT OF AGENDA ORDER. Resolution No. 2003-03, Relating to Acquisition by Eminent Domain of Parcels 116 and 125 for the Professional Parkway/Old Winter Garden Road Widening Project. (Assistant City Attorney Doty) City Attorney Rosenthal read the title only ofthe Resolution. Assistant City Attorney Doty gave the staff report, explaining that, based on the Professional Parkway/Old Winter Garden Road Widening Project final project design by PEC, the City needs to acquire parcel 116, owned by Sophie Madura, as Trustee, and parcel 125, owned by Louis R. Seybold. This Resolution authorizes all necessary actions in order to proceed to acquire the property by quick take proceeding. Commissioner Anderson. seconded bv Commissioner Parker. moved to adoDt Resolution No. 2003-03. relatinlZ to acauisition bv eminent domain of Parcels 116 and 125 for the Professional Parkwav/Old Winter Garden Road Widenin2: Proiect. and authorize execution thereofbv the Mavor and Citv Clerk. Motion carried 3-0. Report on Grants Applied for and Received. (Assistant to the City Manager Shira) Assistant to the City Manager Shira presented a report on the grants applied for and received for the years 2000, 2001, 2002, and so far in 2003. Page 4 of7 Ocoee City Commission Regular Meeting February 4, 2003 November 2002 Application Cycle for Community Merit Awards. (Assistant to the City Manager Shira) Assistant to the City Manager Shira presented the staff report and recommendation from the Community Merit Awards Board recommending awarding $500 grants to the following eight applicants: West Orange High School Renaissance Program, Seniors First, Inc., Ocoee Elementary School Media Center, City ofOcoee Relay for Life Team, West Orange High School Soccer Team, Orlando United Soccer Club, Ocoee Middle School 8th Graders, Rotary Club of Ocoee. She also advised the board had discussed the possibility of providing a method of accepting private donations. Commissioner Parker. seconded bv Commissioner Anderson. moved to award the $500 lZrants to the eilZht aoolicants as listed in the reoort and to direct staff to establish a seoarate account that would not be restricted bv the annual aoorooriations timeline in order to receive orivate donations to this fund. Motion carried 3-0. Kathryn Zimmerman, Seniors First, thanked the Commission for the grant and explained the function of Seniors First. Commissioner Parker suggested linking the City's web site to that of Seniors First as they provide many of the services and information requested of the City. Cheryl Gleason, representing the 9th Grade Renaissance Program, explained this program rewards academic achievement and she thanked the Commission for the grant. Mrs. Shira, speaking for the Relay for Life team, also expressed appreciation to the Commission. Resolution No. 2003-04, Petitioning the School Board to Name the New High School Ocoee High School. (Mayor Vandergrift) City Attorney Rosenthal read the title only of the Resolution. Mavor Vander!!rift. seconded bv Commissioner Parker. moved to adoDt Resolution No. 2003- 04. oetitioninlZ the School Board to name the new hilZh school Ocoee HilZh School. Motion carried 3-0. Joint Planning Area (JP A) Agreement Notice of Termination Deadline. (Community Development Director Wagner) Community Development Director Wagner advised the JPA notice of termination deadline is February 11,2003, and staff recommendation was to allow the deadline to pass without issuing a formal one-year Joint Planning Area Agreement notification of termination, and simultaneously, direct Staff to notify the County of the City's intent to renegotiate the agreement to better balance City/County control within the lP A. Commissioner Anderson. seconded bv Commissioner Parker. moved to aDDfove as recommended bv Staff. Motion carried 3-0. Page 5 of7 Ocoee City Commission Regular Meeting February 4, 2003 Temporary Traffic Signal on Old Winter Garden Road at Blackwood Avenue. (Public Works Director Wheeler) City Manager Gleason gave the staff report, advising a traffic signal was needed at Old Winter Garden Road at Blackwood Avenue, and WalMart had paid funds to the City to avoid putting in a light only to have it redone almost immediately by the City in its road widening project. The report included two options. Mayor Vandergrift said the safety officers could get this done fast. Mavor Vander!!rift. seconded bv Commissioner Parker. moved to lZO with ootion 2. authorizinlZ Professional EnlZineerinlZ Consultants. Inc. to oroceed exDeditiouslv to desilZn the temDorarv traffic silZnal to be included in the overall Old Winter Garden Road imorovements oroiect. with the authorized cost not-to-exceed $10.000 to Professional EnlZineerinlZ Consultants. Inc. to desilZn the temDorarv silInal and include it in the Old Winter Garden Road imorovements oroiect. Motion carried 3-0. Set Special Session for February 27, 2003, at 7:15 p.m. to Consider Authorizing the Use of the Uniform Method of Collection of Non-Ad Valorem Assessments. (City Manager Gleason) Commissioner Anderson. seconded bv Commissioner Parker. moved to call a soecial session for F ebruarv 27. 2003. at 7: 15 D.m. for the ouroose of considerinlZ the authorization of the use of the uniform method of collection of non-ad valorem assessments in the Citv of Ocoee. Motion carried 3-0. STAFF REPORTS City Manager Gleason 1. Reported 9 MVP applications have been received which met the requirements and $20,000 had been allocated to that fund. He asked if the Commission would consider authorizing $2,450 to be transferred from contingency to that account so that all 9 could be granted. Mavor VanderlZrift. seconded bv Commissioner Parker. moved to transfer $2.450 from continlZencv to the MVP account as reauested. Motion carried 3-0. 2. Reported receiving a letter from FDOT confirming they will provide the $850,000 to the City upon the execution of the transfer documents between the City and FDOT for SR 439 from FDOT to the City. 3. Distributed a report of the last 3 years showing the support for motions made by each member of the Commission. 4. Announced Black History Month and encouraged all to visit City's website and attend the functions scheduled in the City. 5. Announced Commissioner Anderson's birthday today. COMMENTS FROM COMMISSIONERS Commissioner Parker thanked and congratulated Pastor Ruth Diehl on the opening service of the Adams Chapel African Methodist Episcopal Church, as she enjoyed it very much. Page 60f7 Ocoee City Commission Regular Meeting February 4, 2003 Commissioner Anderson said his 5 year old son sang Happy Birthday to him this morning and that made his day happy. Mayor Vandergrift reported a street light out on the northwest corner of Coventry. Commissioner Parker said there are some street lights out in Reflections also, and she would get the numbers from the light poles and report them. She then read an e-mail question from a citizen in the Reserves Subdivision, saying the main entrance is very nice - but the citizen wants to see the plans to see if the secondary entrance is according to plan. She said she would put the citizen in touch with the staff member who could help him review the plan and she would be in touch as well. ADJOURNMENT The meeting adjourned at 9:50 p.m. Attest APPROVED: City of Ocoee I Page 7 of7