HomeMy WebLinkAbout12-17-84 MINUTES OF THE CITY OF OCOEE MERIT SYSTEM BOARD MEETING, DECEMBER 17, 1984
CALL TO ORDER
CHAIRMAN BRELAND CALLED THE MEETING TO ORDER AT 7:35 PM., HE THEN LED THOSE
PRESENT IN PRAYER AND THE PLEDGE OF ALLEGIANCE TO THE FLAG. A QUORUM WAS
DETERMINED WITH ALL MEMBERS PRESENT, EXCLUDING FRANK TURNER, ALTERNATE.
CHAIRMAN BREELAND SPOKE TO THE BOARD MEMBERS, HIGHLIGHTING A FEW AREAS RE-
GARDING THE MERIT SYSTEM BOARD. HE STATED THAT THIS BOARD CONVENES ONLY UPON
REQUEST OF THE CITY MANAGER OR UPON THE DIRECTION OF THE CITY COMMISSION.
MR. BRELAND FURTHER STATED THAT IN REGARDS TO HEARINGS OF DISCIPLINARY
ACTION AND APPEALS THAT THIS BOARD WILL CONDUCT ONLY FAIR AND IMPARTIAL
HEARINGS. MR. BRELAND SAID THAT AS CHAIRMAN HE WILL BE THE LAST TO ELAB-
ORATE AND THE LAST TO VOTE, SO AS NOT TO INFLUENCE THE VOTE OF THE OTHER
MEMBERS.
OLD BUSINESS
ELECTION OF A VICE - CHAIRMAN: MARVIN SANDERS MADE A MOTION, SECONDED BY MARY
ELLEN FRAME TO NOMINATE- JIM SWICKERATH AS VICE - CHAIRMAN. THE MOTION WAS
CARRIED UNANIMOUSLY.
NEW BUSINESS
A. SICK LEAVE: AFTER MUCH DISCUSSION A MOTION WAS MADE BY PAT BOND, SEC-
ONDED BY JIM SWICKERATH TO ALLOW ACCUMULATIVE SICK LEAVE UP TO 36 DAYS.
ALL AGREED THAT THIS IS NECESSARY TO PROTECT AND COVER EMPLOYEES IN CASE
OF SURGERY OR LONG TERM ILLNESS. IF AN EMPLOYEE SHOULD CEASE EMPLOYMENT
WITH THE CITY, HE SHALL BE PAID FOR SICK LEAVE THAT HE HAS ACCUMULATED
AS THIS IS A BENEFIT AND THE EMPLOYEE SHOULD BE REWARDED FOR FAITHFUL
SERVICE TO THE CITY. THERE WILL BE SOME ADMINISTRATIVE LEEWAY IN THIS AREA
LEFT TO THE CITY MANAGER. THE MOTION WAS CARRIED UNANIMOUSLY.
B. VACATION POLICY: AFTER MUCH DISCUSSION AND INPUT FROM BOARD MEMBERS
AND THE CITY MANAGER THE FOLLOWING MOTIONS WERE MADE:
MARVIN SANDERS MOTIONED TO ALLOW TWO WEEKS VACATION TIME AFTER A YEAR OF
SERVICE RATHER THAN THE CURRENT ONE WEEK. THE VACATION TIME WILL ACCRUE
ON A MONTHLY BASIS. JIM SWICKERATH SECONDED THE MOTION AND THE VOTE WAS
CARRIED UNANIMOUSLY.
PAT BOND MADE A MOTION, SECONDED BY MARVIN SANDERS, TO HAVE THE TWO WEEK
VACATION POLICY APPLY ONLY TO THOSE EMPLOYEES STARTING AFTER SUCH TIME AS
THE CITY COMMISSION APPROVES THIS RECOMENDATION. EMPLOYEES STARTING AFTER
THE EFFECTIVE DATE SHALL ACCRUE ONE WEEK DURING THEIR SIX MONTH PROBATION
PERIOD, TO BE USED ONLY AFTER THEY HAVE COMPLETED THEIR SIX MONTH PROBATION.
THEY WILL THEN BEGIN TO ACCRUE VACATION TIME ON A MONTHLY BASIS FOR THEIR
SECOND WEEK OF VACATION TIME FOR ONE YEAR OF SERVICE. A VOTE OF THREE TO
TWO, WAS LEFT AS A SPLIT VOTE, WITH MARY ELLEN FRAME AND JIM SWICKERATH
VOTING AGAINST. THIS MOTION APPLIES ONLY TO PERSONS NOT YET EMPLOYED.
PAGE 1
MINUTES OF THE CITY OF OCOEE MERIT SYSTEM BOARD MEETING, DECEMBER 17, 1984
NEW BUSINESS: cont.
B. VACATION POLICY: cont. THERE WAS MUCH DISCUSSION REGARDING PARAGRAPH 5,
PAGE 34 IN THE MERIT SYSTEM MANUAL. THIS PARAGRAPH CONCERNS EMPLOYEES BEING
ABLE TO FORGOE VACATION TIME AND RECEIVE PAYMENT INSTEAD. THE FINAL DECISION
WAS TO LEAVE THIS PARAGRAPH AS IS, GIVING THE CITY MANAGER LEEWAY IN MAKING
THESE DECISIONS, CONSIDERING THE EMPLOYEE, LENGTH OF SERVICE, STATUS AND REASON
FOR REQUEST.
C. MERIT PLAN VS. APPENDIX C. VS. PERSONNEL POLICY HANDBOOK: THE CITY MANAGER
GAVE THE BOARD MEMBERS COPIES OF APPENDIX C AND THE HANDBOOK. ALL AGREED TO
A WORKSESSION ON THIS MATTER ON JANUARY 9TH, AT 4:00 PM. THE CLERK OF THE
BOARD WAS DIRECTED TO NOTIFY THE NEWSPAPER AND INVITE THEM TO ATTEND.
REPORTS FROM THE CITY MANAGER
THE CITY MANAGER, KEN GRIFFIN, WISHED ALL A MERRY CHRISTMAS AND A PROSPEROUS
NEW YEAR. HE EXTENDED SPECIAL THANKS TO MR. BRELAND FOR ATTENDING THE MEETING,
AS HE HAS BEEN ILL.
ADJOURNMENT
A MOTION WAS MADE BY MARVIN SANDERS, SECONDED BY PAT BOND TO ADJOURN THE
%ftr" MEETING AT 9:00 PM. THE MOTION WAS CARRIED UNANIMOUSLY.
.411(14(7 41IF
CH'IRMAN BRELAND
CLERK OF THE BOARD
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