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HomeMy WebLinkAbout01-28-85 MINUTES OF THE JANUARY 28, 1985 MERIT BOARD SYSTEM WORKSHOP SESSION *taw CALL TO ORDER: Chairman Newy Breland called the workshop to order at 7:00 pm. Present: Newy Breland, Mary Ellen Frame, Jim Swickerath and Marvin Sanders Absent: Pat Bond and Frank Turner, alternate APPROVALS: Marvin Sanders motioned to approve the minutes of the January 11, 1985 workshop, subject to correction of spelling error under Adjournment. The motion was seconded by Mary Ellen Frame and the vote was carried unanimously. APPENDIX "C": Chairman Breland started at the beginning of Appendix "C" and read through, pausing for Board members to discuss problem areas. The - changes are as follows: ,,. Sec. 0.01 Policy - okay as is Sec. 0.02 Intent - okay as is Sec. 0.03 Scope - okay as is Sec. 0.04 Conflict (1) - okay as is (2) - date should be changed at such time as the City Commission approves. ADD: Sec. 0.05 Affirmitive Action (a) - The City of Ocoee shall not discriminate against sex, race, creed; color, political or religious preference. (b) - City Manager check with Attorney regarding Federal Guidelines on minorities and see exactly what we have to say and what can safely be omitted, regarding quotas. (c) - Regardless of sex, race, creed, color, political or religious preference, per- sonnel considered for employment by the City shall meet the required qualifications set forth in the Merit System. Sec. 1.01 Political Activities (1) - The Board felt that this section needs to be re- written to say that employees of the City are not prohibited from making mone- tary contribution to City Elections, but are discouraged from any overt activities for any campaign. PAGE 1 MINUTES OF THE JANUARY 28, 1985 MERIT BOARD SYSTEM WORKSHOP SESSION APPENDIX "C": cont. Sec. 1.01 Political Activities - cont. (2) - okay as is (3) - okay as is, add exception of City politics (4) - okay as is (5) - okay as is (6) - okay as is Sec. 1.02 Other Employment (a) - okay as is (b) - make the exception for employees on call, such as policemen, firemen, department heads and City Manager. Sec. 1.03 Conflict of Interest (a) - insert the work "all" at the beginning of the sentence (b) okay as is Sec. 1.04 Disclosure of Information The Board was concerned with what is permissable and what is not in regards to releasing infor- mation. The Board asked the City Manager to work on re- wording this paragraph to be more specific. Sec. 1.05 Family Employment Restrictions - okay as is Sec. 1.06 Code of Conduct - okay as is Sec. 1.07 Collection of money, fines & bonds. The Board asked the City Manager to reword this section due to the fact that some of the posi- tions are no longer in existance. ADD: Sec. 1.08 Sexual Harrassment - The Board asked that the City Manager draft this section from the employee hand- book, changing the time of notification from 48 hours to 24 hours, with some dissention. Sec. 2.01 Original Employment 2.02 Probationary Period The Board asked the City Manager to work on these two sections and combine the two `to emphasize that a permanent employee is one who has completed his /her probationary period, and that until that time is completed, he /she is not entitled to all City benefits. Sec. 2.03 City Service (1) - okay as is (2) - okay as is (3) - seven (7) days should be changed to (3) days (b) okay as is (c) okay as is PAY PLAN The Board feels that this area should be re- written to be less specific, omitting dollar amounts. The Board asked the City Manager to re -write this suc in the read that the City does have a pay plan Merit System and that is complies with State Code and is approved by the City Commission. Sec. 4.01 Drop overtime but Sec. 4.02 Revise to say that the City does not pay PAGE 2 MINUTES OF THE JANUARY 28, 1985 MERIT BOARD SYSTEM WORKSHOP SESSION Stow APPENDIX "C ": cont. Sec. 4.02 Cont. pays back time in compensatory time at the rate of hour per one hour overtime worked. Sec. 4.03 Drop Sec. 5.01 Holidays - add - Day after Thanksgiving and one floating holiday Sec. 5.02 Eligibility - okay as is Sec. 5.03 Work During Holidays - This should be changed to read that the employee will be compensated at 1 and 1/2 hours per hour rather than equal. Sec. 5.04 Holiday falling on Weekend - okay as is Sec. 5.05 Holidays during paid leave - okay as is Sec. 6.01 Annual Leave - Eligibility - okay as is Sec. 6.02 Accrual on annual leave - The Board asked the City Manager to redraft this area to current policies. Sec. 6.03 Use on Annual Leave - okay as is, add that a writ - ten request for annual leave should be submitted to the Finance Director. - Sec. 6.04 Holidays during leave- repetative - delete Sec. 6.05 Payment of earned annual leave - The Board asked Olimr the City Manager to revise this area with the consultation of the City Finance Director ADD: Sec. 6.06 Bereavement - The Board asked the City Manager draft a section regarding the death of an em- ployee and policies affecting employees during the death of a relative. Sec. 7.01 Disability Insurance Policy 7.02 Elegibility 7.03 Accrual of Sick Leave 7.04 Use of Sick Leave 7.05 Payment of Sick Leave 7.06 Medical Justification 7.07 Scope The Board asked the City Manager to revise all of Section 7. The Board discussed this area at length a a prior meeting, revising the policy. The City Manager stated that he would re -draft this section accordingly. Sec. 8.01 Administrative Leave 8.02 Disability Leave 8.03 Maternity Leave 8.04 Military Leave - add - applies only to personnel drafted, not volunteered, as well as reserves. 8.05 Leave of Absence General Provisions The Board asked the City Manager to revise all the 8 Sections to comply with current policy. DISCIPLINARY ACTIONS The Board agreed to consolidate all of Seciton 9 to read that disciplinary actions will be handled through the Merit System Plan. PAGE 3 MINUTES OF THE JANUARY 28, 1985 MERIT BOARD SYSTEM WORKSHOP SESSION APPENDIX "C ": cont. Mary Ellen Frame stated that a section should be added in regard to literacy. Mr. Swickerath agreed, but felt that there should be a standard test of literacy, due to the fact that literacy could be interpeted differently byldifferent people. All Board Members were in agreement and directed the City Manager to consult with Orange County and the City of Orlando to see if they have any such standardized test. ADJOURNMENT: Mary Ellen Frame motioned to adjourn the meeting at 8 :45 pm. The motion was seconded by Marvin Sanders and the vote was carried unanimously. < I CHAI'AC' NEWY BRELAND Air CLERK 0' THE BOARD, S /ARON A. JONES PAGE 4