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HomeMy WebLinkAbout10-07-85 MINUTES OF THE MERIT SYSTEM BOARD MEETING HELD OCTOBER 7, 85 PRESENT: Chairman Breland, Members Mary Ellen Frame, Marvin Sanders, and Jim Swickerath, City Manager Griffin, and Deputy Clerk Louloudis. ABSENT: Member Pat Bond, Alternate Member David Lowery. CALL TO ORDER Chairman Breland called the scheduled Merit System Board meeting to order at 7:35 p.m.. APPROVAL OF THE MINUTES OF SEPTEMBER 23, 1985 MEETING Mrs. Frame corrected the Minutes of September 23, 85 meeting, under Annual Election of the Board Chairman, second line should read, ". . . election of the Board Chairman and Vice Chairman, . . . ". Mrs. Frame also corrected the second paragraph, first sentence, to read, "Mrs. Frame made a motion, . . ." Mrs. Frame also corrected the first sentence under General Discussion, to read, "It was noted that the Board members did not receive, . . . ". Mr. Sanders moved to approve the minutes as corrected, Mr. Swickerath seconded, and the vote carried. DISCUSSION OF APPENDIX C In reference to Section 1.01, Political Activity, Mr. Swickerath felt that everyone should get involved in politics. Mr. Griffin stated the intention of this section is the same as the previous document written. Mr. Sanders thought employees should get involved if they want to. Mr. Breland reminded that this policy follows federal guidelines. Mr. Griffin stated the City Charter prohibits employees from getting politically involved. Mr. Swickerath moved to strike subparagraph #9, Mrs. Frame seconded, and the vote carried with Mr. Swickerath, Mrs. Frame, and Mr. Sanders voting yeh, and Mr. Breland voting ney. Mr. Griffin stated Florida State Statutes 166.031 prohibits employees of a local government to get involved in the same local government politics. Mr. James Creech, Fire Dept., asked if any of the employees present have read Ordinance 821. Mr. Griffin stated that the City is governed by the Sunshine Law, which makes all documents open to the public. Employees can read the document by simply getting a copy from City Hall. Mr. Ricky Waldrop, Water Dept., asked about the use of City vehicles to take home. This would enable the employee to respond more efficiently to the scene of a water break, for v" example. Mr. Griffin stated he stopped the use of the City vehicles until a final decision is made by the Commission. Under Section 2.01, Mrs. Frame moved to change the 1 MERIT SYSTEM BOARD OCTOBER 8, 1985 PAGE 2 probationary period to three months, Mr. Sanders seconded, and the vote was a tie with Mr. Swickerath and Mr. Breland voting ney, and Mr. Sanders and Mrs. Frame voting yeh. Mr. Griffin felt there are times when three months would be insufficient time to decide whether the employee can handle the job position. Mrs. Frame thought in those cases the City Manager could extent the probationary period for three months. Under Section III, Pay Plan, fifth paragraph, Mr. Swickerath moved to delete the word, "periodically ", and insert, "annually ", Mrs. Frame seconded, and the vote carried unanimously. Under Section VII, Sick Leave, Mr. Ricky Waldrop, Water Dept. felt the City employees should be given an option, whether to accumulate their sick leave, or get paid for their unused accumulation at the end of each fiscal year. Mrs. Frame had reservations about the policy presently, and felt the employees should be given the option. Mr. Jackie Bell, Water Dept., felt the payment of sick leave was an initiative for " N ► employees to come to work. Mrs. Frame moved to support the idea to give the employees the option of accumulation or payment, Mr. Sanders seconded, and the vote carried with Mr. Breland, Mr. Sanders, and Mrs. Frame voting yeh, and Mr. Swickerath voting ney. Chairman Breland called for a short break at 8:45 p.m.. The meeting reconvened at 8:50 p.m.. Under Section 10.01, The Merit System, there was discussion on whether the City Manager should be exempt from the Merit System or not. Mr. Sanders, Mr. Breland, and Mrs. Frame all agreed the City Manager should be exempt from the Merit System as the City Commission is the only body who can hire or fire a City Manager. Mr. Swickerath felt an interim step between would benefit both the City Manager and the City Commission. The Merit System Board did not have a problem with the Sections of the proposed Ordinance not addressed in these minutes. GENERAL DISCUSSION Mr. Griffin presented employee review forms from the City of Orlando, Southern Bell, and the City of Ocoee's. The Board expressed their feelings at the last meeting that the present form was inadequate. Mrs. Frame thought it would be helpful to have some comments written on the employee. Mrs. Frame moved to have a place for a "Strong" comment for the employee 2 MERIT SYSTEMB BOARD OCTOBER 7, 1985 PAGE 3 and a 'Weak' comment space, to encourage the supervisors to complete this 'Comment' spaces. Mr. Sanders seconded, and the vote carried unanimously. Mr. James Creech, Fire Dept., wanted to urge the employees to read Ordinance 821, to understand the policy. Mr. Sanders moved to adjourn the meeting, Mrs. Frame • seconded, and the vote carried unanimously. The meeting was adjourned at 9:2 p.m.. AIRMA■ BRELAND ATTEST: e- ' tiA3-0-4J DEPUTY CLERK LOUDIS Noir R