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HomeMy WebLinkAbout05-21-86 THOMAS R. ISON TELEPHONE 656 -2322 MAYOR • COMMISSIONER CITY OF OCOEE Ocoee 150 S. LAKESHORE DRIVE o COMMISSIONERS OCOEE, FLORIDA 32761 0( �� _ a O RALPH RODGERS JOHN BATEMAN 0 . VARD J. HAGER ORANGE COUNTY May 09, 1986 MEMORANDUM TO: Merit System Board Members FROM: Deputy Clerk Amesbury SUBJECT: Merit System Board Meeting to consider Merit increases. Attached please find a new agenda for the rescheduled Merit System Board meeting. Chairman Bond urges full attendance on Wednesday, May 21 at 7:00 p.m. in the Community Center. As a point of interest, Acting City Manager Preston will be attending. Chairman Bond would like all Board Members to be thinking about nominations for an alternate to replace David Lowery who is now a full member upon resignation of Newy Breland. SA /smb "CENTER OF GOOD LIVING — THE PRIDE OF WEST ORANGE" MINUTES OF THE MERIT SYSTEM BOARD MEETING HELD 5 -21 -86 PRESENT: Vice - Chairman Mary Ellen Frame, Members Marvin Sanders; .Jim Swickerath; and David Lowery, City Manager Preston, and Deputy Clerk Louloudis. ABSENT: Chairman Pat Bond. CALL TO ORDER Vice - Chairman Frame called the meeting to order at 7:00 p.m., and Deputy Clerk Louloudia called the roll for the record. APPROVALS Mr. Swickerath corrected page 3, line 34, the word "contined" to change the spelling to be "continued ". Upon a motion by Mr. Lowery, and a second by Mr. Swickerath, the minutes were approved unanimously. MERIT SYSTEM RAISE RECOMMENDATIONS Mr. Preston stated the Board had $18,100.00 to be distributed. Mr. Preston basically used the same format which Mr. Griffin, former City Manager, used last year,in his memo dated 5 -7 -86. Deputy Clerk Louloudis explained the memo dated 5- 15 -86, which Chairman Bond requested. The Incentive Raises are given to employees who have completed at least 80 certificated classroom hours. The Promotion raises are given to employees who are promoted within the department. Mr. Swickerath asked if they could give out more than 518,100.00. Mr. Preston said it would not be a problem if they went over one or two hundred dollars, but no more. Vice - Chairman Frame stated last year they stayed within the number of allocations per department. She pointed out that the Board did not have to follow the suggested formula of allocating raises by department. The final decision on employees to recieve raises is up to the Merit Board and not necessarily by department. Mr. Swickerath expressed opposition to this method of allocating by department and asked if they could give out two 2 1/2% raises versus one 5% raise. Mr. Preston stated they would have to stay with the 5%, in accordance with the Merit System Plan. Mr. Lowery stated all that deserve a merit increase according to their rating should receive a raise. Mr. Swickerath suggested going through the review forms by department and, then, putting the forms of those employees deserving a raise in one pile, and those employees they are considering in another pile to discuss. The Board members agreed to this idea and proceeded. Mr. Lowery stated some reviews were very similiar and it was difficult to say which employee is better. Mr. Swickerath reminded him of the portion where the supervisor rates the employee as 1 through 10 in his department. Looking at City Hall, Mr. Swickerath pointed out that two employees were rated number 1 in the office, and recommended these two 1 MERIT SYSTEM BOARD MAY 21, 1986 PAGE 2 individuals for increases. These employees are Jean Grafton and Tammie Louloudia. The Board was unanimous in thia decision. Mr. Lowery stated he was against the 5% step increases. Mr. Swickerath requested that the supervisors be present net year to assist the Board with the reviews. The Board then proceeded with the Police Department. Deputy Clerk Louloudis pointed out that the immediate supervisors rate the employee in the Police Department, therefore the grading portion 1 -10 is not accurate. After much discussion, Brian Clinger, James Cockcroft, William Gailit, Paul Vance, JcAnn Drawdy, Jayelynn Hall, Jim Chandler, Charles Seaver, Michael McMahon, William Walker, and John Boyd were considered for raises. After further discussion Jayelynn Hall, JoAnn Drawdy, and Jim Chandler were dropped since they had been employed the least amount of time for the 11 employees originally discussed and there were too many employees suggested for raises in thia department to stay within the allocated funds according to Mr. Preston. The Board then proceeded with the Fire Department. They placed the following in the pile of reviews which are recommended for increases: Frank Carlsson, George Ledford, Larry Bras, and Wayne Vaughn. The following personnel were placed in the pile which they would discuss further: James Creech, Rob Rivenbark, and Rick Holmes. The Water Department was discussed next. The forms of David Gosnell and Michael Keller were placed with those recommended for increases, and the forms of Mark Brownold and Jackie Bell were placed with the others for further discussion. Vice - Chairman Frame pointed out that a review was missing on Jackie Bell. He should have been reviewed on 4 -1 -86, and this evaluation was not present. Deputy Clerk Louloudia asked to go to City Hall to look for the evaluation in his personnel file in case it was overlooked. Deputy Clerk Louloudia went to City Hall to search for the evaluation, but was unable to locate it. She stated the form, according to her records, waa sent out but never returned. The form could have been lost. James Mobley was recommended for an increase in the Recreation Department by a unanimous decision of the Board members. Ray Jernigan was recommended for an increase in the Shop Department by a unanimous decision of the Board members. The Sanitation Department was discussed next. The Board felt Leonard Doty, Manning Spivey, and Doug Duncan should be recommended for increases. They decided to place Robert 2 MERIT SYSTEM BOARD MAY 21, 1986 PAGE 3 Howell's evaluation along with the others to discuss further. The Board recommended John Stone and Keith Brooks from the Street Department for merit increases. The Board then discussed the group of Supervisors and recommended Ron Strosnider, Ivan Poston, Russ Wagner, William Brandt, Jim Beech, and James Coschignano. The memo from City Manager Preston included James Coschignano, along with a few others, in the Supervisors category, although the Board decided to address James Coschignano along with the regular Fire Department personnel. The Board called for a break at 9 :30 p.m. in order to give City Manager Preston enough time to figure out how much they were over budget. The meeting was called back to order at 9 :45 p.m.. Mr. Preston stated they were over 511,295.00, which means the Board must begin cutting employees already recommended for raises. The Board unanimously agreed to drop the group of evaluations they had compiled for further discussion due to the amount of money they were already over - budget. Mr. Swickerath stated he did not believe that each department must receive increases. The Board then decided to review each evaluation recommended for an increase. The Board unanimously decided to recommend Jean Grafton and Tammie Louloudis for increases. In the Police Department, the Board agreed to drop Charles Seaver as his first evaluation form was only satisfactory, not above average. Mr. Lowery stated William Walker, John Boyd, and Brian Clinger had the top evaluations. Also Mr. Swickerath was in favor of Brian Clinger as he was recommended for Officer of the Year. Deputy Clerk Louloudis pointed out that other employees may have been presented with awards or honors the Board is not aware of. Mr. Lowery moved to strike Brian Clinger from the recommendation group, seconded by Vice Chairman Frame and the vote was a tie with Mr. Lowery and Vice- Chairman Frame voting yeh, and Mr. Sanders and Mr. Swickerath voting ney. The Board had further discussion on this matter since the vote was tied. The Board then unanimously agreed that Brian Clinger, John Boyd, and William Walker would be recommended for increases. The Board unanimously decided to drop Frank Carlsson and only recommend Larry Bras, Wayne Vaughn, and George Ledford in the Fire Department. The Board did not change any of the persons recommended for increases in the Water, Recreation, Shop, Sanitation and Street Department. Including the six persons recommended in the Supervisors category, the Board was 55,500.00 over budget klibre 3 MERIT SYSTEM BOARD MAY 21, 1986 PAGE 4 k we at this point. Mr. Swickerath recommended that of the six persons, first of all, that James Coschignano ba considered with the employees in the Fire Department, and secondly, that Ron Strosnider, William Brandt, and Russ Wagner be considered for the increase. Vice- Chairman Frame had a problem with the supervisors category because all of them are rated outstanding. Mr. Swickerath stated the Board is bound by the amount of money they can give out, and the three supervisors he recommended have the highest scores of the supervisors rated. Mr. Swickerath then moved to include Ron Strosnider, Russ Wagner, and William Brandt along with the other personnel recommended for increases, Mr. Sanders seconded, and the vote carried unaimously. Vice - Chairman Frame questioned James Coschignano's evaluation, since he was included with the Fire Department. The board unanimously decided to recommend James Coschignano along with the others for an increase. DISTRIBUTION OF PROPOSED EMPLOYEE'S HANDBOOK Deputy Clerk Louloudis informed the Board that Mr. Griffin wrote this proposed Handbook, although it was not reviewed by either herself or Ivan Poston, Finance Director. Mr. Lowery moved to table the Handbook until it is reviewed by the staff, Vice - Chairman Frame seconded, and the vote carried unanimously. NOMINATION OF ALTERNATE BOARD MEMBER Mr. Swickerath moved to nominate Lester Dabbs as the alternate, Mr. Sanders seconded, and the vote carried unanimously. Mr. Dabbs is a school principal. DISCUSSION BY BOARD MEMBERS Mr. Swickerath suggested the Board call a workshop to discuss a better way for the increases to be given and a new format for the evaluations. Mr. Swickerath liked the idea of the cash bonuses versus a five percent increase. Mr. Swickerath also stated he was never officially notified of the cancellation of the last scheduled Merit System meeting. ADJOURNMENT • Mr. Lowery moved to adJourn the meeting at 11:05 p.m. ATTEST: DEPUTY CLERK LOULOUDIS CHAIRMAN BOND 4