Loading...
HomeMy WebLinkAbout03-19-02 Minutes MINUTES OF THE OCOEE CITY COMMISSION REGULAR MEETING HELD March 19, 2002 CALL TO ORDER Mayor Vandergrift call the regular meeting to order at 7: 15 p.m. in the Commission Chambers. Mike Miller led the prayer and Commissioner Anderson led the Pledge of Allegiance to the Flag. Deputy City Clerk Whitford called the roll and declared a quorum to be present. Present: Mayor Vandergrift, Commissioners Howell, Anderson, Johnson, and Parker. Also present were City Manager Gleason, City Clerk Grafton, Human Resources Director Diedrich, Recreation Director Farmer, City Engineer/Utilities Director Shira, Community Relations/Project Director Shira, Public Works Director Smith, Director of Planning Wagner, Senior Planner McGinnis, and Principal Transportation Planner Foltz. PRESENTATIONS AND PROCLAMATIONS Non Agenda Item Presentation of Certificates of Appreciation to Volunteers for the Boat Races. (Commissioner Anderson) Commissioner Anderson presented Certificates of Appreciation to Sergeant Steve McCosker, Officer Billy Adams, Auxiliary Sergeant Bob Chedwick, Auxiliary Officer Doug Lawless, Auxiliary Officer Tim Harding, and Health Central Director of Paramedics Cindy Bell. Lieutenant Goclon received the award for Sergeant McCosker. Certificate of Appreciation to Sam Woodson. (Mayor Vandergrift) As a result of Mr. Woodson's unavailability this item will be continued to the April 2, 2002, meeting. Presentation of Certificates of Appreciation to Public Works Employees for Assistance with the POWR Park. (Community Relations/Projects Director Shira) Ms. Shira presented Rick Jeunette, Steve Edmondson, Keith Hendrix, Jim Banker, Alan Pozar, and Ken Morrow with Certificates of Appreciation and a gift card from Lowes for their assistance in helping build the Powr Park. Presentation of Grant Awards to MVP Neighborhood Grant Program Applicants. (Community Relations/Projects Director Shira) Ms. Shira presented Lake Olympia Club Home Owners Association President Nick Pagano, Bob Reed, and Carl Brennan with a check for $2,500.00. Mr. Pagano explained what Lake Olympia had done so far regarding the landscaping and improvements and what they plan to do in the future. He thanked the City for its help with the project. Mayor Van dergrift briefly explained what the grant program was about and said the City is pleased to help improve neighborhoods as the whole city benefits. CONSENT AGENDA The consent agenda consisted of items A, B, C, and D. Ocoee City Commission Regular Meeting March 19, 2002 Commissioner Anderson had some questions about item III B regarding the trees. City Manager Gleason explained that particular issue had been cleared up, but there was another issue with Florida Power. City Attorney Rosenthal recommended that with respect to item III. B, the Cambridge Village Plat, that the approval be made subject to the receipt by the City of documentation confirming approval by the developer and Florida Power Corporation for the installation of a wall and landscaping substantially consistent with the wall and landscaping installed for the adjacent Village of West Oaks. Commissioner Anderson. seconded bv Commissioner Parker moved to incomorate the Citv Attornev's recommendation into the aDDroval of item III. B. the Cambrid2:e Villa2:e Plat. Motion carried 5-0. Mavor Vander!!rift. seconded bv Commissioner Anderson. moved to aDDrove items A. B (as corrected), C. and D of the consent a2:enda. Motion carried 5-0. A. Approval and Acceptance of Minutes of City Commission Regular Meeting of March 5, 2002. (City Clerk Grafton) B. Approval and Authorization for Mayor and City Clerk to Execute the Proposed Cambridge Village Subdivision Plat. (City Engineer/Utilities Director Shira) The subdivision is located on the south side of White Road east of Clarke Road. The proposed plat has been reviewed City staff, City Attorney, and City Surveyor and is in compliance with all City requirements. A Letter of Credit has been provided to cover the cost of uncompleted work which includes construction of the brick wall along White Road, landscaping and play area equipment. The Letter of Credit will enable the City to have these items completed if the developer should fail to do so. C. Approval and Authorization for Mayor and City Clerk to Execute Change Order No.1 for Wurst Road, AD Moos Road, Area Improvement Projects and Bluford Avenue Drainage Improvements with Perri Builders, Inc. (Assistant City Engineer Wheeler) This change order request was initiated by City Staff to adjust unit quantities on numerous construction items and "final out" the project. There were 60 items of work required under this contract on this project. 14 work items that were over the estimated contract quantity which had a value of $31,678.00 to the contractor and 12 work items that were under the estimated contract quantity, which has a value of $15,362.60 to the City. The net result is an increase in contract amount of $16,316.00, with no adjustment in the contract time. The original construction contract cost was $519,000.00. This change order increased the contract amount by $16,316.00, to a final contract amount of $535,316.00. The overall contingency usage was 3.14% of the original construction cost. This contract increase will be paid for out of the 1998 Transportation Bond Issue, which is the funding source for the entire project. Staff recommends the City Commission approve Change Order No.1 with Perri Builders, Inc. by increasing the contract amount by $16,316.00 with no extension in contract time. D. Adoption of Resolution No. 2002-03 Authorizing Execution of Agreement with FDOT for the Maintenance of State Road Rights of Way by the City. (Public Works Director Smith) This is a renewal of Contract #AL454 State Job #244298 with Florida Department of Transportation (FDOT), which would allow Ocoee to continue to perform routine roadside maintenance of State Page 2 of 10 Ocoee City Commission Regular Meeting March 19, 2002 roads within the City Limits of Ocoee for the State. The $35,100 is adequate compensation for the City to continue to perform the maintenance. Staff recommends renewal of the FDOT Maintenance Contract for the coming year. Current contract expires April 24, 2002. COMMENTS FROM CITIZENS/PUBLIC None at this time. COMMISSIONERS ANNOUNCEMENTS/CORRESPONDENCE Commissioner Parker said she enjoyed the boat races and would like to see them become a big Spring event. Commissioner Johnson reminded everyone about th~ relay for life golf tournament at Forest Lake, Friday, March 22, 2002, lunch at 12:00 p.m. and tee time at 1 :00 p.m. Commissioner Anderson thanked Mike Miller, his daughter Libby, and all the volunteers who helped with the boat races. Commissioner Howell thanked Bob Smith and Denver Music for the help they gave during the Glad Tidings Annual Spring Event. Mayor Vandergrift thanked everyone with the City who helped with the boat races and said it was a great success. He said he met a couple who race boats in England and they were impressed to see such support from the local government, as the government in England is not fond of boat races. PUBLIC HEARINGS First Reading of Ordinance No. 2002-11 to Consider Transmittal of Proposed Amendments to the Ocoee Comprehensive Plan Amendment (EAR Amendment). (Director of Planning Wagner) City Attorney Rosenthal read the title only of the Ordinance. Director of Planning Wagner explained the importance of the Transmittal Public Hearing and that the update is required by State Statute. He gave a brief overview of what the Commission could expect to see in the updated document, such as clarifications, eliminations of discrepancies, inconsistencies, and some significant policy changes. Mr. Wagner said the existing Comprehensive Plan has served Ocoee well and there are very few amendments and very few land use changes. Mr. Wagner explained for the public and viewing audience what a Comprehensive Plan is. He introduced Sr. Planner McGinnis who gave a power point presentation displaying an overview of the changes. Ms. McGinnis stated that data throughout the plan had been updated. She spoke about Ocoee's population and employment projections and significant changes in the City's occupancy statistics based on the 2000 census. She explained some portions of the original Plan included only the City proper and not the Joint Planning Area (JPA). She said those portions had been updated to include the JPA. In covering the Transportation and Housing Elements Ms. McGinnis talked about the changes that had been Page 3 of 10 Ocoee City Commission Regular Meeting March 19, 2002 made and gave statistics of the current city limits with and without the JP A included. She showed land use maps that indicated developed and undeveloped land and maps that displayed residential, commercial, industrial, and conservation areas. Ms. McGinnis also gave an overview of the Infrastructure Element and the Conservation Element and showed the amended maps. The Recreation and Open Space Element amendments were discussed briefly, followed by a list of items that had been updated and included in the Intergovernmental Coordination Element. Ms. McGinnis stated a section on concurrency management system was the major change in the Capital Improvements Element. Ms. McGinnis reported on the Development Review Committee and Local Planning Agency meetings and their recommendations. The map amendments were reviewed and discussed. Director of Planning Wagner reiterated that there were a number of land use changes in the amendment and detailed those that were most significant for the Commission. He reviewed new policies and policy changes stating the major policy change was regarding the creation of more flexibility in the 100-year flood plain areas. He explained that the old policy had served Ocoee well in protecting the City's natural water bodies, but it had limited the City's ability to provide for low impact recreational amenities in those areas. Mr. Wagner reported the changes in the policy regarding wetlands and landlocked basins. He explained the changes were done in order to allow some flexibility, particularly in the Ocoee Land Development Code, and yet be restrictive enough to protect the land within the 100-year flood plain. A brief discussion ensued with Mr. Wagner and City Attorney Rosenthal responding to questions. The public hearing was opened. Scott Henderson, Henderson Planning Group, 112 South Lake Avenue, Orlando, addressed the Commission regarding policy 5.9 Uses within the 100-Year Flood Plain. He distributed a handout with his desired criteria for recreational uses and storm water management within the 100-year flood hazard area. Mr. Henderson stated he would like an endorsement from the Commission that the criteria as stated in his handout is the criteria the Commission would like to have him use to design his project. A lengthy discussion ensued with Mr. Wagner responding to questions and City Attorney Rosenthal clarifying some issues. One of the issues addressed by City Attorney Rosenthal was the use of the word "public" in reference to policy 2.3. The Commission summarily expressed to Mr. Henderson that this hearing was not the forum in which to seek to have his project approved. The Commission stated to Mr. Henderson that he needed to present a completed plan to the City for approval. Without objection staffwas directed to review the list of criteria on Mr. Henderson's handout and if staff has any ideas to convey them to Mr. Henderson and keep the Commission updated. R.P. Monackey, 1820 Prairie Lake Blvd., Ocoee, inquired about the word "passive" in relationship to recreational land use. Mr. Wagner stated the word "passive" has been eliminated. City Manager Gleason and the Commission expressed their gratitude to the Planning Department for the hard work they have put forth not only on this project, but in all they do to Page 4 of 10 Ocoee City Commission Regular Meeting March 19, 2002 keep Ocoee's developmental requirements at a superior standard. The public hearing was closed. Mavor Vander!!rift. seconded bv Commissioner Anderson. moved to aDDrove the staff recommendation to transmit the DroDosed amendments of the Ocoee Comorehensive Amendment (EAR Amendment) with all the ERRATA and Addenda sheets distributed and the additional chanl!e of deletinl! the word Dublic in Dolicv 2.3 of the conservation areas. Motion carried 5-0. Commissioner Anderson announced Mayor Vandergrift's birthday and invited everyone to join in by having a piece of birthday cake. At that point all present sang Happy Birthday. Recess 9:10 p.m. - 9:25 p.m. This item was taken out of order. Award of Bid #B02-05 for Custodial Services and Authorization for Mayor and City Clerk to Execute Agreement if needed. (City Manager Gleason) City Manager Gleason gave a brief account of why the last two cleaning companies were terminated. Mr. Gleason stated that a request for proposals (RFP) was advertised by the City. Mr. Gleason explained that Public Director Smith felt the job could be done in-house for the same amount of money as the City was paying for outside services and submitted a bid. Mr. Gleason assured the Commission that Mr. Smith had been required to follow the same cost parameters as the other bidders and did not have knowledge of the other bids. City Man ager Gleason suggested the Commission strongly consider the bid from Public Works. Mayor Vandergrift asked if any of the bidders were present and wished to speak. None other than Public Works were present. Mr. Smith thanked Denver Music and Kim Campbell for their assistance in putting together the proposal. He told the Commission that by doing the job in- house with City Employees was the only way he could guarantee on a continuous basis the job would be done to the level of quality the City needs. Mr. Smith responded to questions about employees and their supervision from the Commission. Commissioner Anderson expressed some concern about the status of the employees hired to do the custodial work if the Commission decided to return to an outside contractor. City Manager Gleason responded. Commissioner Johnson suggested putting the custodial staff from the Recreation Department and the Public Works custodial staff all under one "umbrella." The rest of the Commission stated they were in agreement. Commissioner Parker. seconded bv Commissioner Anderson moved to reiect the bids. Motion carried 5-0. Commissioner Howell. seconded bv Commissioner Parker moved to aDDrove in-house custodial services. Motion carried 5-0. Page 5 of 10 Ocoee City Commission Regular Meeting March 19, 2002 Second Readings of Ordinances Ordinance No. 2002-06: Amending Chapter 78, Local Amendments to the Florida Fire Prevention Codes. (Assistant Fire Chief Firstner) City Attorney Rosenthal read the title only of the Ordinance. Commissioner Anderson stated he had some comments and suggestions for the Commission to consider. He proposed an increase to the cost of Burn Permits, Fireworks Displays/Tents and Fire Hydrant Flow Test. There was a brief discussion as to where the revenues from the fees would be designated in the budget. The public hearing was opened and as no one wished to speak the public hearing was closed. Commissioner Anderson. seconded by Commissioner Johnson. moved to adoDt Ordinance Number 2002-06 with the chamres increasinl!: the Burn Permit fee from $100.00 to $200.00 and makinl!: it a seven day DermiC increase chanl!:inl!: the Fire Displays/Tent fee to $100.00 and chanl!:inl!: the Fire Hydrant Flow Test fee to $50.00. Motion carried 5-0. Commissioner Anderson. seconded by Commissioner Johnson. moved to adoDt Ordinance 2002-06 as amended. Motion carried 5-0. Ordinance No. 2002-07 Amending Chapter 82, Providing for Permitting Procedure for Neighborhood Garage Sales. (Building/Zoning Official Velie) City Attorney Rosenthal read the title only of Ordinance Number 2002-07. Commissioner Anderson suggested that the City allow a free garage/yard sale one week before the spring and fall cleanup throughout the entire City. In that way anything that didn't sell could be left at the curb for the spring/fall cleanup pickup. A discussion followed with some of the pitfalls that might occur if this suggestion was amended into the ordinance. City Manager Gleason suggested that the "free"(no permit needed) garage/yard sale idea not be made part of the ordinance, but be declared as a "free" day in relationship to the fall cleanup. Staff was directed to coordinate with Public Works for pickup dates. The public hearing was opened and as no one wished to speak the public hearing was closed. Commissioner Parker. seconded by Commissioner Anderson. moved to adoDt Ordinance Number 2002-07 as recommended by staff. Motion carried 5-0. Ordinance No. 2002-08 Amending Chapter 119 Relating to Occupational Licenses. (Building/Zoning Official Velie) City Attorney Rosenthal read the title only to Ordinance Number 2002-08. The public hearing was opened and as no one wished to speak the public hearing was closed. Page 6 of 10 Ocoee City Commission Regular Meeting March 19, 2002 Commissioner Anderson inquired about the extra charges listed for employees in some of the classifications. City Attorney Rosenthal responded. Mayor Vandergrift inquired about revenue received back from the County for Occupational Licenses. Building/Zoning Official Velie responded, but was not certain of the exact amount the City had received. City Manager Gleason stated he would get the information for the Mayor from the Finance Department. Mavor Vanden!rift. seconded bv Commissioner Johnson. moved to adoot Ordinance 2002- 08 as recommended bv staff. Motion carried 5-0. Ordinance 2002-09 Revising City of Ocoee Personnel Rules and Regulations. (Human Resource Director Diedrich) City Attorney Rosenthal read the title only to Ordinance 2002-09. The public hearing was opened and as no one wished to speak the public hearing was closed. Human Resources Director Diedrich stated she was requesting some minor changes in the Personnel Rules and Regulations regarding Personal Holidays, the Educational Incentive Program, Moving Traffic Violation, and the Grievance Procedure. Commissioner Anderson. seconded bv Commissioner Parker. moved to adoot Ordinance Number2002-09. Motion carried 5-0. McElroy Place Preliminary Subdivision Plan. (Director of Planning Wagner) THE PUBLIC HEARING ON THIS MATTER HAS BEEN CONTINUED TO THE CITY COMMISSION MEETING OF APRIL 16, 2002, AND THIS MATTER WILL NOT BE CONSIDERED AT THE MARCH 19 CITY COMMISSION MEETING. THE PLANNING AND ZONING COMMISSION WILL HOLD A PUBLIC HEARING ON THIS MATTER AT ITS MEETING OF APRIL 9, 2002. OTHER BUSINESS This item was taken out of agenda order. Adoption of Resolution No. 2002-04 Relating to the Drug Free Workplace Policy. (Human Resources Director Diedrich) City Attorney Rosenthal read the title only to Resolution 2002-04. Human Resources Director Diedrich said she was requesting that only safety sensitive positions be drug tested before employment. She stated that this was not the law of the land yet, but many municipalities are adopting this policy. Mavor Vanden!rift. seconded bv Commissioner Parker. moved to adoot Resolution Number 2002-04. Motion carried 3-2. Commissioners Howell and Anderson voted no. Page 7 of 10 Ocoee City Commission Regular Meeting March 19, 2002 Approval and Authorization to Award Bid #B02-03, Expansion of Existing Boat Trailer Parking Lot, to American Paving Contractors for $44,387. (Continued from the March 5, 2002, meeting)(Public Works Director Smith) Mavor Vander!!rift. seconded bv Commissioner Howell. moved to aDDrove and authorize the awardinl! of Bid #B02-03 to American Pavinl! Contractors in the amount of $44.387.00. Motion carried 5-0. Board Appointments. (City Clerk Grafton) METRO PLAN ORLANDO Citizens' Advisory Committee 4 Year Term. Continued to the April 2, 2002 agenda. Planning & Zoning Commission 3 Year Term. Commissioner Parker. seconded bv Commissioner Johnson. moved to aDpoint Joel Keller to the Planninl! and Zoninl! Commission. Motion carried 5-0. STAFF REPORTS City Manager Gleason 1. Said due to timing and lack of storage space he was asking the Commission to declare the chairs in the Commission Chambers as surplus so the process can begin to sell them. Commissioner Anderson. seconded bv Commissioner Howell. moved to declare the chairs as sumlus. Motion carried 5-0. Commissioner Johnson proposed changing out the carpet in the Chambers while the old chairs are out and before the new ones are installed. Commissioner Anderson inquired about the funding for the carpet. City Manager Gleason said if the Commission decided to replace the carpet the time to do it would be while the old chairs are out and before the new ones are installed. Without obiection staff was directed to bring back possible options for replacing the Chambers carpet. 2. Announced the West Orange Chambers Annual Gala and asked the Commission if they wished to participate and at what level. Commissioner Johnson. seconded bv Commissioner Anderson. moved to Durchase a minimum of one como rate table for 8 at a cost of $608.00 not to exceed a maximum of one and a half tables for 12 Dersons. Motion carried 5-0. COMMENTS FROM COMMISSIONERS Commissioner Parker said the City's relay for life has one ongoing fundraiser. She said it is a drawing and enumerated the prizes. She stated the tickets are $1.00 each or 6 tickets for $5.00 and you don't have to be present to win. Page 8 of 10 Ocoee City Commission Regular Meeting March 19, 2002 Commissioner Johnson 1. Said he had some citizens ask about changing the name of Orlando Avenue to White Road since it eventually becomes White Road. City Manager Gleason said he would check into the procedure necessary to make the change. 2. Said he would like to see the customer list Waste Management had prior to the City switching to Superior. He said he did not think Superior was getting all the customers they were supposed to have and it is not only short changing Superior, but the City is also losing revenue. City Manager Gleason said there had been a meeting with Superior and there was a dramatic difference between what Superior had bid on and what they were actually getting. Commissioner Johnson suggested the City sanitation supervisors go to the actual business and verify what company's dumpster is there and if it is not Superior the City should notify the business they are in violation. Mayor Vandergrift suggested a letter be sent out to all the businesses within the City and notify them it is illegal to use someone other than Superior and to notify the City if they are being told something else. City Manager Gleason said he would have a status update for the Commission at the next Commission meeting. 3. Said he would like to get the brick streets are Lakeshore from Oakland to McKey repaired. He suggested calling a company that heats the asphalt so it can be taken up more easily and to inquire about the cost. He said he would like to have that project completed by the next Founder's Day event. Mayor Vandergrift said in June when the City has its spring clean up he would like to have volunteers with flat shovels try to remove the asphalt. Mayor Vandergrift said he would like to see the City adopt an attitude that when the brick streets need repair the bricks get replaced, not filled in with asphalt. Commissioner Anderson 1. Said Maine Street needs to be covered over with fill dirt to protect the bricks from being stolen. 2. Called OGTV Manager Karl Prihoda to the front and announced that Karl was leaving the City's employment. He thanked him for the great job he has done with Channel 10 and praised the job that he did on the State of the City Address. Commission er Anderson wished him well in his new endeavor and said he would be missed. Commissioner Johnson said for the short time that Karl was with the City he had had a great impact with the level of improvements in the sound system and the television programming. Commissioner Howell and Commissioner Parker added their thanks and also stated what a good job he has done. Commissioner Howell No comments at this time. Mayor Vandergrift thanked everyone for his birthday cake and the song. ADJOURNMENT The meeting adjourned at 10:40 p.m. Page 9 of 10 Ocoee City Commission Regular Meeting March 19, 2002 Attest: APPROVED: City of Ocoee Page 10 of 10