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HomeMy WebLinkAbout08-20-02 Minutes MINUTES OF THE OCOEE CITY COMMISSION REGULAR MEETING HELD AUGUST 20, 2002 CALL TO ORDER Mayor Vandergrift called the regular meeting to order at 7:15 p.m. in the Commission Chambers at City Hall. Commissioner Parker led the prayer and Frances Watts led the Pledge of Allegiance to the Flag. PRESENT: Mayor Vandergrift, Commissioners Anderson, Howell, Johnson, and Parker. Also present were City Manager Gleason, City Attorney Rosenthal, City Clerk Grafton, Finance Director Horton, Human Resources Director Diedrich, Planning Director Wagner, Sr. Planner Willman, Transportation Planner Foltz, Principal Planner Lewis, Recreation Director Farmer, Acting Police Chief Goclon, Fire Chief Strosnider, Assistant Fire Chief Firstner, Acting Public Works Director/Assistant City Engineer Wheeler, Acting Building/Zoning Official Washington, Communications Manager Ek-Collins, Information Systems Manager Ross, and Zoning Coordinator Harper. PRESENTATIONS AND PROCLAMATIONS Firefighter Appreciation Proclamation. (Mayor Vandergrift) Mayor Vandergrift read the proclamation and presented it to Nancy Bluemke, ofthe Muscular Dystrophy Association. Ms. Bluemke thanked Lieutenant/Paramedic Joe Moy for all of his assistance. Lt. Moy stated that to this point $14,000.00 had been raised and they were only half finished. Certified Municipal Clerk Certification Plaque to City Clerk Grafton. (Mayor Vandergrift) Mayor Vandergrift presented City Clerk Jean Grafton, CMC with a plaque from the International Institute of Municipal Clerks (11M C) conferring on her the title of Certified Municipal Clerk (CMC). Ms. Grafton received the plaque and thanked Mayor Vandergrift. Commissioners Howell and Johnson both thanked her for the help she had been when they first were elected and the help that she continues to be. Mayor Vandergrift said she was the lady to go to if you had any questions. Mayor Vandergrift introduced Mr. and Mrs. Tom Redmond who participated in the selection of the new City logo. He presented them with a gift of a front license plate depicting the new City logo. Mayor Vandergrift announced the license plates would go on sale to the public the following day for $5.00 and encouraged everyone to get one. CONSENT AGENDA The Consent Agenda consisted of items, A, B, C, D, E, F and G. Item G. was pulled for separate consideration. Item B. was briefly discussed with Communication Manager Ek-Collins explaining where the funds come from and what they must be used for. He and Finance Director Horton responded to questions from the commission. Mayor Vandergrift requested the monies from the 911 funds be listed as a line item in the budget. Finance Director Horton explained that the monies must be used for specific items and be kept in a separate fund/account. She stated she could include Ocoee City Commission Regular Meeting August 20, 2002 them on a summary sheet that would be included in the budget book. Mayor Vandergrift stated that would be sufficient. A. Approval and Acceptance of Minutes of City Commission Regular Meeting of August 6, 2002, and Budget Workshop August 7, 2002. (City Clerk Grafton) B. Authorization and Approval to Purchase Communications Computer System Replacement. (Communications Manager Ek-Collins) The server currently in place in the Communications Center is reaching its maximum capacity for records storage. 9-1-1 funds are now available to replace the workstations and the server with no impact to the City's regular funds. Staffreconunends approval for the Communications Department and Information Services to purchase the replacement system with 9-1-1 reimbursement funds. C. Authorization and Approval to Waive Formal Bid Process and Piggyback with Lake County for the Purchase New Fire Apparatus. (Fire Chief Strosnider) The City currently has three Pierce fire apparatus and have had no major problems with them. The cost for the new fire apparatus is $269,265.00. Pierce will allow $10,000.00 trade in deduction for the 85 Emergency-one Pumper, which will bring the total to $259,265.00. The C.LP. has the replacement engine listed at $260,000.00. This purchase would be within the budgetary amount. Staff reconunends waiving the formal bid process in order to piggy-back with Lake County in order to begin the purchasing process as it takes approximately seven months to receive a new fire apparatus. D. Board Appointments. (City Clerk Grafton) 1. General Employees Pension Board 2 Year Term. Mr. Ison's term will end September 30,2002. He is willing to serve a new two-year term to end September 30, 2004. There are no new applicants. 2. Police/Fire Pension Board 2 Year Term. Ms. Gledich's term will end September 30,2002. She is willing to serve a new two-year term to end September 30, 2004. There are no new applicants. E. Third Quarter Financial Report. (Finance Director Horton) This third quarter report summarizes the activity for the months of April, May, and June 2002. F. Approval and Authorization for Mayor and City Clerk to Execute Agreement for Purchasing Card Program with MBNA and First Union. (Finance Director Horton) This agreement with First UnionIMBNA has been reviewed by the City Attorney. It will cost the City nothing and will actually allow the City to receive an annual rebate based upon a percentage of the total dollar volume purchased by the City. Staff recommends approval and authorization to enter into agreement with First UnionIMBNA. Commissioner Parker. seconded bv Commissioner Anderson. moved to annrove items A. B. C. D. E. and F of the consent al!enda as nresented. Motion carried 5-0. THIS ITEM IlL G. WAS PULLED FROM THE AGENDA FOR SEPARATE CONSIDERATION. Award of RFP 02-002 Regarding Wireless Communication Services. (Information SystemsManager Ross) This RFP award will make uniform and/or consolidate cell phone services, 800 mhz radio service, and paging service. There were four proposals submitted and all four were evaluated by the RFP selection conunittee. Staff recommends 1) awarding RFP #02-002, Wireless Conununication Services, to Cingular Wireless and/or Nextel Communications, and 2) to choose one of the service options presented. Communications Manager Ross explained the need to replace pagers, cell phones, and radios with one device wherever possible. He presented the possible options and indicated not every department would require the phone/radio/pager combination. That is why staff recommends awarding both Cingular Wireless for those who just need cell phones and Nextel Communications for those who need the combination. Page 2 of9 Ocoee City Commission Regular Meeting August 20, 2002 Commissioner Anderson. seconded bv Commissioner HowelL moved to aoorove as recommended bv staff and award RFP 02-002 to both Cimrnlar Wireless and Nextel Communications. Motion carried 5-0. COMMENTS FROM CITIZENS/PUBLIC Henry Morgan, 304 S. Lakeshore Dr., inquired about drainage plans at the south end of Lakeshore Dr. and expressed his concerns. Paul Winot, 240 S. Lakeshore Dr., also addressed the Commission about his concerns regarding the Lakeshore Dr. drainage problem. Acting Public Works Director/Assistant City Engineer Wheeler explained the plan to correct the drainage problem and responded to questions from the citizens and Commission. THIS ITEM WAS DECLARED AN EMERGENCY ITEM BY MAYOR VANDERGRIFT Sidewalks on Maguire and Moore Road. (Acting Public Works Director Wheeler) Due to projects in the area that are not completed there is a lack of sidewalks for students attending Thornbrooke Elementary School from the residential areas north of Moore Road. There is a travel path, but it is complicated by undeveloped properties. Staff recommends the Commission approve and authorize the expenditure of an amount not to exceed $4,500.00 to install 2, I 00 linear feet of asphalt sidewalks as a temporary measure. The $4,500 requested can be transferred from the Contingency account to Public Works-Street Maintenance Capital Sidewalk Construction account. Mavor Vandemrift. seconded bv Commissioner Johnson. moved to aoorove the exoenditure and the transfer of funds oer staff recommendation. Motion carried 5-0. COMMISSIONERS ANNOUNCEMENTS/CORRESPONDENCE Commissioner Howell No comment at this time. Commissioner Anderson No comment at this time. Commissioner Johnson reminded everyone about the Founder's Day Event and said it is moving forward smoothly. He said it will be October 19,2002, and said the golftoumament will be on October 12. There is also a 5k run as well as many other events planned. Mayor Vandergrift 1. Read a letter from Greg and Patti Hovey, 805 Grovesmere Loop, regarding a City employee. The letter praised Sanitation Driver Ronald Moore for assisting a citizen in need. The letter also praised the City's Water Department for their outstanding service. 2. Announced the American Legion Post would be having a 9-11 memorial in Winter Garden at 12:00 p.m. in the Legion Park located on the comer of Park Ave. and Story Rd. He encouraged everyone to wear red, white, and blue. Page 3 of9 Ocoee City Commission Regular Meeting August 20, 2002 PUBLIC HEARINGS Consider Authorization for a Public Building Case No. PB-02-001: Proposed Ocoee Fire Station. (Principal Transportation Planner Foltz/Fire Chief Strosnider) Fire Chief Strosnider and Principal Transportation Planner Foltz gave the report on the proposed site for the new fire station. The public hearing was opened. Mr. Richard Doss, 576 S. Kissimmee Ave., stated his concerns about his property connecting to the new fire station remaining zoned as residential. He also said he would like a wall to help buffer the noise. Planning Director Wagner responded to questions about buffers and walls and answered questions from the Commission. Mr. Wagner stated there was quite a distance between Mr. Doss's property and the actual fire station building. He projected a footprint ofthe building and the site plan on the overhead to show the distance. He suggested the distance and landscaping would serve as an adequate buffer. City Attorney Rosenthal also addressed the issue. Staff recommended and respectfully requested the Commission authorize the location for the public use of the new Ocoee Fire Station on the site bounded by Orlando Avenue, Bluford Avenue, Columbus Street, and the former CSX railroad right-of-way. The public hearing was closed. Commissioner Johnson. seconded bv Commissioner Parker. moved to anDfove Case Number PB-02-001 ner staff recommendation. Motion carried 5-0. Resolution No. 2002-16 re: Abandoning and Vacating a Portion of Cumberland Avenue. (Principal Transportation Planner Foltz) City Attorney Rosenthal read the title only of Resolution Number2002-16. Mayor Vandergrift noted that Mr. Doss's comments would be carried over to this public hearing. The public hearing was opened, and as no one wished to speak, the public hearing was closed. Commissioner Anderson. seconded bv Commissioner Johnson. moved to adont Resolution Number 2002-16. Motion carried 5-0. Mr. Doss inquired if the Resolution would be recorded. City Attorney Rosenthal responded that it would and he could get a certified copy ofthe resolution from the City Clerk's office. OTHER BUSINESS First Reading of Ordinances. Second readings and public hearings September 17, 2002, at 7:15 p.m. Citrus Medical and Executive Park. Ordinance No. 2002-20 Small Scale Comprehensive Plan Amendment Project # SS-CPA-I-002. (Senior Planner Grimms) City Attorney Rosenthal read the title only of Ordinance No. 2002-20. Mayor Vandergrift announced the public hearing date. Page 4 of9 Ocoee City Commission Regular Meeting August 20, 2002 Ordinance No. 2002-21 Rezoning PUD Land Use Plan Project # LS-99-014. (Senior Planner Grimms) City Attorney Rosenthal read the title only of Ordinance No. 2002-21. Mayor Vandergrift announced the public hearing date. Recess 8:30 p.m. - 8:40 p.m. THIS ITEM WAS DECLARED AN EMERGENCY ITEM BY MAYOR VANDERGRIFT Memorandum of Understanding Between the American Red Cross and the City of Ocoee. (Mayor Vandergrift) Mayor Vandergrift stated that the Red Cross wished to declare the Community Center an official emergency shelter for victims of natural disasters and peacetime man-made disaster emergencies/nuclear accidents. Everyone agreed it was a good idea as currently the closest shelter is in Winter Garden. Mavor Vander!!rift. seconded bv Commissioner Johnson. moved to aDDfove the use of the Community Center as an ememencv shelter. Motion carried 5-0. Goodman Centre f/k/a-Heavener Subdivision Project # LS-2000-010. (Principal Planner Lewis) Principal Planner Lewis gave a presentation regarding the Goodman Centre Final Subdivision Plan. The Goodman Centre includes 30.4 acres and is located in the northwest quadrant of the SR 50 and Clarke Road intersection. The property has frontage on both SR 50 and Clarke Road but does not include the corner itself. The parcel at the corner contains about 3.3 acres and is known as the Ozanian Property. Mr. Lewis answered questions from the Commission concerning access from the Ozanian property to SR 50. City Attorney Rosenthal clarified the issue of cross access on Clarke Road explaining the original plan for Clarke Road included a design as to where each ofthe intersections and curb cuts would be. Mr. Lewis addressed the expanded retention pond and said it will be constructed at the developer's expense. He said the City will continue to hold ownership of the entire expanded retention pond, but the developer will bear the expense of maintenance. Steve Mellich, of Mellich-Blenden Engineering Inc. explained the area that would have to be filled in order to develop lots 3, 4, & 6. Scott Gold, Trustee for the subject property owner, addressed the grading and tree protection issue and stated his belief was that it would not be feasible economically for anyone to build on lot 4. Helen Ford, of Greenberg Trarig, representative for the owner of the Ozanian property expressed the Ozanian property owner's only objection is the location of the force main. She stated it was her understanding it was to be located on the Ozanian property instead of the Goodman Centre property. City Attorney Rosenthal addressed the issue and indicated it was utility that would serve both properties. He said his engineering knowledge was limited. Mayor Vandergrift stated the City Engineer could speak with Ms. Ford the following day and perhaps clarify the matter for her. Page 5 of9 " Ocoee City Commission Regular Meeting August 20,2002 Staff recommended that the Mayor and Commissioners I) approve the proposed name change of the subdivision from the Heavener Subdivision to the Goodman Centre; and 2) approve the Final Subdivision Plan for Goodman Centre, as date stamped received by the City on August 9,2002, subject to making the necessary revisions listed in the attached memos prior to the pre- construction meeting, as well as the additional changes included in the DRC recommendation. Mavor VanderQrift. seconded bv Commissioner Howell. moved to accent staffs recommendation subject to the execution and deliverv to the Citv in recordable form ofthe followim! documents orior to the holdinll of the ore-construction conference drainalle and storm water allreement. declaration of easement. termination of easement allreement. and authorize the execution thereofbv the Mavor and City Clerk. Motion carried 5-0. Kane's Furniture at Ocoee Final Site Plan Project # LS 2000-011. (Principal Planner Lewis) Principal Planner Lewis presented the staff report for Kane's Furniture at Ocoee. The store is a total of 60,000 square feet, located on the north side of SR 50, just west ofthe intersection of Clarke Road and SR50. The property is currently undeveloped and is Lot 5 of Goodman Centre, a commercial subdivision that is currently under review. The western edge ofthe subject property abuts a large wetland area, part of which will be dedicated to the City as part of the Goodman Centre subdivision. The Preliminary Site Plan for Kane's Furniture at Ocoee was approved last December. Mr. Lewis stated there were two waivers previously approved, one related to the building setback on the west side and the other related to the parking requirement. Two additional waivers are being requested with the Final Site Plan. One is related to the requirement to provide sidewalks along adjacent public streets. The plan does not show a sidewalk being built along SR 50 due to severe grading problems, a large existing ditch, and future road widening problems. The second waiver is related to wall signage. The request is to allow a 150 square foot sign, that would normally be allowed on the east side of the building, to be placed instead on the west side of the building. Civil Engineer Mitch Collins spoke on behalf of Kane's and answered questions from the Commission. Staff supports both of the new proposed waivers. Staff recommended that the Mayor and City Commission approve the Final Site Plan for Kane's Furniture ofOcoee, as date stamped received by the City on August 9,2002, including the two additional requested waivers, subject to making the necessary revisions prior to the pre-construction meeting, as well as the additional changes included in the DRC recommendation. Commissioner Anderson. seconded bv Commissioner Parker. moved to anorove in addition to staffs recommendation that the action be subject to execution and deliverv to the Citv in recordable form of the declaration of restrictive covenants in a form accentable to the City attomevs which will be bindinll on the owner and Kane Furniture Cornoration and their resnective successors and assillns and subject to the further condition that no certificate of occunancv will be issued for the oronertv nrior to the date that Kane Furniture Cornoration acauires title to the oronertv and that the nlat for the Heavener Subdivision include a sidewalk and landscane easement alonll State Road 50 in the area where a sidewalk would otherwise have been constructed and that the annlicant work with the City staff to enhance the landscaninll in the easement area. Motion carried 5-0. This item was taken out of order. Page 6 of9 Ocoee City Commission Regular Meeting August 20, 2002 Variance Application-Case No. 02VR-2002: Pieser 107 Reese Court, Lot 77, Lakeshore Gardens, First Addition Subdivision. (Zoning Coordinator Harper) Commissioner Anderson stated he had received many comments from citizens who lived in the area concerning the subject property as well as having discussions with Zoning Coordinator Harper, and Acting Building Official Washington about the issue. The applicant requested a variance in order to build a 7'4" tall fence along his East Lakeshore Drive frontage; this is a corner lot and therefore has two frontages. Staffs written recommendation was that the variance be denied due to the conflict with the Ocoee City Code. Commissioner Anderson stated he believed the best thing to do was not to grant the original variance as requested, but to allow a new variance to replace the 6-foot fence as it currently is. Commissioner Anderson said the City code states only 20% at a time may be done, but said if the fence were replaced, as is, where it is, it would satisfy the concerns of the citizens, landscaping, and the applicant would be happy with that decision. Staff agreed that this suggestion was acceptable and recommended a new variance allowing the applicant to replace the 6 foot fence as is be granted. Commissioner Anderson. seconded bv Commissioner Parker. moved to accent Staffs verbal recommendation to renlace the 6-foot fence as it is. Motion carried 5-0. City Attorney Rosenthal said with the modification it would insure if the property were ever sold the variance would run with the property. With consent of the Commission the motion and action was modified to modify the applicant's request and to replace the entire 6-foot fence and that a variance be granted. Discussion re: of Purchase 28 E. McKey Street Property. (City Attorney Rosenthal) Commissioner Johnson said he would like to offer $115,000.00 due to the fact that once the property is gone it's gone and the City may never get another chance at it. Commissioner Howell inquired about the amount of closing costs and from what account the money would be taken. City Attorney Rosenthal stated the contract already called for the City to pay the closing costs. City Manager Gleason stated the money would come from the bond that was acquired previously for Public Works, Police Station, and Fire Station. Commissioner Johnson. seconded bv Commissioner Anderson. moved to nronose to Mrs. Crittenden a modification to the nurchase al!reement to adiust the nurchase mice to $115.000.00 and if that modification is accented to moceed toward closinl! and if the modification is not accented then to authorize termination of the contract. Motion carried 4-1 with Commissioner Howell voting no. Resolution No. 2002-17 re: Opposition to the Proposed Orange County Ordinance Authorizing the Pine Castle/Sky Lake Urban Preservation District. (Mayor Vandergrift) City Attorney Rosenthal read the title only of Resolution No. 2002-17. Mayor Vandergrift explained the preservation districts and his objection to the proposed ordinance. There was no further discussion. Mavor VanderQrift. seconded bv Commissioner Anderson. moved to adont Resolution No. 2002-17. Motion carried 5-0. Page 70f9 Ocoee City Commission Regular Meeting August 20, 2002 STAFF REPORTS City Manager Gleason announced the City had purchased a corporate package of 10 tickets for the West Orange Chambers' Hob Nob event. He asked the Mayor and Commissioners to confirm with him if they wanted to attend and if not he would make the tickets available to staff. He also reminded everyone about Senator Nelson's town hall meeting the following day. Commissioner Anderson thanked Mr. Gleason for setting up the meeting with Senator Nelson. COMMENTS FROM COMMISSIONERS Commissioner Parker asked what the parameters are for giving the Mayor authority to state the Commission's opinion. She said she had received a couple of complaints about the Mayor's trip to Minneola and requested he be sure not to represent his views as those of the Commission. Mayor Vandergrift responded that he had not, nor would he represent his views as the Commission's. Commissioner Johnson 1. Said he had received a call about the project by Moore Road. He said since the median has gone in you cannot get out on the north side of the south end of the property onto Moore Road without turning right. He asked if the concrete median installed by the City or the County. City Manager Gleason said he would check with the City Engineer to find out who approved the median. 2. Inquired if the money had been sent off for the lights for the downtown and lakefront areas. He said he would like for the entire Commission to go together and determine the placement of the lights. Commissioner Howell 1. Asked if the trees in the median by the Goodman Centre would have to be removed in order to safely see oncoming traffic. 2. Suggested that when power point type presentations are being made, because they last sometimes for 30 minutes or so, that the TV personnel use a split screen. He said that way the viewers are not just looking at a sketch or building plans for a long period of time. Commissioner Anderson 1. Said the next meeting would be the budget public hearing September 9, 2002. 2. Asked that everyone dump any containers of water they may have in their yard due to the mosquito and West Nile Virus threat. He said he has a friend who does not spend a lot oftime outside, but is in the hospital because of the virus. Mayor Vandergrift I. Said the West Orange Warriors are selling discount cards that are good for a year and the cost is $10.00....so see your favorite warrior and buy a card. 2. Suggested as we put up new street signs they have the City's new logo on them and if possible the direction grid. City Manager Gleason said he would ask Public Works to put together some samples for the Commission to view. 3. Reminded everyone about the Hob Nob event tomorrow night at Tanner Hall in Winter Garden for 5:00 p.m. to 8:00 p.m. ADJOURNMENT Meeting adjourned at 10:00 p.m. Page 8 of9 Ocoee City Commission Regular Meeting August 20, 2002 Attest: Page 9 of9 APPROVED: City of Ocoee ~/~~ S. Scott Vandergrift, Mayor