HomeMy WebLinkAbout08-06-02 Minutes
MINUTES OF THE OCOEE CITY COMMISSION REGULAR MEETING
HELD AUGUST 6, 2002
CALL TO ORDER
Mayor Vandergrift called the regular meeting to order at 7:15 p.m. in the Commission
Chambers at City Hall. Commissioner Anderson led the prayer and Frances Watts led the
Pledge of Allegiance to the Flag. City Clerk Grafton called the roll and declared a quorum
present.
PRESENT: Mayor Vandergrift, Commissioners Anderson, Howell (arrived at 7:45 p.m.),
Johnson, and Parker. Also present were City Manager Gleason, City Attorney Rosenthal, City
Clerk Grafton, City Engineer/Utilities Director Shira, Human Resources Director Diedrich,
Planning Director Wagner, Acting Police Chief Goclon, and Recreation Director Farmer.
PRESENTATIONS AND PROCLAMATIONS
Proclamations:
Florida Water, Wastewater, and Systems Operators Week - August 12-16,2002, and
Butterfly Season-August through October, 2002.
Mayor Vandergrift read the above proclamations into the record.
CONSENT AGENDA
The Consent Agenda consisted of items A, B, C, D, and E. City Manager Gleason advised item
C had been pulled and would be placed on a later agenda. Commissioner Anderson pulled item
E for discussion and Mayor Vandergrift pulled item D for discussion.
A. Approval and Acceptance of Minutes of City Commission Regular Meeting
held July 16,2002, and Minutes of the June 13,2002, City Commission Work
Session. (City Clerk Grafton)
B. Approval and Authorization for Mayor and City Clerk to Execute Documents
Between Ocoee/FDOT for Street Light Maintenance Agreement. (City
Engineer/Utilities Director Shira)
This agreement provides for funding from FDOT to the City to help defray the cost of street light
operation and maintenance on several state highways within Ocoee's corporate limits. Florida
Power advised that the monthly rental, maintenance, and energy costs for standard streetlights
would be $6.89. Based on a per light cost of$6.89, the total cost for these 119 lights would be
$819.91, or an annual cost of $9,838.92. The proposed agreement would provide Ocoee with an
annual payment from FDOT in the amount of $4,462.50 for the fiscal year in which the agreement is
signed. This agreement will reduce by nearly half the $9,838.92 cost that is now funded entirely
from the general fund. Staff recommends and requests authorization for (1) the Mayor and
City Clerk to execute the Traffic Signal Maintenance and Compensation Agreement in the
agenda packet and (2) to direct the City Clerk to attach a certified copy of the minutes of this
meeting pertaining to this subject to the Agreement prior to submittal of both to FDOT.
Commissioner Anderson. seconded bv Commissioner Johnson. moved to aDDrove items A
and B of the Consent Allenda as oresented. Motion carried 4-0. Commissioner Howell was not
present.
THIS ITEM IlL C. WAS PULLED FROM THE AGENDA
Ocoee City Commission Regular Meeting
August 6, 2002
c. Approval and Authorization for Expenditure in the Amount of $87,572.00 from
the 1997 Utility Bond Issue for Ocoee/Apopka/Winter Garden Reclaimed Water
Agreement. (City Engineer/Utilities Director Shira) Continuedfrom July 16,
2002, meeting.
This design agreement is one in which the City of Ocoee agreed to participate in the Ocoee/ Apopkal
Winter Garden Interlocal Agreement approved on April 16, 2002. At that time it was anticipated the
design service could cost approximately $370,000.00, and the agreement called for that cost to be split
equally among the parties with each paying approximately $123,000.00. Based on Boyle
Engineering's proposed fee of$262,715.00, submitted to the City of Apopka, Ocoee's share will be
approximately $87,572.00.
This item III. D. was pulled by Mayor Vandergriftfor separate consideration.
D. Approval and Authorization to Award Purchase Order for Paving to Orlando
Paving Company for the Paving of Prima Vista Subdivision. (Acting Public
Works Director Wheeler)
This is a request to piggyback with Seminole County's ongoing yearly paving contract. In that
contract, #A/B-378-99/GG, with Orlando Paving Company (OPC), OPC's cost to perform the work is
$75,111.00. The City Commission allotted a portion of their discretionary contingency to pay for the
paving of the Prima Vista subdivision not to exceed $85,000.00. Finance has stated there is
approximately $52,000.00 remaining in this contingency account. However, there is approximately
$30,000.00 remaining under the Street Maintenance Department accounts for Road Repairs, Paving
and Drainage Improvements, and Electric Expense, which could cover the difference between the
funds remaining in the discretionary contingency and the cost estimate to be used for the Purchase
Order.
Mayor Vandergrift asked staff to be sure Lakewood Avenue is included in the paving project.
After further discussion, Commissioner Johnson stated he would prefer to do the project and
then see about including Lakewood Avenue, and if unable to include it, then schedule it at the
beginning of the next fiscal year.
Commissioner Anderson. seconded bv Commissioner Parker. moved to annrove item D ner
staff recommendation: i.e.. (1) annrove the niIH!vbackin!.! to the Seminole Countv Contract
#AIB-378-99/GG to execute a Purchase Order with Orlando Pavin!.! Comnanv in the amount not-
to-exceed $75.111.00. (2) to fund the nroiect bv encumberin!.! $50.000.00 from the Commission
Discretionarv Contin!.!encv account with the remainder. $25.111.00. to be transferred from a
combination of the Street Maintenance Denartment accounts for Road Renairs. Pavin!.! and
Draina!.!e Imnrovements. and Electric Exnense accounts to cover the difference. and (3) at the
time Orlando Pavin!.! is readv to nerform the work. the decision be made bv the Citv Mana!.!er to
nossiblv chan!.!e order out the navin!.! of Lakewood Avenue. should funds not be available from
the Street Maintenance Denartment accounts for Road Renairs. Pavin!.! and Draina!.!e
Imnrovements. and Electric Exnense accounts. Motion carried 3-1 with Mavor Vandemrift
votin!.! no. Commissioner Howell was not present.
This item III. E. was pulled by Commissioner Anderson for separate consideration.
E. Approval and Authorization to Joint Venture with Orange County Public
Schools on the South Lakeshore Drive Drainage Improvements. (Acting
Public Works Director Wheeler)
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Ocoee City Commission Regular Meeting
August 6, 2002
The proposed improvements include collecting the runoff from the dirt road and routing it to the
Middle School pond, the installation of structures and piping to collect the Middle School pond
overflow and conveying it directly to Starke Lake as opposed to allowing it to run down Lakeshore
Drive. Gibbs & Register is willing to change order the work in the amount of $33,488.67 into its
existing and still open contract. Their proposal to perform the work is $33,488.67. OCPS and
Ocoee staffs are proposing to split the construction cost SO/50 with Ocoee taking care of the
surveying, legal, and easement costs and OCPS taking care of the design and permitting costs. The
City's share of the project including surveying, legal, easement cost, and one half of the
construction costs should not exceed $20,000.00. There is approximately $114,000.00 remaining in
the Stormwater Contingency Account under Stormwate!\ Utility Engineering and Inspections, of
which a portion can be used for this project. Staff will be bringing the change order for approval
and the final dollar figures to the Commission when the project is ready to go to construction.
Commissioner Anderson expressed his concerns regarding whose responsibility this should be
and Acting Public Works Director Wheeler responded to questions, advising both the Orange
County Public Schools and the City of Ocoee had a drainage problem in that area and the cost of
the remedy could be shared.
Commissioner Anderson. seconded bv Commissioner Johnson. moved to anorove item E ner
staff recommendation: i.e. anorove the drainalZe imorovements and authorize staff to oroceed
with finalizinlZ the easement orocurement. desilZn. nermittinlZ and chanlZe order nelZotiation to be
broulZht back to the Citv Commission for final annroval at a future date: also that funds be
encumbered from the Stormwater ContinlZencv Account under Stormwater Utilitv EnlZineerinlZ
and Insnections to nav for this oroiect. Motion carried 3-1 with Mavor VanderlZrift votinlZ no.
Commissioner Howell was not present.
COMMENTS FROM CITIZENS/PUBLIC
Mrs. Frances Watts, 43 Shell Key Court, asked if the water restrictions still were in effect, as
she had not heard any reports lately. She also asked why there was not a senior advisor
available to answer questions for seniors in the city. Mr. Gleason responded to both questions:
the restrictions were still on and he would provide her with a telephone number for Senior
Resource Alliance.
COMMISSIONERS ANNOUNCEMENTS/CORRESPONDENCE
Mayor Vandergrift congratulated (1) City Clerk Jean Grafton for achieving her certification as
municipal clerk, (2) the Ocoee Little League/Big League All Stars for winning the regional
championship, and (3) Finance Supervisor Donald Carter for passing his CPA exam.
PUBLIC HEARINGS
Ordinance No. 2002-19 Relating to Certain Fees and Charges in Connection with the
Provision of Water and Sewer Service. (City Engineer/Utilities Director Shira)
City Attorney Rosenthal read the title only of the Ordinance. City Engineer/Utilities Director
Shira gave the staff report, advising this Ordinance repeals the existing fees as currently listed in
various parts of the City Code and provides that new rates will be adopted by resolution, which
would be the next item under consideration on this agenda. This staff report will serve both
items.
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Ocoee City Commission Regular Meeting
August 6, 2002
The public hearing was opened and, as no one wished to speak, was closed.
Commissioner Johnson. seconded bv Commissioner Parker. moved to adoot Ordinance No.
2002-19 as oresented. Motion carried 3-2 with Anderson and Howell voting no.
Resolution 2002-14 Adopting the Fees in Connection with the Provision of Water and
Sewer Service. (City Attorney Rosenthal) NOT A PUBLIC HEARING.
Commissioner Anderson. seconded bv Commissioner Johnson. moved to adoot as oresented
Resolution No. 2002-14. establishim! the fees in connection with the orovision of water and
sewer service. Motion carried 4-1 with Commissioner Howell voting no.
OTHER BUSINESS
This Item H was moved for discussion before item A.
Discussion re City's Roll in Opening 7th Avenue. (City Attorney Rosenthal)
City Manager Gleason reported the County had been in negotiations with neighbors of the
Gordon Nutt property and had made arrangements to put in a crushed path for school children to
use to walk to Thornebrooke Elementary School, and that should be completed in time for the
first day of school, August 12. Commissioner Johnson suggested using a commercial bus to
pick up the Ocoee children until the sidewalk issue is resolved, and asked Mr. Gleason to
research the cost and feasibility. Mr. Shira said it was possible to put a four-foot sidewalk in
(which would be below Ocoee's code), but due to the wetlands area it might have to come right
up against the pavement of Maguire Road, which was not desirable. There was further
discussion and staff was directed to research the different options and be prepared. City
Attorney Rosenthal described the history of the issue and outlined the timeline for a quick-take
of the road right-of-way should that become necessary.
Mrs. Debbie Hiers, 602 Darkwood Avenue, and Mrs. Donna Sheridan, 416 Winding Hollow
Avenue, both parents of children attending Thomebrooke, asked what will be done.
Commissioner Johnson advised them both to attend the Orange County Commission and the
Orange County School Board meetings as this Commission has no control over the School
Board.
Discussion re: Hiring and Training of 5 New Crossing Guards. (Acting Police Chief
Goclon)
Acting Police Chief Goclon said he may need only 3 new crossing guards as a result of the ih
A venue situation.
MavorVanderf!rift. seconded bv Commissioner Johnson. moved to authorize the hirinQ of 3
to 5 Quards deoendinQ on need. Motion carried 5-0.
Discussion re: Authorization to Participate in the Honda Aquatrax "Law Loaner"
Program. (Acting Police Chief Goclon)
Acting Police Chief Goclon gave the staff report and added if this is approved a trailer would be
needed.
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Ocoee City Commission Regular Meeting
August 6, 2002
Mavor Vander!!rift. seconded bv Commissioner Parker. moved to IW forward with this and
authorize the Mavor and Citv Clerk to execute the necessarv documents UDon aDDroval of the
Citv Attornev. Motion carried 5-0.
RECESS 8:34 P.M. - 8:45 P.M.
Item VII. G. was taken out of agenda order here.
Discussion re: Abandoned Colored Cemetery. (City Attorney Rosenthal)
City Attorney Rosenthal explained this cemetery is located in an enclave adjacent to Forest
Ridge (old Chinaberry Subdivision) through which is an access route to the cemetery. As it is
contiguous to the City it would be possible to annex the parcel into the City if that should be the
wish of the Commission.
Reverend Jerry Girley, 1350 Vickers Lake, co-chair of the Reconciliation Task Force,
addressed the Commission, speaking in favor of annexing the cemetery.
There were questions raised regarding the use of the site as a memorial site, the care and keeping
of the grounds, and the cost involved.
Mayor Vandergrift asked Rev. Girley to return with a plan for the cemetery.
NON-AGENDA ITEM REGARDING THE EDUCATION COMMISSION
Rosemary Davis, Sawmill, reported the Education Commission had met August 5 without a
quorum and they were actively recruiting volunteers. She handed two applications (Debbie
Hiers and Donna Sheridan) to the Commission. She also asked that a way be established for the
public to contact the Education Commission. Commissioner Parker suggested an icon on the
City's web page.
Commissioner Johnson. seconded bv Commissioner Howell. moved to aDDoint Debbie Hiers
and Donna Sheridan to serve on the Education Commission. Motion carried 5-0.
Mayor Vandergrift read a message from Mike Pearlstein regarding rates charged for tree limb
trimming and he turned it over to City Manager Gleason for a response from staff.
Selection of Street Lights for Lakeshore Dr., Hackney-Prairie Rd., and Economic Ct.
(City EngineerlUtilities Director Shira)
City EngineerlUtilities Director Shira gave the staff report, explained the options available,
and asked for authorization to transfer the appropriate amount from General Fund Contingency
account #001-516-00-4900 to fund the initial costs of the selected options.
The options were:
Lakeshore Drive - 21 lights
Option #1 - 175 watt "Sanibel" fixtures on 22 foot tall pole - $4,462.71 initial cost,
$725.13 monthly cost ($8,701.56 annually).
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Ocoee City Commission Regular Meeting
August 6, 2002
Option #2 - 100 watt "Flagler" fixture on 16 foot tall pole - $5,294.88 initial cost,
$738.15 monthly cost ($8,857.80 annually).
Option #3 - 100 watt "Ocala" fixture on 16 foot tall pole - $6,189.48 initial cost, $569.1 0
monthly cost ($6,829.20 annually).
Hackney Prairie Road - 13 lights - 250 watt "cobra-head" fixtures on 35 foot tall poles-
$6,918.31 initial cost, $211.46 monthly cost ($2,537.52 annually). Proceed? Yes or no.
Economic Court - 2 lights
Option #1 - 250 watt "cobra-head" fixture on 35 foot tall pole with overhead wiring -
$387.24 initial cost, $25.22 monthly cost ($302.64 annually).
Option #2 - 250 watt "shoebox" fixture on 35 foot tall pole with underground wiring -
$295.96 initial cost, $63.30 monthly cost ($759.60 annually).
Commissioner Anderson. seconded bv Commissioner Parker. moved to oroceed with the
three oroiects as follows: (1) Lakeshore Drive - Ootion 3. (2) Economic Court with the ootion
Red Roof Inn orefers. (3) Hacknev Prairie Road - ves. and (4) authorize the transfer of funds
from General Fund Contilllzencv account #001-516-00-4900 to fund the initial costs of the
selected ootions. Motion carried 5-0.
Resolution No. 2002-15 Development Review Fees. (Dfector of Planning Wagner)
City Attorney Rosenthal read the title only of the Resol,*ion. Planning Director Wagner
gave the staff report and responded to questions, explaining this resolution is based on an
analysis of actual costs associated with the review of various development applications.
Commissioner Howell. seconded bv Commissioner Anderson. moved to adoot Resolution No.
2002-15. uodatilll! Develooment Review Fees and the methods bv which thev are chamed. as
oresented. Motion carried 5-0.
Cancellation of the First Meeting in September. (Mayor Vandergrift)
Commissioner Johnson. seconded bv Commissioner Anderson. moved to cancel the
Seotember 3 meeting:. Motion carried 5-0.
Board Appointments to Planning & Zoning Commission. (City Clerk Grafton)
Mr. Golden's and Mrs. Riffe's terms end September 2002.
Commissioner Johnson. seconded bv Commissioner Anderson. moved to reannoint Mr.
Golden and Mrs. Riffe for a new three-vear term to end Seotember 2005. Motion carried 5-0.
ST AFF REPORTS
City Manager Gleason said two meetings ago Mayor Vandergrift had asked for a report on the
separation agreements reached with Human Resources Director Psaledakis and Police Chief
Mark. He reported Mrs. Psaledakis had called to advise she had a telephone conversation this
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Ocoee City Commission Regular Meeting
August 6, 2002
week with the Mayor with Lester Dabbs present in the room, and the documents regarding Chief
Mark's separation had been provided several weeks ago.
COMMENTS FROM COMMISSIONERS
Commissioner Parker thanked all those who worked at the Business Expo August 3.
Commissioner Johnson
I) Gave an e-mail he had received regarding striping Old Winter Garden Road between
Professional Parkway and Blackwood Avenue to Mr. Gleason and Mr. Shira.
2) Asked if the workers on Maguire Road were moving faster. Mr. Shira responded they
were.
3) Asked when the work on Professional Parkway would start. Mr. Shira responded it
depends somewhat on the right-of-way acquisition, but they hope to start the first of the
year.
4) Said there were supposed to be 30 lights in the original proposal for Lakeshore Drive and
there were only 21 in (unable to transcribe) and he asked for approval for an additional 9
lights (about $2100). Without objection the additional 9 lights were approved.
There was discussion about striping/resurfacing Old Winter Garden Road. Mr. Shira said he
would get with Mr. Wheeler to see what could be done for about six months.
Commissioner Anderson said he had received a request from Pat Bond to have the community
involved in the placing of the lights along Lakeshore Drive. Mr. Shira said there was a map in
his office showing the locations.
Commissioner Howell said the Public Works building is in very bad shape. Mr. Gleason said
he would get with Mr. Wheeler to work out repairs.
Mayor Vandergrift asked, for the record, who had authorized Mr. Gleason to negotiate a
contract with Chief Mark for over $70,000. Mr. Rosenthal advised he had been asked by the
Human Resources Director and Labor Attorney whether this should come before Commission
for authorization and, based on his understanding that this agreement was being funded without
any additional budgetary requirements and within the line item funds available within the Police
Department budget, he had advised, if that was the case, that was within the administrative
authority of the City Manager and did not require City Commission approval. Mayor
Vandergrift asked for a written report. Mr. Gleason said the information was in the budget
book and it was not a contract. Mayor Vandergrift asked Mr. Rosenthal to read the document
and render an opinion, which he agreed to do.
ADJOURNMENT
The meeting adjourned at 10:00 p.m.
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