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Home My WebLink About09-17-2002 Agenda OCOEE CITY COMMISSION Ocoee Commission Chambers 150 North Lakeshore Drive Ocoee, Florida September 17, 2002 AGENDA 7:15 P.M. REGULAR CITY COMMISSION MEETINGS NOTE: Poll Citizens for Comments/Agenda 7:00 p.m. I. CALL TO ORDER A. Invocation B. Pledge of Allegiance C. Roll Call and Determination of Quorum II. PRESENTATIONS AND PROCLAMATIONS A. Presentation of Plaque to State Representative Johnson. (City Manager Gleason) B. Proclamation for Constitution Week. (Mayor Vandergrift) C. Years of Service Award. (Mayor Vandergrift) 15 Years of Service - Janet Shira, Director of Community Relations. III. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE BOARD OF CITY COMMISSIONERS AND WILL BE ACTED UPON BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS DISCUSSION IS DESIRED BY A MEMBER OF THE COMMISSION, IN WHICH CASE THE MAYOR WILL INSTRUCT THE CITY CLERK TO REMOVE THAT ITEM FROM THE CONSENT AGENDA AND SUCH ITEM WILL BE CONSIDERED SEP ARA TEL Y. A. Approval and Acceptance of Minutes of City Commission Regular Meeting of August 20, 2002. (City Clerk Grafton) B. Approval to Waive the Bid Process for the Purchase of a Server for Communications CAD System. (Communications Manager Ek- Collins/Information Systems Manager Ross) At the August 20, 2002, Conunission meeting the Conunission approved the overall purchase of a server and computer system for the Conununications Center. The server/tape library portion of the system exceeds the $15,00.00 benchmark established regarding purchases without going to bid. Staff requests the bid process be waived and approval given to purchase the server/tape library system from the same vendor, (Dell), as the computer workstations are being purchased. C. Approval and Authorization to Award Bid #B02-04 for Construction of Freedom Park to Pooley Enterprises Inc., for $645,239.32 and Authorization for Mayor and City Clerk to Execute an Agreement. (Recreation Director Farmer) The bid was advertised on July 7,2002, and opened August 6, 2002. A total of nine (9) bids were reviewed by the Recreation Department, and Herbert Halback, Inc. Staffreconunends awarding bid #B02-04 to Pooley Enterprises, Inc. as the most responsive and responsible bidder. D. Approval and Authorization for Mayor and City Clerk to Execute the Final Plat of the Westchester Subdivision. (Engineering /Utilities Director Shira/Engineer I Gavrilovic) The tract of land formerly known as Prairie Lake Tract E is now being platted as Wentworth and Westchester. Westchester consists of 60 lot single-family subdivision located on the southeast comer of Clarke Road and Hackney-Prairie Road. All required documentation pertaining to the platting of this tract has been reviewed by City Staff. A performance Bond has been issued in the amount of $1,452.128.18 for the remaining site improvements. A Maintenance Bond will be issued at the time of Certificate of Completion. Staff reconunends approval of the final plat of Westchester as submitted. E. Approval and Authorization for the Mayor and City Clerk to Execute the Final Plat of the Wentworth Subdivision. (Engineering/Utilities Director Shira/Engineer I Gavrilovic) Ocoee City Commission Regular Meeting September 17, 2002 The tract of land formerly known as Prairie Lake Tract E is now being platted as Wentworth and Westchester. Wentworth consists of 106 townhomes and is located on the southeast comer of Clarke Road and Hackney-Prairie Road. All required documentation pertaining to the platting of this tract has been reviewed and approved by City Staff. Staffreconunends approval of the final plat of Wentworth as submitted. F. Authorization to Transfer Funds from Reserve Contingency in the Water/Wastewater Fund to Cover Overrun in Florida Central Railroad Permits. (Acting Public Works Director Wheeler) In 2000, Florida Central Railroad raised it yearly fees and began charging fees for crossings not previously invoiced. The original yearly fees had been varying amounts from no cost to $400.00 per year for each water, sewer, stormwater, and road crossing. Foley and Lardner attempted to negotiate with Florida Central Railroad about the issue, but unfortunately the City is not in an advantageous position. Staffreconunends the transfer of funds in the amount of$13,600.00 from Reserve Contingency in the Water and Wastewater Fund to cover the overrun. G. Approval to Enter into an Agreement with First Union to Terminate Financial Services Consulting Agreement and Authorization for Mayor and City Clerk to Execute a Contract with First Southwest Company and Mr. Mark Galvin for Financial Advisory Services and Any Termination Agreement Required with First Union. (Finance Director Horton) In September of 2000 the City Conunission approved a contract between First Union National Bank and the City of Ocoee. Mr. Galvin, Financial Advisor, represented First Union. Mr. Galvin has been responsive to the City's needs and has demonstrated his knowledge and understanding of the financial market. Mr. Galvin has terminated employment with First Union and is now employed with First Southwest Company located in Orlando. Staff is pleased with relationship established with Mr. Galvin and the relationships he has established with members of the City's financial team. Staff recommends approval of entering into an agreement with First Union to terminate Financial Services Consulting Agreement and authorization of a contract with First Southwest Company and Mr. Galvin for financial advisory services. IV. COMMENTS FROM CITIZENS/PUBLIC V. COMMISSIONERS ANNOUNCEMENTS/CORRESPONDENCE VI. PUBLIC HEARINGS A. Ordinance No. 2002-20 Citrus Medical & Executive Park Future Land Use Map Re-Designation. (Senior Planner Grimms) B. Ordinance No. 2002-21 Citrus Medical & Executive Park Rezoning. (Senior Planner Grimms) C. Preliminary and Final Subdivision Plan (Project # LS-99-014) (Senior Planner Grimms) D. Development Agreement for Citrus Medical & Executive Park PUD. (City Attorney Rosenthal) NOT A PUBLIC HEARING E. Discussion re: La-Z-Boy Request for Approval of Agreement of Modification of Wal-Mart Master Sign age Plan. (Planning Director Wagner) VII. OTHER BUSINESS A. Discussion re: Authorization to Enter into an Interlocal Agreement with Orange County Property Appraiser for GIS Parcel Data. (GIS Technician O'Halloran) B. Discussion re: Modification to Land Development Code to Permit Zero Lot Line/Zero Set Back in R-3 Residential Districts. (Planning Director Wagner/City Attorney Rosenthal) Page 2 of3 Ocoee City Commission Regular Meeting September 17, 2002 C. Discussion re: Setting Park Hours for Non-Athletic Parks. (Recreation Director Farmer) D. Discussion re: Use of the Beech Center by the Boxing Boosters for a Wrestling Match and Boxing Tournament. (Recreation Director Farmer) E. Easement to Orange County Utilities for Freedom Park. (City Attorney Rosenthal) F. Appointment of Applicants to Boards. (City Clerk Grafton) 1. Ocoee Education Commission 2 Year Terms. 2. Parks and Recreation Advisory Board 2 Year Terms. G. Appointment of Delegate to National League of Cities' Annual Business Meeting. (City Manager Gleason) VIII. STAFF REPORTS IX. COMMENTS FROM COMMISSIONERS X. ADJOURNMENT PLEASE NOTE: IN ACCORDANCE WITH FLORIDA STATUTES 286.0105: ANY PERSON WHO DESIRES TO APPEAL ANY DECISION AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND FOR THIS PURPOSE MAY NEED TO ENSURE THAT A VERBA TIM RECORD OF THE PROCEEDINGS IS MADE WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS BASED. ALSO, IN ACCORDANCE WITH FLORIDA STATUTE 286.26: PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE CITY CLERK, 150 N. LAKESHORE DRIVE, OCOEE, FL 34761, (407) 905-3105 48 HOURS IN ADVANCE OF THE MEETING. Page 3 of3